Page 1 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) 1.0 OBJECTIVE: The purpose of the Emergency Preparedness and Response or EPR is to define the coordination mechanisms of the response team and the relevant Government institutions for emergency preparedness and response. Furthermore, its objective is A. To assess current programs to develop, implement and maintain a plan to mitigate, prepare for, respond to and recover from emergencies. B. It specifies procedures for handling sudden unexpected situations which reduce the possible impact of the emergency by: Meeting legal and social responsibilities Preventing fatalities and injuries Reducing damage to buildings, stock, and equipment Accelerating the resumption of normal operations C. Additionally, through the development of specific Emergency Action Plans, it ensures all personnel can: Identify and use on-site emergency equipment (fire alarms, extinguishers, etc.) React safely to specific emergencies (fire, hazardous material spills, etc.) Quickly evacuate buildings and move to designated assembly areas outside. 2.0 SCOPE: The Emergency Preparedness and Response, is designed to provide duties/responsibilities, instructions and guidance throughout the Company, in the event of an accident, incident or other occurrence of a serious nature and consolidates information on the architecture, tools and services of the ERP Team. 3.0 REFERENCE: The Factories Act (Cap. f1 LFN 2004) and Labour Act (Cap L1 LFN 2004) ISO 45001:2018 clause 8.2 of the Occupational Health and Management System (OH&S) Page 2 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) 4.0 RESPONSIBILITY: FIG. 1 EMERGENCY ACTION OPERATION 4.1 Emergency Response Coordinator (ERC) Employer designate Emergency Response Coordinator and a Deputy coordinator. Coordinators are drawn from management ranks -engineering manager, HSSE manager or environmental compliance manager. Duties of the coordinator and employer include: Determining what emergencies may occur and seeing that emergency procedures are developed to address each situation. Directing all emergency activities including evacuation of personnel. Ensuring that outside emergency services are notified when necessary. Directing the shutdown of plant operations when necessary. 4.2 Emergency Respond Teams (ERT) Team members could be managers, heads of departments, supervisors, staffs, security etc. First lines of defense in an Emergencies. Page 3 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) ERT members trained for potential crises and physically capable handle their duties. Team members need to know about toxic hazards in workplace and be able to judge when to evacuate personnel or when to rely on outside help. One or more teams must be trained in: Use various types of fire extinguishers, first aid, including CPR, Blood borne pathogens risk, Shutdown procedures, Chemical spill control procedures, Search an emergency rescue procedure, Hazardous materials ER. Other Basic Emergency Functions to be provided include: I. COMMUNICATIONS/PUBLIC INFORMATION – Establishment of a line of communication with the media through telephone, radio, messenger reception and it Includes both internal and external links. All communications with the news media and the public will be solely through designated Company spokespersons. Responsible Units – Company Spokes Person, Emergency Response Team. II. DAMAGE ASSESSMENT - Examine all buildings and utility systems for structural damage. Report findings to the ERC. Post all structures with notice of findings and possible closure status. Responsible Units – Emergency Response Teams III. EVACUATION – Relocation of personnel from dangerous scenes or areas throughout the company. Responsible Units – Emergency Response Teams, Department Safety Coordinators, Security Outfit. IV. FOOD and SHELTER – Provide for the basic physical needs of evacuees and emergency response personnel during recovery activities. Responsible Units – Emergency Response Teams. V. FIRE SUPPRESSION – Containment, control, and light suppression of fires while awaiting arrival of Lagos state Fire Department personnel. Securement of utility systems by Facilities Management. Responsible Units – Emergency Response Teams. VI. HAZARDOUS SPILLS – Provide technical expertise in the containment and clean-up of spilled chemical, radioactive, biological, asbestos-containing, or other regulated materials. Responsible Units – EH&S, outside contractors. VII. HEALTH SERVICES – Coordination of medical and psychological personnel and resources to address the needs of casualties and trauma victims. Responsible Units – Trained doctor/nurse/psychologist, ERT, King Solomon Hospital. Page 4 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) VIII. LAW ENFORCEMENT, SECURITY and TRAFFIC – Enforcement of laws and special orders to protect public safety, civil order, and University functions. Control campus access. Coordination with outside law enforcement agencies. Responsible Units – Police, Security personnel’s, Transportation Services, ERT. IX. SEARCH and RESCUE – Identification and removal of missing or entrapped persons. Provision of critical life safety information for the ERT. Responsible Units – Police, Emergency Response Teams, Lagos state Fire Department, Facilities Management personnel with vehicles and heavy equipment, ERT. X. SUPPLY and PROCUREMENT – Obtain, order, receive, store, distribute and maintain emergency response equipment required by the ERT and the Emergency Response Teams. Responsible Units – EH&S Manager/Executive, ERT XI. TRANSPORTATION – Coordinate the allocation of vehicles and related resources to move people, equipment, and essential supplies. Responsible Units – Police, Transportation Services, Facilities Management, ERT. XII. UTILITIES – Coordinate the continued utilities operation (water, gas, electricity). Responsible Units – Facilities Management, ERT. XIII. DOCUMENTATION OF RECOVERY OPERATIONS – Coordinate preparation of damage assessment reports for submittal to State and insurance for reimbursement of costs incurred during emergency. Responsible Units – Capital Planning, Financial Services, Risk Management Office, ERT. 5.0 MATERIAL AND EQUIPMENT 5.1 Communication and Suppression System Alarm, fire extinguishers, hydrant, smoke detectors 6.0 PROCEDURE: According to risk identification, emergency conditions including but not limited to fires, explosions, riots, poisoning, and HSSE accidents leading to death. 