SAP B1 on Cloud – AIS
EXERCISE WORKBOOK
FOR STUDENT 8
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Table of Contents
1. Basic Navigation ........................................................................................................................................ 4
Exercise 1.1 ............................................................................................................................................... 4
Exercise 1.2 ............................................................................................................................................... 4
2. BP and Item Master Data .......................................................................................................................... 5
Exercise 2.1 ............................................................................................................................................... 5
Exercise 2.2 ............................................................................................................................................... 6
Exercise 3.1 ............................................................................................................................................... 7
3. Purchase Process ...................................................................................................................................... 8
Exercise 3.1 ............................................................................................................................................... 8
Exercise 3.2 ............................................................................................................................................... 9
Exercise 3.3 ............................................................................................................................................. 10
Exercise 3.4 ............................................................................................................................................. 12
Exercise 3.5 ............................................................................................................................................. 13
4. Sales Process ........................................................................................................................................... 14
Exercise 4.1 ............................................................................................................................................. 14
Exercise 4.2 ............................................................................................................................................. 15
Exercise 4.3 ............................................................................................................................................. 16
Exercise 4.4 ............................................................................................................................................. 18
Exercise 4.5 ............................................................................................................................................. 19
5. Inventory Management .......................................................................................................................... 20
Exercise 5.1 ............................................................................................................................................. 20
Exercise 5.2 ............................................................................................................................................. 21
Exercise 5.3 ............................................................................................................................................. 22
Exercise 5.4 ............................................................................................................................................. 23
Exercise 5.5 ............................................................................................................................................. 24
Exercise 5.6 ............................................................................................................................................. 25
Exercise 5.7 ............................................................................................................................................. 26
Exercise 5.8 ............................................................................................................................................. 27
Exercise 5.9 ............................................................................................................................................. 28
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.10 .............................................................................. 29
6. Accounting Cycle ..................................................................................................................................... 30
Exercise 6.1 ............................................................................................................................................. 30
Exercise 6.2 ............................................................................................................................................. 31
Exercise 6.3 ............................................................................................................................................. 32
Exercise 6.4 ............................................................................................................................................. 33
Exercise 6.5 ............................................................................................................................................. 34
Exercise 6.6 ............................................................................................................................................. 35
Exercise 6.7 ............................................................................................................................................. 36
Exercise 6.8 ............................................................................................................................................. 37
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The Menu Bar displays at the top of the screen. It contains the Windows standard menu (File, Edit,
W window, Help) as well as generic SAP Business One functions.
2. The Tool Bar is a collection of icon buttons that grant you easy access to commonly-used functions.
3. Navigation in SAP Business One is done using the Modules Menu. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the User- Setup window.
5. Accessing SAP Business One on Cloud is done using Web Browsers like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system
of integrated applications to manage the business. It aims to serve as a backbone for your whole
business. ERP System
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. Private Cloud
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers. Public Cloud
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control). Location Independence
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
Waldorf Germany
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
2. BP and Item Master Data
Exercise 2.1
Header
Code:
BP Type
Name
Group
General
Tel No:
Mobile Phone:
E-Mail
Contact Person
Contact ID:
First Name:
Title:
Middle Name:
Last Name:
Address:
Telephone No:
Mobile Phone:
E-Mail
Payment Term
Payment Terms:
Price List:
CU00008
Customer
Reinne
Small Accounts
37803677
90265890098
Reinee@gmail.com
RR-397
Jude
Mr.
Comia
Rodriguez
Sorsogon
68945768
90265789465
Jude@yahoo.com
Net 30
Distributor Sales Price
Add the information above on the Business Partner Master Data.
Input the screenshot of your output here:
Sir same problem as before po yung
akin, Login Problem po. Baka po sir,
May gumamit ng company po na naka
assign sa section po namin. Kanina
naman po, sinabi sakin na try ko yung
BSAC po na company pero it came out
Unavailable po sir. Someone suggested
din po na try using phone, so I shifted to
my phone. I also tried to browse to
different browsers like Chrome, Opera
and Explorer, but still, same problem
sir. At first, I was hoping that maybe,
the problem is in my part, but it turns
out that the system “maybe cannot”
allow massive number of users.
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 2.2
Header
Code:
BP Type
Name
Group
General
Tel No:
Mobile Phone:
E-Mail
Contact Person
Contact ID:
First Name:
Title:
Middle Name:
Last Name:
Address:
Telephone No:
Mobile Phone:
E-Mail
Payment Term
Payment Terms:
Price List:
SU00008
Vendor
Daisy Flower Shop
General Suppliers
95958484
98585747463
daisy@gmail.com
JE-011
Jeggs
Mr.
Alcantara
Manalo
Metro Manila
56421524
95421325412
jeggs@gmail.com
Net 60
Regular Purchase Price
Add the information above on the Business Partner Master Data.
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 3.1
Add the following items on the Item Master Data:
Item No.
