WHS MANAGEMENT PLAN
WHS MANAGEMENT PLAN ABCPTY LIMITED
Boulevarde Strathfield
2135 The Boulevarde
Strathfield NSW
ABCPTY LIMITED
A.C.N. 000 001 002
Builders License: 123456789
Date: 02/10/2018
1 Sydney Road, Sydney,NSW
P:
(02) 9900 1234
F:
(02) 9900 4321
E:ABC@ABC.com.au
Rev
Date
Prepared
Approved By
By
1
19/11/18 L.Chen
L.Chen
Remarks
TABLE OF CONTENTS
1.0
INTRODUCTION ...............................................................................................6
1.1
PROJECT OUTLINE .........................................................................................7
1.2
WHS MANAGEMENT .......................................................................................8
1.3
OBJECTIVES ....................................................................................................9
1.4
SAFETY POLICY ..............................................................................................9
1.5
INJURY & REHABILITATION MANAGEMENT POLICY ...............................10
1.6 LEGAL REQUIREMENTS...................................................................................11
2.0
RESPONSIBILITIES .......................................................................................12
2.1
MANAGEMENT RESPONSIBILITY................................................................13
2.2
RESPONSIBILITIES AND ACCOUNTABILITY..............................................13
2.3
SITE MANAGEMENT STRUCTURE ..............................................................14
2.3.1
2.3.2
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.3.9
2.3.10
2.4
MANAGING DIRECTOR......................................................................................15
DIRECTOR IN CHARGE .....................................................................................15
PROJECT MANAGER .........................................................................................16
SITE MANAGER / FOREMAN.............................................................................17
HEALTH, SAFETY & ENVIRONMENT MANAGER:............................................19
HUMAN RELATIONS / INDUSTRIAL RELATIONS MANAGER .........................21
HEALTH & SAFETY REPRESENTATIVE ...........................................................22
EMPLOYEES (ON-SITE STAFF AND PERSONNEL).........................................23
CONTRACT ADMINISTRATOR ..........................................................................23
PRINCIPAL CONTRACTOR................................................................................24
REQUIREMENTS............................................................................................24
2.4.1
2.4.2
INSURANCES .....................................................................................................25
PROJECT SKILLS AUDIT ...................................................................................25
2.5
REFERENCES ................................................................................................26
3.0
PROJECT PROCEDURES .............................................................................27
3.1
COMMUNICATION & CONSULTATION ........................................................28
3.1.1
HEALTH & SAFETY REPRESENTATIVE ...........................................................28
3.1.2
HEALTH & SAFETY COMMITTEE......................................................................29
3.1.3
SUBCONTRACTORS..........................................................................................31
3.1.4
OTHER CONSULTATION MECHANISMS..........................................................31
3.1.5
REVIEW OF CONSULTATION ARRANGEMENTS ............................................32
3.1.6 HAZARD REPORTING .............................................................................................32
3.1.7 WHS RESOLUTION PROCEDURE..........................................................................32
3.2
SERVICE PROVIDERS/SUB-CONTRACTOR MANAGEMENT ....................35
3.2.1
SUBCONTRACTOR WHS MANAGEMENT ........................................................36
3.2.2
SAFE WORK METHOD STATEMENT ................................................................39
3.2.3
SWMS REVIEW CHECKLIST .............................................................................43
3.2.4
PERMIT TO WORK .............................................................................................43
3.2.5 DAILY PRE-START PROCESS ................................................................................44
3.3
PURCHASING.................................................................................................45
3.3.4
PURCHASES.......................................................................................................45
3.4
DESIGN ...........................................................................................................46
3.5
HAZARD IDENTIFICATION & RISK MANAGEMENT ...................................53
3.5.1
3.5.2
3.5.3
3.5.4
3.5.5
3.5.6
3.6
HAZARD IDENTIFICATION.................................................................................53
ANALYSIS & EVALUATING THE RISKS ............................................................55
TREAT RISKS .....................................................................................................56
MONITOR & REVIEW .........................................................................................61
HAZARD RECORDING .......................................................................................61
RISK ASSESSMENT & SWMS ...........................................................................61
WHS TRAINING ..............................................................................................63
3.6.1
INDUCTION TRAINING.......................................................................................63
3.6.2
SITE INDUCTION RULES ...................................................................................65
3.6.3
SITE LAYOUT PLAN ...........................................................................................67
3.6.4
SITE INDUCTION RECORD ...............................................................................68
3.6.5
SITE VISITOR REGISTRATION..........................................................................68
3.6.6 INDUCTION/SKILLS & EXPERIENCE REGISTER ..................................................69
3.6.7 RECORD OF TRAINING & CONSULTATION ..........................................................69
3.6.8
COMPANY SKILLS DATA BASE & TRAINING MATRIX ....................................69
3.7
DANGEROUS GOODS & HAZARDOUS CHEMICALS .................................70
3.7.1
STORAGE OF DANGEROUS GOODS (DG) ......................................................71
3.7.2
REGSITER OF HAZARDOUS CHEMICALS .......................................................72
3.7.3
QUARANTINING AND DISPOSING OF NON-CONFORMING MATERIALS &
SUBSTANCES ...................................................................................................................74
3.8
MONITOR & CONTROL .................................................................................74
3.8.1
3.8.2
3.8.3
3.8.4
3.8.5
3.9
TRAFFIC & PEDESTRIAN CONTROL PLAN .....................................................76
WORK PERMITS.................................................................................................77
NOISE MANAGEMENT .......................................................................................78
PERSONAL PROTECTIVE EQUIPMENT ...........................................................78
WASTE MANAGEMENT RECORD.....................................................................78
SITE SECURITY MANAGEMENT ..................................................................79
3.9.1 SITE ACCESS & CONTROL.....................................................................................80
3.9.2
PERSONNEL & VISITORS..................................................................................80
3.9.3
SITE SIGNAGE....................................................................................................81
3.10
HANDLING, STORAGE, PACKING & DELIVERY......................................81
3.11
INSPECTION, TESTING & SERVICING......................................................82
3.11.1
3.11.2
HAZARD & OBSERVATION INSPECTIONS ......................................................82
MANUAL HANDLING INSPECTION ...................................................................83
3.11.3 PLANT ON-SITE..................................................................................................83
3.11.4 PLANT RISK ASSESSMENT REVIEW CHECKLIST ..........................................85
3.11.5 MOBILE PLANT WORTHINESS CHECKLIST......................................................85
3.11.6 HIRED-IN PLANT INSPECTION .........................................................................87
3.11.7 ELECTRICAL SAFETY........................................................................................88
3.11.8 SERVICES IDENTIFICATION .............................................................................89
3.11.9 EXCAVATION WORK..........................................................................................90
3.11.10
DEMOLITION ACTIVITIES ..............................................................................91
3.11.12
SCAFFOLDING OR OTHER TEMPORARY SUPPORTS ...............................94
3.11.13
FORMWORK..................................................................................................100
3.11.14
WORKING AT HEIGHTS ...............................................................................105
3.12
CORRECTIVE PREVENTATIVE ACTION.................................................108
3.12.1
3.12.2
CORRECTIVE ACTIONS & FOLLOW-UP.........................................................109
NOTICE OF SAFETY & ENVIRONMENTAL BREACH .....................................111
3.13 EMERGENCY RESPONSE PLANNING........................................................113
3.13.1 EMERGENCY EQUIPMENT ASSESSMENT....................................................115
3.13.2 EMERGENCY EQUIPMENT INCLUDING NURSE CALL SYSTEM .................116
3.13.3 EMERGENCY PREPAREDNESS & DRILLS ....................................................117
3.13.4 SITE SPECIFIC EMERGENCY PROCEDURES...............................................119
3.13.5 FIRST AID / MEDICAL EMERGENCY PROCEDURES ....................................119
3.13.6 FIRE & EVACUATION PROCEDURES.............................................................120
3.13.7 FUEL & CHEMICAL SPILLS PROCEDURE ........................................................121
3.14
FIRST AID & INCIDENT / ACCIDENT MANAGEMENT............................121
3.14.1
3.14.2
3.14.3
3.14.4
3.14.5
3.14.6
3.14.7
3.14.8
3.15
FIRST AID & REGISTER OF INJURY...............................................................122
NOTIFIABLE INCIDENTS..................................................................................122
NON-NOTIFIABLE INCIDENTS ........................................................................125
ACCIDENT PROCEDURE CHART ...................................................................127
INCIDENT MANAGEMENT CONTACTS ..........................................................130
INCIDENT / ACCIDENT INVESTIGATION........................................................131
INCIDENT REPORTING CHART ......................................................................132
CRITICAL INCIDENT RESPONSE....................................................................134
RECOGNISING PERFORMANCE.............................................................136
3.15.1 SITE SAFETY METER ......................................................................................136
3.15.2 COMPANY PERFORMANCE FOR THE MONTH ...............................................137
3.15.3 COMPANY LOST TIME INJURIES RECORD .....................................................137
4.0
REPORTING & REVIEW...............................................................................139
4.1
WHS REPORTING ........................................................................................140
4.1.1
4.1.2
4.1.3
4.2
MONTHLY SITE PERFORMANCE ...................................................................140
PROJECT MANAGERS MEETINGS.................................................................140
MANAGEMENT REVIEW ..................................................................................140
INTERNAL REVIEWS ...................................................................................141
4.2.1
AUDITS..............................................................................................................141
4.2.2
MONTHLY SITE AUDITS ..................................................................................143
4.2.3
SYSTEM AUDITS ..............................................................................................143
4.2.4 WHS MANAGEMENT PLAN REVIEW....................................................................143
5.0
DOCUMENTATION & RECORDS ................................................................144
5.1
SAFETY & ENVIRONMENT RECORDS ......................................................145
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
DOCUMENT CONTROL....................................................................................145
PROJECT FILING..............................................................................................145
INDUCTION & TRAINING RECORDS ..............................................................147
METHODS OF IDENTIFICATION AND STORAGE ..........................................147
ON SITE RECORDS..........................................................................................147
5.2
ARCHIVING...................................................................................................147
5.3
SAFETY RESOURCE DOCUMENTS ...........................................................149
6.0
APPENDIX ....................................................................................................150
Page 2 of 150
1.0
INTRODUCTION
Page 6 of 150
1.1
PROJECT OUTLINE
ABCare the Principal Contractor for the new development being constructed for AKM
Developments Limited which consists of civil works, precast concrete panels, traditional
formwork, reinforcement, structural steel, timber and concrete for the structure.
The project is known as Boulevarde Strathfield and is located at 2135 The Boulevarde
Strathfield NSW.
A high level overview of the critical construction activities is listed below:

Excavation and earth works

Formwork, reinforcement and concrete

Structural steel

Timber

Materials handling
This WHS Management Plan applies to the responsibilities and authorities of personnel who
manage, perform and verify work affecting WHS&R of all personnel working on ABCproject
sites at the Project.
In addition to any other requirements of the Contract, ABCis committed to achieving the
highest standards of WHS in all aspects of the WUC, and will comply with the requirements
of the Principal’s project requirements.
Page 7 of 150
1.2
WHS MANAGEMENT
LC Construction’s procedures and processes in respect of WHS Management are best
described with reference to the management system ‘Quick Find Chart’. The Quick Find
Chart provides site personnel with a readily accessible tool to navigate through the
procedures and processes. Quick Find Chart is incorporated in the ABCSafety &
Environment Procedures Manual, Section 1 Introduction and in the front section of this
WHS Management Plan.
LC Construction’ site procedures are designed to manage the risk of accidents that injure
Design Review
Contractual
Requirements
Permits &
Approvals
Legislative
Risk & Impact
Education &
Inspection and
Requirements
Assessment
Training
Testing
EDWARDS
Standards
Yes
Subcontractors
Complies?
Standards
Monitoring and
Control
JSA's
No
Recognising
Take Corrective
Performance
action
people, damage plant or harm the environment.
Page 8 of 150
1.3
OBJECTIVES
The objectives of the ABCWHS Management Plan are tabled below:
OBJECTIVES
TARGETS
Personnel Incidents
Reduce the number of Medical Treatments Injuries
< 5 per month
Reduce the number of Lost Time Injuries (LTIs)
0 LTIs /12 months period
Reduce the number of Man-hours Lost
< 20 hours
Safety Statistics
Reduce the LTI Frequency Rate
< 2 LTIs / 1000000 hrs worked
Reduce the Average Time Lost Rate
0 days
Incident Rate
Claims of duration of 1 week or
more per 1000 workers of
0.005%
General Incidents
Reduce the Total number of Reportable Incident
0 per year
Number of Injuries to the Public
0 injuries
Investigations & Outcomes
Number of WorkCover Infringement Notices
0 on the spot fines
Number of WorkCover Deficiency Notices
0 per year
Number of Hazard & Observation Inspections
10 per month
Auditing
Number of Safety Systems Audits Conducted -Internal
1 per month (S&E Audits)
Number of Safety Systems Audits Conducted -External 1 every 3 months (Collaborative
& Internal Audits)
Site Safety Meter
>85%.
1.4 SAFETY POLICY
Page 9 of 150
LC Construction’ Safety Policy is enclosed at Appendix A.
The health and safety of all persons employed within ABCand those visiting the organisation
are important. Appropriate resources will be made available to assist in compliance with all
relevant Acts, Regulations, and Codes of Practice to make the workplace safe and without risk
to health.
1.5
INJURY & REHABILITATION MANAGEMENT POLICY
LC Construction’ Injury Management Policy is enclosed at Appendix A.
ABCmanagement believes that any employee incapacitated by, or in the course of, his
employment is entitled to care and assistance towards the restoration of his physical, mental,
social, vocational and economic well-being in the shortest possible time. To this end, ABCis
committed to:
Preventing injury and illness by providing a safe and healthy working environment and
encouraging safe work practices.

Ensuring that the occupational rehabilitation process is commenced as soon as
possible after an injury in a manner consistent with medical advice.

Ensuring that return to work as soon as possible by an injured worker is a normal
practice and expectation.

