WHS MANAGEMENT PLAN WHS MANAGEMENT PLAN ABCPTY LIMITED Boulevarde Strathfield 2135 The Boulevarde Strathfield NSW ABCPTY LIMITED A.C.N. 000 001 002 Builders License: 123456789 Date: 02/10/2018 1 Sydney Road, Sydney,NSW P: (02) 9900 1234 F: (02) 9900 4321 E:ABC@ABC.com.au Rev Date Prepared Approved By By 1 19/11/18 L.Chen L.Chen Remarks TABLE OF CONTENTS 1.0 INTRODUCTION ...............................................................................................6 1.1 PROJECT OUTLINE .........................................................................................7 1.2 WHS MANAGEMENT .......................................................................................8 1.3 OBJECTIVES ....................................................................................................9 1.4 SAFETY POLICY ..............................................................................................9 1.5 INJURY & REHABILITATION MANAGEMENT POLICY ...............................10 1.6 LEGAL REQUIREMENTS...................................................................................11 2.0 RESPONSIBILITIES .......................................................................................12 2.1 MANAGEMENT RESPONSIBILITY................................................................13 2.2 RESPONSIBILITIES AND ACCOUNTABILITY..............................................13 2.3 SITE MANAGEMENT STRUCTURE ..............................................................14 2.3.1 2.3.2 2.3.3 2.3.4 2.3.5 2.3.6 2.3.7 2.3.8 2.3.9 2.3.10 2.4 MANAGING DIRECTOR......................................................................................15 DIRECTOR IN CHARGE .....................................................................................15 PROJECT MANAGER .........................................................................................16 SITE MANAGER / FOREMAN.............................................................................17 HEALTH, SAFETY & ENVIRONMENT MANAGER:............................................19 HUMAN RELATIONS / INDUSTRIAL RELATIONS MANAGER .........................21 HEALTH & SAFETY REPRESENTATIVE ...........................................................22 EMPLOYEES (ON-SITE STAFF AND PERSONNEL).........................................23 CONTRACT ADMINISTRATOR ..........................................................................23 PRINCIPAL CONTRACTOR................................................................................24 REQUIREMENTS............................................................................................24 2.4.1 2.4.2 INSURANCES .....................................................................................................25 PROJECT SKILLS AUDIT ...................................................................................25 2.5 REFERENCES ................................................................................................26 3.0 PROJECT PROCEDURES .............................................................................27 3.1 COMMUNICATION & CONSULTATION ........................................................28 3.1.1 HEALTH & SAFETY REPRESENTATIVE ...........................................................28 3.1.2 HEALTH & SAFETY COMMITTEE......................................................................29 3.1.3 SUBCONTRACTORS..........................................................................................31 3.1.4 OTHER CONSULTATION MECHANISMS..........................................................31 3.1.5 REVIEW OF CONSULTATION ARRANGEMENTS ............................................32 3.1.6 HAZARD REPORTING .............................................................................................32 3.1.7 WHS RESOLUTION PROCEDURE..........................................................................32 3.2 SERVICE PROVIDERS/SUB-CONTRACTOR MANAGEMENT ....................35 3.2.1 SUBCONTRACTOR WHS MANAGEMENT ........................................................36 3.2.2 SAFE WORK METHOD STATEMENT ................................................................39 3.2.3 SWMS REVIEW CHECKLIST .............................................................................43 3.2.4 PERMIT TO WORK .............................................................................................43 3.2.5 DAILY PRE-START PROCESS ................................................................................44 3.3 PURCHASING.................................................................................................45 3.3.4 PURCHASES.......................................................................................................45 3.4 DESIGN ...........................................................................................................46 3.5 HAZARD IDENTIFICATION & RISK MANAGEMENT ...................................53 3.5.1 3.5.2 3.5.3 3.5.4 3.5.5 3.5.6 3.6 HAZARD IDENTIFICATION.................................................................................53 ANALYSIS & EVALUATING THE RISKS ............................................................55 TREAT RISKS .....................................................................................................56 MONITOR & REVIEW .........................................................................................61 HAZARD RECORDING .......................................................................................61 RISK ASSESSMENT & SWMS ...........................................................................61 WHS TRAINING ..............................................................................................63 3.6.1 INDUCTION TRAINING.......................................................................................63 3.6.2 SITE INDUCTION RULES ...................................................................................65 3.6.3 SITE LAYOUT PLAN ...........................................................................................67 3.6.4 SITE INDUCTION RECORD ...............................................................................68 3.6.5 SITE VISITOR REGISTRATION..........................................................................68 3.6.6 INDUCTION/SKILLS & EXPERIENCE REGISTER ..................................................69 3.6.7 RECORD OF TRAINING & CONSULTATION ..........................................................69 3.6.8 COMPANY SKILLS DATA BASE & TRAINING MATRIX ....................................69 3.7 DANGEROUS GOODS & HAZARDOUS CHEMICALS .................................70 3.7.1 STORAGE OF DANGEROUS GOODS (DG) ......................................................71 3.7.2 REGSITER OF HAZARDOUS CHEMICALS .......................................................72 3.7.3 QUARANTINING AND DISPOSING OF NON-CONFORMING MATERIALS & SUBSTANCES ...................................................................................................................74 3.8 MONITOR & CONTROL .................................................................................74 3.8.1 3.8.2 3.8.3 3.8.4 3.8.5 3.9 TRAFFIC & PEDESTRIAN CONTROL PLAN .....................................................76 WORK PERMITS.................................................................................................77 NOISE MANAGEMENT .......................................................................................78 PERSONAL PROTECTIVE EQUIPMENT ...........................................................78 WASTE MANAGEMENT RECORD.....................................................................78 SITE SECURITY MANAGEMENT ..................................................................79 3.9.1 SITE ACCESS & CONTROL.....................................................................................80 3.9.2 PERSONNEL & VISITORS..................................................................................80 3.9.3 SITE SIGNAGE....................................................................................................81 3.10 HANDLING, STORAGE, PACKING & DELIVERY......................................81 3.11 INSPECTION, TESTING & SERVICING......................................................82 3.11.1 3.11.2 HAZARD & OBSERVATION INSPECTIONS ......................................................82 MANUAL HANDLING INSPECTION ...................................................................83 3.11.3 PLANT ON-SITE..................................................................................................83 3.11.4 PLANT RISK ASSESSMENT REVIEW CHECKLIST ..........................................85 3.11.5 MOBILE PLANT WORTHINESS CHECKLIST......................................................85 3.11.6 HIRED-IN PLANT INSPECTION .........................................................................87 3.11.7 ELECTRICAL SAFETY........................................................................................88 3.11.8 SERVICES IDENTIFICATION .............................................................................89 3.11.9 EXCAVATION WORK..........................................................................................90 3.11.10 DEMOLITION ACTIVITIES ..............................................................................91 3.11.12 SCAFFOLDING OR OTHER TEMPORARY SUPPORTS ...............................94 3.11.13 FORMWORK..................................................................................................100 3.11.14 WORKING AT HEIGHTS ...............................................................................105 3.12 CORRECTIVE PREVENTATIVE ACTION.................................................108 3.12.1 3.12.2 CORRECTIVE ACTIONS & FOLLOW-UP.........................................................109 NOTICE OF SAFETY & ENVIRONMENTAL BREACH .....................................111 3.13 EMERGENCY RESPONSE PLANNING........................................................113 3.13.1 EMERGENCY EQUIPMENT ASSESSMENT....................................................115 3.13.2 EMERGENCY EQUIPMENT INCLUDING NURSE CALL SYSTEM .................116 3.13.3 EMERGENCY PREPAREDNESS & DRILLS ....................................................117 3.13.4 SITE SPECIFIC EMERGENCY PROCEDURES...............................................119 3.13.5 FIRST AID / MEDICAL EMERGENCY PROCEDURES ....................................119 3.13.6 FIRE & EVACUATION PROCEDURES.............................................................120 3.13.7 FUEL & CHEMICAL SPILLS PROCEDURE ........................................................121 3.14 FIRST AID & INCIDENT / ACCIDENT MANAGEMENT............................121 3.14.1 3.14.2 3.14.3 3.14.4 3.14.5 3.14.6 3.14.7 3.14.8 3.15 FIRST AID & REGISTER OF INJURY...............................................................122 NOTIFIABLE INCIDENTS..................................................................................122 NON-NOTIFIABLE INCIDENTS ........................................................................125 ACCIDENT PROCEDURE CHART ...................................................................127 INCIDENT MANAGEMENT CONTACTS ..........................................................130 INCIDENT / ACCIDENT INVESTIGATION........................................................131 INCIDENT REPORTING CHART ......................................................................132 CRITICAL INCIDENT RESPONSE....................................................................134 RECOGNISING PERFORMANCE.............................................................136 3.15.1 SITE SAFETY METER ......................................................................................136 3.15.2 COMPANY PERFORMANCE FOR THE MONTH ...............................................137 3.15.3 COMPANY LOST TIME INJURIES RECORD .....................................................137 4.0 REPORTING & REVIEW...............................................................................139 4.1 WHS REPORTING ........................................................................................140 4.1.1 4.1.2 4.1.3 4.2 MONTHLY SITE PERFORMANCE ...................................................................140 PROJECT MANAGERS MEETINGS.................................................................140 MANAGEMENT REVIEW ..................................................................................140 INTERNAL REVIEWS ...................................................................................141 4.2.1 AUDITS..............................................................................................................141 4.2.2 MONTHLY SITE AUDITS ..................................................................................143 4.2.3 SYSTEM AUDITS ..............................................................................................143 4.2.4 WHS MANAGEMENT PLAN REVIEW....................................................................143 5.0 DOCUMENTATION & RECORDS ................................................................144 5.1 SAFETY & ENVIRONMENT RECORDS ......................................................145 5.1.1 5.1.2 5.1.3 5.1.4 5.1.5 DOCUMENT CONTROL....................................................................................145 PROJECT FILING..............................................................................................145 INDUCTION & TRAINING RECORDS ..............................................................147 METHODS OF IDENTIFICATION AND STORAGE ..........................................147 ON SITE RECORDS..........................................................................................147 5.2 ARCHIVING...................................................................................................147 5.3 SAFETY RESOURCE DOCUMENTS ...........................................................149 6.0 APPENDIX ....................................................................................................150 Page 2 of 150 1.0 INTRODUCTION Page 6 of 150 1.1 PROJECT OUTLINE ABCare the Principal Contractor for the new development being constructed for AKM Developments Limited which consists of civil works, precast concrete panels, traditional formwork, reinforcement, structural steel, timber and concrete for the structure. The project is known as Boulevarde Strathfield and is located at 2135 The Boulevarde Strathfield NSW. A high level overview of the critical construction activities is listed below: Excavation and earth works Formwork, reinforcement and concrete Structural steel Timber Materials handling This WHS Management Plan applies to the responsibilities and authorities of personnel who manage, perform and verify work affecting WHS&R of all personnel working on ABCproject sites at the Project. In addition to any other requirements of the Contract, ABCis committed to achieving the highest standards of WHS in all aspects of the WUC, and will comply with the requirements of the Principal’s project requirements. Page 7 of 150 1.2 WHS MANAGEMENT LC Construction’s procedures and processes in respect of WHS Management are best described with reference to the management system ‘Quick Find Chart’. The Quick Find Chart provides site personnel with a readily accessible tool to navigate through the procedures and processes. Quick Find Chart is incorporated in the ABCSafety & Environment Procedures Manual, Section 1 Introduction and in the front section of this WHS Management Plan. LC Construction’ site procedures are designed to manage the risk of accidents that injure Design Review Contractual Requirements Permits & Approvals Legislative Risk & Impact Education & Inspection and Requirements Assessment Training Testing EDWARDS Standards Yes Subcontractors Complies? Standards Monitoring and Control JSA's No Recognising Take Corrective Performance action people, damage plant or harm the environment. Page 8 of 150 1.3 OBJECTIVES The objectives of the ABCWHS Management Plan are tabled below: OBJECTIVES TARGETS Personnel Incidents Reduce the number of Medical Treatments Injuries < 5 per month Reduce the number of Lost Time Injuries (LTIs) 0 LTIs /12 months period Reduce the number of Man-hours Lost < 20 hours Safety Statistics Reduce the LTI Frequency Rate < 2 LTIs / 1000000 hrs worked Reduce the Average Time Lost Rate 0 days Incident Rate Claims of duration of 1 week or more per 1000 workers of 0.005% General Incidents Reduce the Total number of Reportable Incident 0 per year Number of Injuries to the Public 0 injuries Investigations & Outcomes Number of WorkCover Infringement Notices 0 on the spot fines Number of WorkCover Deficiency Notices 0 per year Number of Hazard & Observation Inspections 10 per month Auditing Number of Safety Systems Audits Conducted -Internal 1 per month (S&E Audits) Number of Safety Systems Audits Conducted -External 1 every 3 months (Collaborative & Internal Audits) Site Safety Meter >85%. 1.4 SAFETY POLICY Page 9 of 150 LC Construction’ Safety Policy is enclosed at Appendix A. The health and safety of all persons employed within ABCand those visiting the organisation are important. Appropriate resources will be made available to assist in compliance with all relevant Acts, Regulations, and Codes of Practice to make the workplace safe and without risk to health. 1.5 INJURY & REHABILITATION MANAGEMENT POLICY LC Construction’ Injury Management Policy is enclosed at Appendix A. ABCmanagement believes that any employee incapacitated by, or in the course of, his employment is entitled to care and assistance towards the restoration of his physical, mental, social, vocational and economic well-being in the shortest possible time. To this end, ABCis committed to: Preventing injury and illness by providing a safe and healthy working environment and encouraging safe work practices. Ensuring that the occupational rehabilitation process is commenced as soon as possible after an injury in a manner consistent with medical advice. Ensuring that return to work as soon as possible by an injured worker is a normal practice and expectation. Providing suitable duties / employment for an injured worker, as an integral part of the rehabilitation process. Consulting with our workers to ensure that our rehabilitation programs operate effectively. Ensuring that participation in a rehabilitation program will not, of itself, prejudice an injured worker. Liaising regularly during the rehabilitation process with the insurance company (s) involved Page 10 of 150 Ensuring that the privacy of the injured party shall be safeguarded as much as is possible. 1.6 LEGAL REQUIREMENTS ABCshall comply with the applicable legislative requirements as included (but not limited to) those noted on form SE4130 Legal & Other Requirements Register. Where any Project Specific Development Consents, Permits or Approvals relating specifically to the works have been identified as having an ‘Extreme’ or ‘Very High’ Risk, these issues will also be reviewed and be included in the Project Risk Assessment. ABCwill engage an Environmental Subject Matter Expert to provide feedback and evaluation of environmental controls on this project. While there are not any Permits expected to be acquired, ABCwill utilise the Monthly Hazard Observation Checklist and Permit to Work Form to ensure that any environmental controls continue to be effective. ABCshall ensure that workers receive communication and have access to all WHS legislation, standards, codes of practice, and any other legislation relevant to the Project. All legislation shall be made available upon request to the Site Manager, and all workers shall be advised of this ability as part of the Site Induction. Page 11 of 150 2.0 RESPONSIBILITIES Page 12 of 150 2.1 MANAGEMENT RESPONSIBILITY Management Responsibility applies to all facets of the business from its ‘day-to-day’ operation, to that of undertaking of projects. Management responsibility is to provide the realisation and the means in which leadership is enacted within ABCand the overall enhancement of its operations. This is to provide leadership with administration controls to measure and monitor projects ensuring customer focus and satisfaction. 2.2 RESPONSIBILITIES AND ACCOUNTABILITY The roles and responsibilities of senior executives and management of ABCare detailed in the following sections. 