BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
SERI STAMFORD COLLEGE MELAKA
SCHOOL OF BUSINESS
BACHELOR IN BUSINESS ADMINISTRATION
BBA 6333: EVENT MANAGEMENT
ASSESMENTS
STUDENT NAME
: MIRON RAJ S/O MANI MARAN
STUDENT ID
: 1132945
PREPARE FOR
: MS FIDA FARIDA
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
INTRODUCTION
Event management is that the application of project management to the creation and development of
tiny or large-scale personal or company events like festivals, conferences, ceremonies, weddings,
formal parties, concerts, or conventions. It involves finding out the whole, distinctive its target
market, production the event idea, and coordinating the technical aspects before really launching the
event. The process designing of designing of coming up with and coordinating the event is typically
noted as event planning and which may embody budgeting, scheduling, web site choice, effort
necessary permits, coordinating transportation and parking, composing for speakers or entertainers,
composing ornament, event security, catering, coordinating with third party vendors, and emergency
plans. every event is completely different in its nature thus method of designing & execution of
every event differs on basis of kind of event. The analysis of a Surprise Birthday celebration are
going to be as well as the project management tools and techniques. It includes the milestones, and
technical needs. the most focus of the recommendations are going to be the most concentrate on only
project at the time, the managing of the schedule and price should be in step with the scope ought to
be outlined and use to trace consequently and to undertake to try to to anticipate any issues.
PAGE
1
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
SCOPE OF THE PROJECT
According to Kerzner, 2006, “Scope is that the summation of all deliverable needed as a part of
the project. This includes all merchandise, services, and results.” A Guide to the Event Management
Body of Knowledge- Fifth Edition, defines project scope as, “The work that has to be performed to
deliver a product, service, or result with the desired options and functions”. The scope is often
reviewed and signed by all stakeholders.
The scope development to assist manage changes throughout implementation. It helped in the
acknowledgement which will be in the initial priority that was to confirm the date of the party, so,
the schedule is strained. The scope has some flexibility in it, because the theme, the venue, and every
one the small print still square measure to be outlined, therefore the scope is enhanced. it's as a result
of the schedule is strained, it mustn't be compromised to accommodate a pre-determined value,
therefore value is accepted.
A contingency set up could be a course of action designed to assist a company respond
effectively to a big future event or state of affairs which will or might not happen. A contingency set
up is usually named as "Plan B," as a result of it is conjointly used as another for action if expected
results fail to materialise. Contingency coming up with could be a part of business continuity,
disaster recovery and risk management.
PAGE
2
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
WORK BREAKDOWN STRUCTURE
Work Breakdown Structure is that the major event accomplishment that organises the crew’s
work into practicable division. it's additionally the accomplishment align stratified decay of the
travail to be implement by the event crew to satisfy the project aim and generates essential product.
The work breakdown structure is that the fringe of productive event management, accomplishment,
direction, perceptive and describing. The blossom help is productive help and that they have the
economical approach of handling the chance of the many comes. Now, the blossom set upper
assistant helper or known as help supporter which will be handling a project regarding birthday event
and that they already create a productive contingency plan to plan this event.
BIRTHDAY
EVENT
ESSENTIAL
FEATURES
CLASSIFY
ENTERTAINMENT
RENT
EQUIPMENT
FOOD CATERING
CLEANING
EVENT DAY
Place and date
Analyze
entertainment
Examine the
equipment
needed
Menu
Clean indoor and
outdoor of the
house
Pick the
equipment
Guest record
Examine the
price
Examine the
price
List of required
food materials
Vacuum the
place
Set the
equipment in the
right place
Invitation cards
Choose the
entertainment
Select the
required
equipment
Examine the cake
Rub all places
Prepare the cake
and cooking
ingredients
Post the
invitations via
social media
Reserve
Company
Reserve the
suitable company
Select the flavor
Wash the
bathrooms
Prepare the food
and the menu
PAGE
3
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
CRITICAL PATH AND NETWORK DIAGRAM
Critical path is a neater technique of handling in the event that's utilized in coming up with a project
or event. it's the order in every part wherever you discover out what's the minimum amount of your
time is needed to finalized the activity with the minimum amount of limp. aside from that, network
diagram may be a visual portrayal of of these task, authorities and work course for the event. Besides,
the network diagrams is often appears like a graph with the sequence box and arrow. There square
measure 2 styles of network diagram that is appropriate for this project management that square
measure arrows diagram strategies and precedencies diagram strategies. The blossom assistant
additionally use this diagram to settle the matter that need to face during this event coming up with.
This technique can facilitate the blossom assistant to handle the problems throughout this event
management.