Providing suitable duties / employment for an injured worker, as an integral part of
the rehabilitation process.

Consulting with our workers to ensure that our rehabilitation programs operate
effectively.

Ensuring that participation in a rehabilitation program will not, of itself, prejudice an
injured worker.

Liaising regularly during the rehabilitation process with the insurance company (s)
involved
Page 10 of 150

Ensuring that the privacy of the injured party shall be safeguarded as much as is
possible.
1.6 LEGAL REQUIREMENTS
ABCshall comply with the applicable legislative requirements as included (but not limited to)
those noted on form SE4130 Legal & Other Requirements Register.
Where any Project Specific Development Consents, Permits or Approvals relating specifically
to the works have been identified as having an ‘Extreme’ or ‘Very High’ Risk, these issues
will also be reviewed and be included in the Project Risk Assessment.
ABCwill engage an Environmental Subject Matter Expert to provide feedback and evaluation
of environmental controls on this project. While there are not any Permits expected to be
acquired, ABCwill utilise the Monthly Hazard Observation Checklist and Permit to Work
Form to ensure that any environmental controls continue to be effective.
ABCshall ensure that workers receive communication and have access to all WHS legislation,
standards, codes of practice, and any other legislation relevant to the Project.
All legislation shall be made available upon request to the Site Manager, and all workers
shall be advised of this ability as part of the Site Induction.
Page 11 of 150
2.0
RESPONSIBILITIES
Page 12 of 150
2.1
MANAGEMENT RESPONSIBILITY
Management Responsibility applies to all facets of the business from its ‘day-to-day’
operation, to that of undertaking of projects.
Management responsibility is to provide the realisation and the means in which leadership is
enacted within ABCand the overall enhancement of its operations. This is to provide
leadership with administration controls to measure and monitor projects ensuring customer
focus and satisfaction.
2.2
RESPONSIBILITIES AND ACCOUNTABILITY
The roles and responsibilities of senior executives and management of ABCare detailed in the
following sections.
2.3
SITE MANAGEMENT STRUCTURE
MANAGING DIRECTOR
ProjectinDirector
Director
Charge
Project Manager
Site Manager
Employees (On-site Staff & Personnel)
Subcontractors / Suppliers
Purchasing Officer
HSE
Manager
SE
Manager
HR/IR Manager (Return to Work Co-ordinator)
Page 13 of 150
The roles and responsibilities of senior executives and management in the operations of the
business are identified in the above chart entitled 'Site Management Structure' and specific
responsibilities are nominated below.
Page 14 of 150
2.3.1 MANAGING DIRECTOR
The Managing Director is responsible for:

The overall responsibility for Work Health and Safety and Injury Management
systems.

Defining LC Construction’ policies on Work Health & Safety, Injury Management
and Environmental Management.

Developing, implementing and promoting ABCSafety & Environment System in
accordance with NSW Government OHS and Environmental legislation and the
following documents:
2.3.2 DIRECTOR IN CHARGE
The Project Director is responsible for: 
Allocating sufficient resources, both financial and human

To implement the system and verify its effective operation.

Providing regular reports to the Board of Directors on the operation of the system,
including accident & incident statistics, company & site audits, company
prohibition, improvement and compliance notices and other safety &
environment issues that may arise.

Consulting with workers and employees on safety issues on a regular basis.

Delegating responsibilities for environmental matters

Monitoring appropriate technology and management practices
For the purposes of clarification, the person nominated as Director in Charge for this project
is:
Page 15 of 150
2.3.3 PROJECT MANAGER
The Project Manager is responsible for adapting ABCSafety & Environment System as
prescribed by:

Contractual documents;

Specifications;

Hazardous Chemicals survey;

Permits and approvals;

Legislative requirements;

LC Construction’s policies & procedures; and

Contractor’s standards
The Project Manager is accountable for the effective implementation of the site-specific
Safety & Environment System. This includes:

Assessing a contractor’s ability to carry out the works in a safe and
environmentally sound manner.

Allocating sufficient resources, both financial and human, to implement the
system consistent with the nature and complexity of the work.

Reviewing workplace safety and environmental performance and acting promptly
to correct non-compliance.

Acting to prevent the recurrence of serious accidents and incidents and
thoroughly investigated together with appropriate measures taken to prevent a
recurrence.

Promoting safety and environmental awareness in site meetings.

Consulting with workers and employees on safety issues on a regular basis.

Ensuring the accuracy and timely delivery of S&E reports
Page 16 of 150

Ensuring the presence of a decision-maker at Safety Committee meetings either
by personal attendance or delegated representation.

Ensuring site staff is competent to implement the system and is accountable for
site safety and environmental performance.

Ensuring Contractor and Supplier compliance with LC Construction’s Safety
System.

Verifying that Worker’s Compensation Insurance covers all personnel working on
site.

Handing over all relevant Safety System records to the HSE Manager for collating
and filing.

Acquiring and communicating WHS information on the work site.

Undertaking risk assessments and implementing appropriate risk controls.

Managing illness/injury and emergency procedures and facilities on the work site.
and

Developing and implementing project inspection and testing plans
Name
Lei Chen
Date: 19 / 09 / 17
2.3.4 SITE MANAGER / FOREMAN
The Site Manager / Foreman are responsible for implementing LC Construction’s Safety &
Environment System as determined by the Project Manager in regard to the nature and
complexity of the work.
Page 17 of 150
The Site Manager / Foreman is responsible for controlling work practices and managing the
risk of accidents that can injure people, damage property and harm the environment. This
includes:
 Producing site specific induction training and ensuring its delivery to everyone working
on site;
 Producing a site map to illustrate the set out of the site and facilities for parking,
amenities, deliveries, storage areas, first aid, sediment control locations, and waste
management;
 Assessing the site for the suitability, location & accessibility of emergency equipment.
e.g. Portable fire extinguishers;
 Development, documentation and most importantly the communication of
Emergency Evacuation procedures, taking into account the method of alerting the site
of an emergency (intercom / hooters or other); methods of access & egress; signage;
emergency services communication; instruction; leaders; etc. All issues are to be
displayed on the Site Layout Plan;
 Reviewing SWMS’s for any work deemed to be hazardous;
 Procuring stocks of appropriate PPE’s and the materials to maintain them;
 Promoting safety awareness through signage, safety talks and noticeboards, eg
emergency procedures and contacts;
 Ensuring the worthiness of all plant & equipment brought on site and subsequent
monthly certification is carried out by competent personnel;
 Ensuring the safe handling, storage and use of Hazardous Chemicals;
 Establishing the Consultation Process for the site as soon as practicable after work
commences;
 Attending Safety Committee meetings in the role of adviser and delegating for the
Project Manager as decision maker (when required);
 Consulting with workers and employees on safety issues on a regular basis;
Page 18 of 150
 Maintaining accurate and timely records of safety & environment performance;
 Where not elected as the Health & Safety Representative on-site, conducting their
own hazard & observation inspections;
 Securing hazardous work areas, materials and introducing procedures to control
access, i.e., identifying quarantine areas;
 Verifying the competency of personnel required to perform hazardous work and their
understanding of the SWMS/JSA related to the work;
 Providing trained personnel and equipment to dispense first aid and respond promptly
in the event of an emergency;
 Quarantining unsafe work areas, materials, plant and equipment;
 Investigating all reported accidents, incidents, dangerous occurrences and near
misses;
 Acting promptly to eliminate the cause or minimise risk from the source of reported
accidents, incidents, dangerous occurrences and near misses; and
 Maintaining records of all reported accidents, incidents, dangerous occurrences and
near misses;
 Implementing corrective actions
Name: David Green
2.3.5 HEALTH, SAFETY & ENVIRONMENT MANAGER:
The HSE Manager is responsible for:

Co-ordinating staff training in the implementation of LC Construction’s Safety &
Environment System and specific safety topics.
Page 19 of 150

Assisting the Project Manager in the implementation and monitoring of the project
Safety & Environment System.

Assisting management personnel in meeting their obligations under the relevant
WHS&E Legislation / Regulation, Codes of Practice and Australian Standards.

Informing management personnel of changes in the relevant WHS&E legislation /
Regulations, Codes of Practice and Australian Standards.

Conducting Safety & Environment audits of LC Construction’s sites and reporting the
findings to the respective Project Manager and/or Site Manager / Foreman.

Periodically observing and providing feedback on the operation of Safety Committee
meetings.

Informing the Managing Director of changes to legislative requirements affecting
company policy.

Co-ordinating staff training in the use of PPE and other ‘tool box’ topics.

Reviewing and agreeing actions on reports of workplace incidents / accidents, site
audits, prohibition / improvement notices, recurrent breaches of non-conformance.

Maintaining a library of Safety Data Sheets (SDS) at Head Office, which, upon request,
are to be provided to sites. As required by legislation, the SDS library will be updated
regularly to ensure that SDS’s are replaced every 5 years.

Collating and reporting on monthly Safety & Environment System records from site.
Providing Secure document storage for the following:
 Monthly Site Safety & Environment System report;
 Weekly Hazard Inspections;
 WorkCover Accident Report forms;
 Safety Committee minutes of meeting;
 First aid register of injuries;
Page 20 of 150
 Monthly safety talks;
 Non-Conformance forms per safety / plant / materials / equipment.

Reporting to Project Director on matters of safety and environmental management.

Collaborating with the HR/IR Manager on the implementation of disciplinary
procedures in regard to banned substances, blood borne pathogens and offensive
behaviour.

Collaborate with HR/IR Manager on the implementation of LC Construction’s Injury
Management policy

Providing OHS training
Signed: John Smith
2.3.6 HUMAN RELATIONS / INDUSTRIAL RELATIONS MANAGER
The HR/IR Manager is the company nominated Return to work officer, responsible for
coordinating the Injury Management process, including:
 Maintaining regular contact with an injured employee following the accident and
throughout the period of incapacity to ensure that appropriate medical assistance is
available, family problems are minimised, and the employee is motivated to return to
useful work at the earliest opportunity.
 Consulting with the employees’ doctor in order to monitor progress and verify the
employee’s capacity to resume full employment.
 Negotiating with Project Managers and Site Manager / Foreman to make available
useful work consistent with the employee’s ability.
 Reporting developments to the Health & Safety Committee and recruiting their
support for both management and employee initiatives throughout the Injury
Management process.
Page 21 of 150
 The HR/IR Manager maintains a skill matrix for each worker category to assist in the
recruitment and deployment of staff.
 Maintaining staff training and competency profiles.
 Assessment procedures for prospective employees include:

Completion of the company Application for Employment

Telephone reference check to a previous employer

Copies of written references

Compulsorily checking of Trade Certificates and other evidence of
acquired skills with the issuing authority

Evidence of training in safety awareness, commensurate with the position
(an accident/injury free work history need not be a prerequisite)
Further details of the Authorities and Responsibilities of the Injury Management Coordinator
are contained in the Company Return-to-Work Program.
2.3.7 HEALTH & SAFETY REPRESENTATIVE
The Health & Safety Representative is responsible for:

Reporting to the HSE Manager on matters of safety management;

Assisting the HSE Manager & Project Manager in the implementation and monitoring
of the project Safety & Environment System;

Assisting management personnel in ensuring the site maintains compliance with the
WHS Act 2011, WHS Regulation 2011, Australian Standards, Codes of Practice, and
all other relevant legislation;

Maintaining a library of Safety Data Sheets (SDS) on-site. As required by legislation,
the SDS library will be updated regularly to ensure that SDS are replaced every 5
years;
Page 22 of 150

Conducting Safety & Environment audits of the project and reporting the findings to
the HSE Manager, Project Manager and/or Site Manager / Foreman;

Ensure that all First Aid equipment on-site is maintained as per manufacturer’s
instructions, and medical stocks are replenished as required.
2.3.8 EMPLOYEES (ON-SITE STAFF AND PERSONNEL)
Every LC Construction’s employee has a responsibility to themselves, their families, fellow
workers, the company and the general community to demonstrate a personal commitment
to health and safety in their workplace, as required by the WHS Act 2011, and WHS Regulation
2011
Personal commitment is demonstrated by:

Knowing and observing the site rules;

Observing all safety signs and risk management procedures;

Using and maintaining your personal protective equipment (PPE);

Using safe work practices;

Seeking first aid treatment for injuries, however small;

Reporting promptly any breaches of site rules or potential hazards you see; and

Knowing what to do in an emergency
No LC Construction’s employee shall intentionally or recklessly interfere with or misuse
anything provided at the workplace in the interest of health and safety as required by the
WHS Act 2011 and Regulation 2011.
2.3.9 CONTRACT ADMINISTRATOR
Page 23 of 150
The Contract Administrator is responsible for preparation of contract packages at the
direction of the Project Manager.
The method of procurement and steps to be taken in letting contracts and placing orders is
set out in the LC Construction’s Contract Administration Manual Vol 1 and will vary depending
on the level of risk associated with the work.
This section of the manual deals with:

Invitation to Tender

Letter of Intent

Conditions of Contract for Purchase Orders

Special Condition of Sub-Contract

Purchase Orders

"Prompt" cheque requisition
The Contract Administrator ensures that sub-contractors are provided with the relevant
sections of the Site WHS Management Plan as required as part of the contract packages.
The Contract Administrator is also responsible for carrying out a pre-qualification checklist on
any subcontractors to be used and check the Lessons Learned register from like projects for
effective subcontractor management.
2.3.10 PRINCIPAL CONTRACTOR
The Principal Contractor’s responsibilities in regards to sub-contractors are addressed in
Section 3.2 Service Provider/Sub-contractor Management.
2.4 REQUIREMENTS
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Successful execution of WHS Management Plan will be governed by the following
requirements:

Authority consent conditions;

Licences and Permits;

Legislation, Standards and Codes;

Programmes;

Agreements;

Documentation; and

Reports
In particular the following key requirements are fundamental to the success of the WHS
Management Plan delivery:

Cooperation with contractors within ABCcontrolled areas;

Training of the workforce in the application of the ABCWHS&E Management system;

Continual monitoring of the system through audits.