2.3 SITE MANAGEMENT STRUCTURE MANAGING DIRECTOR ProjectinDirector Director Charge Project Manager Site Manager Employees (On-site Staff & Personnel) Subcontractors / Suppliers Purchasing Officer HSE Manager SE Manager HR/IR Manager (Return to Work Co-ordinator) Page 13 of 150 The roles and responsibilities of senior executives and management in the operations of the business are identified in the above chart entitled 'Site Management Structure' and specific responsibilities are nominated below. Page 14 of 150 2.3.1 MANAGING DIRECTOR The Managing Director is responsible for: The overall responsibility for Work Health and Safety and Injury Management systems. Defining LC Construction’ policies on Work Health & Safety, Injury Management and Environmental Management. Developing, implementing and promoting ABCSafety & Environment System in accordance with NSW Government OHS and Environmental legislation and the following documents: 2.3.2 DIRECTOR IN CHARGE The Project Director is responsible for: Allocating sufficient resources, both financial and human To implement the system and verify its effective operation. Providing regular reports to the Board of Directors on the operation of the system, including accident & incident statistics, company & site audits, company prohibition, improvement and compliance notices and other safety & environment issues that may arise. Consulting with workers and employees on safety issues on a regular basis. Delegating responsibilities for environmental matters Monitoring appropriate technology and management practices For the purposes of clarification, the person nominated as Director in Charge for this project is: Page 15 of 150 2.3.3 PROJECT MANAGER The Project Manager is responsible for adapting ABCSafety & Environment System as prescribed by: Contractual documents; Specifications; Hazardous Chemicals survey; Permits and approvals; Legislative requirements; LC Construction’s policies & procedures; and Contractor’s standards The Project Manager is accountable for the effective implementation of the site-specific Safety & Environment System. This includes: Assessing a contractor’s ability to carry out the works in a safe and environmentally sound manner. Allocating sufficient resources, both financial and human, to implement the system consistent with the nature and complexity of the work. Reviewing workplace safety and environmental performance and acting promptly to correct non-compliance. Acting to prevent the recurrence of serious accidents and incidents and thoroughly investigated together with appropriate measures taken to prevent a recurrence. Promoting safety and environmental awareness in site meetings. Consulting with workers and employees on safety issues on a regular basis. Ensuring the accuracy and timely delivery of S&E reports Page 16 of 150 Ensuring the presence of a decision-maker at Safety Committee meetings either by personal attendance or delegated representation. Ensuring site staff is competent to implement the system and is accountable for site safety and environmental performance. Ensuring Contractor and Supplier compliance with LC Construction’s Safety System. Verifying that Worker’s Compensation Insurance covers all personnel working on site. Handing over all relevant Safety System records to the HSE Manager for collating and filing. Acquiring and communicating WHS information on the work site. Undertaking risk assessments and implementing appropriate risk controls. Managing illness/injury and emergency procedures and facilities on the work site. and Developing and implementing project inspection and testing plans Name Lei Chen Date: 19 / 09 / 17 2.3.4 SITE MANAGER / FOREMAN The Site Manager / Foreman are responsible for implementing LC Construction’s Safety & Environment System as determined by the Project Manager in regard to the nature and complexity of the work. Page 17 of 150 The Site Manager / Foreman is responsible for controlling work practices and managing the risk of accidents that can injure people, damage property and harm the environment. This includes: Producing site specific induction training and ensuring its delivery to everyone working on site; Producing a site map to illustrate the set out of the site and facilities for parking, amenities, deliveries, storage areas, first aid, sediment control locations, and waste management; Assessing the site for the suitability, location & accessibility of emergency equipment. e.g. Portable fire extinguishers; Development, documentation and most importantly the communication of Emergency Evacuation procedures, taking into account the method of alerting the site of an emergency (intercom / hooters or other); methods of access & egress; signage; emergency services communication; instruction; leaders; etc. All issues are to be displayed on the Site Layout Plan; Reviewing SWMS’s for any work deemed to be hazardous; Procuring stocks of appropriate PPE’s and the materials to maintain them; Promoting safety awareness through signage, safety talks and noticeboards, eg emergency procedures and contacts; Ensuring the worthiness of all plant & equipment brought on site and subsequent monthly certification is carried out by competent personnel; Ensuring the safe handling, storage and use of Hazardous Chemicals; Establishing the Consultation Process for the site as soon as practicable after work commences; Attending Safety Committee meetings in the role of adviser and delegating for the Project Manager as decision maker (when required); Consulting with workers and employees on safety issues on a regular basis; Page 18 of 150 Maintaining accurate and timely records of safety & environment performance; Where not elected as the Health & Safety Representative on-site, conducting their own hazard & observation inspections; Securing hazardous work areas, materials and introducing procedures to control access, i.e., identifying quarantine areas; Verifying the competency of personnel required to perform hazardous work and their understanding of the SWMS/JSA related to the work; Providing trained personnel and equipment to dispense first aid and respond promptly in the event of an emergency; Quarantining unsafe work areas, materials, plant and equipment; Investigating all reported accidents, incidents, dangerous occurrences and near misses; Acting promptly to eliminate the cause or minimise risk from the source of reported accidents, incidents, dangerous occurrences and near misses; and Maintaining records of all reported accidents, incidents, dangerous occurrences and near misses; Implementing corrective actions Name: David Green 2.3.5 HEALTH, SAFETY & ENVIRONMENT MANAGER: The HSE Manager is responsible for: Co-ordinating staff training in the implementation of LC Construction’s Safety & Environment System and specific safety topics. Page 19 of 150 Assisting the Project Manager in the implementation and monitoring of the project Safety & Environment System. Assisting management personnel in meeting their obligations under the relevant WHS&E Legislation / Regulation, Codes of Practice and Australian Standards. Informing management personnel of changes in the relevant WHS&E legislation / Regulations, Codes of Practice and Australian Standards. Conducting Safety & Environment audits of LC Construction’s sites and reporting the findings to the respective Project Manager and/or Site Manager / Foreman. Periodically observing and providing feedback on the operation of Safety Committee meetings. Informing the Managing Director of changes to legislative requirements affecting company policy. Co-ordinating staff training in the use of PPE and other ‘tool box’ topics. Reviewing and agreeing actions on reports of workplace incidents / accidents, site audits, prohibition / improvement notices, recurrent breaches of non-conformance. Maintaining a library of Safety Data Sheets (SDS) at Head Office, which, upon request, are to be provided to sites. As required by legislation, the SDS library will be updated regularly to ensure that SDS’s are replaced every 5 years. Collating and reporting on monthly Safety & Environment System records from site. Providing Secure document storage for the following: Monthly Site Safety & Environment System report; Weekly Hazard Inspections; WorkCover Accident Report forms; Safety Committee minutes of meeting; First aid register of injuries; Page 20 of 150 Monthly safety talks; Non-Conformance forms per safety / plant / materials / equipment. Reporting to Project Director on matters of safety and environmental management. Collaborating with the HR/IR Manager on the implementation of disciplinary procedures in regard to banned substances, blood borne pathogens and offensive behaviour. Collaborate with HR/IR Manager on the implementation of LC Construction’s Injury Management policy Providing OHS training Signed: John Smith 2.3.6 HUMAN RELATIONS / INDUSTRIAL RELATIONS MANAGER The HR/IR Manager is the company nominated Return to work officer, responsible for coordinating the Injury Management process, including: Maintaining regular contact with an injured employee following the accident and throughout the period of incapacity to ensure that appropriate medical assistance is available, family problems are minimised, and the employee is motivated to return to useful work at the earliest opportunity. Consulting with the employees’ doctor in order to monitor progress and verify the employee’s capacity to resume full employment. Negotiating with Project Managers and Site Manager / Foreman to make available useful work consistent with the employee’s ability. Reporting developments to the Health & Safety Committee and recruiting their support for both management and employee initiatives throughout the Injury Management process. Page 21 of 150 The HR/IR Manager maintains a skill matrix for each worker category to assist in the recruitment and deployment of staff. Maintaining staff training and competency profiles. Assessment procedures for prospective employees include: Completion of the company Application for Employment Telephone reference check to a previous employer Copies of written references Compulsorily checking of Trade Certificates and other evidence of acquired skills with the issuing authority Evidence of training in safety awareness, commensurate with the position (an accident/injury free work history need not be a prerequisite) Further details of the Authorities and Responsibilities of the Injury Management Coordinator are contained in the Company Return-to-Work Program. 2.3.7 HEALTH & SAFETY REPRESENTATIVE The Health & Safety Representative is responsible for: Reporting to the HSE Manager on matters of safety management; Assisting the HSE Manager & Project Manager in the implementation and monitoring of the project Safety & Environment System; Assisting management personnel in ensuring the site maintains compliance with the WHS Act 2011, WHS Regulation 2011, Australian Standards, Codes of Practice, and all other relevant legislation; Maintaining a library of Safety Data Sheets (SDS) on-site. As required by legislation, the SDS library will be updated regularly to ensure that SDS are replaced every 5 years; Page 22 of 150 Conducting Safety & Environment audits of the project and reporting the findings to the HSE Manager, Project Manager and/or Site Manager / Foreman; Ensure that all First Aid equipment on-site is maintained as per manufacturer’s instructions, and medical stocks are replenished as required. 2.3.8 EMPLOYEES (ON-SITE STAFF AND PERSONNEL) Every LC Construction’s employee has a responsibility to themselves, their families, fellow workers, the company and the general community to demonstrate a personal commitment to health and safety in their workplace, as required by the WHS Act 2011, and WHS Regulation 2011 Personal commitment is demonstrated by: Knowing and observing the site rules; Observing all safety signs and risk management procedures; Using and maintaining your personal protective equipment (PPE); Using safe work practices; Seeking first aid treatment for injuries, however small; Reporting promptly any breaches of site rules or potential hazards you see; and Knowing what to do in an emergency No LC Construction’s employee shall intentionally or recklessly interfere with or misuse anything provided at the workplace in the interest of health and safety as required by the WHS Act 2011 and Regulation 2011. 2.3.9 CONTRACT ADMINISTRATOR Page 23 of 150 The Contract Administrator is responsible for preparation of contract packages at the direction of the Project Manager. The method of procurement and steps to be taken in letting contracts and placing orders is set out in the LC Construction’s Contract Administration Manual Vol 1 and will vary depending on the level of risk associated with the work. This section of the manual deals with: Invitation to Tender Letter of Intent Conditions of Contract for Purchase Orders Special Condition of Sub-Contract Purchase Orders "Prompt" cheque requisition The Contract Administrator ensures that sub-contractors are provided with the relevant sections of the Site WHS Management Plan as required as part of the contract packages. The Contract Administrator is also responsible for carrying out a pre-qualification checklist on any subcontractors to be used and check the Lessons Learned register from like projects for effective subcontractor management. 2.3.10 PRINCIPAL CONTRACTOR The Principal Contractor’s responsibilities in regards to sub-contractors are addressed in Section 3.2 Service Provider/Sub-contractor Management. 2.4 REQUIREMENTS Page 24 of 150 Successful execution of WHS Management Plan will be governed by the following requirements: Authority consent conditions; Licences and Permits; Legislation, Standards and Codes; Programmes; Agreements; Documentation; and Reports In particular the following key requirements are fundamental to the success of the WHS Management Plan delivery: Cooperation with contractors within ABCcontrolled areas; Training of the workforce in the application of the ABCWHS&E Management system; Continual monitoring of the system through audits. Implementation of behavioural change tools e.g. Site safety Meter 2.4.1 INSURANCES The Project Manager is responsible for verifying that Worker’s Compensation Insurance covers all personnel working on site. 2.4.2 PROJECT SKILLS AUDIT Page 25 of 150 The Project Manager / Site Manager / Foreman is responsible for identifying the mix of skills required to perform the work and ensuring the competency of personnel assigned to do the work. The Company Skills Audit information is held in a database controlled by the HR Manager 2.5 REFERENCES Documents and references relevant to the detailed development, administration and implementation of the WHS Management Plan include: Work Health and Safety Act 2011 & Regulation 2011; Worker Compensation Act 1987 & Regulations; Workplace Injury Management and Workers Compensation Act 1998 & Regulations; NSW Government OHS&R Management System Guidelines Ed 4 – 2004; NSW Government Code of Practice for Procurement 2004; and Building Code of Australia Page 26 of 150 3.0 PROJECT PROCEDURES Page 27 of 150 3.1 COMMUNICATION & CONSULTATION Consultation between employers, personnel, experienced consultants and contractors is an essential part of managing health and safety in the workplace. Consultation should be viewed not just as a legal requirement, but also a valuable means of improving decision making in regard to Work Health and Safety & Environment (WHS&E) issues. ABCacknowledge these ideals and aim to establish a working environment where all personnel are encouraged to contribute to safety in their respective work areas and throughout company operations by participating in a well-managed consultative framework. LC Construction’s commitment to communication and consultation is outlined in the Consultation Statement attached at Appendix A and ABCS&E Procedures Manual. Edwards is committed to ensuring the health and safety of all our employees, subcontractors and visitors to this site. This commitment is embodied in our accredited Safety and Environment System, which aims to proactively approach WHS&E issues and prevent needless and costly injury and illness. ABCwill adopt a consultative process on site when implementing the Safety and Environment System, as we believe it necessary to have all parties committed to the process of ensuring the health and safety of site personnel. 3.1.1 HEALTH & SAFETY REPRESENTATIVE The workers at Air Trunk Data Centre Project have elected Geoff Bates to be their Health & Safety Representative (HSR) for the project. Geoff will have the following responsibilities: Liaise with employees & subcontract management / workers where necessary on issues concerning WHS&E; Communicate with employees/workers on the outcomes of such matters; Consult with the workers regarding proposed changes to the work environment, processes or practices, proposed corrective actions and purchasing decisions that could affect their health & safety; Communicate proposed changes to working and WHS&E procedures; Page 28 of 150 Liaise with employee representatives (Union officials) concerning WHS&E matters on site; Assist in addressing and closing out WHS inspection items; Assist in the WHS Resolution procedure; Inspect the workplace as part of site safety committee meetings; Conduct toolbox talks on-site to discuss WHS & Environment issues, including Alerts issued by WorkCover, The Master Builders Association, the Construction Safety Alliance, the Office of the Federal Safety Commissioner and the CFMEU; and Chair the Site Safety Committee meetings on-site (once established), to the give all in attendance the platform to discuss site safety and be pro-active in identifying any potential risks prior to an incident occurring, and to be able to develop any site safety procedures and/or site rules. Assisting the WHS Coordinator in auditing High Risk Construction Work and SWMS Attending Project and Subcontractor Meetings Employees should communicate with their HSR regarding hazard reporting or any concerns they may have on WHS&E issues. These issues will be promptly addressed and resolved via this consultative process. Where a hazard has been identified by a worker, it must be documented on a Daily Hazard & Observation Sheet in accordance with Section 3.11.1, to evidence what has been identified, how it has been controlled, when it was actioned, and by whom. 3.1.2 HEALTH & SAFETY COMMITTEE Once the numbers of workers onsite have reached a level that enables its creation, a Health & Safety Committee shall be established. The committee will consist of equal representation from employer and employee groups. The regularity of meetings will be determined by the committee once it has been established. The meetings will follow a set agenda (see section 3.1.2.1), as documented minutes of all meetings will be distributed to all concerned parties and posted on the Notice Board. Page 29 of 150 The Health & Safety Committee will commit to the following: To assist with the development and monitoring of safe work practices and systems and discuss issues that affect the health and safety of all personnel on site; To conduct on-site inspections and develop action plans for rectification and improvement works; To ensure that ABCresponds to WHS recommendations during the Health & Safety Committee meetings and any outcomes will be reflected in the minutes; To assist in the WHS Resolution procedure; To conduct an assessment, based on the potential risk of each identified issue, and agree upon an appropriate time frames for rectification works; and To ensure that individual subcontractors are allocated responsibility for corrective actions and rectification works, and their HSR ensures that works are carried out according to that priority 3.1.2.1 Site Safety Committee Meeting Minutes The agenda of the committee has been set out in the Site Safety Committee Meeting Minutes SE7101, to ensure that as a minimum, the following items are addressed at each meeting: Introduction of new members/visitors; Meeting minutes of previous meeting verified; New Business arising; Reports, Inspections, Incidents, Statistics, Non-Compliances; Hazard Reporting; Corrective Actions; Project Risk Assessment; Programme; Changes to Work Environment; Purchasing; and General Business Page 30 of 150 3.1.3 SUBCONTRACTORS Subcontractors on site are to nominate an HSR who will address specific WHS issues concerning each individual Subcontractor. The Subcontractors HSR may be required to attend Health & Safety Committee meetings at the discretion on the Health & Safety Committee (if established). The Subcontractor HSR is responsible for communicating specific health and safety issues that arise in relation to their employees. Employees of Subcontractors should raise WHS concerns directly with their supervisor or their HSR. Where the HSR cannot resolve the WHS issue it has been agreed that they will refer it to the Site HSR for review and resolution. 