AIM
TE.040 SYSTEM TEST SCRIPT
Payables Implementation
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Creation Date:
December 31, 2003
Last Updated:
January 27, 2021
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TE.040 System Test Script
Doc Ref:
February 10, 2006
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Payables Implementation
File Ref: 279184676
Document Control ii
TE.040 System Test Script
Doc Ref:
February 10, 2006
Contents
Document Control .................................................................................................................. ii
Overview .................................................................................................................................. 1
Century Date Compliance .............................................................................................. 1
System Test Sequences ........................................................................................................... 2
01 - System Test Specifications < Opening Payable Periods > .......................................... 3
02 - System Test Specifications < Defining Banks > ........................................................... 4
03 - System Test Specifications < Defining Distribution Sets > ........................................ 5
04 - System Test Specifications < PO Invoice for Goods > ................................................ 6
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > ...... 7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > ............. 9
7 - System Test Specifications < Employee Expense Reports > ...................................... 11
8 - System Test Specifications < Debiting Suppliers Liability >...................................... 13
9 - System Test Specifications < Create Invoice Not Matched To PO >......................... 14
10 - System Test Specifications < Supplier / Employee Refund > ................................. 16
11 - System Test Specifications < Entering Payments > .................................................. 17
12 - System Test Specifications < Cancel Unpaid Invoices > .......................................... 18
13 - System Test Specifications < Invoice Distribution Correction > ............................. 19
14 - System Test Specifications < Void Payment > ........................................................... 20
15 - System Test Specifications < Payables Month-End Processing >............................ 21
16 - System Test Specifications < Payables Close Period > ............................................. 23
Defect Log .............................................................................................................................. 24
Open And Closed Issues For This Deliverable ................................................................. 25
Open Issues ..................................................................................................................... 25
Closed Issues .................................................................................................................. 25
Payables Implementation
File Ref: 279184676
Document Control iii
TE.040 System Test Script
Doc Ref:
February 10, 2006
Overview
This System Test Script documents the steps needed to test the integration of
application extensions with the target application system with respect to the Payables
process.
System testing measures the quality of the entire application system, using system
test sequences and scripts. You must create scripts for all business processes based on
the Mapped Business Requirements (BR.030). You should be able to reuse the test
scripts you created during Test Business Solutions (BR.080); however, the focus of
business solution testing is confirming individual business processes, while business
system testing focuses on confirming the collective application system. For more
information, refer to Business Mapping Test Results (BR.080) as a basis for business
system test specifications.
This system test will include the following types of testing:
 Integrated Business Processes
 Security Testing
Century Date Compliance
In the past, two-character date coding was an acceptable convention due to perceived
costs associated with the additional disk and memory storage requirements of full
four character date encoding. As the year 2000 approached, it became evident that a
full four character-coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention
Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
felt that coding for any future Century Date is now the modern business and technical
convention.
Every applications implementation team needs to consider the impact of the Century
Date on their implementation project. As part of the implementation effort, all
customizations, legacy data conversions, and custom interfaces need to be reviewed
for Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are
coded for Century Date compliance. System test scripts should include steps for
testing Century Date compliance.
Payables Implementation
File Ref: 279184676
Overview 1 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
System Test Sequences
Sequence #
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Payables Test
Opening Payable Periods
Defining Banks
Defining Distribution Sets
PO Invoice for Goods
Prepayment (Supplier / Employee
Advances)
Prepaid Expenses, Rent & Other
Advances
Employee Expense Reports
Debiting Suppliers Liability
Create Invoice Not Matched To PO
Supplier / Employee Refund
Entering Payments
Cancel Unpaid Invoices
Invoice Distribution Correction
Void Payment
Payables Month-End Processing
Payables Close Period
Payables Implementation
File Ref: 279184676
Description
Tester
Test Status
Opening Payable Periods
Defining Banks
Defining Distribution Sets
PO Invoice for Goods
Prepayment (Supplier / Employee
Advances)
Prepaid Expenses, Rent & Other Advances
Active
Active
Active
Active
Active
Employee Expense Reports
Debiting Suppliers Liability
Create Invoice Not Matched To PO
Supplier / Employee Refund
Entering Payments
Cancel Unpaid Invoices
Invoice Distribution Correction
Void Payment
Payables Month-End Processing
Payables Close Period
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Pass/Fail
Notes
Active
System Test Sequences 2 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
01 - System Test Specifications < Opening Payable Periods >
Scenario
Step
Event
1.1
Period Start
Payables Implementation
File Ref: 279184676
Test
Step
Open Payable
Period
Role
AP Manager
Action
or Path
(N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
Test Step Details
- Select period to open.
