Payroll Management System
A Project
Presented to
the Faculty of STI College of Tanauan
In Partial Fulfillment
of the Requirements of the Degree of
Payroll Management System
by
Suarez, Justin Troy
Valderama, Jeric
Espeleta, Nicko
Tunulak, Richard
Rimas, Devine Grace
Hilanie Nieva
Project Adviser
Date of Submission
(Month and Year)
ADVISER'S RECCOMENDATION SHEET
This Project entitled
Payroll Management System
By:
Suarez, Justin Troy
Valderama, Jeric
Espeleta, Nicko
Tunulak, Richard
Rimas, Devine Grace
submitted in partial of the requirements of the
Bachelor of Science in Information Technology degree
has been examined and is hereby recommended
for acceptance and approval
Hilanie Nieva
Project Adviser
Date of Submission
(Month and Year)
PANEL’S APPROVAL SHEET
This Project entitled
Payroll Management System
developed by:
Suarez, Justin Troy
Valderama, Jeric
Espeleta, Nicko
Tunulak, Richard
Rimas, Devine Grace
after having been presented is hereby approved
by the following members of the panel
Panelist
Panelist
Lead Panelist
Date of Submission
(Month and Year)
PROJECT COORDINATOR AND DEAN’S ACCEPTANCE SHEET
This Project entitled
Payroll Management System
After having been recommended and approved is hereby accepted
by the<Name of department> Department
of <Name of School>
<Project Coordinator Name>
Project Coordinator
< Dean’s Name >
Dean
(month and year)
Table of Contents
1. Introduction
1-1
1.1 Statement of the problem
1-1
1.2 Current State of the Technology
1-2
1.3 Objectives
1-3
1.3.1
General Objectives
1-4
1.3.2
Specific Objectives
1-5
1.3.3
Scope and Limitations
1-6
Abstract
Preface
Chapter I
Introduction
Payroll Management System is a program that has been designed for the purpose of maintaining
details of various allowances and deductions that need to be given to the employees of the
organization or company. Also, it generates the salary Sheet of the employees of the company
that assists the accounts department in many ways. Payroll is an Application which is used to
maintain the Employee details of the company or concern in different places.
Payroll scope every employee of a company who receives a regular wage or other compensation.
It is the sum of all financial records of salaries for an employee, wages, bonuses, and deductions.
Some employees may be paid a steady salary while others are paid for hours worked. All of these
different payment methods are calculated by a payroll system. Payroll system has been designed
to remove the time and effort that is normally associated with payroll and to provide a direct and
seamless operation that enables the employer or client to handle all staff and payment processes
in a simple and accurate manner. Payroll management system allows the organization to generate
pay slips and salary register, based on the attendance of the employees, overtime, allowances,
bonus, and other standard deductions.
Statement of the problem
Before the advent of various payroll management systems in various companies and
organizations, payroll was a difficult task because it was manually computed by some
individuals. Manual systems of payroll always put pressure on people to be correct in all aspects
of their work. With manual systems, the level of service is dependent on individuals and this
puts a requirement on management to run training continuously for staff to keep them motivated
and to ensure they are following the correct procedures.
Other problems caused by the manual payroll system are:

Inconsistency in data entry, room for errors, mistaking the information.

System is dependent on good individuals.

Time-consuming and costly to produce reports.
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
The use of paper to keep pay details about each employee which results in too much
paper work.

Lack of security of data.
Current state of the technology
In the late 19s, all payrolls used to be calculated manually, without any help from a computer.
Owners of the company invested a lot of time and energy into keeping track of all employee
data, files, and information, calculating monthly salaries, hourly, bonuses, taxes, deductions, and
so on. And they did this all by keeping numerous files filled with track records for each and
every person employed. Nowadays, however, things are far simpler than they used to be.
Because technology is always dedicated to making things easier and better, quite a wide variety
of computerized payroll systems is available to save us from this difficult task. Now, instead of
keeping bunch of files and spending endless hours calculating, all you have to do is get a payroll
software system and let it do all the nasty work.
Objectives
This system aims to develop more accurate program and is made for the following purpose:
General Objective
The main objective of the Payroll Management System is to manage the details of Employees,
Payments, and Salary. It also manages all information about the Employee, Payroll and Salary
Slips. Payroll efficiency saves time and money, ensures that paychecks go out on time with the
correct amount of each. It reduces the time needed for distributing the paychecks manually, and
also manual calculations of the additional, and deductions.
Specific Objective
The proponents of the system project specifically aim:

To provide user-friendly system that will compute accurately the salary of
employees.

To store up-to-date information of the employees.

To reduce manual counting and distributing paychecks.
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
To Save time and avoid errors.

Transparent and high security system of employee records.
Scope and Limitation
The Scope of the system is designed to improve the manual method of payroll processing. It
includes the features that can add employee’s record, edit employee’s information, delete
employee’s record, print /save the pays lip of each employee and update the employee's
information.
The Limitation of this system is it will only be used for payroll transactions by a certain
company y or organization. It will not be employed in any other small company incapable of
producing many employees. And also it does not support network implementation or online
transaction.
Summary
In this chapter the various features of the payroll system are mentioned the scope problem and
possible solution that can be passed.
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