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Implementation Guide | PUBLIC
Document Version: 2H 2020 – 2020-10-16
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Implementing and Configuring Deductions in
Employee Central
THE BEST RUN
Content
1
What's New in Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2
Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3
Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.1
Enabling Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.2
Forward Propagation in Employee Central Recurring Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Examples for Forward Propagation for Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.3
UI Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Creating the One Time Deduction User for Administrator and Employee. . . . . . . . . . . . . . . . . . . 16
Creating One Time Deduction Configuration UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Creating Recurring Deduction Configuration UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3.4
Assigning Screen IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Assigning New Screen IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Changing Existing Screen IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
3.5
Permissions for Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
3.6
Configuring People Profile for Recurring Deductions Block. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
3.7
Adding Custom or New Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Enabling the End Date Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
3.8
Importing a Recurring Deduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
3.9
Importing a One Time Deduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
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Implementing and Configuring Deductions in Employee Central
Content
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What's New in Deductions
Learn about changes to this guide in recent releases.
Q2 2019 - Present
What's New
Description
No Changes
We did not update this document.
More Information
Q1 2019
What's New
Description
Forward Propagation
Topic created
More Information
Forward Propagation in Employee Cen­
tral Recurring Deductions [page 7]
Imports
Topic created
Importing a Recurring Deduction [page
28]
Importing a One Time Deduction [page
29]
Q4 2018
What's New
Description
More Information
Role-Based Permissions
Topic updated to remove redundant in­
Permissions for Deductions [page 25]
formation
Implementing and Configuring Deductions in Employee Central
What's New in Deductions
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Q2 and Q3 2018
What's New
Description
No Changes
We did not update this document.
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More Information
Implementing and Configuring Deductions in Employee Central
What's New in Deductions
2
Deductions
In Employee Central, you can make deductions from an employee's salary.
Deductions are classified as items deducted from gross income that reduce the amount of income subject to
taxation. These deductions can be done on a one-off basis or as recurring items.
Deductions fall under the following categories:
● Various expenditure / investment / payments
● Voluntary deductions declared by the employee
● Advances / Loans
Examples of deductions include contributions to pension accounts, medical insurance, charity donations, and
interest on loans for higher studies.
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3
Deductions
3.1
Enabling Deductions
Enable deductions for them to work in Employee Central.
Context
In Provisioning ensure the following settings are enabled for the company:
 Remember
As a customer, you don't have access to Provisioning. To complete tasks in Provisioning, contact your
implementation partner. If you're no longer working with an implementation partner, contact SAP Cloud
Support.
● Enable Generic Objects
● Enable the Attachment Manager
Procedure
1. Go to
Admin Center
Manage Employee Central Settings .
2. Select Deductions Management.
3. Save your changes.
Results
Deductions are now enabled in your system.
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3.2
Forward Propagation in Employee Central Recurring
Deductions
Forward propagation means that a change in the value of a field in an object is also made (“propagated”) to
future records for the same object. Forward propagation is only triggered if the amount that was changed is the
same for the future record. That can be the amount or any other field.
The forward propagation of this field change stops as soon as one of the future records for a recurring
deduction has a field value maintained that is different than the original field value. When changes are
propagated, the time stamp and user of the last change to the record is updated.
Forward propagation works for pay components of all type, amount, percentage, and number for recurring
deductions, one-time deductions, and recurring pay components. The field values for frequency, amount,
currency, unit of measure, and rate are all propagated. Attachments and equivalent amounts are not
propagated.
Changes are propagated based on:
● Changes made on History screen (Insert only)
● Changes made from the
Take Action
Manage Recurring Deductions
3.2.1 Examples for Forward Propagation for Deductions
Here are some examples for forward propagation for deductions in Employee Central.
A recurring deduction of 100 USD from Jan 1, 2019 is the basis for the examples used here.
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Forward Propagation Doesn't End
For the existing recurring deduction, when you change the amount from 100 to 200, the forward propagation is
triggered. All amount fields with the value 100 will be updated and changed to 200. Forward propagation stops
if the amount is not 100 or at the last entry.