- Status: Open
- Save your Work.
Expected Results
Actual Results
Status
- The period status
change to Open
- The user can use this
period to Enter
Invoices and
Payments
01 - System Test Specifications < Opening Payable Periods > 3 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
02 - System Test Specifications < Defining Banks >
Scenario
Step
2.1
Event
Test
Step
Defining
Banks
(Functional
Currency
Bank
Accounts)
Role
AP
Supervisor
Action
or Path
Setup >
Payments >
Bank
(B) Bank
Accounts
(B) Payment
Documents
Payables Implementation
File Ref: 279184676
Test Step Details
- Enter the required Bank Information:
- Bank Name:
- Bank Branch:
Save your Work
- (B) Press Bank Accounts to enter the required Bank Accounts
Information:
- Bank Account Name:
- Bank Account Number:
- Account Use: (Internal)
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
- (B) Press Payable Doc. to enter the required information:
- Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document number
you used on a payment document)
- Enter in the Last Available: (the last payment document
number available for a payment document)
Save your Work
Expected Results
Actual Results
Status
- Bank Account Saved
- Bank Payables
Document Saved
- The bank account and
the payables
document are
available for
payments
02 - System Test Specifications < Defining Banks > 4 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
03 - System Test Specifications < Defining Distribution Sets >
Scenario
Step
Event
3.1
Payables Implementation
File Ref: 279184676
Test
Step
Defining
Distribution
Sets
Role
AP Supervisor
Action
or Path
Setup > Invoice>
Distribution Set
Test Step Details
- Name your Distribution Set: Office Rent
Expenses
- Percentage: 100
- Account: 01.0000.62601.001.0000.0000
Save your Work
Expected Results
Actual Results
Status
- Distribution Set is
Saved and can be
used
03 - System Test Specifications < Defining Distribution Sets > 5 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
04 - System Test Specifications < PO Invoice for Goods >
Scenario
Step
4.1
Event
Test
Step
Receive the
Invoice,
Receipt doc.
and purchase
order
Create
Standard
Invoice
(Match to
PO)
AP
Invoice
User
(N) Invoices > Entry
> Invoice Batches
Validate
Invoice and
create
accounting
AP
Invoice
(N) Invoices > Entry
> Invoice Batches
4.2
Payables Implementation
File Ref: 279184676
Role
Action
or Path
Test Step Details
- Enter Batch Name:
- (B) Press Invoices to enter standard Matched
invoice
- Type: PO Default
- PO Number: Enter your PO Number
- Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match the
invoice to your PO)
- (B) Distribution to review the created invoice lines
after matching to PO
Save the Invoice
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting
Expected Results
Actual Results
Status
- Standard Invoice Saved
- The invoice lines marked
with Track as an Assets
Check Box
- The Standard Invoice should
pass validation
- The Accounting Entries
created
DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc 1000
04 - System Test Specifications < PO Invoice for Goods > 6 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >
Scenario
Step
5.1
Event
Receiving
Request for
Prepayment
to Supplier
5.2
5.3
Payables Implementation
File Ref: 279184676
Test
Step
Role
Action
or Path
Enter
Prepayment
to Supplier
AP
Invoice
(N) Invoices > Entry
> Invoice Batches
Validate
Prepayment
and create
accounting
AP
Invoice
(N) Invoices > Entry
> Invoice Batches
Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other >
Requests > Run
Test Step Details
Expected Results
- Enter Batch Name:
- (B) Invoices to enter the Prepayment Header
Information:
- Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you can
apply the prepayment to standard invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment
- Query on the Required Batch
- (B) Invoices and Query on the Required
Prepayment
- Review the Prepayment
- (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting
Actual Results
Status
- Prepayment Saved
- The prepayment should pass
validation
- The Accounting Entries
created
DR. Supplier Prepay. Acc 1000
CR. Supplier Lib. Acc 1000
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and
specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register printed
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 7 of 25
TE.040 System Test Script
Scenario
Step
Event
5.4
Payment Due
Payables Implementation
File Ref: 279184676
Doc Ref:
February 10, 2006
Test
Step
Create
Payment to
Supplier
Role
AP
Payment
Action
or Path
(N) Invoices > Entry
> Invoice Batches >
(B) Actions > Pay in
full
Test Step Details
Expected Results
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account: Select Bank Account
- Payment Document: Select Payment Doc.
