Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
PROJECT PLAN
Project Scope
a) Project Background
In this section you will be required to explain the organisation's:

Mission for employee health and well being

Goals and objectives for employee health and well being

Operational objectives regarding project management (refer to the project management procedure)
Your explanations should focus on the organisational requirements for each and how they relate to the project.
Mission
Goals and objectives
Operations
Objective(s) and target outcomes
In this section you will be required to outline the project objectives and outcomes.
Objective
Target outcomes
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
In scope
In this section you will be required to outline all activities that are within the scope of the project.
Out of scope
In this section you will be required to outline all activities that are out of scope.
Assumptions and Constraints
In this section you will be required to outline the project assumptions and constraints.
Assumptions
Constraints
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
b) Project team and assigned roles
In this section you will be required to list your project team in the table provided and assign them roles. These roles will be discussed and confirmed during the project planning
meeting in Assessment Task 2.
Team member name
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Role
General responsibilities
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
c) Work breakdown structure and timelines
In this section you will be required to develop your work breakdown structure and timelines. Using the template provided, you must:
1.
Document all tasks for each phase of the project and number accordingly (including sub tasks). You must have a minimum of 5 tasks for planning, 10 for implementation and
3 for evaluation.
2.
Assign project team member responsible
3.
Colour in cells to denote timeframe
4.
Indicate milestones by inserting a red line (insert shape) vertically over the relevant week
To access the template, click on the embedded file. You can save in the embedded template and your assessor will be able to access when your completed project plan is
submitted. However, it is advisable that you back up embedded files by saving a separate copy in a project folder. This also adheres with the organisations electronic filing
procedure.
Planning
Week
August
Phase
Activity
Responsible
1
2
3
September
4
1
2
3
October
4
1
4
1
2
3
4
Implementation
Week
August
Phase
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Activity
Responsible
1
2
3
September
4
1
2
3
October
2
3
4
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
Evaluation
Week
August
Phase
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Activity
Responsible
1
2
3
September
4
1
2
3
October
4
1
2
3
4
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
d) Budget & Expenditure
In this section you will be required to develop your project budget. You may need to conduct some research online to estimate various expenses and potential revenue sources.
Using the template below, you must:


Insert the estimated cost, description, quantity and item cost for:

Personnel costs

Production/ operational costs

Administration costs

Marketing costs
Insert estimated revenue
To access the template, click on the embedded file. You can save in the embedded template and your assessor will be able to access when your completed project plan is submitted.
However, it is advisable that you back up embedded files by saving a separate copy in a project folder. This also adheres with the organisations electronic filing procedure.
Project costs
Description
Quantity
@
Item Cost
Total
PERSONNEL COSTS (e.g. staff wages, marketing professionals, security, entertainers etc.). For project team members, everyone earns $30 per hour
@
$
@
$
@
$
@
$
@
$
TOTAL PERSONNEL COSTS
$
@
$
@
$
@
$
@
$
PRODUCTION COSTS Please provide a breakdown of the project's production, exhibition, event and material costs.
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
@
$
TOTAL PRODUCTION COSTS
$
ADMINISTRATION COSTS (e.g. insurance, office supplies, photocopying, postage, stationery, telephone, etc). Please provide a breakdown of the
project's administrative and overhead costs.
@
$
@
$
@
$
@
$
@
$
TOTAL ADMINISTRATION COSTS
$
MARKETING COSTS Please provide a breakdown of the marketing and promotion costs for the project.
Project revenue
Description
Quantity
@
$
@
$
@
$
@
$
@
$
TOTAL MARKETING COSTS
$
TOTAL PROJECT COSTS (A)
$
@
Item Cost
Total
EARNED REVENUE (e.g. admission fees, sales of publications or merchandise, estimated sales of raffles or item auction). Please provide a breakdown of
your earned revenue.
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
@
$
@
$
@
$
@
$
@
$
TOTAL EARNED REVENUE
$
OTHER CASH SUPPORT Please be clear which part or parts of your budget each item of support relates to, and whether the support is confirmed or
unconfirmed.
@
$
@
$
@
$
@
$
@
$
TOTAL OTHER CASH SUPPORT
$
OTHER IN-KIND SUPPORT Please ensure any IN-KIND support appears both in PROJECT COSTS and PROJECT REVENUE. Be clear which part or
parts of your budget each item of support relates to, and whether the support is confirmed or unconfirmed.
@
$
@
$
@
$
@
$
@
$
TOTAL OTHER IN-KIND SUPPORT
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$
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
TOTAL PROJECT REVENUE (B)
$
REVENUE (B) LESS COSTS (A) = (DEFICIT/SURPLUS)
$
e) Other Resources
In this section you will be required to document all resources that are available for you to access. You must document and explain:

Project management tools available to you and how they contribute to the project. Consider the tools used throughout this template in your response.

