Orientation 2016 Study Period 51
Registrar’s Office
Agenda
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Registrar’s Office overview
Examination matters
Academic Progression
Explanation of Study Plans for different programmes
Enrolment Processes
Other ad-hoc requests
Q&A
Registrar’s Office
The primary objective of the Registrar's Office (RO) is to facilitate the
academic experience of students enrolled in the University, from the time
of registration to graduation.
The RO supports the following activities:
 New application assessments
 Subjects Enrolment
 Changes to course and/or major
 Advanced standing
 Campus transfer / Exchange study / Mobility Program
 Examinations and Graduation ceremonies
 Academic Progression
Registrar’s Office
Key Contact Personnel Details
• Ms. M.S. Shanti – Senior Associate Registrar
 Email: shanti.ms@jcu.edu.au
• Ms. Jenny Tay – Manager, Exams & Registrar’s Office
• Ms. Trang – Senior Executive, Registrar’s Office
• Registrar’s Office
 Email: enrolments-singapore@jcu.edu.au
• Examinations & Graduation Office
 Email: exams-singapore@jcu.edu.au
 Email: graduation-singapore@jcu.edu.au
Registrar’s Office
Programs Offered in JCU Singapore
Registrar’s Office
Examination
Exam timetable
The Examinations office will release two versions of the exam timetable:
 Draft exam timetable in week 7 of the study period on Monday at 12 noon;
and
 Final exam timetable in week 8 of the study period on Monday at 12 noon.
 Do not make prior arrangements (such as booking flights etc) based on the
draft exam timetable as there may be changes made to it before it is released as the final exam timetable.
 Examination Timetable Link: https://www.jcu.edu.sg/student-life/calendarsand-timetables
 The Exam result release date is indicated on the Final Exam Timetable.
Registrar’s Office
Examination
Absence from an exam
If a student is unable to sit an exam due to extenuating circumstances, such as
severe illness, they must submit a Deferment of examination form with
supporting documents within 3 days from the actual exam date.
 Student will learn the outcome of the application when results are officially
released.
 If the student is granted a deferred exam, your subject result will appear as
‘ED’.
 the student is not granted a deferred exam, your subject result will appear as
‘X’.
 Please note that medical forms from Traditional Chinese Medicine
Practitioners (TCM) are NOT allowed.
 Absence From An Exam Link: https://www.jcu.edu.au/students/exams-andresults
Registrar’s Office
Academic Standards
Short Video Clip on Academic Standards: Academic Progression Video
To maintain satisfactory academic progress in your course, you are required to
attain the following minimum academic standards:
 Pass more than 50% of enrolled credit points, and
 Pass all enrolled core subjects, and
 Maintain sufficient progress so as to enable you to complete all award
requirements within the published Maximum Time to Complete
The different types of academic status are:
 Good Standing
 At Risk
 Conditional
 Statement Required
 Academic Suspension
Registrar’s Office
Good Standing
All students commence with an academic status of good standing. As long as
your results are maintained at or above the minimum requirements, your status
won’t change.
At Risk
If your status changes to ‘at risk’, this is usually due to you failing one core
subject, and failing it for the first time, or failing 50% or more of your enrolled
credit points in the study period. If your results for the next study period is at or
above the minimum standards, your status will return to good standing.
However, if your academic status is at risk and you fail to maintain satisfactory
academic progress in future trimesters or study periods, you could have
conditions placed on your enrolment or be required to submit a Statement of
Reasons explaining why you should be permitted to continue your enrolment in
that course.
Registrar’s Office
Conditional
This means there are certain conditions or restrictions attached to your
enrolment. If you do not meet these conditions, and/or you don’t maintain
satisfactory academic progress in the next study period, there may be further
restrictions or penalties applied.
Statement Required
Statement Required is a temporary Academic Status assigned to students who
meet the criteria for Academic Suspension or Academic Exclusion.
You will receive an email notifying you that you are required to submit a
Statement of Reasons. It is important to submit your statement by the specified
due date, otherwise you could be suspended or excluded from your course.
Registrar’s Office
Useful Links:
Student Handbook
www.jcu.edu.sg/Downloads/handbook/English.pdf
Subject results and grades explained
www.jcu.edu.au/student/assessmentexams/JCU_093871.html
Registrar’s Office
Study Plan
Where to find your Study Plan?
 Go to JCU Singapore website (www.jcu.edu.sg)
 Under “Students” – Calendars & Timetables
 Locate Study Plan
 Subjects’ search link: https://secure.jcu.edu.au/app/studyfinder/
Registrar’s Office
Terminology
 CP: Credit Point
Completion of 1 Undergraduate subject = 3 Credit Points
 SP: Study Period
SP51 - Commences in March
SP52 - Commences in July
SP53 - Commences in November
 Census Date: “Deadline” for subject enrolment or withdrawal without financial
penalty. Restricted approval for enrolment after Census Date.