- Document Number: Last available document
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting
Actual Results
Status
- The Payment saved
- The GL Accounting Created
and correct
DR. Supplier Lib. Acc 1000
CR. Bank cash clearing Acc 1000
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenario
Step
6.1
Event
Receiving
Request for
Prepayment
to Supplier
6.2
6.3
6.4
Payables Implementation
File Ref: 279184676
Test
Step
Role
Action
or Path
Enter
Prepayment
to Supplier
AP Invoice
(N) Invoice>
Entry> Invoice
Batch
Validate
Prepayment
& Create
Accounting
AP Invoice
(N) Invoice>
Entry> Invoice
Batch
Payment to
Supplier
AP Payment
Recurring
Invoice
Creation
AP
Supervisor
(N) Invoice>
Entry>Invoice
Batch > (B)
Actions > Pay
in full
(N) Invoice >
Entry >
Recurring
Test Step Details
Expected Results
- Enter Batch Name (All Rent Prepayments will be
entered in one batch in the beginning of each year
using Macro Upload Excel sheet, which will be
designed by Oratech)
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Prepayment Amount:
- Description: Prepaid expenses for 12 Months from
“MMM-YY” to “MMM-YY”
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
Query on the Required Batch
Query on the Required Prepayment
Review the Prepayment
(B) Actions: Validate the Prepayment
(B) Actions: Create Accounting
Enter Payment Information:
Payment Type: Quick
Payment Bank Account:
Payment Document:
Payment Date:
Supplier Name: Appears by default
Supplier Site: Appears by default.
Save the Payment
(B) Choose Actions: Format
(B) Choose Actions: Create Accounting
Enter Supplier Name / Number:
Enter Supplier Site:
Payment Method
Recurring Calendar:
No of periods:
First Period:
Invoice Number: Alphanumeric (The invoice
-
Prepayment Saved
Prepayment Status
Never Validated
-
Prepayment Saved
Prepayment Status
unpaid
GL Accounting
Created
Prepayment Saved
Prepayment Status
Available
GL Accounting
Created
-
-
Actual Results
Status
Recurring Invoices
Template saved
with no error
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 9 of 25
TE.040 System Test Script
Scenario
Step
Event
6.5
Doc Ref:
February 10, 2006
Test
Step
Role
Action
or Path
Recurring
Invoice
Periodical
Settlement
AP
Supervisor
6.6
Invoicing
AP Invoice
(N) Invoice>
Entry> Invoice
Batch
6.7
Validate the
Invoices
AP
Supervisor
(N) Invoice>
Entry> Invoice
Batch
6.8
Payment
Due
Payables Implementation
File Ref: 279184676
Match the
available
prepayment
to supplier
invoice
AP Payment
(N) Invoice >
Entry >
Recurring
(N) Invoice>
Entry> Invoice
Batch
Test Step Details
Expected Results
number generated will contain this number
concatenated with the period name)
Distribution Set: Rent Expenses
Enter the invoice Currency & Payment Term:
Enter the First Amount:
Save your Work
Inquiry on your Recurring Invoice
Enter Number of Invoices to be created: (One)
(B) Press Create Recurring Invoices
Name your Batch
(B) Ok
Save your Work
-
-
Inquiry on the Batch Name (the one previously
named during the recurring Invoice Creation)
Review the Invoice Created
Save the Invoice
Query on the Required Batch
Query on the Required Invoices
Review the Invoices
(B) Actions: Validate the Invoices
(B) Actions: Create Accounting
If there is a number of invoices you can select more
than invoice and (B) Press Actions, Choose Validate
& Choose Create Accounting for the number of
invoices at once
Query on the Required Batch
Query on the Required Invoice
(B) Actions: Choose Apply/Unapply Prepayment
Mark the Check Box then enter the amount you
want to Match. Then (B) press Apply button
(B) Actions: Create Accounting
-
-
-