3.1.4 OTHER CONSULTATION MECHANISMS Company Consultation mechanisms are outlined in the S&E Procedures Manual section 4.1.1. Further to the company consultation arrangements in place onsite, ABCwill encourage and promote other means of consultation at site level through the acquisition and exchange of WHS information with external parties, including customers, suppliers, sub-tier contractors and public authorities, including: Project Managers Meeting minutes; Promotional Notice Board displaying WHS topics of interest; Scheduled Client meetings; Design Meetings Subcontractor meetings; Emergency Consultants SE6308 Senior Management Consultation & Observation Sheet Reports from Emergency Drills; and Daily Site Induction and other WHS training initiatives. Page 31 of 150 Information shall be distributed to subcontractors through the following ways: Emails; Weekly site meetings; and Site Noticeboard. All meetings, whether with site staff, subcontractors, the client or their representatives, WHS issues should always be discussed, and the opportunity to exchange information that could impact the site and it’s workers. 3.1.5 REVIEW OF CONSULTATION ARRANGEMENTS The workers and personnel of the Project have agreed to review this consultative process (when required), and can (through a majority vote) at any time choose to change these agreed consultative arrangements. 3.1.6 HAZARD REPORTING All employees and workers have a responsibility to report any hazards that they identify on site. If the worker is unable to personally eliminate the hazard, they must notify their supervisor. The procedure for Hazard identification and risk management is outlined in Section 3.5 of this plan. Hazard Reporting will be carried out on a rolling monthly basis, with the Hazard Reporting Sheet being utilised monthly by all AW Edwards workers. 3.1.7 WHS RESOLUTION PROCEDURE ABCis committed to continuously improving the management and standards of Work Health and Safety (WHS). This commitment extends to ensuring that WHS issues raised at any site are progressed through to resolution. Hazards and incidents are only covered by this Page 32 of 150 procedure where they are not resolved by the company’s Hazard & Observation Sheet SE6301. This procedure applies to all employees and employees of contractors or visitors on any ABCsite. Procedure Health and Safety issues arising on any ABCsite are to be reported through the normal hazard reporting procedure on-site. Only where issues remain unresolved, is the Resolution Procedure to be utilised (flowchart located on page 24 of this plan). Page 33 of 150 WHS ISSUE RESOLUTION FLOWCHART Worker WHS dispute Discuss with immediate supervisor Discuss with Site Manager Issue Resolved ? Issue Resolved ? No Yes Site Manager/Supervisor to communicate resolution to worker who made initial identification Yes END OF ISSUE No Report to HSR or H&S Committee (If one has been established) No Issue Resolved ? Yes No Report to Project Manager No Issue Resolved ? Yes No Report to HSE Manager No Issue Yes Page 34 of 150 3.2 SERVICE PROVIDERS/SUB-CONTRACTOR MANAGEMENT Subcontractors shall be selected on their ability to meet WHS requirements. Refer Project Administration Manual sec 9 ABCwill select and monitor their service providers and sub-contractors and ensure that their work and systems of work comply with specified WHS requirements in accordance with ABCSafety & Environment Procedures Manual and Project Administration. A sub-contractor must not commence construction work at a place of work unless the subcontractor: a) Has been provided by the principal contractor for the construction work with a copy of the parts of the Work Health and WHS Management Plan including the project risk assessment for the place of work that are relevant to the subcontractor, and b) Has undertaken an assessment of the risks associated with the work to be carried out and provided to the principal contractor a written safe work method statement that includes a copy of the assessment of risks, and c) Has completed induction training with respect to Work Health and safety as specified in the Work Health and WHS Management Plan for the place of work. A sub-contractor must not allow an employee of the sub-contractor to start work at a place of work at which construction work is carried out unless the employee has completed induction training with respect to Work Health & Safety as specified in the WHS Management Plan for the place of work. A sub-contractor must maintain and keep up to date the sub-contractor a safe work method statement for a place of work, and must provide the principal contractor with any changes made to the safe work method statement. A sub-contractor must provide the principal contractor for the place of work with any information known to or records held by the sub-contractor concerning Hazardous Chemicals or atmospheric monitoring or health surveillance that is required by this Regulation to be entered in the register of Hazardous Chemicals or kept for the place of work. Page 35 of 150 3.2.1 SUBCONTRACTOR WHS MANAGEMENT ABCwill: Identify the potential project specific hazards associated with the work of each Subcontractor; and Require each Sub-contractor to develop and implement compatible site-specific WHS Management Plan and submit a “Safe Work method Statement” that is consistent with “NSW Government Guide for Safe Work Method Statements” for all the work activities assessed as having safety risks. The legislation requires a principal contractor to ensure orderly conduct of all work and to direct a subcontractor to comply with the legislation where non-compliance occurs on site. If the subcontractor fails to follow the direction to comply with the legislation, the principal contractor must direct the subcontractor in writing to stop work until compliance occurs. This procedure applies to all subcontractors procured by ABCfor construction/fit-out activities. 3.2.1.1 Sub-Contractors-Pre-Work Meeting The legislation requires a principal contractor to provide health and safety information relevant to each subcontractor engaged in construction/fit-out work on site, prior to work commencing. In addition to the discussion of the construction work, copies of relevant sections of ABCsite specific WHS Management Plan (e.g. identified potential hazards) is to be provided to each subcontractor as required. Page 36 of 150 As part of the procurement evaluation for the supplier of the goods or services, ABCmay request the following documentation to assist in its evaluation of a subcontractors ability to comply with OHS requirements? Details of their WHS Management System (including documented systems for tasks being performed); Evidence that their WHS Management System meets the requirements of and the accreditation criteria defined in the NSW Government OH&S Management Systems Guidelines; Evidence of the successful application of their safety management system; OH&S Statistics for the last five years, including: o Lost Time Injury Frequency Rate (LTIFR); o Number of lost time injuries; o Average number of workers; o Lost time in days; and o Hours worked. Details of any prosecutions, improvement notices and prohibition notices issued in the last five years under work health and safety legislation or regulations; Details of any ‘notifiable incidents’ reported to work health & safety regulators; and Provide confirmation that all required licences and certificates of competency are upto-date and valid. This procedure applies to all subcontractors procured by ABCfor construction activities. The Pre-start meetings are also utilised for communication of daily site activities (or referral to the Notice Board). Workers are encouraged to attend and inspect their work front and then complete their pre-start, ensuring their activities do not adversely affect other trades in the area and that all workers can carry out the work safely and with the correct equipment/ PPE. Any major works (e.g. electrical energisation) are noted and communicated to the site by the trade involved and signage displayed. Procedures: Page 37 of 150 Prior to any subcontractor undertaking high-risk activities for ABCa pre-work meeting is to take place with a representative of the subcontractor. It is to be confirmed whether or not relevant parts of LC Construction’ WHS Management Plan has been provided to the subcontractor. Where this has not occurred it is to be provided during the pre-work meeting. During the meeting, (or prior to the meeting), ABCis to: Ask to see the subcontractor's Safe Work Method Statement(s)/WHS Management Plan, Review the documentation to ensure it adequately addresses the risks involved with the work activities that the subcontractor is to undertake on site, Advise the subcontractor and provide details regarding the following: Site rules; Access and material storage; Emergency procedures; Other hazards which may impact on work; Work schedule and coordination needed with other trades; Common area and plant hazards; Site specific induction requirements/procedures; Hazard reporting procedures on site; Consultative arrangements on site (Health & Safety Committee etc.); Location(s) of where a full copy of LC Construction’ WHS Management Plan and S&E Procedures Manuals Manual will be kept for anyone to inspect; and Other details, information or procedures relevant from LC Construction’ Safety and Environment documentation that relates to the subcontractor's work or the site. If LC Construction’ WHS Management Plan is updated at any time, contractors on site are to be given a copy if the update affects them in any way. Page 38 of 150 The WHS Management Plan is to be maintained in an easily accessible location on site. 3.2.2 SAFE WORK METHOD STATEMENT A SWMS is a written statement outlining the procedures required to carry out a particular function or job safely. It identifies the work/jobs in a logical sequence, the hazards associated with the work jobs, the relevant health and safety risk control measures and the training and qualifications required to carry out the work safely. Under Clause 299 of the WHS Regulation 2011, ABCwill ensure that a SWMS is prepared, or is already prepared by another person, before any high risk construction work commences. High risk construction work has been defined under Clause 291 of the WHS Regulation 2011 as construction work that: a) Involves a risk of a person falling more than 2 metres; b) Is carried out on a telecommunication tower; c) Involves demolition of an element of a structure that is load-bearing or otherwise related to the physical integrity of the structure; d) Involves, or is likely to involve, the disturbance of asbestos; e) Involves structural alterations or repairs that require temporary support to prevent collapse; f) Is carried out in or near a confined space; g) Is carried out in or near: o A shaft or trench with an excavated depth greater than 1.5 metres; or o A tunnel; h) Involves the use of explosives; i) Is carried out on or near pressurised gas distribution mains or piping; j) Is carried out on or near chemical, fuel or refrigerant lines; Page 39 of 150 k) Is carried out on or near energised electrical installations or services; l) Is carried out in an area that may have a contaminated or flammable atmosphere; m) Involves tilt-up or precast concrete; n) Is carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor that is in use by traffic other than pedestrians; o) Is carried out in an area at a workplace in which there is any movement of powered mobile plant; p) Is carried out in an area in which there are artificial extremes of temperature; q) Is carried out in or near water or other liquid that involves a risk of drowning; or r) Involves diving work. Additional high-risk activities as noted by the Client are to be incorporated where possible: 1. Hazardous Materials – As per induction and SDS required 2. Materials Handling & Driving – included in Mobile Plant and Equipment 3.2.2.1 General Requirements of a SWMS Present the SWMS in a logical sequence. Identify the hazards associated with each process and specify the measures for controlling these hazards. The job in question is to be broken down into a series of basic steps that permit a logical analysis of each part of the job to identify any potential hazards associated with the job. The steps should not be broken down in too broad terms as this may possibly overlook some activities that have a potential to cause incidents and prevent proper identification of the hazards. Alternatively, the job should not be broken down in too fine a detail of the activities, as this will make the document difficult to use for practical purposes and for explaining to workers the essential steps that they need to remember. Experience shows that many jobs will break Page 40 of 150 down into approximately ten to fifteen steps although certain jobs might justify a greater number of steps. Outline the steps in “what has to be done” rather than “how is it done”. 3.2.2.2 Developing SWMS Ensure the identification of the business conducting the work, the job name and the actual job to be done is included at the beginning of the SWMS; Identify the work that is high risk construction work; Workers or their safety representative, are to be consulted, and provide input to the development of the SWMS; Break down each job into the steps and activities involved in doing the job. This should be done preferably by walking through the job either physically or mentally and making notes at each step of what is to be done; Specify hazards relating to the high risk construction work and risks to health and safety associated to those hazards; Refer to the hierarchy of controls when selecting hazard controls and in some circumstances, a combination of control measures may need to be used; The hierarchy of controls: Elimination; Substitution; Engineering controls; Isolation; Administration; and Personal Protective Equipment (PPE). Describe the measures to be implemented to control those risks; Describe how the control measures are to be implemented, monitored and reviewed; Be prepared to taking into account all relevant matters, including: Page 41 of 150 o Circumstances at the workplace that may affect the way in which the high risk construction work may be carried out; and o If the high risk construction work is carried out in connection with a construction project – the WHS management Plan has been prepared for the project. List the details of the qualifications and experience of all the personnel assigned to carrying out the job. Include, trade certificates, statutory tickets, licenses, etc; Provide details of the duties and specific responsibilities of supervisors and other personnel. An organisational flow chart may be used for this purpose; All workers and their supervisors must be trained in the procedures needed to complete the job safely, especially when using new or changed work methods; Provide details of any work requiring approval by the WorkCover Authority, such as demolition, asbestos removal, or the operation of certain plant; Ensure that any relevant codes of practice or other reference documents are available at all times and ensure that the proposed safe work method is equal to or of a better standard than the applicable codes of practice; Identify the type/capacity and description of any plant and equipment utilised on the job, such as scaffolds, ladders, scissor lifts, and electrical leads; Develop a list of maintenance checks such as tagging and testing of electrical leads; Be set out and expressed in a way that is readily accessible and understandable to persons who use it; Each person must “sign off” on the SWMS; and Monitor the effectiveness of the SWMS when being used in practice and make amendments where indicated. The Site Manager / Foreman will use the Subcontractor’s SWMS to verify the implementation of the nominated procedures, in particular: Page 42 of 150 Personnel required to do the work are competent in the procedures identified in the SWMS; and The work is carried out in accordance with the SWMS. The SWMS is also a tool for documenting safe work procedures for managing the risk of hazardous work identified in the course of construction such as: Hot works; Cutting in to existing services; Pressure testing new or modified hydraulic circuits; and Commissioning Where work has been identified as not being carried out in accordance with the SWMS, the Site Manager / Foreman must ensure that the work is: Stopped immediately or as soon as safe to do so; and Resumed only when the work is conducted in accordance with the SWMS. 3.2.3 SWMS REVIEW CHECKLIST Subcontractor supplied SWMS are to be reviewed for obvious inadequacies, to the best of the reviewers experience and knowledge, and are to be adequate to the task to be undertaken. A SWMS Review Checklist SE4801 is provided to ensure all issues are addressed. Subcontractors failing to meet the minimum requirements as set out in the Checklist are to be advised, in writing, and items lacking addressed on the first day of occupation of the site. 3.2.4 PERMIT TO WORK Following the successful review of a SWMS, the ABCsupervisor shall issue a Permit to Work SE6214 to the Subcontractor. Page 43 of 150 The aim of this permit is to ensure that further to the submission and successful review of a Safe Work Method Statement, the Site Manager/Foreman shall issue a Permit to Work to the subcontractor. The aim of the Permit to Work is to verify that, further to the SWMS identifying and assessing all the relevant risks involved in the task, that all other appropriate documentation associated with the task, including the issuing of latest plans, including drawings, DBYD plans, and other Permits required (e.g. confined space, hot works) has been issued by LC Construction, and that the subcontractor is in receipt of all documentation prior to the commencement of works. 3.2.5 DAILY PRE-START PROCESS The Daily Pre-Start procedure is a process of using a Pre-Start Sheet for ease of use by all contractors on site. This will also ensure that Site Management is able to account for who is on site on a daily basis. The project will designate an area, which is readily accessible for daily sign in and out, and to maintain clipboards with the completed Daily Prestart Forms (SE6215). Within the designated area, ABCwill place a white board, where each day the Site Manager/Supervisor will populate additional risks that are being introduced to the Project on that specific day. Examples of this could include: A concrete pour resulting in a pump being set up on site, and multiple agitators visiting the site; A mobile crane attending site; and Paths of travel, access/egress routes being changed Prior to commencement of work, each subcontractor, in consultation with their workers, must: Review the risks identified on the white board; Assess those risks against the works they are completing that day; Page 44 of 150 Identify whether there are any new risks that have not been previously been assessed or covered within their SWMS; and Put in place suitable controls for any newly identified risks All workers must individually sign in, and out, of the Pre-Start sheet on a daily basis, as the signature is also a declaration that the worker is not under the influence of drugs or alcohol prior to commencing work. Drug and Alcohol Testing is per the Drug and Alcohol Policy and the Testing Procedure from the Human Resources Manual. It is not acceptable for one worker to sign in and out, all team members. 