WHS Compliance –
Safety Plan
Preparing a WHS Safety Management Plan
Assessment 4 CPCCBC4002
Welcome and Acknowledgements
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We acknowledge the original custodians of the land walk and teach on.
Welcome to TAFE Digital online delivery.
Who are your teachers today?
What are we going to do in this session?
How does this talk fit into the course?
Q&A
Some questions about this assessment
task to start
This short delivery will not be a complete discussion of your WHS responsibilities
but will try to address the requirements of the fourth assessment and consider:
What is WHS?
What does this mean for Builders?
Why are you students being asked to create a WHS Safety Management Plan?
Do we builders have to worry about safety and compliance?
WHS Legislative Framework
WHS Act 2011 – must be complied with,
WHS Regulations 2017 as amended – the ‘how to’ document and must be
complied with,
Codes of Practice – do not have to be complied with but can be used in
Court to demonstrate that information was available to ensure compliance,
Australian Standards - do not have to be complied with but can be used in
Court to demonstrate that information was available to ensure compliance
Industry Guidelines – few of these available
WHS Legislation and
some terminology you
need to get your heads
around
Code of Practice for
Construction work is
the one COP that you
should read and
understand. It provides
nearly all the
information a builder
needs to comply with
his/her WHS
obligations
WHS Legislation and some terminology
you need to get your heads around
Other construction specific Codes of Practice that
you should be aware of for further information:
•Managing the risk of falls
•Managing electrical risks
•Managing plant risks
•Demolition work
•Excavation work
•Manage and control asbestos
•How to remove asbestos
WHS Legislation and some terminology
you need to get your heads around
Other relevant Codes of Practice:
• How to manage WHS risks
• WHS consultation, coordination and cooperation
• Managing noise and preventing hearing loss
• Hazardous manual tasks
• First aid
• Safe design of structures
• Work environment and facilities
• Managing the risk of plant
WHS Legislation and some terminology
you need to get your heads around
Principal Contractor – Regulations 293, 309, 308
Roles, duties, and responsibilities
PCBU’s
WHS Legislation and some terminology
you need to get your heads around
Construction work – WHS Regulation 289
“Construction project” – Regulation 292 - $250,000 or more
High-risk work
Managing risks – Regulation 297, 34, 35, 36, 37, 38
WHS Legislation and some terminology
you need to get your heads around
Emergency Plans are covered by:
AS 3745 – Emergency control organization and procedures for
buildings, structures, and workplaces
COP – Managing the work environment and facilities
Fact Sheet – Emergency Plans
It is a legal requirement that all workplaces have an emergency plan
which provides instruction and regular testing.
WHS Legislation and some terminology
you need to get your heads around
Consultation – The WHS Act Sections 47 and 48 – with workers and
other PCBU’s – records are to be kept
Multiple and shared duties – consultation, again
Designers – Regulation 295 – something to attend to before work starts
“As far as reasonably practical” – What does this mean?
WHS Legislation and some terminology
you need to get your heads around
Workers – replaces the old term “employees” and they now have actual
duties to comply with reasonable instructions.
Safety Management Plan – Regulations 308, 309, 310, 311, 312, 313
Officers – due diligence requirements
“Other persons” – owners, inspectors, visitors, delivery drivers,
consultants – must be managed
“As far as reasonably practicable”
‘Reasonably practicable’ represents what can reasonably be done in
the circumstances at the time.
This means that the duty holders must satisfy the duties as far as
they are reasonably able to, at the time.
WHS Legislation and some terminology
you need to get your heads around
Safety Policy (Policy versus Procedure) must be available and displayed on
site – a template is available at SafeWork NSW
Safe Work Method Statements – prepared with consultation, with the
workers who are to carry out the work and who understand the risks
Registers for record keeping – SWMS’s, Site Inductions, Incidents, Safety
Data Sheets, Tool tagging, Tool-box talks, PPE Issued, Daily Inspections,
Safety Audits
Safe Work Method Statements (SWMS’s)
Should be prepared for all high-risk construction work (see Regulations)
Prepared in consultation with those about to carry out the work
Should not be pre-prepared by anyone
Should be prepared by those who understand the risks associated with the
work.
Be held by the Principal Contractor – record keeping
Induction
Induction – two forms
• General Induction (“White Card”) and,
• Site specific induction
Both are the Principal Contractor’s responsibility to record and implement
at site induction.
Principal Contractor must keep records in the WHS Management Plan.