-
Actual Results
Status
The Recurring
Invoices created
No of remaining
Periods in the
Recurring Invoices
Template
decreases by one
The Invoice
Created Correctly
The Invoices
Validated
The Accounting
created and correct
The Invoice is Fully
Paid
The Prepayment
Invoice is Partially
Applied
The Accounting
Created and correct
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 10 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
7 - System Test Specifications < Employee Expense Reports >
Scenario
Step
7.1
Event
Role
Action
or Path
Enter
Prepayment
to Employee
AP
Invoice
(N) Invoice >
Entry >
Invoice Batch
7.2
Validate
Employee
Prepayment
AP
Supervisor
(N) Invoice >
Entry >
Invoice Batch
7.3
Payments to
Employee
AP
Payment
(N) Invoice >
Entry >
Invoice Batch
(B) Actions >
Pay in full
Employee
Expense
Report Entry
AP
Invoice
(N) Invoice >
Entry >
Expense
Reports
7.4
Receiving
Request for
Prepayment
to Employee
Test
Step
Receiving
Employee
Expense
Report
Payables Implementation
File Ref: 279184676
Test Step Details
Expected Results
- Enter Batch Name
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name: Select Employee name
- Supplier Site: Office
- Prepayment Date:
- Prepayment Amount:
- Description: Employee Traveling expenses
- Enter Prepayment Distribution Information:
- Line Type: Item
- Line Amounts:
- Line Account: Accept the Default
Save the Prepayment
- Query on the Required Batch
- Query on the Required Prepayment
- Review the Prepayment
- (B) Actions: Validate
- (B) Actions: Create Accounting
- Query on the Required Batch
- Query on the Required Prepayment
- (B) Actions: Pay in Full
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account:
- Payment Document number:
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
Enter the Employee Name or Number
Enter the GL Account: Defaulted from the HR
setup for employees, this account combination
used to default the missing segments for your
expense report template “Cost Center”
Enter the invoice Number, Date & Currency:
Enter the invoice Description:
Optionally enter the Prepayment Number to be
-
Actual Results
Status
Prepayment Saved
Prepayment Status
Never Validated
Prepayment Saved
Prepayment Status
unpaid
GL Accounting
Created and correct
- Prepayment Saved
- Prepayment Status
Available
- GL Accounting
Created and correct
-
- Expense report is
saved
7 - System Test Specifications < Employee Expense Reports > 11 of 25
TE.040 System Test Script
Scenario
Step
Event
Doc Ref:
February 10, 2006
Test
Step
Role
Action
or Path
7.5
Employee
Expense
Reports
create
AP
Supervisor
(N) Others >
Requests>
Run
7.6
Validate the
Invoice
AP
Supervisor
(N) Invoice >
Entry >
Invoice
Batches >
(B) Actions
7.7
Payment Due
Payables Implementation
File Ref: 279184676
Payments to
Employee
AP
Payment
(N) Payments
> Entry >
Payments
Test Step Details
applied to this invoice (limited to the exp. Report
amount)
Select the Expense Template: Travel Exp
Select Meals: Enter Amount & Select Account
Transportation: Enter Amount & Select Account
Hotel: Enter Amount & Select Account
Save your work
Select Request Name: Expense Report Import
Enter Report Parameters:
Batch Name:
Source Payables Expense Reports
GL Date:
(B) Ok, (B) Submit
Query on the Required Batch
Query on the Required Invoice
Review the Invoice
(B) Actions: Validate Invoice
(B) Create Accounting
(M) Tools > View Accounting
Enter Payment Information:
Payment Type: Quick
Payment Bank Account:
Payment Document:
Payment Date:
Supplier Name:
Supplier Site:
(B) Press Enter / Adjust Invoices
Select the required Invoices to be paid