3.3 PURCHASING ABCwill ensure that all materials, equipment and plant purchased or hired conforms to the required WHS Standards. Purchasing will be conducted in accordance with ABCS&E Procedures Manual (Section 4.11 – Safety & Environment Evaluation of Purchases) and Project Administration. Where a material, equipment and/or plant purchased has been assessed being nonconforming, it shall be immediately removed from site. Where there 3.3.4 PURCHASES The Project Manager recognises Suppliers and Service Providers who demonstrate a commitment to Safety & Environment by: Offering products and services that comply with WHS and OEH Regulations and Australian Standards. Advising that skills training is required, especially with new systems and changed work procedures Supplier performance is at times noted in the minutes of the monthly Project Managers meeting. Page 45 of 150 3.4 DESIGN This procedure applies to the design elements of a project or the design of a component of a project. This procedure will apply when ABChas been engaged under a Construct Only, a Construct Only with completion of design of minor elements, or a Design & Construct contract agreement. It applies to projects as follows: Page 46 of 150 Project Commencement No, or minor, workshop drawings Minor Design Component Workshop Drawings No design consultant engagement requirement Design to follow Sections 5.2 to 5.8 as applicable Major Design Component Full, novated or partial design Design consultants required Workshop drawings of multiple elements Design Management Plan (PA 5102) (Project Manager to determine in Project Management Plan Where required by Client Construct Only CHAIR Process Chair 1, 2 Design Risk Assessment (PA 5101) Sections 1 & 2 Chair 3 Page 47 of 150 3.4.1 Determination of design Responsibilities Subsequent to a contract agreement being formalised, the Project Director shall appoint a qualified person to become the Project Manager. The Project Manager shall review the design obligations required of AW Edwards, and determine if the project is: Construct Only; Minor Design Component; or Major Design Component Refer to the Flow Chart above for actions to be followed. The Project Manager is responsible for identifying the organisation and technical interface between design, construction implementation, and commissioning. 3.4.2 Selection of Design Consultant(s) The Project Manager is responsible for appointing the Design Consultant(s) for the project. Where there are no pre-existing consultant agreements (i.e. consultants already engaged by the Client), the selection and engagement of consultants should be in accordance with Section 9 – Subcontracting, and in particular the Procurement Matrix for Consultants. The appointment of the Design Consultant will be made by raising a Letter of Acceptance. 3.4.3 Determine Point of Contact For All Design Queries The Project Manager will determine the point of contact with the Design Consultant(s) and will establish a clear communications protocol, which is to be adhered to by all members of the design team. 3.4.4 Design Risk Assessment This tool provides a means for assessing Safety in Design. It is to be implemented on all projects according to the level of AW Edwards design responsibility (refer to the flowchart in 5.1.1). Page 48 of 150 The form provides a series of checklists for different stages of a project. These are used to identify hazards within the design of the project (ie. when considering the completed project). The checklist places an obligation on the design team to consider the construction, maintenance and removal of the finished project, and the risks arising from their design. Risks that are identified during the checklist, or the CHAIR process, are recorded in the Design Risk Register, and actions allocated accordingly. As a minimum the following is to be completed: Pre-Construction Checklist / Commissioning & Handover Checklist. This is to be completed prior to project commencement. Risks identified in the Design Risk Register are then to be included in the Project Risk Assessment. Operation & Maintenance Checklist. At, or to, project completion, this checklist is to be completed, and the Design Risk Register reviewed. Any remaining items are to be included in the handover documentation to the Client. PA 5101 DESIGN RISK ASSESSMENT 3.4.5 DESIGN MANAGEMENT PLAN Where AW Edwards are responsible for the management of design (either of the whole project, or major elements of a project), then a Design Management Plan (PA 5102) shall be implemented. PA 5102 DESIGN MANAGEMENT PLAN Design Development Plan Prior to the commencement of the Design process, a Design Development Plan is to be prepared by the Project Manager or the Design Manager as applicable. As a minimum, the plan is to address the following: Page 49 of 150 1. Identification and clear definition of the Design input requirements, i.e. the client’s design brief or client’s project requirements. These generally define the overall product and performance requirements to be satisfied by the design team. 2. Identification and clear definition of the Design output requirements, i.e. Design Consultants specifications, concept and final drawings and reference to any specific method of construction. 3. Design validation and verification requirements. This step will primarily relate to the identification of responsibilities associated with design certification. 4. Schedule of work and time scale programme including the allocation of responsibilities associated with the various design and documentation related activities. The project plan will require updating as the design evolves. Preparation or development of the Concept Design Once the requirements of the design brief and the overall requirements of the client have been identified, the Design Consultant(s) will prepare a concept design for review by the client. If the client has prepared the concept design, the design team will normally be required to develop the concept design for final review and approval by the client. Submit Concept Designs to Client For Approval The concept designs shall be submitted to the client for approval prior to proceeding to the next stage of the design process. Records shall be kept of the documents sent to the client as detailed in the project plan. A record of the client’s acceptance of the concept design shall also be kept. Any changes to the concept design are to be recorded in minutes of meetings or on the document and these changes must be signed to show that they have been authorised by the client. Detailed Design. Following approval of the Concept Design (including any Client changes), the Design Team will proceed to prepare Detailed Design documents (drawings, specifications, reports). Page 50 of 150 The design output requirements shall ensure: a. That the design input requirements have been met. b. Define all reference and acceptance criteria in the form of trade specifications i.e. reo specs, concrete specs, electrical and methods of construction etc and any special instructions. c. Identify all details necessary for safe and proper construction of the work to be carried out. d. Identify appropriate regulatory or authority requirements. e. State commercial criteria or requirements. f. Quality requirements. g. WHS requirements h. Environmental requirements Submit Detailed Design Documents to The Client for Approval and Signing Off Depending upon the Head Contract requirements, these documents will be issued to the Client, either for approval, or for their information. Not all documents may be required to be submitted All documents should be numbered and their revisions shall be recorded on the drawing register as detailed in the project plan. Design Verification The design consultant shall provide objective evidence that the design input requirements meet the design output requirements. This shall be done by: a) Identification of qualification tests and demonstrations, b) Conformity with the designers quality plan, c) Initiating regular reviews, d) Conformance with legislative requirements e) Progressively resolving difficulties, f) Work being carried out in a timely manner and Page 51 of 150 g) Client to progressively sign off to approve design concepts and detail designs. Start Constructing to Detailed Drawings Once Detailed Design is approved (by the Client, or the Project Manager) these documents may be used for commencement of works (subject to statutory authority approvals etc.) Details of the “For Construction” documents are to be included in the project quality plan. The Project Manager shall raise the Inspection and Test Plans (where required) using the requirements included in the Detailed Design documents, and any other documentation provided, i.e. design output). The detailed design documents will be issued to Subcontractors and suppliers as “For Construction” documents. Design Validation Design validation will generally take place prior to stage payments or at the commissioning of the project. The validation will ensure that user’s needs are met. This may be achieved by inspection by all parties including, statuary bodies and carrying out tests on equipment etc. Records All records and methods of recording shall be carried out in accordance with the project quality plan and relevant company procedures. Design Changes Design changes usually occur during the course of any project. Design changes shall undergo the same review process as the original design.: Client responsible for Design In this instance the change in design may give rise to a change in the scope of works. The Internal Action Sheet (PA-3201) should be used to carry out an initial assessment of the impact of the Design Change. This sheet identifies tasks to be completed where appropriate, and includes assessment of: Page 52 of 150 Cost impacts - proceed to PA-10203 Notification of Variation Time impacts – proceed to PA-10401 Notification of Delay Safety impacts – proceed to PA-5801 Design Change Action Sheet Any changes to design will be evaluated from a safety perspective, with consideration for program, practicality and resourcing. Any design changes that affect the safety of the project and its workers will be communicated back to the client through a risk assessment. PA 5801 DESIGN CHANGE ACTION SHEET AW Edwards Responsible For Design In this instance, design change may result from a direction by the Client (change in Client Brief), or from a result of the design management process. Design Changes prior to For Construction documents are issued will be managed by the Project Manager / Design Manager as part of the normal Design Management process. After documents are issued For Construction, the management of Design Change should be approached as for a Client Design (5.8.1) and the same process, commencing with the Internal Action Sheet 3.5 HAZARD IDENTIFICATION & RISK MANAGEMENT Risk management will be conducted in accordance with the ABCS&E Procedures Manual (Section 4.13). 3.5.1 HAZARD IDENTIFICATION Through consultation with employees, hazards should be identified: Immediately prior to using premises or a site for the first time as a place of work; Page 53 of 150 Before and during the installation, erection, commissioning or alteration of plant in a place of work; Before changes to work practices and systems of work are introduced; Before Hazardous Chemicals or dangerous goods are introduced into a place of work; While work is being carried out; and When new or additional information from an authoritative source relevant to the health or safety of the employees 3.5.1.1 Whenever a worker, visitor or person/s are exhibiting signs of risky behaviour Types of hazards The Site Manager must identify hazards arising from ABCContracting operations including: Plant equipment and vehicles, (including the transport, installation, erection, commissioning, use, repair, maintenance, dismantling, storage or disposal of plant); Hazardous Chemicals/Dangerous Goods (including the production, handling, use, storage, transport or disposal of Hazardous Chemicals); Work practices, work systems and shift working arrangements, (including hazardous processes, psychological hazards and fatigue related hazards); Manual Handling (including the potential for occupational overuse injuries); Asbestos installed in a place of work; Work premises or the layout and condition of a workplace (including lighting conditions). Working environment (including the potential for) electrocution, fire or explosion, people slipping, tripping or falling, contact with moving or stationary objects, exposure to noise, heat, cold, vibration, radiation, static electricity or a contaminated atmosphere, the presence of a confined space, biological organisms, products or substances, and workplace violence. Page 54 of 150 3.5.2 ANALYSIS & EVALUATING THE RISKS The significance of the risk is expressed as a combination of its consequence or impact on the objectives of the activity to which it relates and the likelihood of those consequences occurring. The likelihood criteria are expressed as a probability of the annual occurrence on a descriptive scale from Rare to Almost Certain. Consequences are rated in terms of the potential impact on the relevant activity’s key criteria (for example, performance, cost and timing) and are described on a scale from Insignificant to Catastrophic. Consequences and likelihood are then combined to produce a class of risk or “risk rating” (as shown in the Risk Matrix next page) Evaluating the Risks The purpose of risk evaluation is to make decisions based on the outcomes of risk analysis, about which risks need treatment and treatment priorities. The Site Manager / Foreman is responsible for taking measures to eliminate or reduce all Extreme, Very High or High risk hazards if possible to Medium or Low risk (refer to Treating the Risks). These measures may include: Removing the hazard completely, eg using electric concrete vibrators in enclosed spaces Separating people from the hazard, eg installing barriers and edge protection, enclosing noisy machinery Using an engineered control, eg scaffolding, lifting gear, sullage pits and bund areas Implementing procedures to control work practices, eg work permits, isolation tags, check lists, PPE, job rotation Page 55 of 150 3.5.3 TREAT RISKS The Project Manager / Site Manager / Foreman is responsible for taking measures to identify Safety & Environmental hazards within the project, and apply the appropriate controls. Hierarchy of Control: Occupational Safety and Health systems will often use a cascading list of control methods for treating workplace hazards. This Hierarchy of Control provides an ordered mitigation strategy to remove or reduce the hazard: Elimination - Removing the hazard at source of the risk. Substitution - Finding and replacing the problem less hazardous one. eg, replacing solvent based paints with water-based paint. Isolation - Separation of the process can be by distance from the rest of the workplace or by a physical barrier between the process and any person. Eg, providing a locked cage area for Hazardous Chemicals. Engineering - Protecting the element at risk, usually human, by installing protective barriers or guards. An example would be hand railing on stairs or an automatic shield on a saw. Administration - Implementing a procedure or business management system when working in a particular fashion or environment. Personal Protective Equipment - Safety Glasses, earplugs, protective clothing etc. When deciding on the best way to control a risk, start at the top of the hierarchy of controls, check to see if the risk can be eliminated first. This may not be practicable however by changing the way work is done it could reduce or eliminate the hazard. If the risk cannot be eliminated proceed to the next stage and check for any substitutes available and so on. 3.5.3.1 Residual Risks Any Extreme, Very High or High risk identified need to be re-evaluated and addressed after measures to reduce any hazards have been implemented. If the residual risk is still rated as Page 56 of 150 Extreme, Very High or High risk then further controls or actions need to be identified and responsibility allocated. Where the residual risk rating is still Extreme or Very High, the task cannot proceed. Where the residual risk rating is High, the task cannot proceed until it has been reviewed and authorised by the Project Manager as being essential to the project, and that all controls have been put in place to minimise the potential of an incident or injury. Where a hazard has not been able to be addressed or eliminated to the satisfaction of all parties, the WHS Resolution Procedure in Section 3.1.7 is to be utlisied. For Risk Rating refer to the Risk Matrix. Page 57 of 150 RISK MATRIX Note: Use this Matrix to determine the risk class LIKELIHOOD Almost CONSEQUENCE Certain Likely Possible Unlikely Rare Catastrophic Extreme Extreme Extreme Very High High Major Extreme Extreme Very High High Medium Moderate Very High High High Medium Low Minor Medium Medium Medium Low Low Insignificant Medium Low Low Low Low Page 58 of 150 CONSEQUENCE Catastrophic -The hazard has the potential to: Permanently disable or kill Cause severe damage to the structure Have significant impact on the surrounding population and environment Major -The hazard has the potential to: Temporarily disable or very serious injury Cause major damage to the structure Serious breach of the site boundary and pollution of the local environment Moderate -The hazard has the potential to: Temporarily disable or serious injury Cause moderate damage to the structure Breach the site boundary and minor pollution to the local environment Minor -The hazard has the potential to: Moderate injury Cause minor damage to the structure Be contained within the site boundary Insignificant -The hazard has the potential to: Cause minor injury (first aid) Insignificant impact contained within the site boundary Note: Use this Risk Class Legend as a guide Very Very High Risk-Significant; Senior to rate the risk: High Management action required. RISK CLASS LEGEND High Extreme Risk-Significant; immediate Extreme action required by Senior Management. Medium High Risk; senior management attention needed Medium Risk; management responsibility must be specified Page 59 of 150 Low Low Risk; manage by routine procedures LIKELIHOOD The Risk Class Reporting & Review table can be used as a guide to report and review the different risk classes. This may vary depending on the project 75% - 100% Expected to occur in most circumstances Will probably occur in most 60% - 75% circumstances RISK CLASS REPORTING & REVIEW Class Reviewed Reported Extreme Daily Monthly High Certain Likely requirements Very Almost Possible 40% - 60% future Unlikely 20% - 40% Weekly Monthly Might occur at some time in the Rare Could occur but doubtful May occur but only in exceptional 0% - 20% circumstances. High Weekly Monthly Medium Fortnightly Quarterly Low Monthly Quarterly or as required Page 60 of 150 3.5.4 MONITOR & REVIEW The Site Manager / Foreman is responsible for identifying hazardous work and requesting the Subcontractor to provide an updated SWMS for the work. A SWMS is a step-by-step guide for carrying out hazardous work with detailed procedures for controlling the risk and impact of accidents. It is mandatory for a Subcontractor to produce a SWMS and to have it reviewed by the Site Manager / Foreman before commencing the work. The Site Manager / Foreman uses the SWMS to monitor the work that is being carried out in compliance with the SWMS. 3.5.5 HAZARD RECORDING All hazardous work practices/processes, or procedures involving a risk to health or safety should be recorded on the Safe Work Method Statement (SWMS) SE6201. All chemicals, Hazardous Chemicals and dangerous goods should be recorded in the Hazardous Chemicals Register & Risk Assessment (refer SE6205). Hazards will be recorded on a daily basis on the Hazard & Observation Sheet – all AW Edwards workers are required to include both controlled and yet to be controlled hazards on this sheet and it will be filed on a monthly basis. 3.5.6 RISK ASSESSMENT & SWMS Prior to the commencement of construction, or within such period otherwise agreed by the Principal a construction Project Risk Assessment (SE4131) will be conducted. The completed Project Risk Assessment (SE4131) is attached at Appendix C. The Project Manager / Site Manager is responsible for conducting a risk and impact assessment of the works in parallel with the construction program. Page 61 of 150 Refer to Section 3.5 Risk Assessment procedures or Section 4.13 Risk Management Procedures – S&E Procedures Manual –Safety & Environment. 1. A Risk Assessment is to be performed and SWMS created or reviewed by ABCpersonnel in consultation with relevant workers (such as the Safety Committee) prior to undertaking any work where: High Risk Construction work (as defined in Section 3.2.2) has been identified; or No standard work procedure adequately covers the hazards and level of risk associated with the activity, Substantial changes to a standard work procedure are required; or An accident or near miss has occurred and LC Construction’ Managers deem it appropriate to develop a new procedure(s); and A Project Risk Assessment is completed for each project and documented in the OH&S Project Plan (Refer s4.4 Procedures Manual -Safety & Environment). The Project Risk Assessment shall identify potential emergency scenarios, and based on this assessment, the Emergency Response & Incident Plan shall be developed. 