TEXT TYPE: LETTER OF APPLICATION Paper 1 Source: Welch, Lynne. “JOB APPLICATION LETTER - Ppt Download.” SlidePlayer, slideplayer.com/slide/8695029/. LETTER OF APPLICATION (JOB) otherwise like called as cover letter a sales letter, it is written to sell one’s services. should be drafted carefully as it is related with one’s career. carries sequence of information regarding the qualification and experience. Types of application letter: Solicited letter -an application letter that is sent to a company that advertises its vacancies through the media Unsolicited letter -an application letter that is sent to a company although you do not know whether there is a vacancy or not in that company. GUIDELINES FOR JOB APPLICATION LETTER 1ST paragraph- Why you are writing 2nd paragraph(s)- What you have to offer (your qualifications) 3rd paragraph- Follow up with your availability for interview, restate interest STRUCTURE OF AN APPLICATION LETTER (CONVENTIONS) Applicant’s Complete name & address (could be at the top) Date of Letter Employer’s Complete Name, Title and Address Salutation: Dear Mr./Ms. Last Name, Letter Content/Body Closing (Use: Sincerely or Sincerely yours; Respectfully or Respectfully yours) Enclosure: (If a resume or other enclosures are used, note in your letter) 5 SAMPLE OPENING PARAGRAPH: Your Flight Attendant position, as advertised in the Philippine Star, caught my attention because it involves customer service, safety tasks, and hospitality. I have been seeking such a great challenge and am positive that my skills and background would greatly complement your requirements. OPENING PARAGRAPH Briefly identify yourself State why you are writing, name the position or name of work for which you are applying Mention how you heard of the opening or the organization. 7 SAMPLE OPENING PARAGRAPH: I am writing to express my keen interest in obtaining a Flight Attendant position with the Jeremy Airways. I am interested in the Flight Attendant position advertised in the Philippine Daily Inquirer last August 25, 2013. I am applying for the Flight Attendant position with the Jeremy Airways. SECOND PARAGRAPH(S): Explain why you are interested in working for the employer. State your relevant qualifications and experience as well as the personal qualities that make you a suitable candidate. State what experience you have, what skills you have developed and why these are applicable (valuable) to the position on offer. (Review the job post & include information of interest) Inform the reader that you have enclosed your current CV 9 SECOND PARAGRAPH(S): Emphasize skills or abilities you have that relate to the job for which you are applying. (use the job advertisement to guide you) Be sure to do this in a confident manner and remember that the reader will view your letter of application as an example of your writing skills. Simply put, WHY ARE YOU THE BEST CANDIDATE? Remember, you are interpreting your resume, not repeating it. 10 SAMPLE SECOND PARAGRAPH I believe I meet all the requirements listed in your advertisement. As an X graduate, I have great knowledge regarding all aspects of…I have excellent command of all the required software programs, including Word, Excel, and accounting softwares. I am proficient in … SAMPLE SECOND PARAGRAPH My major experience and achievements to date include… I believe my experience in the ... qualify me for consideration. If you would like, I can provide you with current samples of my work. FINAL PARAGRAPH (CALL TO ACTION): Indicate your desire for a personal interview. You may suggest alternative dates/times or advise of your flexibility as to time/place, and would like to set up an interview or say you are willing to accommodate the company’s schedule and request. 13 SAMPLE FINAL PARAGRAPH My resume is enclosed for your review. I would be pleased to have a meeting with you to discuss the requirements of your flight attendant position and my skills in detail. I will call you within a week to follow-up. In the interim, I can be reached at [contact #]. Thank you for your time and consideration. I look forward to meet you soon in order to explore this opportunity further. 14 Language Focus Expressing how you get the information about the vacancy. If you got information from the advertisement •I have read your advertisement in ... (where) on ... (when) •I am applying for ... which you advertised in ... on ... •With reference to your advertisement in ... •I am writing to you in response to your advertisement for... If someone recommended you •A friend of mine working in your company told me that... •Mr. Robbie Williams, who works in your Accounts Department, told me that you will soon have a vacancy for … If there is no advertisement or recommendation •I am writing to ask if you might have a vacancy in your ... Department Expressing when and where you graduate from: •I just graduated from ... this year, •I completed ... •This year I will finish ... Expressing that you are interested in the job advertised : •I would like to apply for a job as ... •I believe you will find that my experience in ... have prepared me well for the position as ... in your company. •I am very interested in working as ... •Please accept this letter as an expression of interest in the position of ... •Please consider my applications for ... position Expressing what you think you can offer them •I have done some practical work and ... •I have participated in workshops ... •I have had extensive practice in ... •As you can see from my enclosed resume, my experience and qualifications match this position's requirements. •During ... I improved (furthered, extended, etc.) my knowledge of ... •I am familiar with the requirements for success in the profession and believe I possess the right combination of ….. •My current position ... has provided the opportunity to Referring to the enclosures • I am enclosing ... • Please find my enclosed ... • Enclosed you will find ... • As you can see from my enclosed resume ... • I have enclosed a copy of my resume for your review. • The attached resume lists more specific information concerning these experiences and my qualifications. • As you can see from my enclosed resume, my experience and qualifications match this position's requirements. Expressing that you look forward to an interview •I look forward to an opportunity to speak with you in person. (OR to speak with you personally) •I would welcome the opportunity to personally discuss my potential contributions to your company with you. •I look forward to the opportunity to personally discuss why I am particularly suited to this position. Referring to future contact •I look forward to hearing from you soon. •I look forward to meeting you. •I look forward to seeing you. Important Notes on conventions: Begin your application letter by placing your address first, followed by the address of the company you are writing to. Use complete title and address; don't abbreviate. Always make an effort to write directly to the person in charge of hiring. Always sign letters. VARP REVIEW Voice (tone): writing as a person who is keen on a position, so try to “sale” yourself but still be humble (confident but not arrogant) Audience: hiring manager (they are often busy bodies. HIGHLIGHT your skills & qualifications concisely) Register: formal (professional language) Purpose: persuade the hiring manger to hire you, so be sure to show WHY s/he should accept you (use effective action words & adjective to accentuate your suitability--tapping the modes of persuasion) RESOURCES: Mechanics cover letter (from Monster – a job search engine) Volunteer cover letter https://www.thebalancecareers.com/cover-letterfor-a-volunteer-position-2060266
