How to write a business letter
You can do salutation in the form of “Dear Sir/Madam” or “To whom it may
concern” in case of being unsure about the particular individual you are writing
this letter to.
You should also thank the recipient for taking the time to go through this mail and
provide your contact information for any future clarifications.
Choose a proper salutation at the end of the letter such as “Sincerely” at the end
of the business letter.
how to create a business email
Creating a business email comprises:
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Creating business email vital for growth of business
Writing mail to the point without deviation
Email should be started with a greeting
Informing the recipient about himself/herself
Explaining the purpose of the email
It should contain the email signature
How to Start a Business Letter
Ways of starting business letter:
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Two methods used for starting business letter
First, making reference to earlier contact
Mentioning phone conversation, meeting, correspondence through mail
Second, mentioning about contact for the first time
Writing, to whom it may concern, only when name is not known
Business Letter Salutation Examples
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Dear Mr. Smith
Dear Mr. and Mrs. Smith
Dear Mr. White and Ms. Smith
Dear Dr. Smith
Dear Judge Smith
Dear Ms. Jones
Dear Jane Doe
Dear Dr. Haven
Dear Dr. and Mrs. Haven
Dear First Name (if you know the person well)
When You Don't Have a Contact Person
If you don't have a contact person at the organization, you can either leave off
the salutation and start with the first paragraph of your letter or use a general
salutation such as “To Whom It May Concern.” "To Whom It May Concern" is
considered outdated, so check for other options before you use it.
General Salutations for Business Letters
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Dear Customer Service Manager
Dear Customer Service Team
Dear Hiring Manager
Dear Hiring Team
Dear Human Resources Manager
Dear Sir or Madam
Dear Team
To Whom It May Concern
Guidelines for Names and Titles
Use Mr. or Ms.
The salutation should typically use the person's last name, along with a "Mr." or
"Ms." In general, avoid using "Mrs." or "Miss" unless you are certain of how a
female recipient wants to be addressed. When in doubt, default to using "Ms."
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Dear Ms. Smith
Dear Mr. Jones
What to List for a Person With a Doctorate or Medical Degree
If you are writing to someone who has a doctorate or medical degree, use the
abbreviated form: "Dr." However, for other titles (such as “professor,” “judge,”
“rabbi,” etc.), write out the full title and capitalize it. For example, your salutation
in a letter to a judge would be, "Dear Judge Barnard." Or, if your correspondence
was with a rabbi, you might write, "Dear Rabbi Williams."
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Dear Dr. Hancock
Dear Judge Simona
What to List for Multiple Recipients
When your letter is to more than one person, write out all of their names
separately, separating them with commas. For example, "Dear Mr. Hobbes, Ms.
Luxe, and Mr. Hopman." For married couples, if one person in the couple has
changed his or her name, you only need to use the last name once. For instance,
"Dear Mr. and Mrs. Smith."
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Dear Ms. Cicana, Dr. Liberman, and Ms. Danes
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Dear Mr. and Mrs. Foyle
When You Don't Know the Gender
Sometimes a person's gender is unclear from a name—names like "Corey" or
"Blake" are both common women's and men's names. If that is the case, do
some investigating to determine gender by searching on LinkedIn or a company
website. But if it remains ambiguous, simply write out the person's full name,
dropping the title. For example, "Dear Corey Meyer."
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Dear Bailey Timmons
Dear Rowan McDaniels
Capitalization and Spacing
When addressing a letter “To Whom It May Concern,” the entire phrase is
typically capitalized, then followed by a colon:
To Whom It May Concern:
Leave a space after it, then start the first paragraph of the letter.
What to Include in the Letter
Make the purpose of your letter clear through simple and targeted language,
keeping the opening paragraph brief. You can start with, “I am writing in
reference to…” and from there, communicate only what you need to say.
How to End a Business Letter
The following are considered as the best closings for ending a business letter:
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Best Regards
Regards
Faithfully
Respectfully
Appreciatively
Thanks again
Sincerely
Yours truly
These are the most useful letter closings that can be used in a formal type
business setting
What are the parts of a business letter
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Greeting also known as salutation
Body of the letter
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Complimentary closing of letter
Line that has signature
Dear Calista Merritt,
I am writing this letter to inform you about the Liberal Arts department workshop which is
going to be held on April 19th, 2019. With this workshop, the employees under the Liberal
Arts department will have the opportunity to interact with important business leaders in
our
locality.
This workshop will be conducted at the Plaza Student Center at Delhi University. This
event will start from 10 a.m. and will last for 3-4 hours. A table can be reserved for the
interested employees before the workshop upon doing the registration.
Thank you for your time and hoping to hear from you sooner.
Sincerely,
(Your
Zephaniah Sanders
Signature)