2. All Risk Assessments completed by ABCare to be included in the WHS Management Plan for that project and/or submitted to a contractor/client upon reasonable request. 3. Any SWMS completed by a subcontractor is to be submitted to ABCfor inclusion in the subcontractor’s WHS Management Plan after the subcontractor and ABCon-site supervisory personnel have reviewed it. SWMS compliance checks are to be documented on the Project Risk Assessment or on the Hazard & Observation Sheet. 4. All on-site personnel who may be affected by the development of a SWMS and its specific content are to be given instruction/training into the new work procedure. 5. A record of this instruction/training is to be made on the SWMS developed by personnel, through the signing of the SWMS form. Page 62 of 150 6. The minimum level of information to be included in the documentation of the SWMS is to be in accordance with the ABCSWMS Form SE6201 (Refer 4.8 Procedures Manual -Safety & Environment). 3.6 WHS TRAINING ABCwill identify and provide WHS Training for Management, Supervisors, Employees, Service providers & Visitors, as determined by the person’s position, responsibilities, prior training, etc. on issues in the following areas: WHS & Environmental Legislative Requirements; Safety & Environmental Management Principles and Practices (Managing WHS&E); Accident & Incident Reporting and Investigation; Worker Training; Job and Task Instruction; Basic WHS & Environmental Legislation; Workplace inspections; Accident investigations; Accident/Incident reporting; Safety and environmental procedures specific to tasks being supervised; and Basics of workers compensation including alternative duties/rehabilitation. OHS committee /WHS Representative training as required by legislation All WHS training will be conducted in accordance with the requirement of ABCS&E Procedures Manual (Section 4.2). 3.6.1 INDUCTION TRAINING Work Health and Safety legislation requires that principal contractors undertaking construction work provide site specific health and safety training for all persons working on Page 63 of 150 the project before allowing them to start work. In addition to this, every employer undertaking construction work must ensure employees whom the employer employs to carry out construction work is provided with the WHS induction training prior to starting work and a site-specific health and safety induction prior to starting work at a particular workplace. General Induction – Individual must maintain written record as evidence for the Employer and Principal Contractor to sight and maintain register/record of the inductions as evidence. Each sub-contractor (including self-employed workers or nominated contractors) is to be requested by ABCto provide evidence that all their workers have attended general Work Health and safety induction training and have been instructed into the contents of their employer’s Safe Work Method Statement/WHS Management Plan prior to undertaking a sitespecific induction. Workers shall not be given a Site Induction or be allowed to commence work on site unless evidence of worker General Induction can be confirmed. Site-Specific Induction -All workers coming onto the project site to perform construction work are to be given ABCsite-specific induction training. ABCshall ensure that no employee or subcontracted personnel are directed to or allowed to undertake construction work on site unless they have undertaken induction training or satisfied the requirements to have undertaken induction training. Competencies – competencies required to undertake specified tasks such as operating plant, asbestos removal, electrical work, confined spaces etc shall be confirmed at induction. A record of such competencies shall be kept. Refresher Training - LC Construction, through it’s Training Records, shall identify whether specific refresher training is required for any worker on-site, and shall ensure that this training is facilitated and completed. Page 64 of 150 All workers on the project who undertake a site-specific induction are to fill out a Site Induction Record Form SE 6103 and be included onto an Induction/Skills & Experience Register SE6104. These records are to be maintained on site by LC Construction’s site personnel for the duration of the project and for a minimum period of three (3) years following the date the record was made or the completion of the project. Site Induction Record Forms & Induction/Skills & Experience Registers are to be maintained in a file on site. Induction records are also being stored on site in the Site Access System, known as Blue Glue. 3.6.2 SITE INDUCTION RULES The Site Manager / Foreman are responsible for adapting LC Construction’s generic Site Induction Rules SE6101 to reflect the specific requirements of the client, the work and the site. A copy of the completed Site Induction Rules is attached at Appendix D. Included also are the site emergency evacuation procedure information. The evacuation procedure is to be developed following an assessment of the likely risk to health and safety of the work force and the probability of such an event occurring, the assessment is to include items such as bomb threats, natural causes emergencies etc. The assessment is to occur PRIOR to works commencing. The Site Manager / Foreman shall act as the controller and assume responsibility until the appropriate Emergency Services Officer takes charge. Foremen in each work area are to ensure that all personnel under their control (including subcontractors) are accounted for before they leave the area. The Site Manager / Foreman shall be responsible for: The training of all personnel in the evacuation procedures. Page 65 of 150 The posting of the evacuation procedure on all noticeboards. The issue of a copy of the procedures to all personnel at their initial induction course All site-specific inductions for this project are to cover the following information as a minimum: 1. Advise workers of LC Construction’ Safety Policy Statement and its objectives and the content of LC Construction’ Project WHS Management Plan, 2. Identify safety and other key personnel: POSITION NAME CONTACT NUMBER Project Director Lei Chen (02) 9999 6666 Project Manager Justin Fisher 0401 152 458 Site Manager David Green 0412 345 678 HSE Manager John Smith 0432 456 789 Health & Safety Paul 0412 777 777 Representative 3. Advise workers of the location of LC Construction’ first aid facilities/provisions. 4. Give details of incident and emergency reporting procedures. 5. Give details of the project fire/emergency evacuation procedure. 6. Identify the location of the following using a map where required Firefighting equipment; Emergency evacuation points; Site amenities; Access points and parking areas; Location of phones or other communication points; and Page 66 of 150 7. Bins, recycling collection points, etc. Advise workers of the mandatory personal protective equipment requirements on site and the public protection requirements to be maintained. The mandatory PPE for this site is Safety Boots, Hi-Vis Clothing/ Vest, Hard Hat. All other items of PPE are under the assessment of the task and should be included in Subcontractor SWMS. 8. Advise workers of the specific site induction rules for the project. 9. Advise workers of specific site hazards, traffic control issues, common plant issues, etc. 10. Give details about the health and safety consultative arrangements on site. 11. Identify key health and safety obligations of all site personnel. 12. Provide details of LC Construction’ procedures for responding to health and safety non-compliance on site or major breaches of statutory requirements. All personnel inducted on site are to fill out a Site Induction Record SE6103 and an Induction/Skills & Experience Register SE6104, and refer ABCS&E Procedures Manual. 3.6.3 SITE LAYOUT PLAN The Site Manager / Foreman is responsible for producing a Site Layout Plan SE6102 that shows the set out of the site and location of facilities for parking, amenities, deliveries, storage areas, first aid, waste management, and evacuation points and emergency response equipment. A reduced version of this plan is copied onto the site induction rules that are handed out to all site personnel on induction. Page 67 of 150 The Site Layout Plan will emphasise the need for delineation between pedestrians and plant and equipment with designated walkways, barriers and signage. This plan will also be displayed on the Notice Board and will be updated regularly as the site changes. 3.6.4 SITE INDUCTION RECORD All personnel working on site are required to complete the Site Induction Record SE6103 and provide evidence of: Attendance at the Industry WHS Induction course; Relevant Licenses and Certificates of Competency; and Training in the specific SWMS relating to their work The Site Manager / Foreman is required to verify the evidence by personal inspection or a suitably signed declaration from the employee’s company. 3.6.5 SITE VISITOR REGISTRATION All visitors to site become the responsibility of ABCin relation to safety. Procedures: 1. Erect at all entrances to the site signage such as ‘Construction Site – Do Not Enter’, Report To Site Office Before Entering The Site’. 2. Provide unobstructed access to site office with overhead protection if required. 3. Ensure that all visitors fill in Site Visitors’ logbook SE6209 and comply with site rules or are accompanied by an ABCemployee. All visitors are to complete the Visitor Induction SE6106 form and wear all appropriate PPE. An LC Construction’s employee must accompany visitors requiring only short-term access to the site. Page 68 of 150 3.6.6 INDUCTION/SKILLS & EXPERIENCE REGISTER All personnel working on site are required to undergo site induction training. An LC Construction’s employee must accompany visitors requiring only short-term access to the site. The Induction/Skill & Experience Register SE6104 is a document is used to record the delivery of induction training any other training in safe work procedures for any hazardous work defined by a SWMS. 3.6.7 RECORD OF TRAINING & CONSULTATION Tool Box talks are presented at the discretion of the Site Manager / Foreman and/or Safety Committee to focus attention on a specific safety topic or work practice. A minimum of 1 per fortnight shall be held. Toolbox Talks are recorded on the Record of Training & Consultation form SE6105. While these training sessions may be brief and informal, they provide a forum for site personnel to raise concerns and take ownership of site safety & environmental management. 3.6.8 COMPANY SKILLS DATA BASE & TRAINING MATRIX The HR Manager in consultation with the HSE Manager manages and maintains a company skills and qualification database. This database is available to both the Project Manager and Site Manager / Foreman on request. The database relies on the input of all Managers to ensure it is kept up-to date, especially when training is organised at site level. The skills and training matrix of employees is contained within the Procedures Manual – Human Resources. Page 69 of 150 The database is backed up electronically in accordance with the Quality procedure for Document and Data Control. 3.7 DANGEROUS GOODS & HAZARDOUS CHEMICALS All persons involved in the use or handling of Hazardous Chemicals or specified dangerous goods should be familiar with the requirements of those standards appropriate to the chemicals and processes used. Information on Hazardous Chemicals in incorporated in the ABCS&E Procedures Manual (Section 7.9 – Hazardous Chemicals). The handling of Hazardous Chemicals or specified dangerous goods can be potentially hazardous, especially if: The nature of the hazardous substance or specified dangerous good is particularly dangerous e.g. concentrated acids, Handling or processing equipment is poorly designed or inadequately maintained, There are hazardous chemical reactions during processing, Spillage occurs, or Operating practices deviate from normal standards. The principal hazards include intoxication (poisoning), fire and environmental contamination. Definitions: Hazardous substance: A substance that: Is listed in the document entitled ‘List of Designated Hazardous Substances [NWHSC: 10005 (1999)]’ published by the NWHS Commission, or Has been classified as a hazardous substance by the manufacturer or importer in accordance with the document entitled ‘Approved Criteria for Classifying Hazardous Substances [NWHSC: 1008 (1999)]’ published by the NWHS Commission. Page 70 of 150 SDS: Means a Safety Data Sheet Specified Dangerous Good Is a good classified under the Australian Dangerous Goods Code (ADG Code) as a dangerous good of a following class Class 2 Gases: compressed, liquefied or dissolved under pressure Class 4 Flammable solids Class 5 Oxidising agents and organic peroxides Class 6 Poisonous (toxic) and infectious substances Class 8 Corrosive substances Class 9 Miscellaneous dangerous substances 3.7.1 STORAGE OF DANGEROUS GOODS (DG) Exemption Limits for Storage of Specified Dangerous Goods Exemption Limits for Storage of Specified Dangerous Goods Packaging Group Class Measure Class 2.1 Flammable Gases Aggregate I II III cylinder size (water - 500 - cylinder size (water - 2000 - cylinder size (water - 50 - 50 500 1000 50 500 1000 capacity kg) Class 2.2 Non Flammable Aggregate Gases capacity kg) Class 2.3 Poisonous Gases Aggregate capacity kg) Class 4.1 Flammable Solids Kg Class 4.2 Dangerous Goods Kg or L liable to spontaneous combustion Page 71 of 150 Class 4.3 Flammable Kg or L 50 500 1000 substance dangerous when wet Class 5.1 Oxidising Agents Kg or L 50 500 1000 Class 5.2 Organic Peroxides Kg or L 50 500 1000 Class 6.1 Toxic and Harmful Kg or L 50 500 1000 50 500 1000 - 1000 - Substances Class 8 Corrosives Class 9 Kg or L Miscellaneous Kg or L Dangerous Substances 3.7.2 REGSITER OF HAZARDOUS CHEMICALS The Site Manager / Foreman will maintain a Hazardous Chemicals Register & Risk Assessment SE6205 for the general information of all site personnel. In event of an emergency evacuation, the SDS file is to be taken to the identified Emergency Assembly point to assist emergency services in the management of the fire / evacuation. Reference is made to Safety Resource Document Vol-3 for Safety Data Sheet (SDS) ABCand subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: Hazards Risk (Potential) Physical contact and specific substance effects (skin, eye, respiratory irritation, burns etc. High Environmental contamination Page 72 of 150 1. A register of all Hazardous Chemicals used by ABCor subcontractor personnel on site is to be maintained. The register is to also include the current Safety Data Sheet (SDS) for each substance and the Registers and SDSs of LC Construction’ subcontractors on site. 2. The register and SDSs are to be located in a position where they can be accessed by any ABCemployee or subcontracted worker on site. 3. Each subcontractor is to supply a register of the Hazardous Chemicals they will use on site, as well as the following: SDS dated within the last five (5) years are to be given to ABCas part of site specific WHS Management Plans/Safe Work Method Statements, and are attached the relevant SWMS; Where identified under the NWHSC Guidelines as being a Hazardous Substance, risk assessments for each substance and its uses shall be completed prior to the hazardous substance(s) being brought onto site, as part of site specific WHS Management Plans/Safe Work Method Statements; Hazardous Chemicals containers that are appropriately labelled; Work Method Statements developed for those Hazardous Chemicals or processes presenting significant risks to users; Details of instruction, training and supervisory requirements for the use of the Hazardous Chemicals, as part of site specific WHS Management Plans/Safe Work Method Statements; An incombustible storage depot for any specified dangerous goods over the exemption limit detailed in the table shown above; Personal protective equipment provided for use with the Hazardous Chemicals in accordance with the SDS and Safe Work Method Statements; and Personnel trained in the hazards associated with the Hazardous Chemicals and in the correct use and maintenance of personal protective equipment. Page 73 of 150 3.7.3 QUARANTINING AND DISPOSING OF NON-CONFORMING MATERIALS & SUBSTANCES In the event of ABCbeing made aware of the existence of non-conforming materials/substances on-site, the Site Manager shall immediately quarantine the area, until a further assessment can be made. The Site Manager shall also toolbox talk the Site workers of the existence of the material/substance, and the appropriate controls in place to secure the affected area. Where required, ABCshall engage an appropriately qualified Consultant/Contractor to facilitate the safe removal and disposal of the non-conforming material/substance. Records of disposal shall be kept on-site for the duration of the Project. 3.8 MONITOR & CONTROL The Site Manager / Foreman is responsible for identifying hazardous work and requesting the Subcontractor to provide an updated SWMS for the work. A SWMS is a step-by-step guide for carrying out hazardous work with detailed procedures for controlling the risk and impact of accidents. It is mandatory for a Subcontractor to produce a SWMS and to have it reviewed by the Project Manager / Site Manager / Foreman before commencing the work. The Site Manager / Foreman uses the SWMS to monitor the work is being carried out in compliance with the SWMS. Compliance with SWMS shall be monitored during site safety walks using the Hazard & Observation Sheet SE6301. At least one SWMS shall be reviewed each week. ABCmonitoring and control procedures are designed to manage the risk of accidents that injure people, damage plant or harm the environment, including: Page 74 of 150 Managing the general working environment; Managing First Aid requirements for the project; Ensuring that emergency plans are prepared, developed, reviewed and tested; Ensuring appropriate PPE is available and worn at all times; Managing the risks of airborne contaminants (when present); Managing the risks of hazardous atmospheres (when present); Managing the safe storage of flammable & combustible substances; Managing the risks of falling objects; Managing the risk of Falls within the project; Managing traffic in the vicinity of the workplace that may be affected by construction work carried out in connection with the project; Managing the storage at the workplace of plant that is not in use; Managing the storage, movement & disposal of construction materials & waste at the workplace; and Managing the risk of any essential services at the project. ABCshall manage, monitor and control these risks using a number of methods including: WHS Management plan; Project risk assessment; Site Specific Inductions; Training records; Safe work method statements; Environmental Management plan; Traffic Control plan; Daily hazard & observation sheets; Page 75 of 150 Hazard reports; Site emergency drill schedules; Personal protective equipment issue register; Records of injury & incident/accident investigation reports; Hazardous chemicals register & risk assessment; Waste disposal records; Plant & Equipment Inspection Schedule; Certification of plant maintenance; Permits to work, including hot works (running register of hot works permits checked by Site Foreman and Manager) & confined spaces; and Electrical ID Registers. 3.8.1 TRAFFIC & PEDESTRIAN CONTROL PLAN The Project Manager / Site Manager / Foreman will develop if required a Traffic Control Plan SE6202 to manage the risk of accidents and/or injury to site personnel, site visitors and the general public. The plan identifies: Temporary perimeter fencing and signage; Secured site access; Boundary works for pedestrian access; Site access for emergency vehicles; Parking; Location of site sheds; Signage and speed limiting devices where appropriate; The need for stop/go sign operators to control site access for trucks and/or vehicle movements on site; and Page 76 of 150 The need for permits and construction zones for site related activities. 