Only the Remaining unpaid Amount Appears for
this Employees invoices
Save the Payment
(B) Press Actions: Format
(B) Press Actions: Create Accounting
Expected Results
-
Expense report
converted to invoice
correctly
-
The Invoice
Validated
The Accounting
Entry Created
-
-
Actual Results
Status
The Payment saved
The Accounting
Entry Created
7 - System Test Specifications < Employee Expense Reports > 12 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
8 - System Test Specifications < Debiting Suppliers Liability >
Scenario
Step
8.1
Event
Receiving
credit note
from
supplier
8.2
8.3
Payment
Due
Payables Implementation
File Ref: 279184676
Test
Step
Debiting
Suppliers
Liability
Role
AP Invoice
Validate Credit
Memo & Create
Accounting
AP
Supervisor
Payments to
Supplier
AP
Payment
Action
or Path
(N) Invoice >
Entry >
Invoice
Batches
(N) Invoice >
Entry >
Invoice
Batches
(N) Payments
> Entry >
Payments
Test Step Details
Expected Results
Enter Batch Name
Enter Credit Memo Header Information:
Type: Credit Memo
Supplier Name:
Supplier Site:
Credit Memo Date:
Credit Memo Amount: (Negative Amount)
(B) Press Match to Invoice, then chooses the required Invoice
you need to match this credit memo to, by matching to Invoice
the Credit Memo distribution lines will be created
automatically
Save the Invoice
Query on the Required Batch
Query on the Required Credit Memo
Review the Credit Memo
(B) Actions: Validate the Credit Memo
(B) Actions: Create Accounting
(M) Tools > View Accounting
Enter Payment Information:
Payment Type: Manual
Payment Bank Account:
Payment Document:
Payment Date:
Supplier Name:
Supplier Site:
(B) Press Enter / Adjust Invoices
Select the required Standard Invoices with the Credit Memo to
be paid (the Net Amount will be paid)
Save the Payment
(B) Actions: Format
(B) Actions: Create Accounting
(M) Tools > View Accounting
-
-
-
Actual Results
Status
The Credit Memo
Distribution Created
from the Original
Matched Invoice
Lines
The Credit Memo
Saved
-
-
-
-
The Credit Memo
Validated
The Accounting
Entry Created
The Payment
Amount will be the
Net of the Invoice
and the Credit
Memo
The Payment saved
The Accounting
Entry Created
8 - System Test Specifications < Debiting Suppliers Liability > 13 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
9 - System Test Specifications < Create Invoice Not Matched To PO >
Scenario
Step
9.1
Event
Test
Step
Receive
Supplier
Invoice
9.2
9.3
Payables Implementation
File Ref: 279184676
Role
Action
or Path
Create
Standard
Invoice
AP
Invoice
(N) Invoices > Entry
> Invoice Batches
Validate
Invoice and
create
accounting
AP
Invoice
(N) Invoices > Entry
> Invoice Batches
Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other >
Requests > Run
Test Step Details
Expected Results
- Create New batch or (M) View > Find … search for
the batch by batch Name
- (B) Invoices to enter standard Matched invoice for
Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the total of
invoice lines must equal to the Invoice Amount you
entered for the invoice header information
Save the Invoice
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Validate the Standard Invoice, if there
are any holds you have to release the hold before the
revalidation. If the invoice amount is not equal to the
total of invoice lines, the invoice will be hold until
you both equal
- (B) Holds to release the invoice hold, select from
LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
- (B) Actions: Create Accounting
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and specific
your report by using the optionally parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