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Forward Propagation Ends Due to Different Values
For the existing recurring deduction, when you add a new entry between February and March and change the
reference ID, the forward propagation stops since the reference ID is different than expected.
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Forward Propagation Not Triggered
For the existing recurring deductions, when you add a new entry between February and March and add a value
in the Additional Information field, the forward propagation is not triggered because the old value is null and it is
different than the future value.
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Forward Propagation with Multiple Changes and Different End Points
For an existing recurring deduction, when you add another recurring deduction and make other changes, the
system propagates the changes to different end points.
Here is the starting point with the Change History as follows:
● Jan/01/2019: Record started
● Feb/01/2019: No changes
● Mar/01/2019: Additional Information field changed
● Apr/01/2019: Reference ID added
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Here's what happens when you add a new recurring deduction between Jan/01/2019 and Feb/01/2019 and
change the following:
● Amount from 200 to 300
Propagation changes all amount fields to 300
● Additional Information from – to 1
Propagation stops at Mar/01/2019
● Reference ID from – to 3 |
Propagation stops at Apr/01/2019
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3.3
UI Configuration
You can configure the UI for both one-time and recurring deductions manually.
3.3.1 Creating the One Time Deduction User for
Administrator and Employee
Manually set up the user for the UI for one-time deductions.
Context
The process for configuring one time deductions for administrators and employees is very similar, with one
difference for an employee deduction.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, select Create New.
3. Enter a screen ID.
4. In the Base Object dropdown menu, select One Time Deduction User.
5. Position the cursor over the one-time deductions block, and select Add Field. This adds an Input field to the
block.
 Note
If you are configuring a one time-deduction for an employee, delete the One Time Deduction field.
6. Hover over the first added input field, select the pencil icon, then select Edit Properties. In the pop-up menu
that appears, go to the Value Type dropdown menu, and select Resolver.
7. In the Value Type Resolver menu, select Deduction Date.
8. In the Label Override field, enter the label you want to appear on the UI. Select OK.
You can follow the same process from steps 5 -8 in the other input fields for the following attributes:
○ Currency
When you set the currency attributes, go to the Value Type Resolver drop-down menu, expand the
Currency option, and select currency.code.
○ Unit of Measure
When you set the unit of measure attributes, go to the Value Type Resolver drop-down menu , expand
the Unit Of Measure option and select Common Code.
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○ Pay Component
When you set the attributes for Pay Component, select the highlighted Pay Component option listed on
the Value Type Resolver drop-down menu. By default, you can see four fields in a row on the block. Any
additional fields are included as part of Details.
If you wish to see more than four fields in a row:
1. Hover over the left-hand side of the One Time Deduction Items section, then select Edit Properties.
2. In the resulting pop up, enter your preferred number of visible fields in Visible Fields Count. Select
OK.
○ Amount
○ Frequency
○ Reference ID
○ Additional Information
 Note
You can also add rules by hovering over the One Time Deduction block, then selecting Manage UI Rules.
In the Title section, you can add fields, links, or groups, as well as editing the properties of the title, and
deleting the title, by selecting the relevant option.
3.3.2 Creating One Time Deduction Configuration UI
Create the UI for one-time deductions.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, select Create New.
3. Enter a screen ID.
4. Open the Select Base Object dropdown menu, and select One Time Deduction.
5. Delete the first field (the ID field) from the configuration UI.
6. Enter the relevant details in the following fields:
○ Deduction Date
○ Pay Component
○ Amount / Percentage
○ Currency
○ Advance (Optional)
 Note
You can rearrange the order of the fields on the screen by dragging and dropping them as required.
7. Select OK to save your changes.
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Results
The Config UI is created in the system.
3.3.3 Creating Recurring Deduction Configuration UI
Create the UI for recurring deductions.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, select Create New.
3. Enter a screen ID.
4. Open the Select Base Object dropdown menu, and select Recurring Deduction.
5. Enter the relevant deduction details, then select OK .
 Note
You can rearrange the fields as you wish by dragging and dropping them in the Recurring Items section.
You can set the number of visible fields to be shown in the block. Select the properties of Recurring
Deduction Items and set the visible field count.