3.8.2 WORK PERMITS ABCsite management issue work permits to control access into confined spaces or other areas of the workplace where unrestricted access could result in risk to health and safety. Restricted Access: - Areas identified as 'Restricted Access' by signs, labels or barricades shall be OFF LIMITS to anyone not in possession of, or covered by, a valid work permit. Confined Spaces: - No person is permitted to enter a confined space without a 'confined spaces entry permit ' The Site Manager / Foreman is responsible for ensuring the conditions set down in 'Safe Working in a Confined Space', Australian Standard 2865, are satisfied. Personnel required to work in confined spaces are competent to do the work. Appropriate life safety equipment and personnel trained in its use are on hand whenever work is performed in a confined space. Permits: Confined Space Entry Permit SE6211; Work Permit SE6212; and Hot Work Permit SE6213 Refer to Section 6.2 Site Monitoring & Control & 7.25 Hot Work in Hazardous Areas & 7.30 Confined Space Activities in the Procedure Manual – Safety & Environment. 3.8.3 NOISE MANAGEMENT The Management of Noise onsite shall be conducted in accordance with ABCSafety & Environment Procedures Manual (Section 7.6 Noise) Page 77 of 150 3.8.4 PERSONAL PROTECTIVE EQUIPMENT The Subcontractor must provide the minimum statutory requirements for entry to a construction site, namely steel cap boots, hardhat, hearing protection, eye protection, where assessed by LC Construction. The Site Manager / Foreman will maintain stocks of PPE relevant to the work and record their issue on the Personal Protective Equipment Issue Record SE6203. Typically this may include: Gloves High Visibility Garments Breathing Apparatus Thermal Wear Sun Cream Safety glasses 3.8.5 WASTE MANAGEMENT RECORD The Foreman will maintain a Waste Management Record SE6206 (when required) to identify the type, quantity and method of disposal. The options for disposal are: Recycle; Reuse; Give away; and Remove to landfill Disposal and recording of prescribed waste, eg oils, solvents, asbestos, will be in accordance with statutory procedures. Page 78 of 150 Where appropriate, designated areas will be set aside for the temporary holding of recyclable waste, e.g. cardboard and untreated timber, scrap metal, cleared vegetation, general waste and contaminated waste. Bins will be distributed around the site for the daily collection of all waste, prior to sorting into categories. Where practical and or required by DA conditions / Client requirements a Project Waste Management Plan may be required. A template Project Waste Management Plan is available (refer to HSE Manager for a copy of the document.) 3.9 SITE SECURITY MANAGEMENT LC Construction’s site security management will be conducted in accordance with all legislative requirements and shall be incorporated into the Project Risk Assessment. The site security measures are aimed at protecting public safety and limiting access into sites to personnel who are authorised via safety induction process. These measures include: Fencing around the worksite perimeter; Site signage; Site lighting to deter unauthorised access at night (where assessed); A documented authorised entry, movement of or exit of persons, vehicles and equipment on-site; and Site security measures will be subject of a risk assessment for each particular work site during the establishment phase and as the work progresses. The risk assessment may alter some of the site-specific needs as the site develops and the needs change at each site. Page 79 of 150 3.9.1 SITE ACCESS & CONTROL Access Control will be conducted in accordance with the, ABCWHS&E Site Procedures, Project Risk Assessment, and where required, a Traffic Management Plan Site access will be accessed and controlled in the following ways: Access/egress through designated points; The establishment of a signed Site office; All visitors to report to Site office to sign the visitor register and conduct site induction (refer to Section 3.6 of this plan); All visitors are to be accompanied by authorised personnel at all times; and The site access will be closed and secured at the end of the working day, and during the working day when no activities are ongoing in the vicinity. 3.9.2 PERSONNEL & VISITORS No person shall enter or remain on site other than during their agreed working hour, or without a current ABCinduction sticker. The induction sticker will include: ABCletterhead; Air Trunk; Induction Number; and Induction training date The visitor’s details will be entered in the Visitor’s register and will include the following details: Visitor’s name; Company; and Time in/out signature. Page 80 of 150 All visitors are to complete the Visitor Induction SE6106 form (Attached at Appendix E) and wear appropriate PPE. Members of Emergency Services and Police Services entering the site whilst acting with lawful authority will be exempt from these controls. 3.9.3 SITE SIGNAGE In accordance with Clause 308 of the WHS Regulation 2011, ABCwill ensure that appropriate site signs are installed, and that they: Show the principal contractor’s name and telephone contact numbers (including an after- hours telephone number); Show the location of the site office for the project, if any; and Are clearly visible from outside the workplace, or the work area of the workplace, where the construction project is being undertaken. 3.10 HANDLING, STORAGE, PACKING & DELIVERY Handling, storage, packing and delivery of products will be in accordance with the ABCS&E Procedures Manual (Section 4.11 –Safety & Environmental Evaluation of Purchases; Section 4.13 –Risk Management Procedures; Section 4.2 –Training & Competency and Section 7.9 – Hazardous Chemicals). ABCwill ensure that plant, equipment and materials are handled, stored, packaged and delivered in accordance with legislation, other requirements and good WHS practice. Where ABCidentifies any non-conforming material or substnace that has arrived on-site, it shall be immediately removed, or quarantined in a secure location of the site until the removal can be organised. ABCwill verify that everyone engaged in hazardous processes is appropriately licensed and competent. Page 81 of 150 3.11 INSPECTION, TESTING & SERVICING Inspections, testing and servicing for plant and equipment will be conducted in accordance with Plant & Equipment Inspection Schedule SE6309. Details of onsite inspections of emergency equipment shall be recorded on the Daily Hazard & Inspection Sheet SE6301. All other Inspection & testing shall be carried out in accordance with ABCS&E Procedures Manual (Section 4.14 –Inspection & Testing & 6.3 Site Inspections). 3.11.1 HAZARD & OBSERVATION INSPECTIONS The Hazard & Observation Sheet SE6301 can be used to record positive and negative observations and safety & environmental hazards identified. It is envisaged that the Hazard & Observation Sheet SE6301 be completed daily, however this may not always be necessary due to the nature of the work and the risks identified. Site Manager/Foremen are required to carry out a site inspection, daily or as otherwise required, depending on the complexity of the project, to identify potential safety and environmental hazards. Following an assessment by the HSE Manager, The Hazard & Observation Sheet SE6301, has been amended to become the Hazard & Observation Sheet SE6301. The Hazard & Observation Sheet must, as a minimum, be completed weekly. As part of the on-going project consultation, the Site Manager will nominate a subcontractor representative on a fortnightly basis, to accompany him on a site inspection with their consultation, complete a Hazard & Observation Sheet. Page 82 of 150 All inspections are to utilise the prompt list on the Hazard & Observation Sheet, to ensure that all potentially high-risk tasks on-site are inspected and monitored. The Hazard & Observation Sheet SE6301 is to be distributed to the identified party for rectification. It is essential that all items are reinspected and signed off as complete, prior to filing the report. 3.11.2 MANUAL HANDLING INSPECTION An on-going review of manual handling risks is conducted in consultation with the Safety Committee and individuals engaging in manual handling activities. Refer to Section 7.7 Procedures Manual – Safety & Environment. 3.11.3 PLANT ON-SITE All owners of mobile plant are responsible for ensuring that any plant introduced to site, complies with the relevant legislative requirements, the WorkCover Code of Practice for Moving Plant on Construction Sites, and all associated manufacturers or suppliers specifications. Prior to commencement onsite, the owner of the Plant must ensure that a Plant Risk Assessment SE4132 (refer to Appendix 5) has been completed in full. The owner of the plant may submit either their own risk assessment, or complete the risk assessment using the ABCproforma. When submitting their own risk assessment, as a minimum the following risks must be identified: Machine Specific Ratings or customisations; Entanglement in Moving Parts; Emergency Stopping; Crush Hazards; Can anyone be cut, stabbed or punctured, amputated by coming into contact with; Page 83 of 150 Electrical Hazards; Pressure or Explosion; Radiation or Burns; Striking by moving objects; Suffocation or Asphyxiation; Artificial Extremes of Temperature; Slips, Trips & Falls; High Pressure Plant/Equipment; Ergonomic Hazards; Working Environment; and Environmental. Where a subcontractor, or plant owner is unable to provide the site manager with this documentation, ABCManagement, the owner operator, and any other worker directly involved in the plant’s operation (e.g. Dogman), will form a risk assessment team to complete a Plant Risk Assessment SE4132 (refer to Appendix 5) in full. On completion of the Risk Assessment, if any risks identified have a residual risk rating of Extreme, the plant is not permitted to operate onsite until the Project Manager has reviewed the risk assessment. Where the plant’s use has been authorised, the project manager must sign off the risk assessment and ensure that the residual risks are transferred to the Project Risk Assessment. However, the project manager can also assess that the residual risk cannot be adequately controlled onsite and request that the item of plant be removed from site and an alternative solution be proposed for completing the works. If no further action is required and all residual risks have been classified as medium to very high, the activity and the risks(s) (if not already identified within the SWMS) must be transferred to the Safe Work Method Statement and communicated to the relevant personnel via a toolbox talk. Page 84 of 150 All outstanding action items must also be transferred to the Project Risk Assessment SE14131. 3.11.4 PLANT RISK ASSESSMENT REVIEW CHECKLIST All Plant Risk Assessments are to be reviewed for obvious inadequacies, to the best of the reviewers experience and knowledge, and are to be adequate to the task to be undertaken. A Plant Risk Assessment Review Checklist SE4803 is provided to ensure all issues are addressed. ABCwill not accept any Plant Risk Assessment for review that does not have this Checklist completed and affixed to the front of the submitted Plant Risk Assessment. This Checklist must be completed and self-verified by the subcontractor as addressing all the required fields outlined below prior to any verification by the AWE supervisor. Subcontractors failing to meet the minimum requirements as set out in the Checklist are to be advised, in writing, and items lacking addressed on the first day of occupation of the site. 3.11.5 MOBILE PLANT WORTHINESS CHECKLIST Prior to commencement on-site, the owner of the Plant must ensure that a plant specific Mobile Plant Worthiness Checklist SE6207 (refer to Appendix 5) has been completed in full, with supporting documentation attached. The supporting documentation, as a minimum, must include details of: A pre-use inspection checklist, specific to the plant, and as defined within original equipment manufacturer manuals; The service & maintenance history; Date of the last service; Date of the next service due; and Plant hours recorded (where applicable) Once this checklist has been submitted, an ABCrepresentative must verify the documentation as being complete, and countersign the checklist. Page 85 of 150 Where the owner/operator of the Plant is unable to provide a plant specific pre-use inspection checklist, ABCwill assist, where possible, in providing a checklist for the plant. No piece of mobile plant can commence use on-site until all requested documentation has been completed. The new piece of mobile plant is then to be recorded on the Plant ID Register SE6307 (refer to Appendix 5). This checklist must be resubmitted along with supporting documentation as the next service date falls due. Subsequent checks are to be conducted as per manufacturers guidelines or when relocated, modified or changed in function in any way. The Site Manager / Foreman will ensure the maintenance of all plant and equipment within each piece of plant’s specific service guidelines before plant and equipment is used on the project site and monthly as required. Typically this may include: Mobile and fixed cranes; Hoists; Forklifts; Loaders / excavators; Compressors; and Life safety equipment When new plant and equipment arrives on site it is to be recorded on the Plant ID Register SE6307. Subsequent checks are to be conducted monthly or when relocated, modified or changed in function in any way. Maintenance logbooks supplied by the owner/operator and standard checklists are accepted as evidence of worthiness, typically: Oxy/Acetylene sets; Scaffolding; Concrete pump line; Page 86 of 150 Mobile Crane; Forklift; Hoist; Lifting gear; Loader/Excavator; Air Compressor/Pump; and Safety Belts & Harnesses LC Construction’ in-house plant will be issued with a signed checklist on delivery to site. All plant, when not in use, must be turned off, made secure, and stored (where applicable) in a manner that prevents any due risk to any person in its vicinity. 3.11.6 HIRED-IN PLANT INSPECTION Hired In plant is to be assessed for potential hazards, levels of risk and the provision of appropriate controls to manage the risk. Where possible, the assessment should be done in consultation with the Safety Committee Identification of the hazardous plant; The nature of the hazard; The layout and condition of the workplace; Work organisation; Competencies required to operate the plant; and The measures necessary to control the hazard Site Manager/Foremen and Subcontractors are to adopt control measures agreed by Safety Committee in relation to the operation of plant. In the event that a Safety Committee is not operational on a particular site then the control measures are to be agreed between the parties involved. Page 87 of 150 Persons in control of Hazardous Plant (typically the Operator) are to ensure that allengineering controls and safe work practices are maintained and effectively supervised. 3.11.7 ELECTRICAL SAFETY Site Manager/Foremen shall ensure that all electrical equipment procured for use on ABCworkplaces conform to statutory requirements. Site Manager/Foremen are to arrange for electric tools and equipment used by LC Construction’s employees to be tested and tagged in accordance with statutory requirements. Records of tests are to be maintained on either Electrical Safety Register SE3208, or the on site electricians register. A copy of the register must be made available to ABCpersonnel at all times. Subcontractors are to arrange for electric tools and equipment used by Subcontract employees to be tested and tagged in accordance with statutory requirements. A person licensed to do so shall only carry out the testing, tagging, maintenance and repair of electrical tools and flexible extension leads. The testing and tagging system shall comply with statutory requirements. Reference: Code of Practice: Electrical Practices for Construction Work Australian Standard AS 3000. For works carried out in the specific environment of a Data Centre, the Project Risk Assessment, Subcontractor SWMS and Electrical Procedures will be identified and requested from Subcontractors carrying out the works. Page 88 of 150 3.11.8 SERVICES IDENTIFICATION The Site Manager/Foremen shall ensure that all services, (both underground and above ground) are identified on the project, and shall ensure that all reasonable steps to obtain current underground essential services information are taken, that details of their location and all other pertinent information relating to their identification are issued to all relevant subcontractors before directing or allowing excavation work to commence. At the commencement of the project, the Site Manager/Foremen shall contact Dial Before You Dig (DBYD). This is a service, which refers enquiries from those who propose to excavate, to underground asset owners, who upon request shall respond by providing advice as to the location of any known locations of underground pipes and cables, along with information on how to work safely and carefully whilst excavating in the vicinity of underground plant. DBYD details are: Tel: 1100 website: www.1100.com.au Upon receiving the details from DBYD, where necessary, the Site Manager/Foremen shall mark up the location of the services onsite, erect the appropriate signage to warn workers of the proximity of services (e.g. signage to alert to overhead wiring, including the height of the wiring from the ground), and install physical barriers to prevent inadvertent contact with services (e.g. Jersey barriers to protect a telegraph pole). Details of the services identified shall be kept on file onsite, and shall be made available to all subcontractors as required. Any task where DBYD has been identified as a potential risk, shall be added to the Project Risk Assessment (SE4131). The Project Risk Assessment shall be issued to all subcontractors via Aconex. DBYD information requests shall be made on a regular basis to ensure that the most up to date plans are always available onsite. Page 89 of 150 3.11.9 EXCAVATION WORK ABCshall manage the risks to health and safety associated with excavation work, in accordance with the WHS Regulation 2011. The risks this applies to include the following: a) A person falling into an excavation; b) A person being trapped by the collapse of an excavation; c) A person working in an excavation being struck by a falling thing; or d) A person working in an excavation being exposed to an airborne contaminant. In complying with this, ABCwill have regard to all relevant matters, including the following: a) The nature of the excavation; b) The nature of the excavation work, including the range of possible methods of carrying out the work; and c) The means of entry into and exit from the excavation, if applicable. Further to this ABCwill ensure where there is a proposal to excavate a trench at least 1.5 metres deep must, so far as is reasonably practicable, that the work area is secured from unauthorised access (including inadvertent entry). In complying with this, ABCwill have regard to all relevant matters, including the following: a) Risks to health and safety arising from unauthorised access to the work area; and b) The likelihood of unauthorised access occurring. In addition, AWE will minimise the risk to any person arising from the collapse of the trench by ensuring that all sides of the trench are adequately supported by doing 1 or more of the following: a) Shoring by shielding or other comparable means; b) Benching; or c) Battering. Page 90 of 150 These controls do not apply if ABCreceives written advice from a geotechnical engineer that all sides of the trench are safe from collapse. 