MONITORING SYSTEM OFINCOMING AND OUTGOING COMMUNICATION FOR
PALAWAN STATE UNIVERSITY RESEARCH OFFICE
A Capstone ProjectPresented to the
Faculty of the College of Sciences
Palawan State University
In Partial Fulfillment of the
Requirements for the Degree of
Bachelor of Science in Information Technology
By:
Buenaflor, Felizardo II S.
Lagan, JeanenKarleen Pearl
Legaspina, Jarren Kale
April 2016
ACKNOWLEDGEMENT
The
researchers
would
like
to
extend
theirheartfelt
appreciation to the following individuals who have extended
their wholehearted support and unselfish contributions for the
realization of this manuscript:
Mrs.
Marilyn
Arenio,
Secretary
of
Palawan
State
University Research Office, for allowing the researchers to
undertake this study;
Mr. Ronald Iniego, Information System of Palawan State
University
Research
Office,
for
helping
the
researchersthroughrelevant suggestions for the improvement of
this study;
Ms. Sharon Tessel Sempron, the researchers’ adviser, for
the
moral
support
that
she
has
extended
throughout
the
preparation and until the completion of the manuscript;
Mr. and Mrs. Lagan for allowing the researchers to stay
in their house for the research;
And above all the Almighty God from whom the researchers
draw strength and wisdom.
Table of Contents
Page
TITLE PAGE………………………………………………………………………………………………………………………………………i
APPROVAL SHEET…………………………………………………………………………………………………………………………ii
ACKNOWLEDGEMENT……………………………………………………………………………………………………………………iii
TABLE OF CONTENTS…………………………………………………………………………………………………………………iv
LIST OF TABLES…………………………………………………………………………………………………………………………vi
LIST OF FIGURES………………………………………………………………………………………………………………………vi
CHAPTER
I.
II.
INTRODUCTION
1.1
Background of the Study………………………………………………………… 2
1.2
Statement of the Problem……………………………………………………… 3
1.3
Objective of the Study…………………………………………………………… 4
1.4
Significance of the Study…………………………………………………… 4
1.5
Scope and Delimitation of the Study………………………… 6
1.6
Definition of Terms…………………………………………………………………… 7
THEORETICAL AND FRAMEWORK CONCEPTUAL FRAMEWORK
2.1
Review of the Related Studies………………………………………… 9
2.2
Review of the Related Literature……………………………… 14
III. RESEARCH METHODOLOGY
3.1
Research Design…………………………………………………………………………… 15
3.2
Research Locale…………………………………………………………………………… 16
3.3
Population of the Study……………………………………………………… 16
3.4
Research Instrument………………………………………………………………… 17
3.5
Data Collection Procedure………………………………………………… 17
3.6
Description of the Existing System………………………… 18
3.7
Description of the Proposed System………………………… 20
3.8
Data Dictionary…………………………………………………………………………… 26
3.9
Gantt Chart……………………………………………………………………………………… 29
3.10 Cost and Benefit Analysis………………………………………………… 30
3.11 System Testing Plan………………………………………………………………… 33
3.12 System Implementation Plan……………………………………………… 37
3.13 System Maintenance Plan……………………………………………………… 37
IV.
RESULT, ANALYSIS,& FINDINGS
4.1
V.
Data Analysis…………………………………………………………………………………39
CONCLUSION AND RECOMMENDATION
5.1
Conclusion………………………………………………………………………………………… 40
5.2
Recommendations…………………………………………………………………………… 40
BIBLIOGRAPHY……………………………………………………………………………………………………………………………41
APPENDICES…………………………………………………………………………………………………………………………………43
User’s Manual…………………………………………………………………………………………………………… 44
Program Code……………………………………………………………………………………………………………… 64
List of Tables
Table 1: Accounts Table
26
Table 2: Incoming Communications Table
27
Table 3: Outgoing Communications Table
27
Table 4: User History Logs Table
28
Table 5: Gantt Chart
29
Table 6: Cost Benefit Analysis (1 year)
30
Table 7: Supporting Computations
31
Table 8: Comparison of Costs and Benefits for Manual
32
and Computerized Operations
Table 9: System Test Execution Log
33
List of Figures
Figure 1. Flowchart of Manual System
18
Figure 2. Data flow Diagram of the Existing System
19
Figure 3. Data Flow Diagram of the Proposed System
20
Figure 4. Level 0
21
Figure 5. Child 1.0
22
Figure 6. Child 2.0
23
Figure 7. Child 3.0
24
Figure 8. Child 4.0
25
Figure 9. Setup Wizard
45
Figure 10. Login
46
Figure 11. Sign Up
47
Figure 12. Password Recovery
48
Figure 13. Homepage
49
Figure 14. Incoming Communications
49
Figure 15. New Incoming Communications
50
Figure 16. Updating Incoming Communications
51
Figure 17. Deleting Incoming Communications
52
Figure 18. Outgoing Communications
52
Figure 19. New Outgoing Communications
53
Figure 20. Update Outgoing Communications
54
Figure 21. Delete Outgoing Communications
55
Figure 22. Reports
56
Figure 23. User Account Settings
57
Figure 24. New User Account
58
Figure 25. Update User Account
59
Figure 26. Deactivate User Account
59
Figure 27. System Maintenance
60
Figure 28. Back-up Database
60
Figure 29. Restore Database
61
Figure 30. Deactivated User Accounts
62
Figure 31. System Information
63
Figure 32. Notification Area
63
Figure 33. Sign Out
64