Actual Results
Status
- Standard Invoice Saved
- The Standard Invoice
should pass validation
- The Accounting Entries
created
DR. Expense Acc 500
CR. Supplier Lib. Acc
500
- The Invoice register
printed and matching the
invoice data
9 - System Test Specifications < Create Invoice Not Matched To PO > 14 of 25
TE.040 System Test Script
Scenario
Step
Event
9.4
Payment Due
Payables Implementation
File Ref: 279184676
Doc Ref:
February 10, 2006
Test
Step
Apply
available
Supplier
Prepayment
to invoice
Role
Action
or Path
AP
Payment
(N) Invoices > Entry
> Invoice Batches
Test Step Details
Expected Results
Query on the Required Batch
(B) Invoices and Query on the Required Invoice
Review the Standard Invoice
(B) Actions: Choose Apply/Unapply Prepayment
Select the prepayment you want to use (in case there
is more than one prepayment)
- Choose the Check Box then enter the amount you
want to apply to invoice
- (B) Press Apply
- (B) Actions: Create Accounting
-
Actual Results
Status
- The Invoice is Fully Paid
- The Prepayment is Fully
Applied
- The Accounting Entry
Created
DR. Supplier Lib. Acc 1000
CR. Supplier Prepay. Acc
1000
9 - System Test Specifications < Create Invoice Not Matched To PO > 15 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
10 - System Test Specifications < Supplier / Employee Refund >
Scenario
Step
10.1
Event
Receiving
Credit Note
& Payment
from supplier
Or Employee
pay back
10.2
10.3
Payment Due
Payables Implementation
File Ref: 279184676
Test
Step
Role
Action
or Path
Entering
Supplier
Credit Memo
AP Invoice
(N) Invoice >
Entry > Invoice
Batches
Validate
Credit Memo
& Create
Accounting
AP Supervisor
(N) Invoice >
Entry > Invoice
Batches
Create
Negative
Payment
(Refund)
AP Payment
(N) Invoice >
Entry > Invoice
Batches >
(B) Action > Pay
in Full
Test Step Details
Expected Results
Enter Batch Name
Enter Credit Memo Header
Information:
Type: Credit Memo
Supplier Name:
Supplier Site:
Credit Memo Date:
Credit Memo Amount: (Negative
Amount)
Enter Credit Memo Distribution Lines
Information:
Line Type: Item
Line Amount:
Line Accounts:
Save the Invoice
Query on the Required Batch
Query on the Required Credit Memo
Review the Credit Memo
(B) Actions: Validate the Credit Memo
(B) Actions: Create Accounting
(M) Tools > View Accounting
Query on the Required Batch
Query on the Required Credit Memo
(B) Press Action: Choose Pay in Full
Enter Payment Information:
Payment Type: Refund
Payment Bank Account:
Payment Document Number:
Payment Date:
Save the refund
(B) Actions: Create Accounting
(M) Tools > View Accounting
-
The Credit Memo
Saved
-
The Credit Memo
Validated
The Accounting
Entry Created
-
-
-
-
Actual Results
Status
The Payment
Amount is
Defaulted
The Supplier is
Defaulted
The Payment Saved
The Accounting
Entry Created
10 - System Test Specifications < Supplier / Employee Refund > 16 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
11 - System Test Specifications < Entering Payments >
Scenario
Step
11.2
Event
Test
Step
Role
Enter a
QuickCheck
AP
Payment
Action
or Path
Payments
> Entry >
Payments
Test Step Details
-
-
Payables Implementation
File Ref: 279184676
Enter a QuickCheck (a single computergenerated check) by selecting "Quick" in the
Type field of Manual Payment window
Select Payment Type Quick
Select the bank account
Select Payment Document
Enter the Payment document Date
Enter the Supplier Name or Number
Enter the Supplier Site
(B) Enter an validated invoice that is not on
hold by clicking Enter/Adjust Invoice button
(B) Click Action button to navigate to the
Payment Actions window.