3.11.10 DEMOLITION ACTIVITIES Further to Section 3.2.1 of this Plan, ABChas the primary duty under the WHS Act to ensure, so far as is reasonably practicable, that workers and other persons are not exposed to health and safety risks arising from any demolition work that occurs on a project. LC Construction’ obligations under the WHS Regulations to manage the risks associated with the carrying out of demolition work includes: • To ensure that the Demolition Contractor has prepared and submitted for review a Safe Work Method Statement (SWMS) for the proposed work, before any high risk construction work commences; • To obtain a copy of the asbestos register for the workplace before demolition work is carried out, and provide a copy to the Demolition Contractor; • If there is no asbestos register, ABCwill: o Not allow any demolition work to be carried out work until the structure or plant has been inspected to determine whether asbestos or asbestos containing materials (ACM) are fixed to or installed in the structure or plant; o Ensure that the determination is undertaken by a competent person; and • If asbestos or ACM are determined or presumed to be present, inform the occupier and owner of the premises (if domestic premises) and the person conducting a business or undertaking with management or control of the workplace. What is Demolition Work? Any work that is connected with the demolition of a structure is classified as ‘construction work’ under the WHS Regulations and therefore the relevant requirements relating to construction work must be complied with. Page 91 of 150 ‘Demolition work’ means to demolish or dismantle a structure or part of a structure that is loadbearing or otherwise related to the physical integrity of the structure, but does not include: a) The dismantling of formwork, falsework, scaffolding or other structures designed or used to provide support, access or containment during construction work; or b) The removal of power, light or telecommunication poles. A structure is anything that is constructed, whether fixed or moveable, temporary or permanent, and includes buildings, sheds, towers, chimney stacks, silos, storage tanks. The demolition of an element of a structure that is load-bearing or otherwise related to the physical integrity of the structure is ‘high risk construction work’. A safe work method statement (SWMS) must be prepared before the high risk construction work starts. Demolition work that is notifiable under the WHS Regulation involves: • Demolition of a structure, or a part of a structure that is load-bearing or otherwise related to the physical integrity of the structure, that is at least 6 metres in height; • Demolition work involving load shifting machinery on a suspended floor; and • Demolition work involving explosives. Procedure: ABCpersonnel and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: Hazards -Collapse of structures/buildings -Falling objects Risk (Potential) High-Extreme Page 92 of 150 Flying particles/materials Demolition Plan Demolition work should be carefully planned before work starts to ensure it can be carried out safely. Given the specialist nature of demolition work, a demolition plan may be requested of the Demolition Contractor to collate the key information relevant to the work into a single document, including some information relevant to work health and safety. A demolition plan should not duplicate a WHS Management Plan or SWMS but may reference them. Planning involves identifying hazards, assessing risks and determining appropriate control measures in consultation with all relevant persons involved in the work. Demolition Licencing / Training A licence is required to undertake some demolition work. Demolition licensing is part of the National Occupational Licensing System. The Demolition Contractor must provide to ABCevidence they have the relevant licences to complete the works (including a licence to carry out asbestos removal work, high risk work or use of explosives). Copies of all relevant licences must be submitted to ABCand records must be kept on-site. Further to this, prior to commencement on-site, the Contractor must also provide evidence that all the workers involved in the works, have received the appropriate training in the safe removal of asbestos, and that documentation to verify that, has been provided. Adjacent or Adjoining Buildings No part of the demolition process should adversely affect the structural integrity of any other building. Consideration may need to be given to the use of shoring and underpinning and to the effects of changes in soil conditions as a result of the demolition work. Lateral support for adjoining structures should be equal to or greater than any provided by the structure to be demolished. Before the existing lateral support is disturbed, provision should be made for the erection of temporary supports, which will need to be checked for effectiveness as the demolition proceeds. Page 93 of 150 Ensure that other buildings are not adversely affected by vibration or concussion during the demolition process. Special precautions may need to be taken in the vicinity of hospitals and other buildings containing equipment sensitive to shock and vibration. No part of the demolition process should cause flooding or water penetration to any adjoining building. Underground Essential Services Where there are underground essential services and these might be disturbed by the work, for example as a result of excavation for demolition purposes, AW Edwards shall ensure that the demolition contractor has obtained all current information on the services prior to commencing work and: • Have regard for the information; • Keep the information readily available for inspection under the WHS Act, and • Make the information available to ABCand any other subcontractors; and • Retain the information until the excavation is completed or, if there is a notifiable incident relating to the excavation, 2 years after the incident occurs. 3.11.12 SCAFFOLDING OR OTHER TEMPORARY SUPPORTS ABCshall manage the risks to health and safety associated with scaffolding and the use of other temporary supports, in accordance with the WHS Regulation 2011, and the relevant Australian Standards. Legislative requirements and guides for scaffolding detail the control measures that should prevent the risk of injury from scaffold collapse (irrespective of the type of scaffold used). These control measures include giving consideration to: Design of scaffolding, Preparing a scaffold plan, Page 94 of 150 Work practices, Training, Erection of scaffolds, Sole plates, Tie assemblies, Loading of scaffolds, and Inspection and maintenance procedures. In addition to the requirements of the relevant regulations and advisory information for scaffolding, principal contractors, employers, erectors etc. should also refer to the most recent Australian Standards on Scaffolding AS/NZS 1576 Parts 1 to 5 and AS/NZS 4576, for guidance in complying with their health and safety obligations. Procedures: ABCpersonnel and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: Hazards Risk (Potential) Collapse of scaffolding Falling objects Falls from heights High-Very High General A Safety Plan/Safe Work Method Statement is to be obtained from the scaffold contractor prior to work starting on site to ensure it adequately addresses details of how a fall from height is to be prevented. This documentation is also to be reviewed to ensure it is Page 95 of 150 adequate to meet both legislative (including references above) and site requirements. 1. Only competently trained persons are to erect scaffolds and a certified scaffolder is to be responsible for the erection of all scaffolding where a person can fall four (4) metres or more. 2. On completion of the scaffold a handover certificate must be issued by the scaffolder to the site manager/foreman. 3. Regular inspections are to be undertaken of all scaffolding on site regardless of type or size. Scaffolding from which a person could fall 4. four (4) metres or more however, must be inspected by a competent person (scaffolder): Before its first use, Immediately following any disturbance or major weather impact that might reasonably be expected to affect the stability of the scaffold or supporting structure, Following any repairs and modifications, and At intervals not exceeding thirty (30) days. 5. Where a scaffold or supporting structure is identified to be in an unsafe condition, personnel must be restricted from accessing the scaffold and necessary repairs, alterations etc. are to be made. 6. If a scaffold is incomplete or unsafe, and left unattended, appropriate controls, including the use of danger tags, warning Page 96 of 150 signs and no access signs are to be used to prevent unauthorised access onto the scaffold. 7. All scaffolds are to be designed by a qualified person and a scaffold plan is to be developed and followed. 8. Areas around scaffolds being erected or dismantled are to be barricaded off. 9. Edge protection, which includes handrails and mid-rails, are to be erected on all scaffolds over 1.8 m and on any scaffold under 1.8m where there is a moderate to high likelihood of a fall occurring. 10. Toe boards or bottom rails are to be included in all scaffolding erected. 11. A copy of the scaffold plan is to be retained in the site office. 12. During the erection and dismantling of scaffolding the person(s) erecting and dismantling must be prevented from being able to fall 1.8m or more to the ground or next platform of scaffolding by means of: Edge protection measures to prevent a fall, Use of a fall-arrest harness system (only suitable for some situations), or Use of a prescribed and detailed work method (immediate installation of platform and edge protection, and retention of full deck). Page 97 of 150 13. The only situations where personal fall arrest equipment may be used during erection and dismantling is: Where a person falling cannot hit an object prior to the fall being arrested (taking into consideration the lanyard length, anchorage height, etc) Where anchorage loadings (such as 15kN) are able to be confirmed for scaffolding anchorage points or structural anchorage points, and Where there is not a high likelihood of trip hazards being presented for users of the fall arrest equipment. 14. Where a prescribed and detailed erection/dismantling method is used for scaffolding such as perimeter and birdcage scaffolding, the scaffolding is to be provided with a full width deck of planks every second lift, as a minimum. It should also be noted that a full set of planks at every second lift is based on the presumption that the scaffolder installs planks from under the deck, while standing on a minimum of two planks. Mobile Scaffolds: 15. A mobile scaffold must only be used on a hard, flat and level surface to avoid instability. If adjustable castors are used, the maximum gradient on the supporting surface is not to exceed 5°. 16. Access is to be by way of a ladder/s within the scaffold. 17. Decking planks are to be cleated or otherwise secured to prevent displacement. Page 98 of 150 18. Castors are to be marked with the safe working load (which is not to be exceeded) and be fitted with an affective wheel lock to prevent rotation of the wheel and any movement of the scaffold when in use. 19. The height of the mobile scaffold must not exceed three times the least base dimension. 20. A mobile scaffold is not to be moved while any person is within or on the scaffold. Swinging Stages: 21. Swinging stages are to be erected only by persons holding the relevant certificate of competency. 22. Swinging stages are to be checked and inspected daily before use to ensure all fittings, weights and parts are secure. 23. Persons using the equipment are to be trained in the correct usage of equipment and procedures to adopt in the event of power failure to the equipment. 24. Swinging stages must not be used in windy or inclement weather conditions. References: WHS Regulation 2011 Chapter 3, Chapter 5 part 5.1, Division 7, Subdivision 3 cl 225 AS/NZS 1576.1 – 1995: Scaffolding Part 1 – General Requirements AS/NZS 4576 – 1995: Guidelines for Scaffolding Page 99 of 150 Appendix 5- SE6304 Scaffolding Checklist WorkCover Industry Safety Standard: Erecting, Altering and Dismantling Scaffolding Part1: Prefabricated Steel Modular Scaffolding – 2008 3.11.13 FORMWORK Legislative requirements relating to formwork describe the various requirements with respect to safe erection and stripping of formwork as well as the safe placement of the concrete. The emphasis is on planning to ensure that all systems are in place that prevents not only collapse of formwork but also other hazards that may exist during erection and stripping. When implementing control measures for formwork collapse, consideration should be given to: Keeping the formwork documentation at the workplace, Following the formwork documentation, Erecting formwork on suitable foundations, Not erecting formwork near excavations, Ensuring materials used in the erection of formwork are not defective, Securing loose material which may be dislodged as a result of inclement weather, Inspecting the formwork assembly before and during placement of concrete, Not attaching equipment to the formwork assembly unless specifically designed for this purpose, and Not using a stripping process, which may cause damage to the permanent structure or the formwork. Definitions: Formwork Is the surface, supports and framing used to define the shape of concrete until the concrete is self-supporting. This term includes the form on which the Page 100 of 150 concrete is poured, the supports to withstand the loads imposed by the forms and the concrete, the bracing that may be added to ensure stability, and the footings. The formwork structure is called the formwork assembly. Supports and bracing are sometimes known as falsework. Project Documentation: Are drawings, specifications and associated documents that describe the permanent structure to be constructed. Formwork Documentation: Are drawings, specifications and associated documents that describe the formwork assembly to be erected. Formwork Engineer: Means a person qualified for corporate membership of the Institution of Engineers Australia, having not less than 12 months experience in the design of formwork and who is responsible for the coordination of the formwork design, erection and dismantling for a particular job. Qualified Engineer: For a task means a person qualified for member grade of the Institution of Engineers, Australia, having not less than four (4) years post-qualification professional engineering experience in that task. Procedures: ABCpersonnel and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: Hazards Risk (Potential) Page 101 of 150 Collapse of formwork and falsework Falling objects Falls from heights High-Very High 1. A Safety Plan/Safe Work Method Statement is to be obtained from the formwork contractor prior to work starting on site. This documentation is also to be reviewed to ensure it is adequate to meet both legislative (including references above) and site requirements. 2. Formwork documentation is to be provided prior to work being undertaken and this is to be reviewed against the AS 3610 - 1995 and include the following: Plans, elevations and sections to show the general arrangement of the formwork and to identify and locate all members and components including bracing, Details sufficient to fully describe important or unusual features of the design, Reference to documentation for proprietary items, The areas of the forms designed to carry stacked loads, Requirements of the project documentation relating to formwork, Method of provision for field adjustment of the forms prior to and during concrete placement, Where required, location of weep holes, vibrator holes, clean-out holes and inspection openings, Sequence of concrete placement and minimum elapsed time between adjacent placements, Wrecking strips and other details relating to stripping of the forms, Page 102 of 150 Design assumptions including those related to strength, stability and stiffness, Footing design such as foundation material description, safe bearing value, limitations on settlement during erection of formwork, placement of concrete and dismantling of formwork. Reference to information sources such as geotechnical reports should be included, Preparation of the foundation, such as filling and compaction and drainage, Footing details, such as type and size of footings, level of soffit, concrete strength, reinforcement, specification and details of site filling specification and details of site filling or compaction, and precautions against wash-outs, Engineer certification of non-proprietary equipment, and Vertical pour rates. 3. Formwork is to be designed by a qualified formwork engineer. 4. All formwork erection where a person could fall four (4) metres or more is to be undertaken by a person with a scaffolder certificate. 5. All persons involved in all stages of formwork are to be trained and the person undertaking the concrete pour is to be a competent person. 6. A competent person is to inspect the formwork and ensure, through a sign off or a signed inspection sheet, that the formwork is ready for concrete pouring. Page 103 of 150 7. A formwork documentation and assembly check is to be undertaken on site: Prior to pouring the concrete, During the concrete pour, Prior to stripping any formwork and any hazards identified are to be rectified. 8. The method of work and all formwork activities are to provide protection to prevent a worker or other person falling 1.8 metres or more during erection or from any height where a significant injury may be sustained. 9. External perimeter screens with mesh no greater than 50mm x 25mm x 3.15mm is to be erected to the full height of the building where formwork is erected and the screens are to extend at least one (1) metre above the formwork. 10. The formwork plan is to be displayed in the Site Office. References: Code of Practice – How to Manage Work Health & Safety Risks Code of Practice –Managing the Risks of Falls at Workplaces Certificates of Competency for Formwork and the Operation & Use of Explosivepowered Tools. AS3610 – 1995: Formwork for Concrete Responsibility: (Items 1, 10 & monitor compliance with this procedure) – Site Foreman Page 104 of 150 (Items 2-9 & to ensure appropriately qualified personnel are used in the formwork design and approval processes) – Subcontractors Documentation: Formwork plan is to be displayed in the site office Sign-off from formwork inspector (qualified engineer) prior to pouring/pours is to be filed on site 3.11.14 WORKING AT HEIGHTS The control measures to protect a person from the risk of falling from a height should be in place before any work at height starts. Several control measures are available to protect workers from the risk of falling from a height when carrying out work at that height. In some circumstances, more than one control measure may be necessary. The three levels of control measure, in order of preference, are: Erecting a physical barrier, Providing personal fall protection, and Measures provided to ‘catch’ a person once they have fallen. Definitions: Working at Heights Includes any work where a worker could fall 1.8metres or more, or where a worker can fall less than this height into an area of inherent risk or work on a rooftop where the pitch of the roof is greater than 26o. Procedures: ABCpersonnel and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: Page 105 of 150 Hazards Risk (Potential) Falls from heights Falling objects Unprotected edges Incorrect use of personal fall protection equipment 1. High-Extreme No work at heights is to be carried out on site unless one of the following control measures (in order of their preferred use) is adopted: The erection of physical barriers (such as guardrails and scaffolding), Providing a personal fall protection system (fall-arrest harness system or travel restraint system), or Providing a catch system (catch net below a fall perimeter). Physical Barriers/Edge Protection: The exact characteristics of guardrail requirements depend on the inclination of the work surface. However, the following are general provisions that represent minimum compliance. 2. Temporary guardrails erected on roofs must comply with the following requirements: Run parallel to the working surface, Installed no further than 100mm outside the working surface edge, Extend between 900mm and 1100mm above the working surface. Page 106 of 150 3. Mid-rails are to be erected in every location where a guardrail is used. 4. Mid-rails are to comply with the following requirements: Run parallel to the working surface, Be not further than 100mm outside the working surface edge, Must be located between 450mm – 600mm above the working surface. 5. Toe boards are to be used in conjunction with guardrails and midrails where there is a risk of materials, equipment or any other item being dislodged from a height. 6. 7. Toe boards are to be fully sheeted or made from mesh. Toe boards are to be located a minimum of 150mm above the working surface. Fall Arrest or Fall Protection Systems: 8. Personal fall protection systems and catch systems used on site are to be in accordance with AS1891, and must be employed wherever work is conducted on an unprotected edge. Refer to s7.20 - Personal Fall Protection and Catch Systems. 