Documents used to define the parameters of the project

Human resources available
Project management tools
Documents used to define parameters
Human resources
f) Relevant Government Policy, Legislation and Rules
In this section you must complete the table provided by explaining how each piece of legislation listed will impact the organisation in relation to the project.
Applicable legislation
Impact on project work
Work Health and Safety acts, regulations
and codes of practice
Privacy Act 1988 (Cth)
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
Anti-discrimination legislation
Competition and Consumer Act 2010 (Cth)
Copyright Act 1968
Project Management Plan
g) Reporting and record keeping requirements
In this section you will be required to explain the organisation's reporting requirements in the table provided and summarise the record keeping requirements outlined in the project
management procedure.
Reporting requirements
Reported by
To whom
Reporting requirements
Frequency or deadline
Electronic recordkeeping
File names
Saving files
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
File security
Backing up files
Archiving files
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
h) Stakeholder Management and Communication
In this section complete the table by:
1.
Listing the key stakeholders who will impact the project or be impacted by the project
2.
Describing what will be communicated to keep them engaged
3.
Outlining the communication method (phone, email, in person etc.)
4. Documenting the frequency
Stakeholders identified
What will be communicated
Communication method
Frequency
i) Related Projects
In this section you explain if there are any related projects (or major change initiatives) that this project supports, or, if the project is a standalone project.
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
RISK ASSESSMENT RATING MATRIX
Use this table to determine the current risk for each identified hazard.
CONSEQUENCE
LIKELIHOOD
Rare
The event will only occur
in exceptional
circumstances
Unlikely
The event is not likely to
occur in a year
Possible
The event may occur
within a year
Likely
The event is likely to
occur within a year
Almost certain
The event is almost
certain to occur within a
year
Severe/Catastrophic
(Accidental death/
serious injury)
MEDIUM
HIGH
EXTREME
EXTREME
EXTREME
Major
(serious injury)
MEDIUM
MEDIUM
HIGH
EXTREME
EXTREME
Moderate
(Lost time due to workplace
injury)
LOW
MEDIUM
HIGH
HIGH
HIGH
Minor
(Minor workplace injury –
no lost time)
LOW
LOW
MEDIUM
MEDIUM
MEDIUM
Minimal
(no injury)
LOW
LOW
LOW
LOW
LOW
RISK LEVELS
Resolution at each level involves reducing the risk level to a lower level of risk
 Extreme – requires immediate assessment with management consideration. A detailed plan, regular monitoring and reporting is required with a
target resolution within 1 month timeframe
 High – requires immediate assessment with senior staff consideration, planning and reporting. Target resolution should ideally be within 3 months
 Medium – reviewing of existing controls and planning required. Resolution timeframe should be within 1 year
 Low – the risk may be tolerable and controlled if managed with high-quality process and procedures
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
CONSEQUENCE TABLE
Use the following matrix to rate the consequence of each identified hazard. Where a hazard could have multiple consequences (for example, injury and financial cost)
the highest consequence should be selected.
DESCRIPTION
Consequence Injury
Illness
Environment
Financial cost
Catastrophic
Fatality or
permanent
disability
Fatality or
permanent
disability
Disastrous and/or
widespread
environmental
impact
Huge (greater
than $500,000)
Major
Lost time injury
(greater than 2
weeks)
Lost time injury
(greater than 2
weeks)
Serious
environmental
impact
Major ($50,000–
$500,000)
Moderate
Lost time injury
(less than 2
weeks)
Lost time injury
(less than 2
weeks)
Substantial
environmental
impact
High ($20,000–
$50,000)
Minor
Requires basic
medical treatment
Requires medical
treatment, for
example, for skin
rashes
Small and / or
localised impact
Medium ($5,000–
$20,000)
Minimal
Minor
Minor, for example
headache/nausea
Little or no
environmental
impact
Low (less than
$5,000)
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
j) Risk Management Plan
In this section you must conduct a risk assessment and document details in a risk register. To do this, you must:

Provide a risk description

Determine the likelihood of the risk

Determine the potential impact of the risk

Document a potential risk control

Document a consequences rating

Document a risk level
A risk assessment matrix and consequence table have been provided for you to use. It is expected that you identify a minimum of 10 applicable risks (with at least 2 relating to WHS).
In the bottom of the risk assessment table, explain the processes you used for identifying and managing risk in a project.
Risk Description
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Likelihood
Potential Impact
Potential Risk Control
Consequences Rating
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
Explain processes you will use to identify and manage additional
risks not outlined above in a project:
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
k) Quality Management Plan
In this section you will be required to document the quality assurance processes you will apply to ensure the outputs are delivered fit-for-purpose and the work of the project is
managed appropriately. You must explain:
1.
The quality assurance philosophy
2.
The quality assurance methods you will use
3. Procedures and processes listed in the table
Philosophy
Quality assurance methods
Adherence to procedures
Organisational procedure/process
Relevance to the project
Lines of authority and approvals
Human resources (code of conduct)
Budgets and finance
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Name/Student ID: Lim Hui Lan (WDCM181279)
Unit Code BSBPMG522 Undertake Project Work
l) Project Closure & Outcome Realisation
In this section you will be required to outline the process you will use during the finalisation stage of the project.
Document Version Control History
In this section you will be required to record the version number and the critical changes made through the development cycle of the project plan.
Version no.
Date published
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Author
Summary of changes to document
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Name/Student ID: Lim Hui Lan (WDCM181279)
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