Implementation of behavioural change tools e.g. Site safety Meter
2.4.1 INSURANCES
The Project Manager is responsible for verifying that Worker’s Compensation Insurance
covers all personnel working on site.
2.4.2 PROJECT SKILLS AUDIT
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The Project Manager / Site Manager / Foreman is responsible for identifying the mix of skills
required to perform the work and ensuring the competency of personnel assigned to do the
work.
The Company Skills Audit information is held in a database controlled by the HR Manager
2.5 REFERENCES
Documents and references relevant to the detailed development, administration and
implementation of the WHS Management Plan include:

Work Health and Safety Act 2011 & Regulation 2011;

Worker Compensation Act 1987 & Regulations;

Workplace Injury Management and Workers Compensation Act 1998 & Regulations;

NSW Government OHS&R Management System Guidelines Ed 4 – 2004;

NSW Government Code of Practice for Procurement 2004; and

Building Code of Australia
Page 26 of 150
3.0 PROJECT PROCEDURES
Page 27 of 150
3.1 COMMUNICATION & CONSULTATION
Consultation between employers, personnel, experienced consultants and contractors is an
essential part of managing health and safety in the workplace.
Consultation should be viewed not just as a legal requirement, but also a valuable means of
improving decision making in regard to Work Health and Safety & Environment (WHS&E)
issues. ABCacknowledge these ideals and aim to establish a working environment where all
personnel are encouraged to contribute to safety in their respective work areas and
throughout company operations by participating in a well-managed consultative framework.
LC Construction’s commitment to communication and consultation is outlined in the
Consultation Statement attached at Appendix A and ABCS&E Procedures Manual.
Edwards is committed to ensuring the health and safety of all our employees, subcontractors
and visitors to this site. This commitment is embodied in our accredited Safety and
Environment System, which aims to proactively approach WHS&E issues and prevent
needless and costly injury and illness. ABCwill adopt a consultative process on site when
implementing the Safety and Environment System, as we believe it necessary to have all
parties committed to the process of ensuring the health and safety of site personnel.
3.1.1 HEALTH & SAFETY REPRESENTATIVE
The workers at Air Trunk Data Centre Project have elected Geoff Bates to be their Health &
Safety Representative (HSR) for the project. Geoff will have the following responsibilities:

Liaise with employees & subcontract management / workers where necessary on
issues concerning WHS&E;

Communicate with employees/workers on the outcomes of such matters;

Consult with the workers regarding proposed changes to the work environment,
processes or practices, proposed corrective actions and purchasing decisions that
could affect their health & safety;

Communicate proposed changes to working and WHS&E procedures;
Page 28 of 150

Liaise with employee representatives (Union officials) concerning WHS&E matters on
site;

Assist in addressing and closing out WHS inspection items;

Assist in the WHS Resolution procedure;

Inspect the workplace as part of site safety committee meetings;

Conduct toolbox talks on-site to discuss WHS & Environment issues, including Alerts
issued by WorkCover, The Master Builders Association, the Construction Safety
Alliance, the Office of the Federal Safety Commissioner and the CFMEU; and

Chair the Site Safety Committee meetings on-site (once established), to the give all in
attendance the platform to discuss site safety and be pro-active in identifying any
potential risks prior to an incident occurring, and to be able to develop any site safety
procedures and/or site rules.

Assisting the WHS Coordinator in auditing High Risk Construction Work and SWMS

Attending Project and Subcontractor Meetings
Employees should communicate with their HSR regarding hazard reporting or any concerns
they may have on WHS&E issues. These issues will be promptly addressed and resolved via
this consultative process.
Where a hazard has been identified by a worker, it must be documented on a Daily Hazard
& Observation Sheet in accordance with Section 3.11.1, to evidence what has been
identified, how it has been controlled, when it was actioned, and by whom.
3.1.2 HEALTH & SAFETY COMMITTEE
Once the numbers of workers onsite have reached a level that enables its creation, a Health
& Safety Committee shall be established. The committee will consist of equal representation
from employer and employee groups. The regularity of meetings will be determined by the
committee once it has been established. The meetings will follow a set agenda (see section
3.1.2.1), as documented minutes of all meetings will be distributed to all concerned parties
and posted on the Notice Board.
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The Health & Safety Committee will commit to the following:

To assist with the development and monitoring of safe work practices and systems
and discuss issues that affect the health and safety of all personnel on site;

To conduct on-site inspections and develop action plans for rectification and
improvement works;

To ensure that ABCresponds to WHS recommendations during the Health & Safety
Committee meetings and any outcomes will be reflected in the minutes;

To assist in the WHS Resolution procedure;

To conduct an assessment, based on the potential risk of each identified issue, and
agree upon an appropriate time frames for rectification works; and

To ensure that individual subcontractors are allocated responsibility for corrective
actions and rectification works, and their HSR ensures that works are carried out
according to that priority
3.1.2.1 Site Safety Committee Meeting Minutes
The agenda of the committee has been set out in the Site Safety Committee Meeting
Minutes SE7101, to ensure that as a minimum, the following items are addressed at each
meeting:

Introduction of new members/visitors;

Meeting minutes of previous meeting verified;

New Business arising;

Reports, Inspections, Incidents, Statistics, Non-Compliances;

Hazard Reporting;

Corrective Actions;

Project Risk Assessment;

Programme; Changes to Work Environment;

Purchasing; and

General Business
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3.1.3 SUBCONTRACTORS
Subcontractors on site are to nominate an HSR who will address specific WHS issues
concerning each individual Subcontractor. The Subcontractors HSR may be required to attend
Health & Safety Committee meetings at the discretion on the Health & Safety Committee (if
established).
The Subcontractor HSR is responsible for communicating specific health and safety issues that
arise in relation to their employees. Employees of Subcontractors should raise WHS concerns
directly with their supervisor or their HSR.
Where the HSR cannot resolve the WHS issue it has been agreed that they will refer it to the
Site HSR for review and resolution.
3.1.4 OTHER CONSULTATION MECHANISMS
Company Consultation mechanisms are outlined in the S&E Procedures Manual section 4.1.1.
Further to the company consultation arrangements in place onsite, ABCwill encourage and
promote other means of consultation at site level through the acquisition and exchange of
WHS information with external parties, including customers, suppliers, sub-tier contractors
and public authorities, including:
 Project Managers Meeting minutes;
 Promotional Notice Board displaying WHS topics of interest;
 Scheduled Client meetings;
 Design Meetings
 Subcontractor meetings;
 Emergency Consultants
 SE6308 Senior Management Consultation & Observation Sheet
 Reports from Emergency Drills; and
 Daily Site Induction and other WHS training initiatives.
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Information shall be distributed to subcontractors through the following ways:

Emails;

Weekly site meetings; and

Site Noticeboard.
All meetings, whether with site staff, subcontractors, the client or their representatives, WHS
issues should always be discussed, and the opportunity to exchange information that could
impact the site and it’s workers.
3.1.5 REVIEW OF CONSULTATION ARRANGEMENTS
The workers and personnel of the Project have agreed to review this consultative process
(when required), and can (through a majority vote) at any time choose to change these agreed
consultative arrangements.
3.1.6 HAZARD REPORTING
All employees and workers have a responsibility to report any hazards that they identify on
site. If the worker is unable to personally eliminate the hazard, they must notify their
supervisor. The procedure for Hazard identification and risk management is outlined in
Section 3.5 of this plan.
Hazard Reporting will be carried out on a rolling monthly basis, with the Hazard Reporting
Sheet being utilised monthly by all AW Edwards workers.
3.1.7 WHS RESOLUTION PROCEDURE
ABCis committed to continuously improving the management and standards of Work Health
and Safety (WHS). This commitment extends to ensuring that WHS issues raised at any site
are progressed through to resolution. Hazards and incidents are only covered by this
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procedure where they are not resolved by the company’s Hazard & Observation Sheet
SE6301. This procedure applies to all employees and employees of contractors or visitors on
any ABCsite.
Procedure
Health and Safety issues arising on any ABCsite are to be reported through the normal hazard
reporting procedure on-site. Only where issues remain unresolved, is the Resolution
Procedure to be utilised (flowchart located on page 24 of this plan).
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WHS ISSUE RESOLUTION FLOWCHART
Worker WHS dispute
Discuss with immediate supervisor
Discuss with Site
Manager
Issue
Resolved
?
Issue
Resolved
?
No
Yes
Site Manager/Supervisor to
communicate resolution to
worker who made initial
identification
Yes
END OF ISSUE
No
Report to HSR or
H&S Committee (If
one has been
established)
No
Issue
Resolved
?
Yes
No
Report to Project
Manager
No
Issue
Resolved
?
Yes
No
Report to HSE
Manager
No
Issue
Yes
Page 34 of 150
3.2 SERVICE PROVIDERS/SUB-CONTRACTOR MANAGEMENT
Subcontractors shall be selected on their ability to meet WHS requirements. Refer Project
Administration Manual sec 9
ABCwill select and monitor their service providers and sub-contractors and ensure that their
work and systems of work comply with specified WHS requirements in accordance with
ABCSafety & Environment Procedures Manual and Project Administration.
A sub-contractor must not commence construction work at a place of work unless the subcontractor:
a)
Has been provided by the principal contractor for the construction work with a
copy of the parts of the Work Health and WHS Management Plan including the
project risk assessment for the place of work that are relevant to the subcontractor, and
b)
Has undertaken an assessment of the risks associated with the work to be carried
out and provided to the principal contractor a written safe work method
statement that includes a copy of the assessment of risks, and
c)
Has completed induction training with respect to Work Health and safety as
specified in the Work Health and WHS Management Plan for the place of work.
A sub-contractor must not allow an employee of the sub-contractor to start work at a place
of work at which construction work is carried out unless the employee has completed
induction training with respect to Work Health & Safety as specified in the WHS Management
Plan for the place of work.
A sub-contractor must maintain and keep up to date the sub-contractor a safe work method
statement for a place of work, and must provide the principal contractor with any changes
made to the safe work method statement.
A sub-contractor must provide the principal contractor for the place of work with any
information known to or records held by the sub-contractor concerning Hazardous Chemicals
or atmospheric monitoring or health surveillance that is required by this Regulation to be
entered in the register of Hazardous Chemicals or kept for the place of work.
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3.2.1 SUBCONTRACTOR WHS MANAGEMENT
ABCwill:

Identify the potential project specific hazards associated with the work of each Subcontractor; and

Require each Sub-contractor to develop and implement compatible site-specific WHS
Management Plan and submit a “Safe Work method Statement” that is consistent
with “NSW Government Guide for Safe Work Method Statements” for all the work
activities assessed as having safety risks.
The legislation requires a principal contractor to ensure orderly conduct of all work and to
direct a subcontractor to comply with the legislation where non-compliance occurs on site.
If the subcontractor fails to follow the direction to comply with the legislation, the principal
contractor must direct the subcontractor in writing to stop work until compliance occurs.
This procedure applies to all subcontractors procured by ABCfor construction/fit-out
activities.
3.2.1.1
Sub-Contractors-Pre-Work Meeting
The legislation requires a principal contractor to provide health and safety information
relevant to each subcontractor engaged in construction/fit-out work on site, prior to work
commencing. In addition to the discussion of the construction work, copies of relevant
sections of ABCsite specific WHS Management Plan (e.g. identified potential hazards) is to be
provided to each subcontractor as required.
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As part of the procurement evaluation for the supplier of the goods or services, ABCmay
request the following documentation to assist in its evaluation of a subcontractors ability to
comply with OHS requirements?

Details of their WHS Management System (including documented systems for tasks
being performed);

Evidence that their WHS Management System meets the requirements of and the
accreditation criteria defined in the NSW Government OH&S Management Systems
Guidelines;

Evidence of the successful application of their safety management system;

OH&S Statistics for the last five years, including:
o Lost Time Injury Frequency Rate (LTIFR);
o Number of lost time injuries;
o Average number of workers;
o Lost time in days; and
o Hours worked.

