PRODUCTIVITY SYSTEM
BLUEPRINT
Minor Workshop Ltd
OTHER SOURCES:
1. Project/goal planning.
2. Personal to-do’s and
reminders
OTHER SOURCES:
1. Web clippings.
2. Articles (read it later)
3. Written notes.
4. Meetings.
5. Blog post ideas/writing.
6. Receipts.
TASK
MANAGER
Public notes links
used to link notes to
relevant tasks.
EVERNOTE
Used to store all reference
material, notes (not
documents)
Important emails may
be stored in Evernote
for better storage or
for grouping with
other notes.
Documents attached
to relevant tasks for
reference
Used for task management
e.g. Asana, Todoist
EMAIL
Used for communication
CLOUD
STORAGE
Used to store documents
and files e.g. Dropbox, Box,
Google Drive
Schedule time to work on
tasks. Adjust calendar
appointments on the fly and
adjust task due dates
CALENDAR
Used for time management and
planning tasks
Email makes up the majority of our “inputs”:
DO IT - Do the things that take less than 2 minutes.
DEFER IT - Create a task in task manager.
DELEGATE IT - Create a task and assign to someone.
DROP IT - Archive email.
TIPS:
Email should NOT be used as a task manager.
“Archive” emails when you’re done with them.
OTHER SOURCES:
1.Tasks that have been
scheduled.
2. Meetings and phone calls.
3. Recurring appointments
e.g. going to gym
4. Social events
5. Appointments from email.