IM00036
IM00037
IM00038
IM00039
IM00040
Description
Ancel x6 OBD2 Scanner
HP Laserjet Pro M102A Printer
HyperX Pulsefire Core RGB Gaming Mouse
Secure 1000VA UPS AVR
Genius SlimStar 8006 Wireless Keyboard
Item Group
Items
Items
Items
Items
Items
Unit Price
14999
2455
5350
820
820
Input
the
screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor:
SU00008
Name:
Daisy Flower Shop
Posting Date:
Date Today
Item No:
IM00036
Quantity:
12 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 3.2
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor:
SU00008
Name:
Daisy Flower Shop
Posting Date:
Date Today
Item No:
IM00037 and IM00038
Quantity:
39 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 3.3
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor:
SU00008
Name:
Daisy Flower Shop
Posting Date:
Date Today
Item No:
IM00036, IM00039 and IM00040
Quantity:
12 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 3.4
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor:
SU00008
Name:
Daisy Flower Shop
Posting Date:
Date Today
IM00037, IM00038, IM00039 and
Item No:
IM00040
Quantity:
47 each
Click Add to save the document. Screenshot the complete relationship map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 3.5
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor:
SU00008
Name:
Daisy Flower Shop
Posting Date:
Date Today
IM00036, IM00037, IM00038, IM00039 and
Item No:
IM00040
Quantity:
24 each
Click Add to save the document. Screenshot the complete relationship map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:
Input the required information, use the selection list when available:
Vendor:
CU00008
Name:
Reinee
Posting Date:
Date Today
Item No:
IM00036
Quantity:
10 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 4.2
Perform the whole sales process on this transaction:
Input the required information, use the selection list when available:
Vendor:
CU00008
Name:
Reinee
Posting Date:
Date Today
Item No:
IM00037 and IM00038
Quantity:
37 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 4.3
Perform the whole sales process on this transaction:
Input the required information, use the selection list when available:
Vendor:
CU00008
Name:
Reinee
Posting Date:
Date Today
IM00036, IM00039 and
Item No:
IM00040
Quantity:
10 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 4.4
Perform the whole sales process on this transaction:
Input the required information, use the selection list when available:
Vendor:
CU00008
Name:
Reinee
Posting Date:
Date Today
IM00037, IM00038, IM00039
Item No:
and IM00040
Quantity:
45 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 4.5
Perform the whole sales process on this transaction:
Input the required information, use the selection list when available:
Vendor:
CU00008
Name:
Reinee
Posting Date:
Date Today
IM00036, IM00037, IM00038,
Item No:
IM00039 and IM00040
Quantity:
22 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code
W5
W6
W7
W8
Warehouse Name
Navotas
Paranaque
San Juan
Taguig
Location
Navotas
Paranaque
San Juan
Taguig
Street No.
Baho
Santoyo
Medina
Layla
City
Navotas City
Paranaque City
San Juan City
Taguig City
Country
Philippines
Philippines
Philippines
Philippines
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.2
Add the following items managed by batches:
Header
Item No.
B00008
Description
JBL X44
Item Group
Speakers
Unit Price
4,000
Manage Item By
Batches
Management Method
On every Transaction
Item No.
B0008A
Description
Afficionado 58
Item Group
Perfumes
Unit Price
250
Manage Item By
Batches
Management Method
On every Transaction
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.3
Add the following items managed by serial number:
Header
Item No.
SN00008
Description
Lenovo Ideapad C340 14
Item Group
Laptop
Unit Price
18,098
Manage Item By
Serial Numbers
Management Method
On every Transaction
Item No.
SN0008A
Description
Lenovo Ideapad 130 15
Item Group
Laptop
Unit Price
13,794
Manage Item By
Serial Numbers
Management Method
On every Transaction
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No:
IM00036
IM00037
Quantity
70
70
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No:
IM00038
IM00039
IM00040
Quantity
40
20
20
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No:
IM00036
IM00037
Quantity
10
10
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00038
IM00039
IM00040
50
20
50
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.8
Create period and volume discounts for the following items:
Item No.
Period
Period Discount
Volume
Volume Discount
10 days
15%
25
20%
IM00036
IM00037
Create Sales Order for CU00008 with items IM00036 and IM00037
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.9
Create period and volume discounts for the following items:
Item No.
Period
Period Discount
Volume
Volume Discount
20 days
20%
30
25%
IM00038
IM00039
Create Sales Order for CU00008 with items IM00038 and IM00039
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 5.10
Create period and volume discounts for the following items:
Item No.
Period
Period Discount
Volume
Volume Discount
IM00040
30 days
15%
50
15%
Create Sales Order for CU00008 with items IM00040
Input the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1
P 500,000
Cr. Ordinary Share Capital
P 500,000
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages
P 250,000
Cr. GBP Bank Account 1
P 250,000
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other
Cr. Petty Cash Fund
P 15,000
P 15,000
Submit the screenshot of the journal voucher created and the transaction journal report .
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.5
Generate the Trial Balance as of the end of the year.
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.6
Generate the Balance Sheet as of the end of the year.
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.7
Generate the Income Statement as of the end of the year.
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP B1 on Cloud – AIS
Exercise 6.8
Perform Period End Closing for the year 20XX.
Screenshot the closing entries generated in the Transaction Journal Report.
Insert the screenshot of your output here:
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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502436308.docx printed on 12/9/2020 4:13 a12/p12