Details of any prosecutions, improvement notices and prohibition notices issued in the
last five years under work health and safety legislation or regulations;

Details of any ‘notifiable incidents’ reported to work health & safety regulators; and

Provide confirmation that all required licences and certificates of competency are upto-date and valid.
This procedure applies to all subcontractors procured by ABCfor construction activities.
The Pre-start meetings are also utilised for communication of daily site activities (or referral
to the Notice Board). Workers are encouraged to attend and inspect their work front and then
complete their pre-start, ensuring their activities do not adversely affect other trades in the
area and that all workers can carry out the work safely and with the correct equipment/ PPE.
Any major works (e.g. electrical energisation) are noted and communicated to the site by the
trade involved and signage displayed.
Procedures:
Page 37 of 150
Prior to any subcontractor undertaking high-risk activities for ABCa pre-work meeting is to
take place with a representative of the subcontractor. It is to be confirmed whether or not
relevant parts of LC Construction’ WHS Management Plan has been provided to the
subcontractor. Where this has not occurred it is to be provided during the pre-work meeting.
During the meeting, (or prior to the meeting), ABCis to:

Ask to see the subcontractor's Safe Work Method Statement(s)/WHS Management
Plan,

Review the documentation to ensure it adequately addresses the risks involved with
the work activities that the subcontractor is to undertake on site,

Advise the subcontractor and provide details regarding the following:

Site rules;

Access and material storage;

Emergency procedures;

Other hazards which may impact on work;

Work schedule and coordination needed with other trades;

Common area and plant hazards;

Site specific induction requirements/procedures;

Hazard reporting procedures on site;

Consultative arrangements on site (Health & Safety Committee etc.);

Location(s) of where a full copy of LC Construction’ WHS Management Plan and S&E
Procedures Manuals Manual will be kept for anyone to inspect; and

Other details, information or procedures relevant from LC Construction’ Safety and
Environment documentation that relates to the subcontractor's work or the site.
If LC Construction’ WHS Management Plan is updated at any time, contractors on site are to
be given a copy if the update affects them in any way.
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The WHS Management Plan is to be maintained in an easily accessible location on site.
3.2.2 SAFE WORK METHOD STATEMENT
A SWMS is a written statement outlining the procedures required to carry out a particular
function or job safely. It identifies the work/jobs in a logical sequence, the hazards associated
with the work jobs, the relevant health and safety risk control measures and the training and
qualifications required to carry out the work safely.
Under Clause 299 of the WHS Regulation 2011, ABCwill ensure that a SWMS is prepared, or
is already prepared by another person, before any high risk construction work commences.
High risk construction work has been defined under Clause 291 of the WHS Regulation 2011
as construction work that:
a) Involves a risk of a person falling more than 2 metres;
b) Is carried out on a telecommunication tower;
c) Involves demolition of an element of a structure that is load-bearing or otherwise
related to the physical integrity of the structure;
d) Involves, or is likely to involve, the disturbance of asbestos;
e) Involves structural alterations or repairs that require temporary support to prevent
collapse;
f) Is carried out in or near a confined space;
g) Is carried out in or near:
o A shaft or trench with an excavated depth greater than 1.5 metres; or
o A tunnel;
h) Involves the use of explosives;
i) Is carried out on or near pressurised gas distribution mains or piping;
j) Is carried out on or near chemical, fuel or refrigerant lines;
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k) Is carried out on or near energised electrical installations or services;
l) Is carried out in an area that may have a contaminated or flammable atmosphere;
m) Involves tilt-up or precast concrete;
n) Is carried out on, in or adjacent to a road, railway, shipping lane or other traffic
corridor that is in use by traffic other than pedestrians;
o) Is carried out in an area at a workplace in which there is any movement of powered
mobile plant;
p) Is carried out in an area in which there are artificial extremes of temperature;
q) Is carried out in or near water or other liquid that involves a risk of drowning; or
r) Involves diving work.
Additional high-risk activities as noted by the Client are to be incorporated where possible:
1. Hazardous Materials – As per induction and SDS required
2. Materials Handling & Driving – included in Mobile Plant and Equipment
3.2.2.1
General Requirements of a SWMS
Present the SWMS in a logical sequence. Identify the hazards associated with each process
and specify the measures for controlling these hazards.
The job in question is to be broken down into a series of basic steps that permit a logical
analysis of each part of the job to identify any potential hazards associated with the job. The
steps should not be broken down in too broad terms as this may possibly overlook some
activities that have a potential to cause incidents and prevent proper identification of the
hazards.
Alternatively, the job should not be broken down in too fine a detail of the activities, as this
will make the document difficult to use for practical purposes and for explaining to workers
the essential steps that they need to remember. Experience shows that many jobs will break
Page 40 of 150
down into approximately ten to fifteen steps although certain jobs might justify a greater
number of steps. Outline the steps in “what has to be done” rather than “how is it done”.
3.2.2.2

Developing SWMS
Ensure the identification of the business conducting the work, the job name and the
actual job to be done is included at the beginning of the SWMS;

Identify the work that is high risk construction work;

Workers or their safety representative, are to be consulted, and provide input to the
development of the SWMS;

Break down each job into the steps and activities involved in doing the job. This should
be done preferably by walking through the job either physically or mentally and
making notes at each step of what is to be done;

Specify hazards relating to the high risk construction work and risks to health and
safety associated to those hazards;

Refer to the hierarchy of controls when selecting hazard controls and in some
circumstances, a combination of control measures may need to be used;

The hierarchy of controls:

Elimination;

Substitution;

Engineering controls;

Isolation;

Administration; and

Personal Protective Equipment (PPE).

Describe the measures to be implemented to control those risks;

Describe how the control measures are to be implemented, monitored and reviewed;

Be prepared to taking into account all relevant matters, including:
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o Circumstances at the workplace that may affect the way in which the high risk
construction work may be carried out; and
o If the high risk construction work is carried out in connection with a
construction project – the WHS management Plan has been prepared for the
project.

List the details of the qualifications and experience of all the personnel assigned to
carrying out the job. Include, trade certificates, statutory tickets, licenses, etc;

Provide details of the duties and specific responsibilities of supervisors and other
personnel. An organisational flow chart may be used for this purpose;

All workers and their supervisors must be trained in the procedures needed to
complete the job safely, especially when using new or changed work methods;

Provide details of any work requiring approval by the WorkCover Authority, such as
demolition, asbestos removal, or the operation of certain plant;

Ensure that any relevant codes of practice or other reference documents are available
at all times and ensure that the proposed safe work method is equal to or of a better
standard than the applicable codes of practice;

Identify the type/capacity and description of any plant and equipment utilised on the
job, such as scaffolds, ladders, scissor lifts, and electrical leads;

Develop a list of maintenance checks such as tagging and testing of electrical leads;

Be set out and expressed in a way that is readily accessible and understandable to
persons who use it;

Each person must “sign off” on the SWMS; and

Monitor the effectiveness of the SWMS when being used in practice and make
amendments where indicated.
The Site Manager / Foreman will use the Subcontractor’s SWMS to verify the implementation
of the nominated procedures, in particular:
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
Personnel required to do the work are competent in the procedures identified in the
SWMS; and

The work is carried out in accordance with the SWMS.
The SWMS is also a tool for documenting safe work procedures for managing the risk of
hazardous work identified in the course of construction such as:

Hot works;

Cutting in to existing services;

Pressure testing new or modified hydraulic circuits; and

Commissioning
Where work has been identified as not being carried out in accordance with the SWMS, the
Site Manager / Foreman must ensure that the work is:

Stopped immediately or as soon as safe to do so; and

Resumed only when the work is conducted in accordance with the SWMS.
3.2.3
SWMS REVIEW CHECKLIST
Subcontractor supplied SWMS are to be reviewed for obvious inadequacies, to the best of the
reviewers experience and knowledge, and are to be adequate to the task to be undertaken.
A SWMS Review Checklist SE4801 is provided to ensure all issues are addressed.
Subcontractors failing to meet the minimum requirements as set out in the Checklist are to
be advised, in writing, and items lacking addressed on the first day of occupation of the site.
3.2.4 PERMIT TO WORK
Following the successful review of a SWMS, the ABCsupervisor shall issue a Permit to Work
SE6214 to the Subcontractor.
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The aim of this permit is to ensure that further to the submission and successful review of a
Safe Work Method Statement, the Site Manager/Foreman shall issue a Permit to Work to
the subcontractor. The aim of the Permit to Work is to verify that, further to the SWMS
identifying and assessing all the relevant risks involved in the task, that all other appropriate
documentation associated with the task, including the issuing of latest plans, including
drawings, DBYD plans, and other Permits required (e.g. confined space, hot works) has been
issued by LC Construction, and that the subcontractor is in receipt of all documentation
prior to the commencement of works.
3.2.5 DAILY PRE-START PROCESS
The Daily Pre-Start procedure is a process of using a Pre-Start Sheet for ease of use by all
contractors on site. This will also ensure that Site Management is able to account for who is
on site on a daily basis.
The project will designate an area, which is readily accessible for daily sign in and out, and to
maintain clipboards with the completed Daily Prestart Forms (SE6215).
Within the designated area, ABCwill place a white board, where each day the Site
Manager/Supervisor will populate additional risks that are being introduced to the Project on
that specific day. Examples of this could include:

A concrete pour resulting in a pump being set up on site, and multiple agitators visiting
the site;

A mobile crane attending site; and

Paths of travel, access/egress routes being changed
Prior to commencement of work, each subcontractor, in consultation with their workers,
must:

Review the risks identified on the white board;

Assess those risks against the works they are completing that day;
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
Identify whether there are any new risks that have not been previously been assessed
or covered within their SWMS; and

Put in place suitable controls for any newly identified risks
All workers must individually sign in, and out, of the Pre-Start sheet on a daily basis, as the
signature is also a declaration that the worker is not under the influence of drugs or alcohol
prior to commencing work. Drug and Alcohol Testing is per the Drug and Alcohol Policy and
the Testing Procedure from the Human Resources Manual.
It is not acceptable for one worker to sign in and out, all team members.
3.3 PURCHASING
ABCwill ensure that all materials, equipment and plant purchased or hired conforms to the
required WHS Standards.
Purchasing will be conducted in accordance with ABCS&E
Procedures Manual (Section 4.11 – Safety & Environment Evaluation of Purchases) and
Project Administration.
Where a material, equipment and/or plant purchased has been assessed being nonconforming, it shall be immediately removed from site. Where there
3.3.4 PURCHASES
The Project Manager recognises Suppliers and Service Providers who demonstrate a
commitment to Safety & Environment by:

Offering products and services that comply with WHS and OEH Regulations and
Australian Standards.

Advising that skills training is required, especially with new systems and changed work
procedures

Supplier performance is at times noted in the minutes of the monthly Project
Managers meeting.
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3.4 DESIGN
This procedure applies to the design elements of a project or the design of a component of a
project.
This procedure will apply when ABChas been engaged under a Construct Only, a Construct
Only with completion of design of minor elements, or a Design & Construct contract
agreement. It applies to projects as follows:
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Project Commencement
 No, or minor,
workshop drawings
Minor Design Component
 Workshop Drawings
 No design consultant
engagement requirement
Design to follow
Sections 5.2 to 5.8 as
applicable
Major Design Component
 Full, novated or partial design
 Design consultants required
 Workshop drawings of
multiple elements
Design Management Plan
(PA 5102)
(Project Manager to
determine in Project
Management Plan
Where required by Client
Construct Only
CHAIR Process
Chair 1, 2
Design Risk Assessment
(PA 5101)
Sections 1 & 2
Chair 3
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3.4.1 Determination of design Responsibilities
Subsequent to a contract agreement being formalised, the Project Director shall appoint a
qualified person to become the Project Manager. The Project Manager shall review the design
obligations required of AW Edwards, and determine if the project is:

Construct Only;

Minor Design Component; or

Major Design Component
Refer to the Flow Chart above for actions to be followed.
The Project Manager is responsible for identifying the organisation and technical interface
between design, construction implementation, and commissioning.
3.4.2 Selection of Design Consultant(s)
The Project Manager is responsible for appointing the Design Consultant(s) for the project.
Where there are no pre-existing consultant agreements (i.e. consultants already engaged by
the Client), the selection and engagement of consultants should be in accordance with Section
9 – Subcontracting, and in particular the Procurement Matrix for Consultants.
The appointment of the Design Consultant will be made by raising a Letter of Acceptance.
3.4.3 Determine Point of Contact For All Design Queries
The Project Manager will determine the point of contact with the Design Consultant(s) and
will establish a clear communications protocol, which is to be adhered to by all members of
the design team.
3.4.4 Design Risk Assessment
This tool provides a means for assessing Safety in Design. It is to be implemented on all
projects according to the level of AW Edwards design responsibility (refer to the flowchart in
5.1.1).
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The form provides a series of checklists for different stages of a project. These are used to
identify hazards within the design of the project (ie. when considering the completed project).
The checklist places an obligation on the design team to consider the construction,
maintenance and removal of the finished project, and the risks arising from their design.
Risks that are identified during the checklist, or the CHAIR process, are recorded in the Design
Risk Register, and actions allocated accordingly.
As a minimum the following is to be completed:

Pre-Construction Checklist / Commissioning & Handover Checklist. This is to be
completed prior to project commencement. Risks identified in the Design Risk Register
are then to be included in the Project Risk Assessment.

Operation & Maintenance Checklist. At, or to, project completion, this checklist is to
be completed, and the Design Risk Register reviewed. Any remaining items are to be
included in the handover documentation to the Client.
PA 5101
DESIGN RISK ASSESSMENT
3.4.5 DESIGN MANAGEMENT PLAN
Where AW Edwards are responsible for the management of design (either of the whole
project, or major elements of a project), then a Design Management Plan (PA 5102) shall be
implemented.
PA 5102
DESIGN MANAGEMENT PLAN
Design Development Plan
Prior to the commencement of the Design process, a Design Development Plan is to be
prepared by the Project Manager or the Design Manager as applicable.
As a minimum, the plan is to address the following:
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1. Identification and clear definition of the Design input requirements, i.e. the client’s design
brief or client’s project requirements. These generally define the overall product and
performance requirements to be satisfied by the design team.
2. Identification and clear definition of the Design output requirements, i.e. Design
Consultants specifications, concept and final drawings and reference to any specific
method of construction.
3. Design validation and verification requirements. This step will primarily relate to the
identification of responsibilities associated with design certification.
4. Schedule of work and time scale programme including the allocation of responsibilities
associated with the various design and documentation related activities.
The project plan will require updating as the design evolves.
Preparation or development of the Concept Design
Once the requirements of the design brief and the overall requirements of the client have
been identified, the Design Consultant(s) will prepare a concept design for review by the
client.
If the client has prepared the concept design, the design team will normally be required to
develop the concept design for final review and approval by the client.
Submit Concept Designs to Client For Approval
The concept designs shall be submitted to the client for approval prior to proceeding to the
next stage of the design process.
Records shall be kept of the documents sent to the client as detailed in the project plan. A
record of the client’s acceptance of the concept design shall also be kept.
Any changes to the concept design are to be recorded in minutes of meetings or on the
document and these changes must be signed to show that they have been authorised by the
client.
Detailed Design.
Following approval of the Concept Design (including any Client changes), the Design Team will
proceed to prepare Detailed Design documents (drawings, specifications, reports).
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The design output requirements shall ensure:
a. That the design input requirements have been met.
b. Define all reference and acceptance criteria in the form of trade specifications i.e. reo
specs, concrete specs, electrical and methods of construction etc and any special
instructions.
c. Identify all details necessary for safe and proper construction of the work to be carried
out.
d. Identify appropriate regulatory or authority requirements.
e. State commercial criteria or requirements.
f. Quality requirements.
g. WHS requirements
h. Environmental requirements
Submit Detailed Design Documents to The Client for Approval and Signing Off
Depending upon the Head Contract requirements, these documents will be issued to the
Client, either for approval, or for their information. Not all documents may be required to be
submitted
All documents should be numbered and their revisions shall be recorded on the drawing
register as detailed in the project plan.
Design Verification
The design consultant shall provide objective evidence that the design input requirements
meet the design output requirements.
This shall be done by:
a) Identification of qualification tests and demonstrations,
b) Conformity with the designers quality plan,
c) Initiating regular reviews,
d) Conformance with legislative requirements
e) Progressively resolving difficulties,
f) Work being carried out in a timely manner and
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g) Client to progressively sign off to approve design concepts and detail designs.
Start Constructing to Detailed Drawings
Once Detailed Design is approved (by the Client, or the Project Manager) these documents
may be used for commencement of works (subject to statutory authority approvals etc.)
Details of the “For Construction” documents are to be included in the project quality plan.
The Project Manager shall raise the Inspection and Test Plans (where required) using the
requirements included in the Detailed Design documents, and any other documentation
provided, i.e. design output).
The detailed design documents will be issued to Subcontractors and suppliers as “For
Construction” documents.
Design Validation
Design validation will generally take place prior to stage payments or at the commissioning of
the project.
The validation will ensure that user’s needs are met. This may be achieved by inspection by
all parties including, statuary bodies and carrying out tests on equipment etc.
Records
All records and methods of recording shall be carried out in accordance with the project
quality plan and relevant company procedures.
Design Changes
Design changes usually occur during the course of any project. Design changes shall undergo
the same review process as the original design.:
Client responsible for Design
In this instance the change in design may give rise to a change in the scope of works. The
Internal Action Sheet (PA-3201) should be used to carry out an initial assessment of the
impact of the Design Change. This sheet identifies tasks to be completed where appropriate,
and includes assessment of:
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
Cost impacts - proceed to PA-10203 Notification of Variation

