ME DI UM V O L TA GE SW IT CHGE A R Date: 27 May 2021 Customer: Actom Customer Our Reference: EM67584 Your Reference: Tender 2405GS RE: MINISUBS FOR CITY POWER TENDER 2405GS We thank you for the opportunity to tender for the above enquiry and we have pleasure in submitting our offer for your consideration. 1. SCOPE OF OFFER This tender is for the manufacture and supply of minisubs and associated equipment as requested. 2. EQUIPMENT OFFERED ITEM 1: 1 X 315KVA 11000/6600/415V CITY POWER MINISUB – SAP 424 PRICE ITEM 1: R455994-00 Each ITEM 2: 1 X 500KVA 11000/6600/415V CITY POWER MINISUB – SAP 425 PRICE ITEM 2: R502169-00 Each ITEM 3: 1 X 630KVA 11000/6600/415V CITY POWER MINISUB – SAP 426 PRICE ITEM 3: R548136-00 Each PRICE IS EX WORKS A division of ACTOM (Pty) Ltd Registration Number: 2008/001863/07 Chairman: MA Mthethwa Group Chief Executive Officer: M Naidoo Divisional Chief Executive Officer: F Hoosen Directors: Executive: M Naidoo, EA Van Wyngaardt, S Chauke Non-Executive: SP Sepeng (M Parusel - Alternate), C Kula, N Mohamed, S Mthunywa, MM McCollum (MLE Augonnet* - Alternate), *French 2 Magnet Road P.O. Box 13024 Tel: +27 (0)11 820-5111 Knights Knights Fax: +27 (0)11 820-5122 1413 1413 www.actom.co.za SPECIFIC NOTES ON OFFER RING MAIN UNIT Items 1, 2 and 3 include an SF6 insulated, Schneider RM6211NEIDI400Ue ring main unit. TRANSFORMER WINDINGS Items 1, 2 and 3 are based on the use of transformer with copper windings. LV CIRCUIT BREAKER Items 1, 2 and 3 include a main LV circuit breaker, but no outgoing circuit breakers. TRANSPORT AND CONCRETE PLINTH This quote does not include transport or concrete plinth. 3. PRICE BASIS Our price is based on the following:1. 2. 3. 4. 4. The prices are nett. The prices exclude VAT. Our price is valid for a period of 150 days from date of this letter. Should it not be possible for you to place an order with us within this time, we would be pleased to discuss the matter with you. Prices are subject to CPA and ROE variation. Please refer our attached forms CPADT5Cu and 0189 for details. TERMS OF PAYMENT - 100% on completion of F.A.T All payments within 30 days NETT from date of invoice. Such payment method assumes that credit facilities from ACTOM MV SWITCHGEAR are available to you at the time of receipt of your order. Should this not be the case, or should such credit facilities have been withdrawn for whatever reason, we reserve the option to negotiate alternative payment terms and, where applicable, payment guarantees, with you, prior to the commencement of manufacture or supply of goods per the order. If after FAT it is found that alterations need to be done to the completed minisub, based on additional requirements of the clients, the original contract value will still be payable. The modification will be invoiced on completion thereof. 5. COMPLIANCE WITH SPECIFICATION Technical compliance of our offer is shown in our technical submission. 6. CONTRACT CONDITIONS This Quotation is subject to ACTOM’s Standard Conditions of Sale and Tender (“ACT/2021”) available at https://www.actom.co.za/legal-info/ which are the sole and exclusive terms on which the Buyer agrees to accept the supply of the Products and/or performance of Services by ACTOM. By accepting this Quotation, the Buyer consequently irrevocably agrees to the aforegoing and unconditionally agrees to the binding application of ACT/2021. ACTOM accordingly hereby rejects in their entirety any different, altered, or conflicting terms contained in any response by the Buyer to this Quotation. 7. COMPLETION AND DESPATCH Based on our present workshop loading, we can offer a delivery period of: - 16-18 Working Weeks This delivery period is based on the date your order is received. This period excludes any public holidays or December shutdown periods. Should you wish to discuss the delivery period quoted, please contact us immediately. 8. WARRANTY Our standard guarantee is for 12 months from date of commissioning, or 18 months from date of delivery – whichever should occur sooner. 