General Induction
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Formal training is required - face-to-face delivery required in NSW
Record number of the ‘White Card” at site induction records
Must have card at all times
All attendees must have a White Card – clients are exempt
Re-training is required after a two year absence from the industry
Site Specific Induction
• Should follow a repeatable procedure – checklist
• Include site rules – sign-in/out, parking, asbestos (if found),
whatever is applicable to site
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Emergency procedures
Facilities available
Traffic management
Provide to all entrants to site regardless
Safety Data Sheets (SDS’s)
• A materials have an SDS which cover safe use, safe storage, first
aid instructions, safe disposal
• These should be available on site for access by any stakeholder
Electrical Safety
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All 240 volt tools and leads must be inspected and tagged
Records have to be kept
No tag – no use
Sub-standard equipment must be removed from site
Some builders do not provide power until lock-up – risk and responsibility
moves to sub-contractor PCBU’s
• Temporary power supply must be lockable and have a safety switch
Tool-box Talks
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A method of demonstrating training and instruction
A method of demonstrating consultation with other PCBU’s and workers.
A two-way procedure – invite/encourage participation by all
React/respond to any reported deficiencies - vital
Records should be kept of attendees and matters discussed (Minutes)
Do not call a meeting unless you have a topic to discuss
PPE Issued
• PPE is issued to a PCBU’s workers
• Principal Contractors only issue PPE to their direct workers, not
other PCBU’s
• Training and instruction must be provided prior to use
• PPE must be fit for use
Daily Inspections
• Should work to a checklist to ensure consistency
• Should be kept
• Make any corrective work a priority and dependent on risk
What is a WHS Management Plan?
It sets out the procedure and methodology for managing safety in a
workplace, in this case a building project valued over $250,000.
• The WHS management plan must be in writing and must be prepared
by the principal contractor before a project starts.
• It should be easily understood by workers including contractors and
sub-contractors.
• It is also covered by ISO 45001 (once covered by AS 4801)
What must the WHS Management Plan
contain?
The WHS Management Plan must contain:
• Names, positions and health and safety responsibilities of persons
at the workplace whose positions or roles involve specific health
and safety responsibilities, for example site supervisors, project
managers, first aid officers
• Arrangements in place for consultation, cooperation and
coordination
• A Safety Policy
What must the WHS Management Plan
contain?
The WHS Management Plan must contain:
• arrangements in place for managing WHS incidents that occur and any
near misses
• site-specific health and safety rules and how people will be informed of
the rules, and
• arrangements to collect and assess, monitor and review safe work
method statements (SWMS’s).
What must the WHS Management Plan
contain?
It may also include information on:
• the safe use and storage of plant – records and licences
• the development of a construction project Traffic Management Plan
• Emergency Plans
What must the WHS Management Plan
contain?
It may also include information on:
• getting and providing essential services information – Dial before
you dig – a WHS essential duty
• workplace security and public safety, and
• ensuring workers have appropriate licences and training to
undertake the construction work – general induction and site
induction.
How to prepare a WHS Management
Plan (WHSMP)
Whilst a WHS management plan is required for every construction project, a
principal contractor may prepare a generic WHS Management Plan that is
capable of being applied to several construction projects. However, a
generic plan must be reviewed by the principal contractor to consider the
hazards and risks for a specific project and workplace and; revised, as
necessary.
Remember if the project is more than $250,000, the WHSMP must be site
specific (Strathfield Project, in the case of Assessment 4).
Contents of a Register - examples
SWMS or SDS:
Project name:
Date Item name
Provider PCBU
Incident:
Project name:
Address:
Date Incident description First Aid/Hospital
Reported to authorities
Contents of a Register - examples
Site Induction:
Date Name
Company
Card Number
Completed form
Use of templates
Plagiarism is not an issue in this assessment.
You can use templates for your submission.
In fact the statutory authorities encourage us to use a template to
create a WHSMP. They do not want us to create a Plan from scratch
and miss something out or create a non-compliant Plan. Authorities
want us all to be compliant.
The same with TAFE Digital.
Use of templates
You can use the template from the COP for Construction work – it is in
the Appendices.
Your WHSMP is to be for the Strathfield Site.
Fill in the template accordingly.
You will be the Project Manager.
You may need to create some fictional characters and phone numbers
for some roles – you can be creative here.
Use of templates
Other templates can be used like the Safety Policy from SafeWork NSW
Helpful resources:
*Safe Work Australia and SafeWork NSW
Both these have Codes of Practices which can be downloaded for
free. The list of resources is vast and covers COP’s for construction
and other information sheets.
*Standards Australia has useful Standards such as AS 2601
Demolition, ISO 45001 Safety Management, and AS 3745
Emergencies
Questions?
Let us have your questions.
You can always contact us via email or telephone, Monday to Friday,
8:00am till 6:00pm.
Thanks for your attendance, attention, and contributions.