9. Wrist straps or rope are to be used to secure tools to persons or work platforms in an attempt to prevent objects falling. For additional information refer to s7.22 - Barricades, Falling Object and Public Protection. Page 107 of 150 References: WHS Regulation Chapter 3 General Risk and Workplace Management, Chapter 4, Hazardous Work, Chapter 6 Construction Work Code of Practice –Managing the Risk of Falls at the Workplace AS 1657 – 1992: Fixed Platforms, Walkways, Stairways and Ladders – Design, Construction and Installation AS 1891: Industrial Fall-Arrest Systems and Devices. Responsibility: (Item 1 & to monitor compliance with this procedure) – Site Foreman (Items 1-9) – Subcontractors and ABCpersonnel specifically involved in work at height activities on site Documentation: No specific records to be maintained by LC Construction 3.12 CORRECTIVE PREVENTATIVE ACTION To establish and maintain a system for assuring that conditions related to ABCPty Ltd activities that require preventive or corrective action are promptly identified, documented and resolved. This Management System Procedure applies to potential problems detected in ABCoperating Management System. Refer to Procedures Manual – Safety & Environment Section 4.6 Non-conformance & Preventative / Corrective Action. Definitions: Corrective Action is reactive to a problem taking into consideration the following Customer Complaints Page 108 of 150 Internal / External Audit or Review Trend in Non-conformances Preventive Action is proactive to a potential problem taking into consideration the following Employee or Client suggestion Internal / External Audit or Review Continuous improvement processes by all employees and reviewed by the Project Manager/HSE Manager and Director. 3.12.1 CORRECTIVE ACTIONS & FOLLOW-UP Pass details of Non-conformance and or Opportunity for Improvement to Manager / Subcontractor involved and carryout Corrective Action. Re-inspect and determine if Corrective Action is effective? Effectiveness can be determined by re-inspection of non-conformance and/or sampling of work completed by the Subcontractor after issue of Inspection report and or Site Instruction. Report issue to either Project Manager and or Site Manager for action. Record details on the Inspection Report or Site Instruction form. Follow prompts as required on the documents. Close out the Inspection Report. Report issue to either Project Manager and or Site Manager for action. Issue to be discussed with Subcontractor and action to be taken. Page 109 of 150 3.12.2 NOTICE OF SAFETY & ENVIRONMENTAL BREACH These procedures are designed to ensure effective action is taken after the identification of a breach of site safety rules or a hazardous condition, work practice or uncontrolled environmental impact has been observed. Non-conformance able to be rectified within a day Action Record Responsibility Notify the offending company or person of the Notice of Breach Site Manager / breach SE4601 Foreman Inspect when rectified and sign off notification of Signed off notice Site Manager / breach Foreman Non-conformance not able to be rectified within a day Notify the offending company or person of the Notice of Breach Site Manager / breach or Foreman Site Instruction Monitor and record actions taken to rectify Safety Site Manager / Committee Foreman / minutes of Safety meeting Committee Failure to act on Notification of Breach (system of 3 warnings) First Warning Notice of breach, already issued SE4601 Site Manager / Notice of Breach Foreman Second Warning Page 110 of 150 Advise in writing of failure to act, identify this Copy to Project Site Manager / advice as the second warning and the Manager and/or Foreman consequences of further failure to comply within an HSE Manager agreed time Final Warning Suspend from site the offending company or Record of Site Manager / person for 24 hours or as long as it takes to interview Foreman / convene a meeting of the Safety Committee. Safety Interview the offending company representative or Committee person advising ‘this is a final warning and termination will result from any further breaches’. Agree a time for a follow-up interview to review compliance or correction of breach Page 111 of 150 3.13 EMERGENCY RESPONSE PLANNING Purpose/Scope: An emergency is an abnormal or unexpected event that can arise at any time. As such, they do not have to be caused by spectacular events. Regardless of the type or size of the emergency, a plan needs to be formulated to meet all eventualities in an attempt to decrease the detrimental effects of such a situation. A project is never a static work environment and therefore planning is even more important. In the event of an emergency such as fire, bomb, medical emergency or other threatening event, an evacuation plan should be drawn up according to the project's needs. The Project Risk Assessment (SE4131), which is prepared at the start of the project, shall drive the development of the Emergency Response & Incidents Plan. The Assessment shall identify key potential emergency scenarios, which shall be used to develop Critical Action Plans for the Project. This plan will be revised each time there are major alterations to the project and work procedures. The Emergency Response & Incidents Plan (Separate Plan) will provide management and staff with guidelines covering the immediate response to, and management of, various emergency situations (identified with the Project Risk Assessment), which may arise in the course of the company’s operations. An emergency situation is one that is likely to require outside emergency assistance or to attract mass circulation, media attention and be harmful to the interests of ABCor its personnel. The types of emergency situations include: Page 112 of 150 Safety incidents; Environmental incidents; Destruction of premises or data; Criminal threat to assets (including bomb threats); and Unforseen emergency situations An emergency location plan highlighting exits, first aid stations etc. should be located at the site, as should any specific emergency procedures that need to be followed. Due to irregular visits to site by subcontractors and others, it is important that all personnel and others who may come onto site continually familiarise themselves with current procedures. There is no one emergency plan that will do all things for all projects. It needs to be specific and regularly updated to maintain this specificity. Procedures: 1. An emergency plan, including emergency contact details, is to be developed for all projects as part of the WHS Management Plan and regularly updated as required during the project, refer to LC Construction’s Emergency Response & Incidents Plan (Separate Plan). The emergency plan is to be discussed during all site inductions and major incident flowchart is to be displayed on site induction room. 2. A Major Incident Flow Chart – (Appendix A of Emergency Response and Incidents Plan) has been developed to provide step-by-step procedures for implementation in the event of an emergency situation occurring. All personnel who are contacted by the media or outside parties should keep a record of calls and pass on the information to the relevant company contact. Refer to the Telephone Support Guidelines or the Bomb Threat Checklist -Appendix B (Emergency Response and Incidents Plan). Page 113 of 150 3. Where the size of the project is such that a person would not be able to easily gain the attention of the whole site, an alarm system is to be installed where practicable. 4. ABCshall consider what interface is required with existing emergency plans that may already be in place through the client, building/property owner or adjacent properties, and shall consult with any party that may affect or be affected by the establishment of an Emergency Response & Incidents Plan, or vice versa. Records of consultation shall be documented through site meeting minutes, and where a risk has been identified, it shall be added to the Project Risk Assessment SE4131. 5. Local emergency services will be directed to the site area by ABCChief Warden. 6. Fire fighting equipment is to be available on site and be suitable for the size of project. 7. Site supervisory personnel are to be instructed in the safe use of fire extinguishers. The manager in charge of each office or project is to periodically test and review emergency procedures. 3.13.1 EMERGENCY EQUIPMENT ASSESSMENT The Site Manager/Chief Warden shall assess the suitability, location and accessibility of all emergency equipment. The Site Manager/Chief Warden must have completed Critical Hazard Management training, which as a minimum shall include BSBOHS405B - Contribute to the Implementation of Emergency Procedures, to be able to complete the assessment. Further to this, in accordance with the Building Code of Australia, when a building is under construction – Page 114 of 150 Not less than one fire extinguisher to suit Class A, B and C fires and electrical fires must be provided at all times on each storey adjacent to each required exit or temporary stairway or exit, And after the building has reached an effective height of 12m o The required fire hydrants and fire hose reels must be operational in at least every storey that is covered by the roof or the floor structure above, except the 2 uppermost storeys; and o Any required booster connections must be installed. The Site Manager shall monitor the suitability, location and accessibility of all emergency equipment through SE6301 Daily Hazard & Observation Sheets. Where a change has been identified, the Site Manager must ensure that the site personnel are made aware of the change. This may be achieved through: Toolbox talks; Weekly Site Meetings; Safety Committee meetings; and/or Site Specific Induction Other associated events that may require the immediate review of the emergency equipment are: Audit Reports; Outcome of an Incident/Accident Investigation Report; Safety Representative/Committee recommendation; Introduction of a new hazard on-site; or Project Milestones 3.13.2 EMERGENCY EQUIPMENT INCLUDING NURSE CALL SYSTEM Page 115 of 150 The site manager will ensure that all emergency equipment, including the nurse call system installed on-site are maintained as per manufacturer’s instructions. Once the system has been established and made operational, a testing regime must be implemented for the duration of its use on-site. As a minimum, each station and air horn/siren (for emergency evacuation) is to be tested on a monthly basis to ensure that each station is in full working order. Prior to commencing any testing, the site manager must ensure that the Nurse Call monitoring provider has been advised of the testing to prevent any accidental call out of emergency services. It is recommended that additional testing of the Nurse Call system is conducted during Site Safety Committee Site Inspections, and is documented on SE6301 Hazard & Observation Sheets. All emergency signage, including exit signs, and paths of travel, are to be inspected regularly. Details of these inspections are to be documented on SE6301 Hazard & Observation Sheet, which identifies key emergency equipment within the checklist column. 3.13.3 EMERGENCY PREPAREDNESS & DRILLS The Project shall trial their Emergency Response & Incidents Plan (and the Critical Action Plans within this Plan) by conducting an emergency drill within the first 2 months of the job commencing, and then as assessed on a monthly basis. As a minimum, there shall be a further emergency drill every 6 months for the duration of the project. In accordance with AS3745, the aim of the training sessions will be to provide the ECO team as defined within the Emergency Response & Incidents Plan with information and training in order to develop the necessary knowledge and skills sets, enabling all wardens to oversee, Page 116 of 150 co-ordinate and/or facilitate an emergency/incident in or around their workplace. This may include shelter in- place or an evacuation of the structure (workplace). Through consultation, an emergency drill plan/schedule shall be developed that is specific to the project and it’s risks as defined within the Emergency Response & Incidents Plan. Emergency Drills shall be performed for the emergency scenarios identified, and the frequency shall be scheduled based on the level of risk. The Chief Warden shall consider which emergency drills (if any) Emergency Services or other stakeholders should be invited to participate in. Following an emergency drill, the Chief Warden complete form SE6217 Emergency Evaluation Form, which as a minimum will record the following information: Details of the emergency debrief and drill evaluation record; Identify corrective actions (if any); Verification that the drills was conducted in accordance with the emergency plan; and Update of the emergency drill schedule Records of the completion of the emergency drill shall be maintained by the Site Manager, and the results communicated the site safety committee. Details of the Emergency Response and Incidents Plan, including emergency contact numbers shall be communicated to all employees, subcontractors through the site-specific induction. An Emergency Contact List shall be posted on all site noticeboards. The Site Managers, Site Safety co-ordinators, and site wardens shall have attended an Emergency Warden & Emergency Procedures training. Site Wardens shall be nominated, and their roles and responsibilities shall be communicated to the site through the Site Safety Committee Meeting minutes. Page 117 of 150 Copies of the site safety committee meeting minutes shall be distributed to all subcontractors, and also posted on the site noticeboard. 3.13.4 SITE SPECIFIC EMERGENCY PROCEDURES Fire Extinguishers It is VERY IMPORTANT to use the right extinguisher in the correct situation; To allow for instant identification of which extinguisher is the most suitable, the identification disc is displayed on the can to indicate the particular types of fire it can be used on; All fire extinguishers are to be tagged and tested on a six-monthly basis using an external provider; and Fire extinguishers are to be used for fires only. They are not amusement devices. First Aid All persons requiring first aid treatment are required to contact the Site Office who will make contact with the nominated First Aider who will apply any necessary treatment and record the incident in the record book provided. 3.13.5 FIRST AID / MEDICAL EMERGENCY PROCEDURES If an accident/emergency happens on site notify the AWE Site Manager immediately. Details Required Location of accident/emergency; Type of injury/emergency; Severity of injury/emergency; and Will the authorities (ie. ambulance) be required? If the AWE Site Manager or Site Safety Co-ordinator cannot be contacted or located; Page 118 of 150 Telephone “000” and state authority required, ie. Ambulance. Name of building/site; Specific location of entry; and Site telephone number; These details are contained on the site location map Whilst waiting for the authorities: Make sure the patient is not moved unless there is a higher risk of being injured; and Send an employee to the gate to alert the authorities of access to the location. 3.13.6 FIRE & EVACUATION PROCEDURES In the event of a fire or other emergency, an unusual occurrence/event or if an odour is detected, work must be stopped immediately and the condition reported. Notify the AWE Site Manager. Where a site evacuation is required; All workers are to assemble immediately at the determined evacuation point; If a fire is discovered on the site, try and contain it with a fire extinguisher located on site (only if you have been trained and competent in their use); Do not place yourself at risk. If the fire is uncontrollable, notify the AWE Site Manager; Then proceed to give details of location of fire; The type of fire, the extent of risk or size of fire; and Slowly proceed to the evacuation point making sure all staff are out of areas by verbally directing staff. If the AWE Site Manager or Site Safety Co-ordinator cannot be contacted or located; Telephone “000” and state authority required, ie. Ambulance. Name of building/site; Specific location of entry; Site telephone number; and Page 119 of 150 These details are contained on the site location map Do not return to site until the Site Manager gives an all clear. 3.13.7 FUEL & CHEMICAL SPILLS PROCEDURE Immediately cordon off the area and stop work & notify the Site Manager/Foreman; If the material is flammable, ensure that there are no ignition sources in the immediate area; Contain the spill as much as possible using an appropriate material, such as absorbent pads, booms, kitty litter, cement dust or hay bales; Block all entrances to stormwater drains, to prevent contamination of the stormwater system Clean up the spill using an absorbent medium, ensuring that the material SDS is followed and appropriate PPE is used. This may involve the removal of soil or water from the affected area to ensure that there is no remaining contamination; Place the contaminated absorbent medium in an appropriate container and ensure that it is labelled with the contents; Arrange for the disposal of the material to an appropriately licensed facility; Ensure that disposal receipts are obtained as proof of appropriate disposal; and Ensure that the HSE Manager is notified as soon as possible if the spill left the bounds of the site or has the potential to cause significant environmental damage) 3.14 FIRST AID & INCIDENT / ACCIDENT MANAGEMENT A First Aid Assessment (Form SE4134) shall be completed prior to the commencement of the Project to ensure that the appropriate facilities and equipment are made available and present for the duration of the works. Further to this, the Project shall be assessed in accordance with the procedure set out in S&E Procedures Manual Section 4.12.1 Page 120 of 150 3.14.1 FIRST AID & REGISTER OF INJURY All injuries reported to site personnel responsible for administering first aid are recorded in the First Aid & Register of Injury SE6204 The Site Manager/Foreman will ensure qualified first aid personnel are available at all times when work is being carried out on site. The names and contact details of first aid personnel will be displayed at each first aid kit. Distribution of First Aid Reports: Original – Return to Head office with Monthly Report Duplicate – Return to Head office with Monthly Report Triplicate – Retain on site Original copies are provided to the HSE Manager for distribution and action as required. 3.14.2 NOTIFIABLE INCIDENTS The Company HSE Manager is to be notified immediately following a notifiable incident. The following procedure and table outlines requirements for the notification, reporting and recording requirements that are to be followed where a notifiable incident has occurred at an ABCworkplace. In Part 3 of the WHS Act, a notifiable incident means: (a) The death of a person; (b) A serious injury or illness of a person; or (c) A dangerous incident. A serious injury or illness of a person means an injury or illness requiring the person to have: Page 121 of 150 a) Immediate treatment as an in-patient in a hospital; or b) Immediate treatment for: The amputation of any part of his or her body; or A serious head injury; or A serious eye injury; or A serious burn; or The separation of his or her skin from an underlying tissue (such as degloving or scalping); or A spinal injury; or The loss of a bodily function; or Serious lacerations; or Medical treatment within 48 hours of exposure to a substance; and c) Includes any other injury or illness prescribed by the regulations but does not include an illness or injury of a prescribed kind. A dangerous incident means an incident in relation to a workplace that exposes a worker or any other person to a serious risk to a person's health or safety emanating from an immediate or imminent exposure to: a) An uncontrolled escape, spillage or leakage of a substance; b) An uncontrolled implosion, explosion or fire; c) An uncontrolled escape of gas or steam; d) An uncontrolled escape of a pressurised substance; e) Electric shock; f) The fall or release from a height of any plant, substance or thing; g) The collapse, overturning, failure or malfunction of, or damage to, any plant that is required to be authorised for use in accordance with the regulations; h) The collapse or partial collapse of a structure; i) The collapse or failure of an excavation or of any shoring supporting an excavation; Page 122 of 150