 Academic Penalty Date: “Deadline” for subject enrolment or withdrawal without
academic penalty. (Academic penalty = Failed Grade)
 Where to find the Dates detail?
https://www.jcu.edu.sg/__data/assets/pdf_file/0020/30584/APPROVED_20
16_SP51-53_ACADEMIC_CALENDAR_AMENDED270116.pdf
Registrar’s Office
Diploma of Higher Education
Registrar’s Office
Bachelor of Information Technology
Registrar’s Office
Bachelor of Business
Registrar’s Office
Bachelor of Business
Registrar’s Office
Bachelor of Business & Environmental Sciences
Registrar’s Office
Bachelor of Education (Early Childhood Education)
 Duration: 3 years
 Subjects: 32 subjects
Registrar’s Office
Bachelor of Education (Early Childhood Education)
Level 1
Additional Subjects (any one of following subjects)
• Foundations of Education
• Foundations of Language and Literacy in Education
• Effective Writing
• Foundations of Educational Psychology
• Introduction to Counselling
• Foundations of Sustainability in Education
• Australian Society: An Introduction to Sociology
• Foundations of Mathematics and Numeracy in Education
• Indigenous Australian World Views 1: Survival, Identity and Cultural Diversity
• Technologies for Early Childhood Education
Level 2
• Second Year Professional Experience (Singapore)
• Teaching for Learning 1
• Education for Cultural Diversity
• Health and Physical Education for Early Childhood
• Early Childhood Mathematics and Numeracy 1
• Early Childhood Language and Literacy 1
• Early Childhood Education and Care 1
• Technologies Across the Early Childhood Education Curriculum
Level 3
Level 4
• Third Year Professional Experience (Singapore)
• Fourth Year Professional Experience A (Singapore)*
• Humanities and Social Science Education for Early Childhood
• Fourth Year Professional Experience B (Singapore)*
• Science Education for Early Childhood
• Indigenous Futures
• Teaching for Learning 2 (ECE)
• Teaching for Learning 3 (ECE)
• Arts Education for Early Childhood
• Early Childhood Language and Literacy 2
• Inclusive Education for Special Needs
• Teaching for Learning 4
• Early Childhood Education and Care 2
• Early Childhood Mathematics and Numeracy 2
• Teaching ESL to Indigenous Students
• Service Learning for Sustainable Futures
Registrar’s Office
Master of Information Technology
Registrar’s Office
Joint MIT & MBA
Registrar’s Office
Master of Business Administration
Registrar’s Office
Master of Professional Accounting
Registrar’s Office
Master of International Tourism & Hospitality Management
Registrar’s Office
Joint MITHM & MBA
Registrar’s Office
Joint MPA & MBA
Registrar’s Office
Bachelor of Psychological Science
Registrar’s Office
Bachelor of Psychological Science (Honours)
Duration
: 12 months full time & 20 months part time
Course Structure:
 PY4108
 PY4109
 PY4104
 PY4105
Requirement:
• PY2103 & PY2107: Average Credit Grade, and
• PY3101 + 4 Level 3 PY subjects: Average Distinction Grade
Registrar’s Office
Bachelor of Arts (Psychology)
Registrar’s Office
Bachelor of Arts (Psychology)
Registrar’s Office
Enrolment Processes
For all newly admitted students, your 4 subjects
have been pre-enrolled for you.
You may refer to LearnJCU Blackboard for the
enrolled subjects information.
Link is provided below:
https://learnjcu.jcu.edu.au/webapps/portal/execute/
tabs/tabAction?tab_tab_group_id=_292_1
Registrar’s Office
Enrolment Process for subsequent Study Period in JCU Singapore
Process Details
Person
involved
Support from
JCU S’pore
Supporting Tools
When will that
happen?
Subj(s) selection
Student
Registrar’s Office (RO)
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Week 8 to 9 of Academic
Calendar
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Enrolment Submission
Student
Enrolment Request
Processing
Student Services
RO
Faculty
Outcome of Rejection of
Enrolments Request (if
any)
Student Service
RO
Faculty
Enrolment Check
Student
Enrolment Help
session
Study Plan
Timetable
Subject Search
Submit via the link
below
Week 8 to 12
Processing time:
Maximum within 7
working days
Web Panel
JCU Email
Within 7 working days
after submission
LearnJCU
1 week after submission
Link to submit online enrolment: http://itws.jcu.edu.sg/StudentFirst/
Registrar’s Office
How to select subjects?
1. Select subjects by Level order, e.g. Level 1
followed by Level 2 and 3.
2. Give priority in the selection of Major/Minor Core
subjects, which are not offered frequently. Do take
note of the subjects offering in the Study Plan.
3. Check the Class timetable to ensure there is no clashes before
selecting your desired subjects.
4. Pay attention on subjects pre-requisite as well in your selection.
Registrar’s Office
Enrolment Problems resulting in delay of processing
 Avoid last minute changes of major(s)/Course or
application of advanced standing.
 Exceeding maximum attempts allowed for enrolment
request.
 Did not consider priority for CORE subjects leading to
extension of course completion.
 All official correspondences will only be made via your
JCU email account. Check it regularly!
 Class clashes which affect enrolment, please check your
timetable carefully to avoid.
 Late enrolment submission will prevent you from enrolling
in your desired subjects due to capacity limitation.
Please email to enrolments-singapore@jcu.edu.au for
assistance/clarification.
Registrar’s Office