(B) Action > Choose Format the check
(B) Actions > Create Accounting
Expected Results
Actual Results
Status
- The invoice should quick pick in the
Manual Payment window. If it does
not, compare the payment method of
the bank account used in the Manual
Payment window with that of the
payment method in the Invoice Entry
form (This defaults from the vendor)
- Format options should be available
in the Action window
- The Accounting Entry Created
11 - System Test Specifications < Entering Payments > 17 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
12 - System Test Specifications < Cancel Unpaid Invoices >
Scenario
Step
12.1
Event
Test
Step
Role
Invoice
Cancellation
Invoice
Cancellation
AP
Supervisor
12.2
12.3
End of Period
(Month)
Payables Implementation
File Ref: 279184676
Action
or Path
(N) Invoices >
Entry > Invoice
Batches
Test Step Details
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Cancel Invoice
- (B) Actions: Create Accounting
Print Invoice
Register
Standard
Report
AP
Supervisor
(N) Other >
Requests > Run
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and specific
your report by using the optionally parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other >
Request > Run
-
Choose Single Request
Select Request Name: (Payable Accounting
Process)
Enter the Request Parameters:
Enter the Period From & To Period
Select Document Class: (All)
Submit Transfer to GL: Yes
Submit Journal Import: Yes
Validate Accounts: Yes
Summarize Report: Yes
(B) Ok to return to main form
(B) Submit to run the request
(N) View > Requests (review the request status)
Expected Results
Actual Results
Status
- The Standard Invoice
reversed / cancelled
- The Accounting Entries
cancelled
- The Invoice Status Invoice
Cancelled
DR. Supplier Lib. Acc. 500
CR. Expense Acc 500
- The Invoice register
printed
- GL Accounting Entries
created for all invoices
- All AP transactions for
the period range specified
posted successfully to the
General ledger
12 - System Test Specifications < Cancel Unpaid Invoices > 18 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
13 - System Test Specifications < Invoice Distribution Correction >
Scenario
Step
13.1
13.2
13.3
13.4
Event
Test
Step
Role
Action
or Path
Transmit
AP journal
entries to
GL
Update to
the Invoice
Distribution
Lines
AP
Supervisor
(N) Other >
Request > Run
- Select Request (Payables Transfer to General Ledger)
- Enter the request parameters
- (B) Ok > (B) Submit
- An unposted journal
batch will be created
for AP transactions
AP Invoice
(N) Invoices >
Entry >
Invoices > (B)
Distributions
- The user should not
be able to change the
distribution in the
normal invoice entry
screen, because the
original distributions
were already posted
to the GL
View
invoice
status
Run Invoice
Register
Report
AP Invoice
(N) Invoice >
Inquiry
- Select an invoice validated and transferred to GL
- Adjust the invoice distribution to go to a different
expense account than was originally entered in the PO
distribution for the shipment
- Reverse the existing distribution line
- Create a new distribution line
- Update the invoice amount header information
- Save the invoice
- (B) Actions > Choose Validate
- (B) Actions > Create Accounting
- Query the updated invoice
AP Invoice
(N) Other >
Request > Run
Payables Implementation
File Ref: 279184676
Test Step Details
- Select Request (Invoice Register Report)
- Enter Request Parameters
- (B) Ok > (B) Submit
Expected Results
Actual Results
Status
- Invoice changes
should have been
applied properly
- Corrections to the
invoice should be
reflected in the
Invoice Register
Report
13 - System Test Specifications < Invoice Distribution Correction > 19 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
14 - System Test Specifications < Void Payment >
Scenario
Step
Event
14.1
Payables Implementation
File Ref: 279184676
Test
Step
Void
Payment
Role
AP Payment
Action
or Path
(N) Payments >
Entry >
Payments
Summary
(B) Actions
Test Step Details
- Select a payment created in the above
steps
- Void this check
- Run Void Payment Register to confirm
void
- Transmit AP journal entries to GL
- Confirm adjusting void entries in GL
- Try to record a manual payment for this
invoice
- Cancel the invoice
Expected Results
Actual Results
Status
- The void Payment should
show up on the Void
Payment Register report
- Adjusting void entries
should show in GL
- The invoice should be
available for the re-issuance
of payment again
14 - System Test Specifications < Void Payment > 20 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
15 - System Test Specifications < Payables Month-End Processing >
Scenario
Step
Event
Test
Step
End of
Period
(Month)
Get a list of
invoices on
hold
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Invoice On Hold Report),
- Enter the request parameters
- (B) Ok > (B) Submit
15.2
Reviews
invoice
distribution
s before
posting
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Payables Accounting Entries Report)
- Enter the request parameters
- GL Transfer Status (All Accounting Entries not
transferred to GL)
- (B) Ok > (B) Submit
15.3
Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other >
Request >
Run
-
Generate
Mass
Addition
Create
AP
Supervisor
15.1
15.4
Role
Action
or Path
(N) Other >
Request >
Run
Test Step Details
-
-
Payables Implementation
File Ref: 279184676
Choose Single Request
Select Request Name: (Payable Accounting Process
/ Payables Transfer to General Ledger)
Enter the Request Parameters:
Enter the Period From & To Period
Select Document Class: (All)
Submit Transfer to GL: Yes
Submit Journal Import: Yes
Validate Accounts: Yes
Summarize Report: Yes
(B) Ok to return to main form
(B) Submit to run the request
(N) View > Requests (review the request status)
Choose Single Request
Select Request Name: (Payables Transfer to General
Ledger)
Enter the Request Parameters:
(B) Submit Request
Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
Enter the Request Parameters:
GL Date:
Select Asset Book Name:
(B) Submit Request
Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass addition
you previously submitted
Expected Results
Actual Results
Status
- Get a list of invoices that
will not post to the
current GL period due to
posting holds; re-run if
necessary to clear holds
- Reviews invoice
distributions before
posting. Flag any
accounts needing
correction.