9. SAFETY, HEALTH ENVIRONMENT AND QUALITY COMPLIANCE ACTOM MV Switchgear is proud to comply with the requirements of the following internationally recognised standards:ISO 9001 ISO 14001 ISO 45001 :::- Quality Management Systems Environmental Management Systems Occupational Health & Safety Management Systems All of our processes are compliant with these standards and are reviewed internally by our quality department and externally by recognised approved auditors on a regular basis to ensure compliance. ACTOM MV Switchgear is compliant to ISO14001 and OSHAS18001 relative to in house operations. Operations on site will be conducted in compliance with the relevant requirements of the Construction Regulations, but costs of specialised requirements e.g. Appointment of construction safety officer, Ircon and Aicat training, level 3 first aid training etc. are not included for in our offer and discussions must take place to accommodate such requirements with the associated costs. We trust that the information supplied is sufficient for you to evaluate our offer. However, should you have any further queries, please do not hesitate to contact us immediately. Yours faithfully For and on behalf of ACTOM MV Switchgear O VAN ZYL COMMERCIAL MANAGER IMPORT 0189 TENDER REF : EM67584 TENDER DATE : 04 JUNE 2021 CONTRACTUAL DELIVERY DATE : NOTE: PER MINISUB ITEM No EQUIPMENT 1-3 SCHNEIDER RM6 RMU CONTRACT REF : DATE OF CLAIM : VALUE SUBJECT TO RATE OF EXCHANGE ON WHICH VARIATION (P) TENDER IS BASED R 89 095R17.00 = 1.00 EURO THE RMU PRICE WILL BE ADJUSTED IN THE EVENT OF A 3% UPWARD FLUCTUATION IN EXCHANGE RATE P = VALUE SUBJECT TO VARIATION IN RANDS P1 = VARIABLE PORTION AFTER ADJUSTMENT R1 = RATE OF EXCHANGE AT TENDER DATE R2 = RATE OF EXCHANGE AS CHARGED BY OUR SUPPLIERS C1 = CUSTOMS DUTY AT TENDER DATE C2 = CUSTOMS DUTY AS CHARGED BY OUR SUPPLIERS G1 = IMPORT SURCHARGE ON WHICH TENDER IS BASED G2 = IMPORT SURCHARGE AS CHARGED BY OUR SUPPLIERS = 5% = % CALCULATION ROE DUTY P1 = ( P X R2 ) R1 -P = ................................................................ = ( C2 X P1 ) - ( C1 X P ) ( 100 ) ( 100 = ................................................................. ) SURCHARGE = ( G2 X P1 ) - ( G1 X P ) ( 100 ) ( 100 ) TOTAL VARIATION = .................................................................. = ...................................................... DT5CU/2017 – COPPER Our Ref: Your Ref: Date: EM67584 CP TENDER 2405GS 04/06/2021 CONTRACT PRICE ADJUSTMENT (CPA) CLAUSE AND FORMULA FOR APPLICATION TO THE MANUFACTURE OF MINIATURE SUBSTATIONS WITH COPPER WINDING TRANSFORMERS Should any change in cost occur during the period of the execution of the contract, the contract price shall be subject to adjustment on the basis of the following formula and clauses:Formula: 1= 0 × × + + × −3 + × + −3 × −3 −3 + −3 × 3 −3 + −3 × −3 −3 × −3 −3 Where: P1 = Contract Price after adjustment P0 = Contract Price before adjustment as stipulated in the Tender/Contract F = Proportion of the Contract Price to which the SEIFSA metal prices (Table F: Copper RCP Metric Ton) shall apply G = Proportion of the Contract Price to which the SIEFSA Statistics SA-production price index (Table G: Electrical Engineering Material shall apply) L = Proportion of the Contract Price to which the SIEFSA Index of Actual Labour Cost, all hourly paid employees (Table C-4) shall apply J-3(A) = Proportion of the Contract Price to which the SIEFSA index of materials used in Distribution Transformers (Table J3) shall apply (Bushings) J-3(A)(ES) = Proportion of the Contract Price to which the SIEFSA index of materials used in Distribution Transformers (Table J-3(A)) shall apply (Electrical Steel Index M4) J-3(A)(TO) = Proportion of the Contract Price to which the SIEFSA index of materials used in Distribution Transformers (Table J-3(A)) shall apply (Transformer Oil) J-3(A)(I) = Proportion of the Contract