 Note
The end user should not see the Has Permission field on their screen. To ensure this, edit the Has
Permission field properties, and set the Visibility field to No, then select OK. This field should also be
the last field in your configuration UI.
6. Save your changes.
Results
The Config UI is created in the system.
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3.3.3.1
Creating the Rule to Hide User
Create a rule to hide the user in the Recurring Deduction block.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, search for the Recurring Deduction Config UI.
3. Position the cursor over the Recurring Deduction heading and select the Manage UI Rules link that appears.
4. Select Add Rules from the pop-up menu that appears.
5. In the Rule Name field, enter HideUser.
6. Position the cursor next to If and select the Always True checkbox that appears.
7. Select the pencil icon under Then.
8. From the dropdown menu that appears, select Set.
9. Select the relevant expression, for example, User, and enter the relevant settings to set the visibility to null.
10. Save your settings.
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Results
The rule is created in the system and assigned to the config UI.
3.3.3.2
Creating the Rule to Make Fields Read-Only for Pay
Components
Create a rule to make some fields in the pay component read-only for users without permissions.
Context
This rule will set all fields to read-only if the hasPermission field is set to No.
Example
The user does not have edit permission for the Monthly Car pay component. Therefore, all fields are read-only.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, search for the Recurring Deduction Config UI.
3. Position the cursor over the Recurring Deduction heading and select the Manage UI Rules link that appears.
4. Select Add Rules from the pop-up menu that appears.
5. In the Rule Field Name field, enter MakeFieldsReadOnlyForNoPerm.
6. For the If expression, select Recurring Items
then type No in the last field.
Has Permission
Value , then select is equal to Text,
7. Save your settings.
Results
The rule is created in the system and assigned to the config UI.
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3.3.3.3
Creating the Rule to Make a Pay Component ReadOnly During Edit Mode for Existing Recurring Items
Create a rule to make some fields read-only so that existing recurring deduction items cannot be changed in
edit mode.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, search for the Recurring Deduction Config UI.
3. Position the cursor over the Recurring Deduction heading and select the Manage UI Rules link that appears.
4. Select Add Rules from the pop-up menu that appears.
5. Select the rule name PayCompIdReadOnly from the pop-up menu that appears.
6. For the If expression, select
Recurring Items
Pay Component
Value , then select is not equal to Null.
7. Save your settings.
Results
The rule is created in the system and assigned to the config UI.
3.3.3.4
Creating the Rule to Show the Equivalent Amount
Field
Create a rule to set the Equivalent Amount field to visible for pay components of types Number and Percentage.
Context
The calculated amount for the pay components is contained in the Equivalent Amount field. By default, this
field is hidden in the object definition for recurring deduction item and one time deduction.
Procedure
1. Go to
Admin Center
Configure Object Definition .
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2. In the Configure Object Definition screen, select Object Definition, and in the adjacent menu select
Recurring Deduction Item.
3. Select Take Action, and select Make Correction to edit the object definition.
4. For the equivalent amount field, select the Details link.
5. Change the Visibility property of equivalent amount from Not Visible to Read Only.
6. Now that the field is visible, you have to update the config UI. Go to
Admin Center
Manage
Configuration UI .
7. In the Manage Configuration UI screen, search for the Recurring Deduction Config UI.
8. Position the cursor over the Recurring Deduction heading and select the Manage UI Rules link that appears.
9. In the pop-up menu, select the MakeFieldsReadOnlyForNoPerm rule that you previously created.
10. In the Edit Rule pop-up, ensure that the permissions are set correctly.
 Note
Please make sure that the hasPermission field is always the last field/column in your configuration UI.
11. Select OK, then save your settings.
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Results
The rule is created in the system and assigned to the config UI.
Next Steps
You can follow the same steps for a One Time Deduction Definition and its respective configuration UIs. The
process for adding new fields in configuration UIs is documented in Adding Custom or New Fields [page 26].
3.3.3.5
Assigning Rules for Recurring Deductions
Assign the rules you have just created for recurring deductions.