Time impacts – proceed to PA-10401 Notification of Delay

Safety impacts – proceed to PA-5801 Design Change Action Sheet
Any changes to design will be evaluated from a safety perspective, with consideration for
program, practicality and resourcing. Any design changes that affect the safety of the project
and its workers will be communicated back to the client through a risk assessment.
PA 5801
DESIGN CHANGE ACTION SHEET
AW Edwards Responsible For Design
In this instance, design change may result from a direction by the Client (change in Client
Brief), or from a result of the design management process. Design Changes prior to For
Construction documents are issued will be managed by the Project Manager / Design
Manager as part of the normal Design Management process.
After documents are issued For Construction, the management of Design Change should be
approached as for a Client Design (5.8.1) and the same process, commencing with the Internal
Action Sheet
3.5 HAZARD IDENTIFICATION & RISK MANAGEMENT
Risk management will be conducted in accordance with the ABCS&E Procedures Manual
(Section 4.13).
3.5.1 HAZARD IDENTIFICATION
Through consultation with employees, hazards should be identified:

Immediately prior to using premises or a site for the first time as a place of work;
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
Before and during the installation, erection, commissioning or alteration of plant in a
place of work;

Before changes to work practices and systems of work are introduced;

Before Hazardous Chemicals or dangerous goods are introduced into a place of work;

While work is being carried out; and

When new or additional information from an authoritative source relevant to the
health or safety of the employees

3.5.1.1
Whenever a worker, visitor or person/s are exhibiting signs of risky behaviour
Types of hazards
The Site Manager must identify hazards arising from ABCContracting operations including:

Plant equipment and vehicles, (including the transport, installation, erection,
commissioning, use, repair, maintenance, dismantling, storage or disposal of plant);

Hazardous Chemicals/Dangerous Goods (including the production, handling, use,
storage, transport or disposal of Hazardous Chemicals);

Work practices, work systems and shift working arrangements, (including hazardous
processes, psychological hazards and fatigue related hazards);

Manual Handling (including the potential for occupational overuse injuries);

Asbestos installed in a place of work;

Work premises or the layout and condition of a workplace (including lighting
conditions).

Working environment (including the potential for) electrocution, fire or explosion,
people slipping, tripping or falling, contact with moving or stationary objects, exposure
to noise, heat, cold, vibration, radiation, static electricity or a contaminated
atmosphere, the presence of a confined space, biological organisms, products or
substances, and workplace violence.
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3.5.2 ANALYSIS & EVALUATING THE RISKS
The significance of the risk is expressed as a combination of its consequence or impact on the
objectives of the activity to which it relates and the likelihood of those consequences
occurring. The likelihood criteria are expressed as a probability of the annual occurrence on
a descriptive scale from Rare to Almost Certain.
Consequences are rated in terms of the potential impact on the relevant activity’s key criteria
(for example, performance, cost and timing) and are described on a scale from Insignificant
to Catastrophic. Consequences and likelihood are then combined to produce a class of risk or
“risk rating” (as shown in the Risk Matrix next page)
Evaluating the Risks
The purpose of risk evaluation is to make decisions based on the outcomes of risk analysis,
about which risks need treatment and treatment priorities.
The Site Manager / Foreman is responsible for taking measures to eliminate or reduce all
Extreme, Very High or High risk hazards if possible to Medium or Low risk (refer to Treating
the Risks).
These measures may include:

Removing the hazard completely, eg using electric concrete vibrators in enclosed
spaces

Separating people from the hazard, eg installing barriers and edge protection,
enclosing noisy machinery

Using an engineered control, eg scaffolding, lifting gear, sullage pits and bund areas
Implementing procedures to control work practices, eg work permits, isolation tags, check
lists, PPE, job rotation
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3.5.3 TREAT RISKS
The Project Manager / Site Manager / Foreman is responsible for taking measures to identify
Safety & Environmental hazards within the project, and apply the appropriate controls.
Hierarchy of Control:
Occupational Safety and Health systems will often use a cascading list of control methods for
treating workplace hazards. This Hierarchy of Control provides an ordered mitigation strategy
to remove or reduce the hazard:

Elimination - Removing the hazard at source of the risk.

Substitution - Finding and replacing the problem less hazardous one. eg, replacing
solvent based paints with water-based paint.

Isolation - Separation of the process can be by distance from the rest of the workplace
or by a physical barrier between the process and any person. Eg, providing a locked
cage area for Hazardous Chemicals.

Engineering - Protecting the element at risk, usually human, by installing protective
barriers or guards. An example would be hand railing on stairs or an automatic shield
on a saw.

Administration - Implementing a procedure or business management system when
working in a particular fashion or environment.

Personal Protective Equipment - Safety Glasses, earplugs, protective clothing etc.
When deciding on the best way to control a risk, start at the top of the hierarchy of controls,
check to see if the risk can be eliminated first. This may not be practicable however by
changing the way work is done it could reduce or eliminate the hazard. If the risk cannot be
eliminated proceed to the next stage and check for any substitutes available and so on.
3.5.3.1 Residual Risks
Any Extreme, Very High or High risk identified need to be re-evaluated and addressed after
measures to reduce any hazards have been implemented. If the residual risk is still rated as
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Extreme, Very High or High risk then further controls or actions need to be identified and
responsibility allocated.
Where the residual risk rating is still Extreme or Very High, the task cannot proceed. Where
the residual risk rating is High, the task cannot proceed until it has been reviewed and
authorised by the Project Manager as being essential to the project, and that all controls have
been put in place to minimise the potential of an incident or injury.
Where a hazard has not been able to be addressed or eliminated to the satisfaction of all
parties, the WHS Resolution Procedure in Section 3.1.7 is to be utlisied.
For Risk Rating refer to the Risk Matrix.
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RISK MATRIX
Note: Use this Matrix to determine the risk class
LIKELIHOOD
Almost
CONSEQUENCE
Certain
Likely
Possible
Unlikely
Rare
Catastrophic
Extreme
Extreme
Extreme
Very High
High
Major
Extreme
Extreme
Very High
High
Medium
Moderate
Very High
High
High
Medium
Low
Minor
Medium
Medium
Medium
Low
Low
Insignificant
Medium
Low
Low
Low
Low
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CONSEQUENCE
Catastrophic -The hazard has the potential to:

Permanently disable or kill

Cause severe damage to the structure

Have significant impact on the
surrounding population and environment
Major -The hazard has the potential to:

Temporarily disable or very serious injury

Cause major damage to the structure

Serious breach of the site boundary and
pollution of the local environment
Moderate -The hazard has the potential to:

Temporarily disable or serious injury

Cause moderate damage to the structure

Breach the site boundary and minor
pollution to the local environment
Minor -The hazard has the potential to:

Moderate injury

Cause minor damage to the structure

Be contained within the site boundary
Insignificant -The hazard has the potential to:

Cause minor injury (first aid)

Insignificant impact contained within the
site boundary
Note: Use this Risk Class Legend as a guide
Very
Very High Risk-Significant; Senior
to rate the risk:
High
Management action required.
RISK CLASS LEGEND
High
Extreme Risk-Significant; immediate
Extreme action required by Senior
Management.
Medium
High Risk; senior management
attention needed
Medium Risk; management
responsibility must be specified
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Low
Low Risk; manage by routine
procedures
LIKELIHOOD
The Risk Class Reporting & Review table
can be used as a guide to report and
review the different risk classes. This may
vary depending on the project
75% - 100%
Expected to occur in most
circumstances
Will probably occur in most
60% - 75% circumstances
RISK CLASS REPORTING & REVIEW
Class
Reviewed
Reported
Extreme
Daily
Monthly
High
Certain
Likely
requirements
Very
Almost
Possible
40% - 60% future
Unlikely
20% - 40%
Weekly
Monthly
Might occur at some time in the
Rare
Could occur but doubtful
May occur but only in exceptional
0% - 20% circumstances.
High
Weekly
Monthly
Medium
Fortnightly
Quarterly
Low
Monthly
Quarterly or as
required
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3.5.4 MONITOR & REVIEW
The Site Manager / Foreman is responsible for identifying hazardous work and requesting
the Subcontractor to provide an updated SWMS for the work. A SWMS is a step-by-step
guide for carrying out hazardous work with detailed procedures for controlling the risk and
impact of accidents.
It is mandatory for a Subcontractor to produce a SWMS and to have it reviewed by the Site
Manager / Foreman before commencing the work. The Site Manager / Foreman uses the
SWMS to monitor the work that is being carried out in compliance with the SWMS.
3.5.5 HAZARD RECORDING
All hazardous work practices/processes, or procedures involving a risk to health or safety
should be recorded on the Safe Work Method Statement (SWMS) SE6201. All chemicals,
Hazardous Chemicals and dangerous goods should be recorded in the Hazardous Chemicals
Register & Risk Assessment (refer SE6205). Hazards will be recorded on a daily basis on the
Hazard & Observation Sheet – all AW Edwards workers are required to include both
controlled and yet to be controlled hazards on this sheet and it will be filed on a monthly
basis.
3.5.6 RISK ASSESSMENT & SWMS
Prior to the commencement of construction, or within such period otherwise agreed by the
Principal a construction Project Risk Assessment (SE4131) will be conducted. The
completed Project Risk Assessment (SE4131) is attached at Appendix C.
The Project Manager / Site Manager is responsible for conducting a risk and impact
assessment of the works in parallel with the construction program.
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Refer to Section 3.5 Risk Assessment procedures or Section 4.13 Risk Management
Procedures – S&E Procedures Manual –Safety & Environment.
1.
A Risk Assessment is to be performed and SWMS created or reviewed by
ABCpersonnel in consultation with relevant workers (such as the Safety Committee)
prior to undertaking any work where:

High Risk Construction work (as defined in Section 3.2.2) has been identified; or

No standard work procedure adequately covers the hazards and level of risk
associated with the activity, Substantial changes to a standard work procedure
are required; or

An accident or near miss has occurred and LC Construction’ Managers deem it
appropriate to develop a new procedure(s); and

A Project Risk Assessment is completed for each project and documented in the
OH&S Project Plan (Refer s4.4 Procedures Manual -Safety & Environment).

The Project Risk Assessment shall identify potential emergency scenarios, and
based on this assessment, the Emergency Response & Incident Plan shall be
developed.
2.
All Risk Assessments completed by ABCare to be included in the WHS Management
Plan for that project and/or submitted to a contractor/client upon reasonable
request.
3.
Any SWMS completed by a subcontractor is to be submitted to ABCfor inclusion in
the subcontractor’s WHS Management Plan after the subcontractor and ABCon-site
supervisory personnel have reviewed it. SWMS compliance checks are to be
documented on the Project Risk Assessment or on the Hazard & Observation Sheet.
4.
All on-site personnel who may be affected by the development of a SWMS and its
specific content are to be given instruction/training into the new work procedure.
5.
A record of this instruction/training is to be made on the SWMS developed by
personnel, through the signing of the SWMS form.
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6.
The minimum level of information to be included in the documentation of the SWMS
is to be in accordance with the ABCSWMS Form SE6201 (Refer 4.8 Procedures
Manual -Safety & Environment).
3.6 WHS TRAINING
ABCwill identify and provide WHS Training for Management, Supervisors, Employees, Service
providers & Visitors, as determined by the person’s position, responsibilities, prior training,
etc. on issues in the following areas:

WHS & Environmental Legislative Requirements;

Safety & Environmental Management Principles and Practices (Managing WHS&E);

Accident & Incident Reporting and Investigation;

Worker Training;

Job and Task Instruction;

Basic WHS & Environmental Legislation;

Workplace inspections;

Accident investigations;

Accident/Incident reporting;

Safety and environmental procedures specific to tasks being supervised; and

Basics of workers compensation including alternative duties/rehabilitation.