Price to which the SIEFSA index of materials used in Distribution Transformers (Table J-3(A)) shall apply (Insulation) E1 = Relevant Index or price at the end of the escalation period S1 = Relevant Index or price at the start of the escalation period Page 2 CLAUSES 1. The proportion of F shall be The proportion of G shall be The proportion of L shall be The proportion of J-3(A)(B) shall be The proportion of J-3(A)(ES) shall be The proportion of J-3(A)(TO) shall be The proportion of J-3(A)(I) shall b 20% 35% 24% 4% 10% 4% 3% 2. In terms of the formula the escalation period for F shall be the period from the month which is one month prior to the month of tender to the month which is two months prior to the month in which the goods are ready for despatch. 3. In terms of the formula the escalation period for G, L, and J-3(A) shall be the period from the month which one month prior to the month of tender to the month which is one month prior to the month in which the goods are ready for despatch. 4. As and when portions of the goods are ready for despatch at different times, contract price adjustment shall in relation to each such portion, be made in respect of appropriate proportions of the total contract price. 5. CPA claims calculated on one or more provisional or preliminary index figure may be adjusted once actual index figures are published. 6. CPA claims shall be submitted within 180 days from date of each delivery. 7. CPA claims shall not be subject to retentions or discounts of any nature. 8. For the purpose of the formula, the month in which the goods are ready for despatch shall not be later in time than the contractual delivery date. 9. These clauses shall supersede and be used in substitution of any other cost variation clause or condition which may appertain to the tender and/or contract. NOTES ON TENDER MINISUB OVERLOADING If no main MCB is specified on the L.V. to prevent overloading of the transformer, then steps must be taken to ensure that the sum of the feeder currents will not exceed the transformer rating. Refer to IEC 354. We cannot approve the application of L.V. circuits with no or incorrect transformer overload protection unless recourse to winding temperature or similar is provided. INTERNAL ARC COMPLIANCE Units, fitted with an SF6 RMU, will be internal arc compliant, unless specified otherwise by customers specification. OIL RING MAIN UNITS Where specification calls for oil insulated oil ring main units, we would like to point out that in accordance with SANS 1029, oil ring main units are not compliant as they do not have internal arc classification. NOTE - THE ACTOM K-RANGE SWITCHGEAR DOES NOT COMPLY WITH THE INTERNAL ARC CLASSIFICATION REQUIREMENTS OF SANS 1874 & SANS 1029. OIL-INSULATED SWITCHGEAR MUST BE MAINTAINED IN ACCORDANCE WITH THE REQUIREMENTS OF THE INSTALLATION, OPERATION & MAINTENANCE MANUAL. DRAWING APPROVAL Generally we will provide general arrangement and schematic diagrams within 4 – 6 working weeks of order placement depending on the complexity and size of the project. Should drawings be required according to customer standard or templates, we request the drawing specification to be provided for review. Customer's will be charged for non-standard drawings, at an hourly rate.Approval of the drawings is required within two weeks of submittal. Approval of the drawings is of the utmost importance to ensure that no delays are experienced during the manufacturing cycle. Depending on the modifications requested on the drawings, we reserve the right to amend the delivery dates agreed upon and to adjust our prices accordingly. If no response is received within the allotted approval time, ACTOM MV SWITCHGEAR will assume that the drawings comply with your requirements, and that manufacturing can proceed. We trust that the information supplied is sufficient for you to evaluate our offer, however, should you have any queries, please do not hesitate to contact us immediately.