Context
 Note
Rules are not mandatory for deductions. However, if you use them, you need to assign the deduction to the
employee before assigning the rule to the deduction.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Manage Configuration UI screen, search for the Recurring Deduction Config UI.
3. Position the cursor over the Recurring Deduction heading, and select Edit Properties.
4. Go to the onInitUI Rules and onInsertUI Rules sections, and select the rules you created from the Select
Rule dropdown menu.
 Note
The Hide User rule only needs to be assigned in the onInitUI Rules section.
5. Select OK.
6. Save your changes.
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3.4
Assigning Screen IDs
You can assign screen IDs to the Configure Deduction Screen IDs object, so that when an Employment
Information or Take Action page is loaded, the system reads the object containing the screen IDs and displays
your deductions on-screen.
You can assign both new and previously existing screen IDs.
3.4.1 Assigning New Screen IDs
Assign screen IDs so that the system reads the object containing the screen IDs and displays your deductions
on-screen.
Procedure
1. Go to
Admin Center
Manage Data .
2. In the Manage Data screen, open the Create New dropdown menu, and select Configure Deduction Screen
IDs.
3. In each row, select the screen IDs for the Config UIs that you previously created from each dropdown
menu.
System Name
Example Name
Where it Appears
Code
DeductionScreenID
-
onetimeDeductionId
OneTimeDeductionTakeActionConfigUI
onetimeDeductionUserGoAdminId
OneTimeDeductionEmpInfoAdmin­
ConfigUI
○
Take Action
One Time
Deduction
○
Add One Time Deduction button
○
Plus icon on One Time Deduction
User screen
-
onetimeDeductionUserGoEmployeeId OneTimeDeductionEmpInfoUserCon­
figUI
One Time Deduction Items
recurringDeductionId
-
RecurringDeductionConfigUI
onetimeDeductionUserGoEmployeeE­ OneTimeDeductionEmpInfoUserCon­
ditId
figUI
Edit icon on One Time Deduction User
screen
4. Save your changes.
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3.4.2 Changing Existing Screen IDs
Update screen IDs so that the system reads the object containing the screen IDs and displays your deductions
on-screen.
Procedure
1. Go to
Admin Center
Manage Data .
2. In the Manage Data screen, open the Search drop-down menu, and select Configure Deduction Screen IDs.
3. Open the adjacent dropdown menu, and select your screen ID.
4. From the Take Action drop-down menu, select Make Correction.
5. Make your changes.
6. Save your changes.
Results
The screen IDs are updated in the system.
3.5
Permissions for Deductions
You can use role-based permissions (RBP) for both one time and recurring deductions to control who has
access.
This means you can restrict the options that certain users have, based on the roles assigned to them.
For recurring deductions, RBP is not enabled by default, which means that the Recurring Deduction block is
visible to all users on their Employment Information page. To restrict access to the Recurring Deduction block
to certain roles, then update the permission settings in RBP.
All permissions settings for MDF objects for deductions must be aligned. This means, in the object definition, in
the Security section, the Secured field must be set to Yes and the Permission Category set to Miscellaneous.
Once the object definition is updated, the permissions must be set in
Permissions
Manage Permission Roles
User
Miscellaneous Permissions .
● Recurring Deduction
● Recurring Deduction Item
● One Time Deduction
● One Time Deduction Item
● One Time Deduction User
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3.6
Configuring People Profile for Recurring Deductions
Block
To avoid errors in the People Profile, configure the Recurring Deduction block as a Live Profile MDF Information
custom block with MDF Screen ID Recurring Deduction Configuration UI.
Procedure
1. Go to
Admin Center
Configure People Profile .
2. In the Available Blocks search field, search for MDF.
In the Custom Blocks section, the Live Profile MDF Information appears.
3. Drag the Live Profile MDF Information block over to the One Time Deduction row and drop it in.
 Note
The default section name is One Time Deduction. You can add the MDF Block in every section or create
a custom section for the recurring deduction.
4. Add the MDF Screen ID, which is Recurring Deduction Configuration UI.
5. Save your changes.
3.7
Adding Custom or New Fields
Add fields to the existing object definition for the deduction where needed.