OHS committee /WHS Representative training as required by legislation
All WHS training will be conducted in accordance with the requirement of ABCS&E
Procedures Manual (Section 4.2).
3.6.1 INDUCTION TRAINING
Work Health and Safety legislation requires that principal contractors undertaking
construction work provide site specific health and safety training for all persons working on
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the project before allowing them to start work. In addition to this, every employer
undertaking construction work must ensure employees whom the employer employs to carry
out construction work is provided with the WHS induction training prior to starting work and
a site-specific health and safety induction prior to starting work at a particular workplace.
General Induction – Individual must maintain written record as evidence for the Employer
and Principal Contractor to sight and maintain register/record of the inductions as evidence.
Each sub-contractor (including self-employed workers or nominated contractors) is to be
requested by ABCto provide evidence that all their workers have attended general Work
Health and safety induction training and have been instructed into the contents of their
employer’s Safe Work Method Statement/WHS Management Plan prior to undertaking a sitespecific induction.
Workers shall not be given a Site Induction or be allowed to commence work on site unless
evidence of worker General Induction can be confirmed.
Site-Specific Induction -All workers coming onto the project site to perform construction
work are to be given ABCsite-specific induction training.
ABCshall ensure that no employee or subcontracted personnel are directed to or allowed to
undertake construction work on site unless they have undertaken induction training or
satisfied the requirements to have undertaken induction training.
Competencies – competencies required to undertake specified tasks such as operating
plant, asbestos removal, electrical work, confined spaces etc shall be confirmed at
induction. A record of such competencies shall be kept.
Refresher Training - LC Construction, through it’s Training Records, shall identify whether
specific refresher training is required for any worker on-site, and shall ensure that this training
is facilitated and completed.
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All workers on the project who undertake a site-specific induction are to fill out a Site
Induction Record Form SE 6103 and be included onto an Induction/Skills & Experience
Register SE6104. These records are to be maintained on site by LC Construction’s site
personnel for the duration of the project and for a minimum period of three (3) years
following the date the record was made or the completion of the project.
Site Induction Record Forms & Induction/Skills & Experience Registers are to be maintained
in a file on site. Induction records are also being stored on site in the Site Access System,
known as Blue Glue.
3.6.2 SITE INDUCTION RULES
The Site Manager / Foreman are responsible for adapting LC Construction’s generic Site
Induction Rules SE6101 to reflect the specific requirements of the client, the work and the
site. A copy of the completed Site Induction Rules is attached at Appendix D.
Included also are the site emergency evacuation procedure information. The evacuation
procedure is to be developed following an assessment of the likely risk to health and safety
of the work force and the probability of such an event occurring, the assessment is to include
items such as bomb threats, natural causes emergencies etc. The assessment is to occur
PRIOR to works commencing.
The Site Manager / Foreman shall act as the controller and assume responsibility until the
appropriate Emergency Services Officer takes charge.
Foremen in each work area are to ensure that all personnel under their control (including
subcontractors) are accounted for before they leave the area.
The Site Manager / Foreman shall be responsible for: 
The training of all personnel in the evacuation procedures.
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
The posting of the evacuation procedure on all noticeboards.
The issue of a copy of the procedures to all personnel at their initial induction course
All site-specific inductions for this project are to cover the following information as a
minimum:
1.
Advise workers of LC Construction’ Safety Policy Statement and its objectives and the
content of LC Construction’ Project WHS Management Plan,
2.
Identify safety and other key personnel:
POSITION
NAME
CONTACT NUMBER
Project Director
Lei Chen
(02) 9999 6666
Project Manager
Justin Fisher
0401 152 458
Site Manager
David Green
0412 345 678
HSE Manager
John Smith
0432 456 789
Health & Safety
Paul
0412 777 777
Representative
3.
Advise workers of the location of LC Construction’ first aid facilities/provisions.
4.
Give details of incident and emergency reporting procedures.
5.
Give details of the project fire/emergency evacuation procedure.
6.
Identify the location of the following using a map where required

Firefighting equipment;

Emergency evacuation points;

Site amenities;

Access points and parking areas;

Location of phones or other communication points; and
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
7.
Bins, recycling collection points, etc.
Advise workers of the mandatory personal protective equipment requirements on site
and the public protection requirements to be maintained. The mandatory PPE for this
site is Safety Boots, Hi-Vis Clothing/ Vest, Hard Hat. All other items of PPE are under
the assessment of the task and should be included in Subcontractor SWMS.
8.
Advise workers of the specific site induction rules for the project.
9.
Advise workers of specific site hazards, traffic control issues, common plant issues, etc.
10.
Give details about the health and safety consultative arrangements on site.
11.
Identify key health and safety obligations of all site personnel.
12.
Provide details of LC Construction’ procedures for responding to health and safety
non-compliance on site or major breaches of statutory requirements.
All personnel inducted on site are to fill out a Site Induction Record SE6103 and an
Induction/Skills & Experience Register SE6104, and refer ABCS&E Procedures Manual.
3.6.3 SITE LAYOUT PLAN
The Site Manager / Foreman is responsible for producing a Site Layout Plan SE6102 that
shows the set out of the site and location of facilities for parking, amenities, deliveries, storage
areas, first aid, waste management, and evacuation points and emergency response
equipment. A reduced version of this plan is copied onto the site induction rules that are
handed out to all site personnel on induction.
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The Site Layout Plan will emphasise the need for delineation between pedestrians and plant
and equipment with designated walkways, barriers and signage. This plan will also be
displayed on the Notice Board and will be updated regularly as the site changes.
3.6.4 SITE INDUCTION RECORD
All personnel working on site are required to complete the Site Induction Record SE6103 and
provide evidence of:

Attendance at the Industry WHS Induction course;

Relevant Licenses and Certificates of Competency; and

Training in the specific SWMS relating to their work
The Site Manager / Foreman is required to verify the evidence by personal inspection or a
suitably signed declaration from the employee’s company.
3.6.5 SITE VISITOR REGISTRATION
All visitors to site become the responsibility of ABCin relation to safety.
Procedures:
1. Erect at all entrances to the site signage such as ‘Construction Site – Do Not Enter’,
Report To Site Office Before Entering The Site’.
2. Provide unobstructed access to site office with overhead protection if required.
3. Ensure that all visitors fill in Site Visitors’ logbook SE6209 and comply with site rules
or are accompanied by an ABCemployee.
All visitors are to complete the Visitor Induction SE6106 form and wear all appropriate PPE.
An LC Construction’s employee must accompany visitors requiring only short-term access to
the site.
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3.6.6 INDUCTION/SKILLS & EXPERIENCE REGISTER
All personnel working on site are required to undergo site induction training. An LC
Construction’s employee must accompany visitors requiring only short-term access to the
site.
The Induction/Skill & Experience Register SE6104 is a document is used to record the delivery
of induction training any other training in safe work procedures for any hazardous work
defined by a SWMS.
3.6.7 RECORD OF TRAINING & CONSULTATION
Tool Box talks are presented at the discretion of the Site Manager / Foreman and/or Safety
Committee to focus attention on a specific safety topic or work practice. A minimum of 1 per
fortnight shall be held. Toolbox Talks are recorded on the Record of Training & Consultation
form SE6105. While these training sessions may be brief and informal, they provide a forum
for site personnel to raise concerns and take ownership of site safety & environmental
management.
3.6.8 COMPANY SKILLS DATA BASE & TRAINING MATRIX
The HR Manager in consultation with the HSE Manager manages and maintains a company
skills and qualification database. This database is available to both the Project Manager and
Site Manager / Foreman on request. The database relies on the input of all Managers to
ensure it is kept up-to date, especially when training is organised at site level.
The skills and training matrix of employees is contained within the Procedures Manual –
Human Resources.
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The database is backed up electronically in accordance with the Quality procedure for
Document and Data Control.
3.7 DANGEROUS GOODS & HAZARDOUS CHEMICALS
All persons involved in the use or handling of Hazardous Chemicals or specified dangerous
goods should be familiar with the requirements of those standards appropriate to the
chemicals and processes used. Information on Hazardous Chemicals in incorporated in the
ABCS&E Procedures Manual (Section 7.9 – Hazardous Chemicals).
The handling of Hazardous Chemicals or specified dangerous goods can be potentially
hazardous, especially if:

The nature of the hazardous substance or specified dangerous good is particularly
dangerous e.g. concentrated acids,

Handling or processing equipment is poorly designed or inadequately maintained,

There are hazardous chemical reactions during processing,

Spillage occurs, or

Operating practices deviate from normal standards.
The principal hazards include intoxication (poisoning), fire and environmental contamination.
Definitions:
Hazardous substance:
A substance that:

Is listed in the document entitled ‘List of Designated Hazardous Substances [NWHSC:
10005 (1999)]’ published by the NWHS Commission, or

Has been classified as a hazardous substance by the manufacturer or importer in
accordance with the document entitled ‘Approved Criteria for Classifying Hazardous
Substances [NWHSC: 1008 (1999)]’ published by the NWHS Commission.
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SDS: Means a Safety Data Sheet
Specified Dangerous Good
Is a good classified under the Australian Dangerous Goods Code (ADG Code) as a dangerous
good of a following class 
Class 2 Gases: compressed, liquefied or dissolved under pressure

Class 4 Flammable solids

Class 5 Oxidising agents and organic peroxides

Class 6 Poisonous (toxic) and infectious substances

Class 8 Corrosive substances

Class 9 Miscellaneous dangerous substances
3.7.1 STORAGE OF DANGEROUS GOODS (DG)
Exemption Limits for Storage of Specified Dangerous Goods
Exemption Limits for Storage of Specified Dangerous Goods
Packaging Group
Class
Measure
Class 2.1 Flammable Gases
Aggregate
I
II
III
cylinder
size
(water -
500
-
cylinder
size
(water -
2000
-
cylinder
size
(water -
50
-
50
500
1000
50
500
1000
capacity kg)
Class 2.2 Non Flammable Aggregate
Gases
capacity kg)
Class 2.3 Poisonous Gases
Aggregate
capacity kg)
Class 4.1 Flammable Solids
Kg
Class 4.2 Dangerous Goods Kg or L
liable
to
spontaneous
combustion
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Class
4.3
Flammable Kg or L
50
500
1000
substance dangerous when
wet
Class 5.1 Oxidising Agents
Kg or L
50
500
1000
Class 5.2 Organic Peroxides
Kg or L
50
500
1000
Class 6.1 Toxic and Harmful Kg or L
50
500
1000
50
500
1000
-
1000
-
Substances
Class 8 Corrosives
Class
9
Kg or L
Miscellaneous Kg or L
Dangerous Substances
3.7.2 REGSITER OF HAZARDOUS CHEMICALS
The Site Manager / Foreman will maintain a Hazardous Chemicals Register & Risk
Assessment SE6205 for the general information of all site personnel.
In event of an emergency evacuation, the SDS file is to be taken to the identified Emergency
Assembly point to assist emergency services in the management of the fire / evacuation.
Reference is made to Safety Resource Document Vol-3 for Safety Data Sheet (SDS)
ABCand subcontracted personnel are to comply with the relevant provisions of the following
procedural requirements and references. The typical hazards addressed by this procedure
include:
Hazards
Risk (Potential)
Physical contact and specific substance effects (skin, eye, respiratory
irritation, burns etc.
High
Environmental contamination
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1.
A register of all Hazardous Chemicals used by ABCor subcontractor personnel on site
is to be maintained. The register is to also include the current Safety Data Sheet (SDS)
for each substance and the Registers and SDSs of LC Construction’ subcontractors on
site.
2.
The register and SDSs are to be located in a position where they can be accessed by
any ABCemployee or subcontracted worker on site.
3.
Each subcontractor is to supply a register of the Hazardous Chemicals they will use on
site, as well as the following:

SDS dated within the last five (5) years are to be given to ABCas part of site
specific WHS Management Plans/Safe Work Method Statements, and are
attached the relevant SWMS;

Where identified under the NWHSC Guidelines as being a Hazardous
Substance, risk assessments for each substance and its uses shall be completed
prior to the hazardous substance(s) being brought onto site, as part of site
specific WHS Management Plans/Safe Work Method Statements;

Hazardous Chemicals containers that are appropriately labelled;

Work Method Statements developed for those Hazardous Chemicals or
processes presenting significant risks to users;

Details of instruction, training and supervisory requirements for the use of the
Hazardous Chemicals, as part of site specific WHS Management Plans/Safe
Work Method Statements;

An incombustible storage depot for any specified dangerous goods over the
exemption limit detailed in the table shown above;

Personal protective equipment provided for use with the Hazardous Chemicals
in accordance with the SDS and Safe Work Method Statements; and

Personnel trained in the hazards associated with the Hazardous Chemicals and
in the correct use and maintenance of personal protective equipment.
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3.7.3 QUARANTINING AND DISPOSING OF NON-CONFORMING MATERIALS &
SUBSTANCES
In the event of ABCbeing made aware of the existence of non-conforming
materials/substances on-site, the Site Manager shall immediately quarantine the area, until
a further assessment can be made. The Site Manager shall also toolbox talk the Site workers
of the existence of the material/substance, and the appropriate controls in place to secure
the affected area.
Where required, ABCshall engage an appropriately qualified Consultant/Contractor to
facilitate the safe removal and disposal of the non-conforming material/substance. Records
of disposal shall be kept on-site for the duration of the Project.
3.8 MONITOR & CONTROL
The Site Manager / Foreman is responsible for identifying hazardous work and requesting the
Subcontractor to provide an updated SWMS for the work. A SWMS is a step-by-step guide for
carrying out hazardous work with detailed procedures for controlling the risk and impact of
accidents.
It is mandatory for a Subcontractor to produce a SWMS and to have it reviewed by the Project
Manager / Site Manager / Foreman before commencing the work. The Site Manager /
Foreman uses the SWMS to monitor the work is being carried out in compliance with the
SWMS.
Compliance with SWMS shall be monitored during site safety walks using the Hazard &
Observation Sheet SE6301. At least one SWMS shall be reviewed each week.
ABCmonitoring and control procedures are designed to manage the risk of accidents that
injure people, damage plant or harm the environment, including:
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
Managing the general working environment;

Managing First Aid requirements for the project;

Ensuring that emergency plans are prepared, developed, reviewed and tested;

Ensuring appropriate PPE is available and worn at all times;

Managing the risks of airborne contaminants (when present);

Managing the risks of hazardous atmospheres (when present);

Managing the safe storage of flammable & combustible substances;

Managing the risks of falling objects;

Managing the risk of Falls within the project;

Managing traffic in the vicinity of the workplace that may be affected by construction
work carried out in connection with the project;

Managing the storage at the workplace of plant that is not in use;

Managing the storage, movement & disposal of construction materials & waste at the
workplace; and

Managing the risk of any essential services at the project.
ABCshall manage, monitor and control these risks using a number of methods including:

WHS Management plan;

Project risk assessment;

Site Specific Inductions;

Training records;

Safe work method statements;

Environmental Management plan;

Traffic Control plan;

Daily hazard & observation sheets;
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
Hazard reports;

Site emergency drill schedules;

Personal protective equipment issue register;

Records of injury & incident/accident investigation reports;

Hazardous chemicals register & risk assessment;

Waste disposal records;

Plant & Equipment Inspection Schedule;

Certification of plant maintenance;

Permits to work, including hot works (running register of hot works permits checked
by Site Foreman and Manager) & confined spaces; and

Electrical ID Registers.
3.8.1 TRAFFIC & PEDESTRIAN CONTROL PLAN
The Project Manager / Site Manager / Foreman will develop if required a Traffic Control Plan
SE6202 to manage the risk of accidents and/or injury to site personnel, site visitors and the
general public.
The plan identifies:

Temporary perimeter fencing and signage;

Secured site access;

Boundary works for pedestrian access;

Site access for emergency vehicles;

Parking;

Location of site sheds;

Signage and speed limiting devices where appropriate;

The need for stop/go sign operators to control site access for trucks and/or vehicle
movements on site; and
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
The need for permits and construction zones for site related activities.
3.8.2 WORK PERMITS
ABCsite management issue work permits to control access into confined spaces or other areas
of the workplace where unrestricted access could result in risk to health and safety.

