NZCP404 NZIMT Scenario
MANAGEMENT PROJECT MONITORING AND
CONTROLLING
NZCP404
The New Zealand Institute of Management Training (NZIMT)
Conference
Scenario background
The New Zealand Institute of Management Training (NZIMT) is a non-profit business with the aim of
increasing the knowledge and skills of managers through education and training. Membership
stands at 325 but is declining and without new members won’t survive financially. It has initiated
this project to increase membership and to ensure the long-term sustainability of NZIMT.
As a result of an analysis NZIMT has decided to run a ‘Technology in Management’ national
conference/exhibition. It is assumed there will no other major events on at the same time as the
conference.
The Project
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The conference will run over 3 days. A web site will run in parallel with the conference.
The aim is to enhance the image of NZIMT and increase members by 10-15%, increase
awareness of the institute as well as produce enough profit to fund a publicity campaign
later.
The conference will start 12 months from the start of the project - this date is fixed. There is
one month after the conference has ended to collect data and follow up attendees. The
complete project is expected to take 13 months, starting as soon as possible.
The project has been initiated. Four team members and a project manager have been
assigned to planning the conference; they work full-time on the project for the next 13
months.
The NZIMT committee will provide the governance for this project and approve any changes
to the project.
The key milestones are:
1
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End of stage 1– planning, costings, schedule completed. List of possible speakers,
services, vendors (exhibitors). Start planning for web site, marketing plan.
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End of stage 2 – organised all accommodation, travel options and facilities. Decide venue
and book, services and programme.
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End of stage 3 - Web site ready for testing. Vendors & speakers confirmed.
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End of stage 4 – complete marketing/communications plan and material. Web site
complete.
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End of stage 5 – registrations open, email all participants, speakers. Evaluation methods
complete. Arrange travel for speakers. Confirmed catering.
Version 1.0
This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative Commons Attribution-ShareAlike
4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by-sa/4.0/.
NZCP404 NZIMT Scenario
2
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End of stage 6 – conference
▪
End of stage 7 – conference over and attendees followed up. Project closed-out.
Version 1.0
This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative Commons Attribution-ShareAlike
4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by-sa/4.0/.
NZCP404 NZIMT Scenario
Estimated Budget
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3
Initial funding is $200,000 but must be paid back from the conference. In addition, a $20,000
donation will come from another firm. Total costs cannot exceed $220,000.
A $30,000 profit is expected. To achieve this at least 100 paying conference delegates and 50
exhibitors are required to attend.
Version 1.0
This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative Commons Attribution-ShareAlike
4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by-sa/4.0/.