Context
If you choose to add custom or new fields to the object definition of a one time or recurring deduction, you also
need to update the configuration UI.
Procedure
1. Go to
Admin Center
Manage Configuration UI .
2. In the Search field, enter the relevant configuration UI details .
3. Once the relevant deduction details are displayed, position your cursor over the Deduction block, and
select Add Field.
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4. Once you have entered the new field details, map the UI field to the relevant field using the value type
resolver. For more information about this, refer Creating the One Time Deduction User for Administrator
and Employee [page 16].
5. Save your changes.
3.7.1 Enabling the End Date Field
Enable the end date field to end a recurring deduction item automatically at a future date.
Procedure
1. Go to
Admin Center
Configure Object Definition .
2. In the Search drop-down menu, select Object Definition.
3. In the adjacent drop-down menu, select Recurring Deduction Item.
4. Select Take Action, then select Make Correction.
5. In the endDate field row, choose Details, and change the visibility to Editable.
6. Select Done to save your changes.
Results
You can now add the field to the configuration UI. For more information about how to do this, refer to Adding
Custom or New Fields [page 26].
Once you have made the field visible and added it to the configuration UI, you can use the end date function to
end recurring deduction items automatically.
Example
On January 1, 2014, you define a recurring deduction associated with a pay component, and with a defined end
date.
Pay Component
Amount
Currency
Frequency
End Date
EXP-GBR
1000
INR
Monthly
April 14, 2014
Since you specified the end date, the item EXP-GBR was automatically ended on April 15. You can see the item
deleted with a strikethrough in the History.
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3.8
Importing a Recurring Deduction
Import data for a recurring deduction to an employee's salary.
Procedure
1. Download the template.
a. Go to the
Admin Center
Import and Export Data .
b. For the Select the action to perform field, choose Download Template.
c. In the Select Generic Object, choose Recurring Deduction and for Include dependencies, choose Yes to
include the Recurring Items.
d. Select Download.
2. Prepare the data.
a. You'll need these files from the downloaded template:
○ import.properties
Set the import settings (full purge or incremental, suppress data, key preference, and file name)
○ import_sequence.csv
Set the file name and sequence of import files to be included in the zip file
○ Recurring Deduction.csv
Set the userId and effective date of the deduction
Include a header for the date after the last end date (for example, 01/01/2030 which will not
include any item as at this date, since the deduction is already ended or deleted)
○ Recurring Deduction-Recurring Items.csv
For the deduction details, set the userId, effective date, pay component, amount/percentage/
number of units, currency, frequency, and end date
b. Save the files as a zip file.
3. Import the records.
a. Go to
Admin Center
Import and Export Data .
b. For the Select the action to perform field, choose Import Data.
c. Select the ZIP File tab.
d. Browse to find the zip file you created for the recurring deduction data.
e. Select Validate to check for any errors in the file.
f. If the file is correct, select Import.
Results
The recurring deduction record is successfully created.
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3.9
Importing a One Time Deduction
Import data for a single deduction to an employee's salary.
Procedure
1. Download the template.
a. Go to
Admin Center
Import and Export Data .
b. For the Select the action to perform field, choose Download Template.
c. In the Select Generic Object, choose One Time Deduction and for Include dependencies, choose No to
include the Recurring Items.
d. Select Download.
2. Prepare the data.
a. In the downloaded template, enter the correct values for each column.
The externalCode is AutoNumber. Therefore, use "hash sign+number". For example, #1
b. Save the files as a CSV file.
3. Import the records.
a. Go to the
Admin Center
Import and Export Data .
b. For the Select the action to perform field, choose Import Data.
c. Select the CSV File tab.
d. For Select Generic Object, choose One Time Deduction.
e. Browse to find the zip file you created for the one-time deduction data.
f. Select Validate to check for any errors in the file.
g. If the file is correct, select Import.
Results
The one-time deduction record is successfully created.
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Implementing and Configuring Deductions in Employee Central
Important Disclaimers and Legal Information
Implementing and Configuring Deductions in Employee Central
Important Disclaimers and Legal Information
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