Restricted Access: - Areas identified as 'Restricted Access' by signs, labels or
barricades shall be OFF LIMITS to anyone not in possession of, or covered by, a valid
work permit.

Confined Spaces: - No person is permitted to enter a confined space without a
'confined spaces entry permit '
The Site Manager / Foreman is responsible for ensuring the conditions set down in 'Safe
Working in a Confined Space', Australian Standard 2865, are satisfied.

Personnel required to work in confined spaces are competent to do the work.

Appropriate life safety equipment and personnel trained in its use are on hand
whenever work is performed in a confined space.
Permits:

Confined Space Entry Permit SE6211;

Work Permit SE6212; and

Hot Work Permit SE6213
Refer to Section 6.2 Site Monitoring & Control & 7.25 Hot Work in Hazardous Areas & 7.30
Confined Space Activities in the Procedure Manual – Safety & Environment.
3.8.3 NOISE MANAGEMENT
The Management of Noise onsite shall be conducted in accordance with ABCSafety &
Environment Procedures Manual (Section 7.6 Noise)
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3.8.4 PERSONAL PROTECTIVE EQUIPMENT
The Subcontractor must provide the minimum statutory requirements for entry to a
construction site, namely steel cap boots, hardhat, hearing protection, eye protection, where
assessed by LC Construction.
The Site Manager / Foreman will maintain stocks of PPE relevant to the work and record their
issue on the Personal Protective Equipment Issue Record SE6203. Typically this may include:

Gloves

High Visibility Garments

Breathing Apparatus

Thermal Wear

Sun Cream

Safety glasses
3.8.5 WASTE MANAGEMENT RECORD
The Foreman will maintain a Waste Management Record SE6206 (when required) to identify
the type, quantity and method of disposal. The options for disposal are:

Recycle;

Reuse;

Give away; and

Remove to landfill
Disposal and recording of prescribed waste, eg oils, solvents, asbestos, will be in accordance
with statutory procedures.
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Where appropriate, designated areas will be set aside for the temporary holding of recyclable
waste, e.g. cardboard and untreated timber, scrap metal, cleared vegetation, general waste
and contaminated waste.
Bins will be distributed around the site for the daily collection of all waste, prior to sorting
into categories.
Where practical and or required by DA conditions / Client requirements a Project Waste
Management Plan may be required. A template Project Waste Management Plan is available
(refer to HSE Manager for a copy of the document.)
3.9 SITE SECURITY MANAGEMENT
LC Construction’s site security management will be conducted in accordance with all
legislative requirements and shall be incorporated into the Project Risk Assessment.
The site security measures are aimed at protecting public safety and limiting access into sites
to personnel who are authorised via safety induction process.
These measures include:

Fencing around the worksite perimeter;

Site signage;

Site lighting to deter unauthorised access at night (where assessed);

A documented authorised entry, movement of or exit of persons, vehicles and
equipment on-site; and

Site security measures will be subject of a risk assessment for each particular work site
during the establishment phase and as the work progresses. The risk assessment may
alter some of the site-specific needs as the site develops and the needs change at each
site.
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3.9.1 SITE ACCESS & CONTROL
Access Control will be conducted in accordance with the, ABCWHS&E Site Procedures, Project
Risk Assessment, and where required, a Traffic Management Plan
Site access will be accessed and controlled in the following ways:

Access/egress through designated points;

The establishment of a signed Site office;

All visitors to report to Site office to sign the visitor register and conduct site induction
(refer to Section 3.6 of this plan);

All visitors are to be accompanied by authorised personnel at all times; and

The site access will be closed and secured at the end of the working day, and during
the working day when no activities are ongoing in the vicinity.
3.9.2 PERSONNEL & VISITORS
No person shall enter or remain on site other than during their agreed working hour, or
without a current ABCinduction sticker. The induction sticker will include:

ABCletterhead;

Air Trunk;

Induction Number; and

Induction training date
The visitor’s details will be entered in the Visitor’s register and will include the following
details:

Visitor’s name;

Company; and

Time in/out signature.
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All visitors are to complete the Visitor Induction SE6106 form (Attached at Appendix E) and
wear appropriate PPE.
Members of Emergency Services and Police Services entering the site whilst acting with lawful
authority will be exempt from these controls.
3.9.3 SITE SIGNAGE
In accordance with Clause 308 of the WHS Regulation 2011, ABCwill ensure that appropriate
site signs are installed, and that they:

Show the principal contractor’s name and telephone contact numbers (including an
after- hours telephone number);

Show the location of the site office for the project, if any; and

Are clearly visible from outside the workplace, or the work area of the workplace,
where the construction project is being undertaken.
3.10
HANDLING, STORAGE, PACKING & DELIVERY
Handling, storage, packing and delivery of products will be in accordance with the ABCS&E
Procedures Manual (Section 4.11 –Safety & Environmental Evaluation of Purchases; Section
4.13 –Risk Management Procedures; Section 4.2 –Training & Competency and Section 7.9 –
Hazardous Chemicals).
ABCwill ensure that plant, equipment and materials are handled, stored, packaged and
delivered in accordance with legislation, other requirements and good WHS practice.
Where ABCidentifies any non-conforming material or substnace that has arrived on-site, it
shall be immediately removed, or quarantined in a secure location of the site until the
removal can be organised.
ABCwill verify that everyone engaged in hazardous processes is appropriately licensed and
competent.
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3.11
INSPECTION, TESTING & SERVICING
Inspections, testing and servicing for plant and equipment will be conducted in accordance
with
Plant & Equipment Inspection Schedule SE6309. Details of onsite inspections of emergency
equipment shall be recorded on the Daily Hazard & Inspection Sheet SE6301.
All other Inspection & testing shall be carried out in accordance with ABCS&E Procedures
Manual (Section 4.14 –Inspection & Testing & 6.3 Site Inspections).
3.11.1 HAZARD & OBSERVATION INSPECTIONS
The Hazard & Observation Sheet SE6301 can be used to record positive and negative
observations and safety & environmental hazards identified.
It is envisaged that the Hazard & Observation Sheet SE6301 be completed daily, however this
may not always be necessary due to the nature of the work and the risks identified. Site
Manager/Foremen are required to carry out a site inspection, daily or as otherwise required,
depending on the complexity of the project, to identify potential safety and environmental
hazards.
Following an assessment by the HSE Manager, The Hazard & Observation Sheet SE6301, has
been amended to become the Hazard & Observation Sheet SE6301.
The Hazard &
Observation Sheet must, as a minimum, be completed weekly.
As part of the on-going project consultation, the Site Manager will nominate a subcontractor
representative on a fortnightly basis, to accompany him on a site inspection with their
consultation, complete a Hazard & Observation Sheet.
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All inspections are to utilise the prompt list on the Hazard & Observation Sheet, to ensure
that all potentially high-risk tasks on-site are inspected and monitored.
The Hazard & Observation Sheet SE6301 is to be distributed to the identified party for
rectification. It is essential that all items are reinspected and signed off as complete, prior to
filing the report.
3.11.2
MANUAL HANDLING INSPECTION
An on-going review of manual handling risks is conducted in consultation with the Safety
Committee and individuals engaging in manual handling activities. Refer to Section 7.7
Procedures Manual – Safety & Environment.
3.11.3 PLANT ON-SITE
All owners of mobile plant are responsible for ensuring that any plant introduced to site,
complies with the relevant legislative requirements, the WorkCover Code of Practice for
Moving Plant on Construction Sites, and all associated manufacturers or suppliers
specifications.
Prior to commencement onsite, the owner of the Plant must ensure that a Plant Risk
Assessment SE4132 (refer to Appendix 5) has been completed in full. The owner of the plant
may submit either their own risk assessment, or complete the risk assessment using the
ABCproforma. When submitting their own risk assessment, as a minimum the following risks
must be identified:

Machine Specific Ratings or customisations;

Entanglement in Moving Parts;

Emergency Stopping;

Crush Hazards;

Can anyone be cut, stabbed or punctured, amputated by coming into contact with;
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
Electrical Hazards;

Pressure or Explosion;

Radiation or Burns;

Striking by moving objects;

Suffocation or Asphyxiation;

Artificial Extremes of Temperature;

Slips, Trips & Falls;

High Pressure Plant/Equipment;

Ergonomic Hazards;

Working Environment; and

Environmental.
Where a subcontractor, or plant owner is unable to provide the site manager with this
documentation, ABCManagement, the owner operator, and any other worker directly
involved in the plant’s operation (e.g. Dogman), will form a risk assessment team to
complete a Plant Risk Assessment SE4132 (refer to Appendix 5) in full.
On completion of the Risk Assessment, if any risks identified have a residual risk rating of
Extreme, the plant is not permitted to operate onsite until the Project Manager has reviewed
the risk assessment. Where the plant’s use has been authorised, the project manager must
sign off the risk assessment and ensure that the residual risks are transferred to the Project
Risk Assessment. However, the project manager can also assess that the residual risk cannot
be adequately controlled onsite and request that the item of plant be removed from site and
an alternative solution be proposed for completing the works.
If no further action is required and all residual risks have been classified as medium to very
high, the activity and the risks(s) (if not already identified within the SWMS) must be
transferred to the Safe Work Method Statement and communicated to the relevant
personnel via a toolbox talk.
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All outstanding action items must also be transferred to the Project Risk Assessment SE14131.
3.11.4 PLANT RISK ASSESSMENT REVIEW CHECKLIST
All Plant Risk Assessments are to be reviewed for obvious inadequacies, to the best of the
reviewers experience and knowledge, and are to be adequate to the task to be undertaken.
A Plant Risk Assessment Review Checklist SE4803 is provided to ensure all issues are
addressed.
ABCwill not accept any Plant Risk Assessment for review that does not have this Checklist
completed and affixed to the front of the submitted Plant Risk Assessment. This Checklist
must be completed and self-verified by the subcontractor as addressing all the required fields
outlined below prior to any verification by the AWE supervisor.
Subcontractors failing to meet the minimum requirements as set out in the Checklist are to
be advised, in writing, and items lacking addressed on the first day of occupation of the site.
3.11.5 MOBILE PLANT WORTHINESS CHECKLIST
Prior to commencement on-site, the owner of the Plant must ensure that a plant specific
Mobile Plant Worthiness Checklist SE6207 (refer to Appendix 5) has been completed in full,
with supporting documentation attached.
The supporting documentation, as a minimum, must include details of:

A pre-use inspection checklist, specific to the plant, and as defined within original
equipment manufacturer manuals;

The service & maintenance history;

Date of the last service;

Date of the next service due; and

Plant hours recorded (where applicable)
Once this checklist has been submitted, an ABCrepresentative must verify the documentation
as being complete, and countersign the checklist.
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Where the owner/operator of the Plant is unable to provide a plant specific pre-use
inspection checklist, ABCwill assist, where possible, in providing a checklist for the plant. No
piece of mobile plant can commence use on-site until all requested documentation has been
completed.
The new piece of mobile plant is then to be recorded on the Plant ID Register SE6307 (refer
to Appendix 5). This checklist must be resubmitted along with supporting documentation as
the next service date falls due. Subsequent checks are to be conducted as per manufacturers
guidelines or when relocated, modified or changed in function in any way.
The Site Manager / Foreman will ensure the maintenance of all plant and equipment within
each piece of plant’s specific service guidelines before plant and equipment is used on the
project site and monthly as required.
Typically this may include:

Mobile and fixed cranes;

Hoists;

Forklifts;

Loaders / excavators;

