ANNEX D
Republic of Namibia
Performance Agreement
Part A: Personal details
Staff Member
Augustinius Nowaseb
Period for Quarterly
Reviews Due/Completed
Position
Deputy Director: Internal
Audit Service
Performance Agreement
Period
OMA/RC
Ministry of Finance
Supervisor
Final End Of
Year Report
Due
March 2021
1st
2nd
3rd
quarter quarter
quarter
July
October
January
2020
2020
2021
01 April 2020 - 31 March 2021
Ericah B Shafudah
22 December 2020
Date Completed
Part B: High Level Statements
MISSION:
“Setting the direction of Namibia’s economic policy and manage public finances to achieve strong,
sustainable and equitable economic growth and development”
.
VISION: “To be a catalyst and adaptive institution that promotes sustainable economic prosperity for
all Namibians “
Defined Core Values:
Competency
We continuously improve on knowledge, skills and attitude and ensure
quality service delivery.
Accountability
We shall be answerable for our actions and responsive to our stakeholders.
Loyalty
We shall be committed to hard work and ensure that our actions are
dedicated to the priorities and objectives of the Ministry
Integrity
We shall be honest, fair, humble, respectful, transparent and consistent.
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ANNEX D
Strategic objective
To Enhance Organisational Performance
Assuming that organisational structure has been reviewed for effective risk management
processes.
Risks and Assumptions
Weight
1 = Important
2= Very important
3 =Critical
Part C: What I am accountable for?
Output
Risk Based
Internal Audit
Strategic Plan
developed.
W
3
KPIs
# of risk
Based
internal audit
Strategic plan
developed
(21/24)
Target
Baseli
ne
Q1 Q2
Q3
Q4
Operational objectives
0
0
0
1
Action steps
1.
2.
1
3.
4.
5.
1.
0
Annual Risk
Based Internal
Audit Activity
plan developed
3
# of Annual
Risk Based
Internal Audit
Activity
plan(21/22)
developed
0
0
1
2.
1
3.
4.
1.
1
Audits
completed
within
allotted
timeframe
3
# Audits
completed
within
allotted
timeframe
2.
9
3.
4.
5.
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Analyse the organisations strategic plan to
establish key performance indicators.
Verify the annual risk assessment results,
current and projected internal and external
risks,
Analyse the IT governance strategy,
Assess available resources and staff skills,
Develop the risk based internal audit
strategic plan for the period 2021-.2024
Identify risk universe and risk factors,
employ tools such as the annual risk
assessment,
annual
control
selfassessment survey, enterprise risk
management committee activities and
prior audits (annual process)
Understand and increase collaboration
with risk other risk management functions
(annual process)
Conduct an annual environment scan to
identify changes in the risk universe that
directly and/or indirectly impact the
provision of audit services.
Understand the Information Technology
(IT) risk environment and controls (annual
Process)
Learn and continue to maximize use of new
audit management software that allows
all-inone packaging of audit planning,
budgeting, process, timekeeping, reporting
activities, auditee response and survey
tools, and audit reports, as well as many
new functionalities for a more efficient
audit process (FY 2021 initially but ongoing
to maximize understanding and use of all
functionality)
Update current audit processes and work
papers as necessary to maximize
Teammate functionality (FY 2022)
Develop and operationalize key internal
performance
indicators
to
track
effectiveness of new audit software and
updated processes (FY 2022)
Continue to employ new and current
project management approaches to
improve efficiency and timeliness of audit
process (ongoing)
Leverage technology, e.g., Continuous
Auditing and Monitoring (CA/CM), and new
ANNEX D
Follow-up on
implementatio
n of
recommendati
ons and
management
action plans
3
6.
1.
Measure
the %
implementati
on of high
risk
recommenda
tions and
management
2.
3.
1
1
4.
1.
1
Customer
Satisfaction
Rating
PMS system
properly
implemented
3
3
% of
customer
satisfaction
2.
4
3.
No of PA of
staff
members
signed.
0
0
0
1
1.
1
2.
0
0
0
5
1.
2.
PMS system
properly
implemented
3
3.
No of
quarterly PA
reviewed.
1
4.
5.
flowcharting and audit management
software (FY 2022 initially with acquisition
of VISIO software but ongoing)
Issue Final report to relevant stakeholders.
Guiding the Analysis of previous internal
audit reports for implementation of
recommendations.
Ensure proper follow up audit performed.
Review follow up reports for quality
assurance.
Analyse report on the cure rate for each
engagement.
Educate stakeholders about internal audit
process, services, and value (ongoing)
Create Internal Audit brand–reports,
website, marketing, etc. (FY 2021)
Develop and execute Internal Audit Service
events (FY 2021)
Conduct One on one sessions to strike a
balance on the Performance Agreements
Sign Performance Agreement with Chief
Internal Auditor.
Review implementation of Performance
Agreements signed.
Analyse overall performance for the period
under review and advice on performance
improvement.
Conduct a performance skills gaps analysis
and assess gaps for workforce needs (FY
2021 unless delayed to align with HR
institutional efforts to reassess job
descriptions, etc.)
Complete job descriptions for multiple
layers as applicable, balance FY 2021
(Unless delayed to align with HR
institutional efforts to reassess job
descriptions, etc.)
Create a formal, personalized development
plan for each staff member (FY 2021)
Personal Objectives (Skills and Core Values)
To enhance use of
computer assisted
auditing tools (CAATS)
To obtain professional
qualification
3
% improved use of
computer assisted
auditing
tools(CAATs)
3
% improved
competency and
due professional
care
0
0
0
0
25%
0
0
0
0
50%
Identify suitable internal audit management
software to enhance value adding.
Study towards Professional Internal Audit
Qualification
Part D: Personal Development Plan
Staff Member :
Supervisor :
Period of plan :
Development Area
01 April 2020 to 31 March 2021
Competencies
Interventions/ Training
Professional Internal Audit
PIA
Enhance and protect
organisational value
By when
Date completed
Professional Internal Auditor February/March2021 October 2021
designation (IIASA)
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ANNEX D
This Performance Agreement and PDP is entered into as follows:
I hereby acknowledge that I accept ownership of and commit myself to the terms of this agreement.
……………………………………………….
STAFF MEMBER
……………………………………
Date
I agree to support the staff member in the achievement of his/her objectives.
……………………………………………….
SUPERVISOR
……………………………………
Date
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