Hotel Event Venue Proposal
For:
Laurel Foreman
34222 Washington Ave.
By:
Mark Jobs
ABC Hotels
Senior Manager
Los Angeles, CA 21620
May 5th, 2019
Dear Ms. Foreman,
Thank you for your interest in ABC hotels. After our yesterday’s meeting, I have put together this proposal
for the venue of your upcoming seminar. We are excited to be a part of this event and we will make sure
that your seminar is a great success. Please have a look at the proposal and let me know if you have any
questions. If you wish to add something to it, let us know. We will send you the signing contract, once we
have reached an agreement.
Thank you,
Mark Jobs
Proposal for Ms. Foreman’s Seminar Venue
Overview
We understand that every seminar has a purpose. A lot goes into ensuring a successful seminar, from
choosing the space to deciding the menu and looking into each and every detail so the event is a huge
success. We, at ABC Hotels, offer you an unforgettable experience that will make you and your guests feel
more connected and inspired at the end of the event.
Introduction
ABC Hotels is an international chain of over 200 Hotels across 20 countries. Our hotels are equipped with
all the amenities and necessities a person can imagine. Our Los Angeles branch has indoor and outdoor
Pools and Fitness rooms available to keep you on track and having fun during work. Formal and Casual
dining options are available along with events and meeting facilities. Our staff pays close attention to all
the little details to deliver beyond expectations.
Features & Amenities
We offer the following services to make our guest’s experience welcoming and comforting.
We offer free WIFI facility for our guests. Also, we have the latest technical equipment such as projectors,
audiovisuals, microphones, speakers and LCDs.
We also provide basic stationary for the seminar, such as notebooks, pens and notepads.
Open space of around 1500 square feet is available at our hotel.
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Seating capacity: 200 reception and dining seats.
Halls
ABC has 3 halls available for all types of events that can be tailored according to your needs.

Alpha Hall
Seating capacity: up to 50 people

Business Hall
Seating capacity: Up to 60 people

Charlie Hall
Seating capacity: Up to 80 people
Seating Arrangements
The following seating arrangements can be made in any of the above-mentioned halls, according to your
requirement.
U-shaped: In this style of seating, the tables will be joined lengthwise to form a U shape. The
attendees will be seated on the outer side of the U. This style is ideal for group discussions.
Boardroom style: Chairs will be set in rows facing the stage. This style allows for the most seating
in the hall. There will be an aisle down the middle of the hall for easy access to the stage.
Round tables: This style consists of 8 people sitting on each round table. The number of tables
vary in each hall.
Food
We offer our guests exceptional dining experience in our restaurants. Our customizable gourmet menus are
prepared by International chefs. ABC Hotels is a perfect venue for private dining for groups of 15 up to 60
people. You can choose between our set-menus and customizable menus. We offer the following serving
styles:
Food serving styles




Buffet
Fixed Menu
Lunch Boxes
Snacks
Security
The safety and security of our guests is our top priority. We review our security procedures and risk
management on a regular basis.
Security cameras are installed in most areas and are constantly being monitored by our security staff.
We have qualified first aiders for any type of medical emergency.
Fire alarms are installed throughout the premises of the hotel.
Transportation
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ABC offers up to 200 vehicles on-site parking facility. It is free for guests attending the event. The parking
services include
 On-site parking
 Indoor Parking garage
 Disabled parking
 Free Valet Service
We provide a shuttle service to and from the Airport. Moreover, we provide taxi and Limousine services.
Cost
Service
Description
Note
Cost
Seating Styles
U-Shaped
Boardroom
Roundtable
Buffet
Lunch Box
Others
In any Hall
In any Hall
In any Hall
A variety of food at fixed price
Pre-prepared lunch boxes
Select options from the menu
Unlimited availability of soft
drinks
Microphone, Speakers, Projector
Podium
$100/Day
$200/Day
$300/Day
$200/Head
$150/Head
Variable
$50/Head
Catering
Drinks
Renting other
Equipment
For use within the
Hotel premises
$20/Day
Hall Rental Fee
Hall Type
Meeting packages
Rent
Security deposits
Alpha Hall
All day
Half day
All day
Half day
All day
Half day
$500
$300
$600
$400
$700
$500
$500
Business Hall
Charlie Hall
$500
$600
Terms & Conditions
Full payment should be made 2 days before the event.
Security deposit should also be made, which will be refunded, provided there is no loss or damage to the
property.
Contact Us
You can contact us with any of the following ways:
Phone: 131-5543333
E-mail: abc@abchotels.com
Fax: 451 44444
Website: www.ABCHotels.com
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