The event that is being organized is a Casino Charity night where people will be paying an for the entry passes, and they will be given play money or fake chips to play with. Once they run out of the play, money more can be bought. Pre-planning Who is hosting the event? The Northwest foundation of research hosts the event. Why are they hosting an event? The event is hosted to raise funds to fight against Covid -19. What are the (3) key indicators of a “successful” event? The key Indicators are invaluable contacts, content client, and happy attendees. Event Objectives, theme, style, and décor The objective of the event is to raise money to fight the Covid-19 global pandemic. All the profits will be donated to the cause. People can get dressed in vegas inspired outfits and go for the glamorous looks of the past. The décor will be casino styled but not too fancy. Date Selection The charity casino night will be held on September 5th, Saturday, 2020. Keeping the current circumstances in mind, a later date has been selected for the event. Budget What is your budget for this event? The budget for this event is set at 12000 dollars with playing equipment, food, and beverage, advertising, and venue main spending areas. It will be updated. 170 Dollars per table with the equipment and the dealer. Table not included. Approx 24 tables. 2600 dollars for the venue for 4 hours. Sponsors for 14 tables raised 2500 dollars for food and beverage. (includes beer and appetizers) dinner not included. 2500 for advertising. (These are just principal costs and they will be updated). Location Where is the location of your event? The location of the event is the Spokane convention center 334 W Spokane Falls Blvd, Spokane, WA 99201. The reason this location was selected is because of the ample space available required for an event like this plus the ample parking space. A 25 table mixed casino night roughly requires an approximate area of 1750 sq ft. Since the convention center has the required field, it is the location we chose. Have you done a virtual site inspection? Yes, a virtual site inspection has been conducted. What are your notes from the site inspection and/or talking with the venue's contact person? The site has hosted events like this in the past and they also have equipment required to organize and fulfill the event which in this case are going to be 6ft folding tables. The contact person has verified that they have hosted similar events in the past and will be assiting in any required arrangements. Event Marketing Event Brand Identity (Logo, Tag Line, graphic images to communicate event experience, brand guidelines, etc. The tag line for the even will be “Have a fun time and help fight Covid-19”. How will we communicate the event and to whom? (Marketing Plan) The event will be marketed to all the people living in the Spokane county and Coeur d’Alene. The event will be marketed to the people above 21 that are of the legal age to participate. Registration As the event is announced a registration desk will e setup at the location where patrons can get their passes from directly or they can buy the passes online directly from our website. How will you use social channels to promote and capture event, etc. Social media channels will be used to promote the event and the iHeart media that owns around 5-6 radio stations will be given two tickets to create a giveaway where they can promote the event at the same time increase listeners on their stations with the giveaway. Other social media like Facebook, Instagram, and Twitter will be used to create pages and will be provided with a direct link to our website for the users to book their passes. Also, ads will be given in the local paper to increase awareness and participation for the event. (To be updated) What is the guest Communication Plan Once the guests have booked their passes for the night, they will be given a virtual pass that they can print it themselves and bring it during the casino night for the entry. Guests will also have the option of booking their passes directly at the convention center at getting them directly from there. Transportation Questions Transportation will be one of the straightforward aspects of the event as the event is local but all the passes that are booked online will also be provided with a copy of a personalized map from their location to the convention center via google maps. Guest Arrival The event will start at 7pm. Most of the guests will arrive in their cars at the location, park and then enter the venue. Guest arrival check list As the guests arrive, park their cars, and enter the venue, security personnel will be standing at the entrance checking the passes and checking the necessary form of Id’s and then letting the guests in. Once the guests arrive in the venue, a booth will be set up inside the site where they can collect the fake money to gamble by presenting the passes at the booth. They can start playing after that. These are the initial stages of planning, and every aspect is being updated.