- GL Accounting Entries
created for all invoices
and payments
- All AP transactions for
the period range
specified posted
successfully to the
General ledger
- Assets Lines transferred
to Oracle Assets
Correctly
15 - System Test Specifications < Payables Month-End Processing > 21 of 25
TE.040 System Test Script
Scenario
Step
Event
Doc Ref:
February 10, 2006
Test
Step
Role
Action
or Path
Test Step Details
-
15.5
15.6
Payables Implementation
File Ref: 279184676
View Mass
Additions
Lines
Submit
Month-End
Reports
FA
Supervisor
AP
Supervisor
(N) FA>
Mass
Addition >
Prepare
Mass
Addition
Other >
Requests >
Run
-
Enter the Request Parameters:
Select Asset Book Name:
(B) Submit Request
(N) View > Requests (review the request status)
Select the book you want to query lines in
Select NEW in the queue field
If you want to check some specific lines, enter other
criteria to limit your search
Invoice Number:
Line Number:
Supplier Name:
Supplier Number:
Source Batch:
Creation Date:
Invoice Date:
(B) Press Find to your asset lines
Select Request (All Month End Reports)
Enter the request parameters
(B) Ok > (B) Submit
Important reports include:
1- Posted Invoice Register
2- Posted Payments Register
3- Accounts Payable Trial Balance
Expected Results
-
Actual Results
Status
Lines transferred from
AP with Status of NEW
- The Reports Printed and
available for Reviewing
in report set for errors
15 - System Test Specifications < Payables Month-End Processing > 22 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
16 - System Test Specifications < Payables Close Period >
Scenario
Step
16.1
Event
End of Period
(Month)
Test
Step
Close
Current
Period
Role
AP
Manager
16.2
AP
Manager
16.3
AP
Manager
Payables Implementation
File Ref: 279184676
Action
or Path
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
Other > Requests >
Run
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
Test Step Details
Expected Results
- Select period to Closed
- The period status
change to Closed
- Run The Unaccounted Transactions Sweep
Program, use this program to redate accounting
date of the open transactions to the first day of
the next open period, that in case your business
allow to change the transaction date (the opened
transactions couldn’t be transfer to GL because
there is unrealizable hold)
- Close the current period
- Open the next period
- The Invoice Sweep
Report should show
the newly-entered
invoice
Actual Results
Status
- The previous period
has a status of Closed
- The New opened
period has a status of
"Open"
- Payables Transactions
entry and posting
should be allowed to
the open accounting
period
16 - System Test Specifications < Payables Close Period > 23 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
Defect Log
Defect ID
Number
Test Step
Reference
Payables Implementation
File Ref: 279184676
Module Name
Defect Description
Resolution
Re-Test By
Re-Test Date
Pass/Fail
Status (open,
closed, in process)
Defect Log 24 of 25
TE.040 System Test Script
Doc Ref:
February 10, 2006
Open And Closed Issues For This Deliverable
Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
Payables Implementation
File Ref: 279184676
Open And Closed Issues For This Deliverable 25 of 25