Parliamentary Procedure
1
Obj ti
Objectives
1 State the purposes of following
1.
parliamentary procedure.
2 Recognize
2.
R
i th
the fifive b
basic
i principles
i i l off
parliamentary procedure.
3. Identify steps involved with presenting
a motion.
4. Recognize various methods of voting.
5 Differentiate among five types of
5.
motions.
2
Objective 1
State the purposes of following
y procedure.
parliamentary
3
Why Do Groups Use
Parliamentary
Procedure?
4
To give
every
member a
chance
h
to b
be
heard
5
To allow
everyone to
be a
p
participating
p
g
member in an
orderly group
6
To establish
and maintain
order in a
meeting
7
To prevent
confusion
when
h
discussing
club
business
8
To keep the
meeting
g
moving
9
Objective 2
Recognize the five basic
y
principles of parliamentary
procedure.
10
Fi
Five
Basic
B i P
Principles
i i l
Discuss
one
subject
bj t att
a time.
11
Five Basic Principles
Allow full
and
d ffree
discussion of
each idea
presented.
presented
12
Five Basic Principles
Treat all members
with
justice and
courtesy.
13
Five Basic Principles
Carry out the rule
of the majority,
and respect the
rights of the
minority.
14
Five Basic Principles
Bring together the
wishes of all
group members
to form a
cooperating,
united club.
15
Objective 3
Identify steps involved with
g a motion.
presenting
16
M ti
Motion
• A motion is a formal way to bring an
idea,, proposal,
p p
, or p
plan of action before
a group.
• A motion is part of an orderly way to
conduct business using parliamentary
procedure.
procedure
• A motion calls for discussion and action
by the group
group.
17
Steps to Make and
Handle a Motion



Discussing
Amending
ot g
Voting
A member
who wants the
club to do
something
thi
makes a
motion.
19
The member
must
address
dd
th
the
President.
20
The member must
be called on by the
P id t
President.
21
The member may
make a motion
by saying
saying, “II
move…”.
22
The motion
is then
seconded
by another
member.
23
The president
p
restates the motion
and asks for
discussion.
24
Discussion
is held on
the motion
motion.
25
Repeat the
motion.
motion
“Are you
o read
ready
for the
question?”
26
A vote is
taken to ask who is
in favor of and who
is opposed to the
motion.
27
All in favor
say “Aye;”
all opposed
say “No.”
28
“The motion is
passed.”
-OR“The motion is
ost
lost.”
29
Before another motion can be
made, a motion that is seconded
must either be:
•Voted
V t d on
•Withdrawn
•Amended
•Tabled
30
To Amend a Motion
•An
An amendment is recognized
recognized.
•The amendment is seconded.
Discussion is held
held.
•Discussion
•A vote is taken on the amendment.
If approved
approved, discussion is held on the
•If
amended motion.
A vote is taken on the amended main
•A
motion.
Any number of amendments may be
•Any
made one after the other.
31
To Withdraw a Motion
Both
B
th the
th person who
h made
d th
the
motion and the person who
seconded
d d th
the motion
ti mustt
agree that it be withdrawn.
32
To Table A Motion
If more information is needed, or there is not
enough
g time to discuss and vote on a
motion, it may be tabled.
•A member moves to table the motion.
•Another member seconds the motion.
•A
A vote
t is
i taken.
t k
•No discussion is taken, but tabling does require
a majority vote to pass
pass.
33
Objective 4
Recognize various methods of
g
voting.
34
V i
Voice
Vote
V t
• The chair asks those in favor to say,
“Aye”
y or “Yes.” Those who are opposed
pp
are asked to say, “Nay” or “No.”
• The president should not ask those who
are opposed to “respond with the same
sign ”
sign.
35
Sh
Show
off H
Hands
d
• This method is recommended for small
g p
groups.
• Chair asks members who are in favor to
raise their right hands
hands. After the count is
taken, those who are opposed are then
asked to raise their right hands
hands.
36
Ri i
Rising
to
t V
Vote
t
• This method should be used to verify a
voice vote and on motions requiring
q
ga
2/3 majority vote.
• Chair asks those in favor of the motion
to rise. After counting, these members
are asked to sit
sit. The chair then asks
those opposed to rise.
37
B ll t Vote
Ballot
V t
• This method involves writing a vote on a
slip
p of p
paper.
p
• This is a good way to vote for officers,
or to vote upon controversial motions
motions.
• The chair should appoint individuals to
distribute collect
distribute,
collect, and tally the ballots
ballots.
38
Objective 5
Differentiate among five types of
motions.
39
P i il
Privileged
dM
Motions
ti
• These motions do not relate to the
pending
p
gq
question.
• However, they involve matters of such
urgency or importance that
that, without
debate, they will interrupt the
consideration of anything else
else.
40
I id t l Motions
Incidental
M ti
• These motions deal with questions of
procedure and arise out of another
p
pending motion or item of business.
• With the exception of the motion to
appeal from the ruling of the chair,
they're
they
re not debatable
debatable.
41
S b idi
Subsidiary
Motions
M ti
• These motions assist the group in
treating
g or disposing
p
g of a main motion.
• They can hasten action upon, delay
action upon
upon, or modify the main motion
motion.
42
M i Motions
Main
M ti
• These motions bring business before
the group.
g p
• These allow formal discussion upon an
item of business before the group
makes an informed decision.
43
U l
Unclassified
ifi d M
Motions
ti
• These enable certain items to be
reconsidered.
• In general, they are brought up when no
business is pending
pending.
44
Conclusion & Quiz
45
Sources
• Adams, James P. (2005). A Guide to Parliamentary
Practice for Your Club. Kansas State University.
• Ohio 4-H Clubs Advisors Handbook. Parliamentary
Procedure for 4-H
4 H Club Use. Retrieved November 20,
2007, from
http://advisorshandbook.ohio4h.org/clubmanagement
/meetings html
/meetings.html.
46
Sources
• The Pennsylvania State 4-H Council. Parliamentary
Procedure Manual. Retrieved November 20, 2007,
from
http://downloads.cas.psu.edu/4H/Council/CouncilParli
ProManual.pdf.
• Texas 4-H Management Guide System. (2005)
Putting It in Drive.
Drive Retrieved November 20
20, 2007
2007,
from http://texas4h.tamu.edu/mgtguide/MemUnits/MU-6.htm.
47
Sources
• Van Winkle, R., Martin, D., and Derby, A. (2006).
Gaveling Your Way to Better Meetings. Oregon State
University Retrieved November 20
University.
20, 2007
2007, from
http://tarrant.tamu.edu/youth/Parlpropow.ppt.
48