A) Classify the
entertainment
D) Determine
the essential
features
B) Cleaning
C) Rent equipment
F) Catering
E) Event day
preparation
PAGE
4
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
Critical path =
Paths
Time taken
ABE
5 Days, 5 Hours
AC
10 Days, 3 Hours
ADF
15 Days, 8 Hours
ABC
12 Days, 4 Hours
PAGE
5
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
COST ESTIMATION
The source of
funds
Cost Estimations
Actual cost
Difference
Invitation cards
RM 160
RM 200
RM 40
Photography &
Album
RM 700
RM 800
RM 100
Entertainment
RM
850
RM 1000
RM 150
Decoration
Equipment
RM
800
RM
RM 100
Cleaning
Equipment
RM
50
RM 70
RM 20
Catering
RM
2600
RM
3000
RM
400
Cake
RM
230
RM
240
RM
10
Souvenirs
RM
560
RM
600
RM
40
Wages for workers RM
630
RM
650
RM
20
TOTAL
6580
RM
7460
RM 880
RM
900
PAGE
6
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
RISK MANAGEMENT
Risk management may be a proactive commit to acknowledge what will fail and to arrange ahead per
Warburton & Kanabar, 2014. Warburton & Kanabar 2014 defines that it'll be contemplate risk
management to be “an art and a science.” throughout the design method involves characteristic,
quantifying, and designing responses for risks just in case they occur. A qualitative and quantitative
risk analysis was done and is showing on Appendix thirteen. the whole calculated contingency for
the project is $326, a little bit a lot of the ten for all project.
PAGE
7
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
CONTINGENCY PLAN
Contingency plans will be employed by sensible managers World Health Organization are aware that
there are perpetually risks that may sideline any project or business. while not having a contingency
arrange in situ, the probabilities of finishing a project with success can drop significantly, albeit that
project arrange was created with designing software package. the utilization of contingency plans is
widespread and applies to any business venture. Governments, as an example, use them to arrange
for disaster recovery or economic disruption. If you’re not acting on a contingency arrange once
you’re designing any enterprise, then you’re gap yourself up to gratuitous risk.
PAGE
8
BBA YEAR 3 SEM 2
Scenario
BBA 6333: EVENT MANAGEMENT
Trigger
Response
Who to
inform?
Key Responsibilities
Who
Organising a
preparation
for the
surprise
birthday
celebration
Lack of
man power
to serve in
the
catering
department
and do
some decor
at the
event.
Needs a
supervisor to
supervise and
instruct all the
works done by
the labors.
Needs more
manpower to
done the event
preparation
more fast.
What
Miron
Raj
Project
Manager
Have all the
power to
accept the
ideas and work
management.
Angelia
Raji
Project
Developer
Handle the
issues regarding
the order and
arrangement of
the project
scope.
Mani Maran
Main
Contractor.
Supervise
and guide all
the work
done by all
the workers.
Timelin
e
What
Will be
responsible
to observe
and mentor
all the work
done by the
workers and
ensure the
work done
on the time
given.
Will be
responsible
to all the
order and
construct
the work in
this event.
Will be
responsible to
guide all the
work done by
the workers
and the
When
As soon
as
possible
As soon as
possible.
As soon as
possible.
suppliers.
PAGE
9
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
CONCLUSION
Plan a surprise party is usually difficult even additional if you're showing emotion concerned with it.
you've got to alter contradictory feelings all the time, on one hand you've got the urge that you just
have to be compelled to do one thing unforgettable, however on the opposite hand you've got to
manage the project with restricted resources. in step with Hunsberger (2011), solely a trained project
manager understands that knowing a way to deliver the result's solely vital if the result supports the
necessities and is delivered once required. there's an instantaneous line from the necessities to the
activities to the result to client satisfaction. therefore my initial recommendation is that if you're
attending to set up a celebration, the primary factor is that you just rent a outsider PM, not among the
family, to try to to the work, the choices are a lot of less complicated, most likely can value less, and
also the results are what you united of.
PAGE 10
BBA YEAR 3 SEM 2
BBA 6333: EVENT MANAGEMENT
REFERENCES
Archer, N.P. & Ghasemzadeh, F. (1999) An integrated framework for project portfolio
selection.
International Journal of Project Management, 17(4), 207-216 Caniëls, M. & Bakens, R.
(2012).
The effects of Project Management Information Systems on decision making in a multi
project environment.
International Journal of Project Management, 30(2), 162 Carr, R.I. (1989). Cost-estimating
principles.
Journal of Construction Engineering and Management, 115(4), 545–551
Futurescope.com (2010).
Planning a Surprise Birthday Party for your Wife. Retrieved on
September
http://www.futurescopes.com/romantic-ideas/909/planningsurprise-birthday-party-your-wife
PAGE 11