6.1 REPORTING AN EMERGENCY: When contacting authorities or any Emergency Response Team member, calmly state: Your name and location of the emergency (building/room). Nature of the emergency; fire, chemical spill, etc. Any injuries. Any hazards which may affect responding emergency personnel. Page 5 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) A phone number near the scene where you can be reached. 6.2.1 FIRES: Small fire: Pull/push the fire alarm or alert any of the ERT members or emergency contact numbers/personnel to alert them of the incident. Alert people in the area to begin evacuation. Use a fire extinguisher: Keep an exit available behind you and bring the extinguisher within six feet of the fire. Pull the pin. Aim at the base of the fire. Squeeze the handle. Sweep side to side, at the base of the fire until it is out or the extinguisher is empty. Evacuate the building and move to the Designated Assembly Area for headcount. Do your best to make sure all your co-workers are accounted for. Assist and provide information to emergency personnel when they arrive, and wait for direction. 6.2.2 FIRES (continued): Large fire Pull/Push the fire alarm and call Lagos Emergency Free Line at 767, 112 or Ilupeju fire station at 08032265576, 08150901973, 08150901974 and also call any of the emergency contact numbers/personnel to alert them of the incident. Alert people in the area to begin evacuation. Stay upwind from the fire. Close doors and windows to confine the fire, if able to do so safely. Evacuate the building and move to the Designated Assembly Area (see attached maps for your specific building) for headcount. Do your best to make sure all your co-workers are accounted for. Have persons knowledgeable about the incident and location assist emergency response team. Wait for direction from emergency response team member 6.3 Building Evacuation Procedures A. Safely stop your work. Shut down equipment that could become unstable or present a hazard. Gather your personal belongings such as glasses, prescription medication, keys, purse. Page 6 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) APPROVED BY: (SUPT. PHARMACIST) APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) B. Leave the building through the nearest door with an EXIT sign. Do not use elevators. Go to the nearest safe stairway. Help those who need special assistance, such as disabled and injured persons. Touch closed doors before opening. If the surface is hot, do not open — use another exit route. Close, but do not lock, all doors as you leave. C. Report to your designated assembly area. Stay in your designated outdoor assembly area for a head count/roll call. Report any missing individuals and last known locations to emergency responders. Notify emergency responders about sensitive research, operating equipment, animals left in buildings, etc. D. Wait for instructions from emergency responders. Remain outside at your designated assembly area. Do not re-enter the building until authorized to do so by an appropriate authority (police, fire department, etc.) In a situation where everybody needs to vacate the premises, wait to be released by emergency personnel. Everyone must go to the Designated Assembly Area before leaving to report three things: where you are going, how you are getting there, and when you are leaving 7.0 FORMS REFERENCED The following forms are used in conjunction with this ERP: Incident/accident form 61. A018 Emergency contact number 8.0 DISTRIBUTION LIST Plant Manager Superintendent Pharmacist QA Manager Production Manager QC supervisor Engineering Supervisor PPIC Supervisor Warehouse Supervisor HSSE Manager/Executive (Original copy) Page 7 of 6 STANDARD OPERATING PROCEDURE: ORANGE KALBE LTD EMERGENCY PREPAREDNES AND RESPONSE ISSUED BY : HEALTH, SAFETY AND ENVIRONMENT PREPARED BY : (HSSE EXECUTIVE) S/N 1 2. 3. APPROVED BY: (SUPT. PHARMACIST) EMPLOYEE NAME Mr. Kunto Mr. Hendi APPROVED BY: DOCUMENT NO. : 06.A003.00 ISSUED DATE : 03-09-2021 REVIEW DATE : REPLACE NO. : DATE : 03-09-2021 (PLANT MANAGER) CONTACT NUMBER 08148534530 07062124740 Mr. Sunday 0817130873 Mr. Prince 09088029271 POSITION Plant Manager Engineering Manager Superintendent Pharmacist HSSE Executive 4. FIG.2 OKL EMERGENCY CONTACT NUMBERS CAUTION 1. All information relative to an incident or other emergency should be treated as extremely sensitive and held in strictest confidence as "Heat of the moment" statements may be admissible as evidence in court trials involving liability even though they may be hearsay. Therefore, it is OKL’s policy and in the best interest of all concerned to decline responses to questions that seek an expression as to the cause of any incident. All communication with regard to an incident or other emergency will come from senior management only, and all inquiries should be referred for response. 2. Each new document should be clearly explained to all concerned employees and should be implemented in accordance with the contents of the document, without any addition or subtraction. 3. The document must be stored / placed at work area of the document user. 4. In the event of a document replacement, the document holder must immediately destroy the old document. 5. Any consequences caused by not destroying the old document is the responsibility of the holder of the document. 6. The definition of the holder of the document is all employees whose names are listed on the Distribution.
