THE POINT
Supply Cataloguing
CATALOGUING
INTRODUCTION
CATALOGUING INTRODUCTION
Definition
Organized collection, storage, presentation of IoS
Three main participants in supply triangle : end users, management,
warehouse&procurement/suppliers
CATALOGUING INTRODUCTION
Up prod. Eff. Communication by common supply language and more consistent of
quality information
Reduced incidence salah kwitansi IoS
Reduced lead time
Reduced ketergantungan akan satu orang
Complete Information make an easy identify
CATALOGUING INTRODUCTION
The Main Aims
Common supply language
communicate unambiguously
Reduce stores management costs
management costs
Help logistics
avoid duplication, reduce purchasing, reduce
CATALOGUING INTRODUCTION
Before
After
More Inventory
Less Inventory
Long Downtime
Shorter Lead Times
Multiple Procurements
Procurement yang padu (consolidated)
No visibility of assets & Inventory
Interoperability across business units
Result : Wastage of Resources
Result : Effective Business
FIRST PRINCIPLES OF
CATALOGUING
TERMINOLOGY
Codify
Identify
Catalogue
Classify
Catalogue  Classify, etc
Class : a set, a collection, a group or a configuration
ITEM OF SUPPLY VS ITEM OF PRODUCTION
Item of Supply
Item of Production
Functional
Engineering Drawings
Technical Characteristics
Specs & Standards
Made by User Organization Made by Manufacturer
ONE ITEM OF SUPPLY--MULTIPLE ITEM OF
PRODUCTION
One IoS

Multiple IoS 
Same Function, Form, Fit, Duration----Different Manufacturer
Same Form, Fit---- Different Function, Manufacturer
MAIN ELEMENTS
ITEM OF SUPPLY
There are 5
Elements
UNIQUE STOCK NUMBER
Identification Number or
Catalogue Item Reference
CLASSIFICATION
ABC Classification  A = Extremely Important, B = Moderately Important, C = Relatively Unimportant
Inventory Classification 
Equipment type is it  Electrical, Plumbing, Joinery, etc
ITEM NAME
Basic name  basic concept of item,
Approved item name 
Colluqial name 
Non-approved item name 
DESCRIPTION
Detail of technical description (physical and performance characteristics)
Short descriptions 
Long descriptions 
MANUFACTURERS / SUPPLIERS REFERENCES
Code
Name of the Manufacturers
Part No. of Manufacturers
CATALOGUING PROCESS
There are 5
Elements
CATALOGUING PROCESS
Collect Data  Manuals, Drawings, Datasheets, Photos, External Sources (Cllient RFI, SKF Data Bank)
Standard Name  B A C N, Noun + Modifier or base on Standard Name Dictionary
Classification  Can be recorded in Code that present the equipment type
Technical Description include value of attribute  Template,
Record Manufacturers and Part No. 
Unique Stock No.  Reduce impractical & time consuming; Made base on amount of item,
TOOLS REQUIRED
Standard Set of :
- Item names (dictionary) with attribute template
- Various classification
- Manufacturers/Suppliers (with it’s code)
- Abbreviations
- Unit of Measure ~ U/M
- Guideline for Description
DUPLICATION
THREE MAIN APPROACH
1. Screening by Manufacturers/Suppliers & Part No.
2. Screening by Technical Descriptive
3. Analyzing based on Parent Equipment Dara