Compressors; and

Life safety equipment
When new plant and equipment arrives on site it is to be recorded on the Plant ID Register
SE6307. Subsequent checks are to be conducted monthly or when relocated, modified or
changed in function in any way.
Maintenance logbooks supplied by the owner/operator and standard checklists are accepted
as evidence of worthiness, typically:
 Oxy/Acetylene sets;
 Scaffolding;
 Concrete pump line;
Page 86 of 150
 Mobile Crane;
 Forklift;
 Hoist;
 Lifting gear;
 Loader/Excavator;
 Air Compressor/Pump; and
 Safety Belts & Harnesses
LC Construction’ in-house plant will be issued with a signed checklist on delivery to site.
All plant, when not in use, must be turned off, made secure, and stored (where applicable) in
a manner that prevents any due risk to any person in its vicinity.
3.11.6
HIRED-IN PLANT INSPECTION
Hired In plant is to be assessed for potential hazards, levels of risk and the provision of
appropriate controls to manage the risk. Where possible, the assessment should be done in
consultation with the Safety Committee
 Identification of the hazardous plant;
 The nature of the hazard;
 The layout and condition of the workplace;
 Work organisation;
 Competencies required to operate the plant; and
 The measures necessary to control the hazard
Site Manager/Foremen and Subcontractors are to adopt control measures agreed by Safety
Committee in relation to the operation of plant. In the event that a Safety Committee is not
operational on a particular site then the control measures are to be agreed between the
parties involved.
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Persons in control of Hazardous Plant (typically the Operator) are to ensure that allengineering controls and safe work practices are maintained and effectively supervised.
3.11.7 ELECTRICAL SAFETY
Site Manager/Foremen shall ensure that all electrical equipment procured for use on
ABCworkplaces conform to statutory requirements.
Site Manager/Foremen are to arrange for electric tools and equipment used by LC
Construction’s employees to be tested and tagged in accordance with statutory
requirements.
Records of tests are to be maintained on either Electrical Safety Register SE3208, or the on
site electricians register. A copy of the register must be made available to ABCpersonnel at all
times.
Subcontractors are to arrange for electric tools and equipment used by Subcontract
employees to be tested and tagged in accordance with statutory requirements.
A person licensed to do so shall only carry out the testing, tagging, maintenance and repair of
electrical tools and flexible extension leads. The testing and tagging system shall comply with
statutory requirements.
Reference:

Code of Practice: Electrical Practices for Construction Work

Australian Standard AS 3000.
For works carried out in the specific environment of a Data Centre, the Project Risk
Assessment, Subcontractor SWMS and Electrical Procedures will be identified and requested
from Subcontractors carrying out the works.
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3.11.8
SERVICES IDENTIFICATION
The Site Manager/Foremen shall ensure that all services, (both underground and above
ground) are identified on the project, and shall ensure that all reasonable steps to obtain
current underground essential services information are taken, that details of their location
and all other pertinent information relating to their identification are issued to all relevant
subcontractors before directing or allowing excavation work to commence.
At the commencement of the project, the Site Manager/Foremen shall contact Dial Before
You Dig (DBYD). This is a service, which refers enquiries from those who propose to excavate,
to underground asset owners, who upon request shall respond by providing advice as to the
location of any known locations of underground pipes and cables, along with information on
how to work safely and carefully whilst excavating in the vicinity of underground plant.
DBYD details are:

Tel: 1100

website: www.1100.com.au
Upon receiving the details from DBYD, where necessary, the Site Manager/Foremen shall
mark up the location of the services onsite, erect the appropriate signage to warn workers of
the proximity of services (e.g. signage to alert to overhead wiring, including the height of the
wiring from the ground), and install physical barriers to prevent inadvertent contact with
services (e.g. Jersey barriers to protect a telegraph pole). Details of the services identified
shall be kept on file onsite, and shall be made available to all subcontractors as required.
Any task where DBYD has been identified as a potential risk, shall be added to the Project Risk
Assessment (SE4131). The Project Risk Assessment shall be issued to all subcontractors via
Aconex.
DBYD information requests shall be made on a regular basis to ensure that the most up to
date plans are always available onsite.
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3.11.9 EXCAVATION WORK
ABCshall manage the risks to health and safety associated with excavation work, in
accordance with the WHS Regulation 2011. The risks this applies to include the following:
a)
A person falling into an excavation;
b)
A person being trapped by the collapse of an excavation;
c)
A person working in an excavation being struck by a falling
thing; or
d)
A person working in an excavation being exposed to an airborne
contaminant.
In complying with this, ABCwill have regard to all relevant matters, including the following:
a) The nature of the excavation;
b) The nature of the excavation work, including the range of possible methods of carrying
out the work; and
c) The means of entry into and exit from the excavation, if applicable.
Further to this ABCwill ensure where there is a proposal to excavate a trench at least 1.5
metres deep must, so far as is reasonably practicable, that the work area is secured from
unauthorised access (including inadvertent entry).
In complying with this, ABCwill have regard to all relevant matters, including the following:
a) Risks to health and safety arising from unauthorised access to the work area; and
b) The likelihood of unauthorised access occurring.
In addition, AWE will minimise the risk to any person arising from the collapse of the trench
by ensuring that all sides of the trench are adequately supported by doing 1 or more of the
following:
a) Shoring by shielding or other comparable means;
b) Benching; or
c) Battering.
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These controls do not apply if ABCreceives written advice from a geotechnical engineer that
all sides of the trench are safe from collapse.
3.11.10 DEMOLITION ACTIVITIES
Further to Section 3.2.1 of this Plan, ABChas the primary duty under the WHS Act to ensure,
so far as is reasonably practicable, that workers and other persons are not exposed to health
and safety risks arising from any demolition work that occurs on a project.
LC Construction’ obligations under the WHS Regulations to manage the risks associated with
the carrying out of demolition work includes:
• To ensure that the Demolition Contractor has prepared and submitted for review a
Safe Work Method Statement (SWMS) for the proposed work, before any high risk
construction work commences;
• To obtain a copy of the asbestos register for the workplace before demolition work is
carried out, and provide a copy to the Demolition Contractor;
• If there is no asbestos register, ABCwill:
o Not allow any demolition work to be carried out work until the structure or
plant has been inspected to determine whether asbestos or asbestos
containing materials (ACM) are fixed to or installed in the structure or
plant;
o Ensure that the determination is undertaken by a competent person; and
• If asbestos or ACM are determined or presumed to be present, inform the occupier
and owner of the premises (if domestic premises) and the person conducting a
business or undertaking with management or control of the workplace.
What is Demolition Work?
Any work that is connected with the demolition of a structure is classified as ‘construction
work’ under the WHS Regulations and therefore the relevant requirements relating to
construction work must be complied with.
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‘Demolition work’ means to demolish or dismantle a structure or part of a structure that is
loadbearing or otherwise related to the physical integrity of the structure, but does not
include:
a) The dismantling of formwork, falsework, scaffolding or other structures designed or
used to provide support, access or containment during construction work; or
b) The removal of power, light or telecommunication poles.
A structure is anything that is constructed, whether fixed or moveable, temporary or
permanent, and includes buildings, sheds, towers, chimney stacks, silos, storage tanks.
The demolition of an element of a structure that is load-bearing or otherwise related to the
physical integrity of the structure is ‘high risk construction work’.
A safe work method statement (SWMS) must be prepared before the high risk construction
work starts.
Demolition work that is notifiable under the WHS Regulation involves:
• Demolition of a structure, or a part of a structure that is load-bearing or otherwise
related to the physical integrity of the structure, that is at least 6 metres in height;
• Demolition work involving load shifting machinery on a suspended floor; and
• Demolition work involving explosives.
Procedure:
ABCpersonnel and subcontracted personnel are to comply with the relevant provisions of the
following procedural requirements and references. The typical hazards addressed by this
procedure include:
Hazards
-Collapse of structures/buildings
-Falling objects
Risk (Potential)
High-Extreme
Page 92 of 150

Flying particles/materials
Demolition Plan
Demolition work should be carefully planned before work starts to ensure it can be carried
out safely. Given the specialist nature of demolition work, a demolition plan may be
requested of the Demolition Contractor to collate the key information relevant to the work
into a single document, including some information relevant to work health and safety. A
demolition plan should not duplicate a WHS Management Plan or SWMS but may reference
them. Planning involves identifying hazards, assessing risks and determining appropriate
control measures in consultation with all relevant persons involved in the work.
Demolition Licencing / Training
A licence is required to undertake some demolition work. Demolition licensing is part of the
National Occupational Licensing System. The Demolition Contractor must provide to
ABCevidence they have the relevant licences to complete the works (including a licence to
carry out asbestos removal work, high risk work or use of explosives). Copies of all relevant
licences must be submitted to ABCand records must be kept on-site.
Further to this, prior to commencement on-site, the Contractor must also provide evidence
that all the workers involved in the works, have received the appropriate training in the safe
removal of asbestos, and that documentation to verify that, has been provided.
Adjacent or Adjoining Buildings
No part of the demolition process should adversely affect the structural integrity of any other
building. Consideration may need to be given to the use of shoring and underpinning and to
the effects of changes in soil conditions as a result of the demolition work.
Lateral support for adjoining structures should be equal to or greater than any provided by
the structure to be demolished. Before the existing lateral support is disturbed, provision
should be made for the erection of temporary supports, which will need to be checked for
effectiveness as the demolition proceeds.
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Ensure that other buildings are not adversely affected by vibration or concussion during the
demolition process. Special precautions may need to be taken in the vicinity of hospitals and
other buildings containing equipment sensitive to shock and vibration.
No part of the demolition process should cause flooding or water penetration to any adjoining
building.
Underground Essential Services
Where there are underground essential services and these might be disturbed by the work,
for example as a result of excavation for demolition purposes, AW Edwards shall ensure that
the demolition contractor has obtained all current information on the services prior to
commencing work and:
• Have regard for the information;
• Keep the information readily available for inspection under the WHS Act, and
• Make the information available to ABCand any other subcontractors; and
• Retain the information until the excavation is completed or, if there is a notifiable
incident relating to the excavation, 2 years after the incident occurs.
3.11.12
SCAFFOLDING OR OTHER TEMPORARY SUPPORTS
ABCshall manage the risks to health and safety associated with scaffolding and the use of
other temporary supports, in accordance with the WHS Regulation 2011, and the relevant
Australian Standards.
Legislative requirements and guides for scaffolding detail the control measures
that should prevent the risk of injury from scaffold collapse (irrespective of the
type of scaffold used). These control measures include giving consideration to:

Design of scaffolding,

Preparing a scaffold plan,
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
Work practices,

Training,

Erection of scaffolds,

Sole plates,

Tie assemblies,

Loading of scaffolds, and

Inspection and maintenance procedures.
In addition to the requirements of the relevant regulations and advisory
information for scaffolding, principal contractors, employers, erectors etc.
should also refer to the most recent Australian Standards on Scaffolding AS/NZS
1576 Parts 1 to 5 and AS/NZS 4576, for guidance in complying with their health
and safety obligations.
Procedures:
ABCpersonnel and subcontracted personnel are to comply with the relevant
provisions of the following procedural requirements and references. The typical
hazards addressed by this procedure include:
Hazards
Risk (Potential)

Collapse of scaffolding

Falling objects

Falls from heights
High-Very High
General
A Safety Plan/Safe Work Method Statement is to be obtained from the
scaffold contractor prior to work starting on site to ensure it
adequately addresses details of how a fall from height is to be
prevented. This documentation is also to be reviewed to ensure it is
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adequate to meet both legislative (including references above) and
site requirements.
1. Only competently trained persons are to erect scaffolds and a
certified scaffolder is to be responsible for the erection of all
scaffolding where a person can fall four (4) metres or more.
2. On completion of the scaffold a handover certificate must be issued
by the scaffolder to the site manager/foreman.
3. Regular inspections are to be undertaken of all scaffolding on site
regardless of type or size. Scaffolding from which a person could
fall
4. four (4) metres or more however, must be inspected by a
competent person (scaffolder):

Before its first use,

Immediately following any disturbance or major
weather impact that might reasonably be expected to
affect the stability of the scaffold or supporting
structure,

Following any repairs and modifications, and

At intervals not exceeding thirty (30) days.
5. Where a scaffold or supporting structure is identified to be in an
unsafe condition, personnel must be restricted from accessing the
scaffold and necessary repairs, alterations etc. are to be made.
6. If a scaffold is incomplete or unsafe, and left unattended,
appropriate controls, including the use of danger tags, warning
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signs and no access signs are to be used to prevent unauthorised
access onto the scaffold.
7. All scaffolds are to be designed by a qualified person and a scaffold
plan is to be developed and followed.
8. Areas around scaffolds being erected or dismantled are to be
barricaded off.
9. Edge protection, which includes handrails and mid-rails, are to be
erected on all scaffolds over 1.8 m and on any scaffold under 1.8m
where there is a moderate to high likelihood of a fall occurring.
10. Toe boards or bottom rails are to be included in all scaffolding
erected.
11. A copy of the scaffold plan is to be retained in the site office.
12. During the erection and dismantling of scaffolding the person(s)
erecting and dismantling must be prevented from being able to fall
1.8m or more to the ground or next platform of scaffolding by
means of:

Edge protection measures to prevent a fall,

Use of a fall-arrest harness system (only suitable for
some situations), or

Use of a prescribed and detailed work method
(immediate
installation
of
platform
and
edge
protection, and retention of full deck).
Page 97 of 150
13. The only situations where personal fall arrest equipment may be
used during erection and dismantling is:

Where a person falling cannot hit an object prior to the
fall being arrested (taking into consideration the lanyard
length, anchorage height, etc)

Where anchorage loadings (such as 15kN) are able to be
confirmed for scaffolding anchorage points or structural
anchorage points, and

Where there is not a high likelihood of trip hazards being
presented for users of the fall arrest equipment.
14. Where a prescribed and detailed erection/dismantling method is
used for scaffolding such as perimeter and birdcage scaffolding, the
scaffolding is to be provided with a full width deck of planks every
second lift, as a minimum. It should also be noted that a full set of
planks at every second lift is based on the presumption that the
scaffolder installs planks from under the deck, while standing on a
minimum of two planks.
Mobile Scaffolds:
15. A mobile scaffold must only be used on a hard, flat and level
surface to avoid instability. If adjustable castors are used, the
maximum gradient on the supporting surface is not to exceed 5°.
16. Access is to be by way of a ladder/s within the scaffold.
17. Decking planks are to be cleated or otherwise secured to prevent
displacement.
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18. Castors are to be marked with the safe working load (which is not
to be exceeded) and be fitted with an affective wheel lock to
prevent rotation of the wheel and any movement of the scaffold
when in use.
19. The height of the mobile scaffold must not exceed three times
the least base dimension.
20. A mobile scaffold is not to be moved while any person is within
or on the scaffold.
Swinging Stages:
21. Swinging stages are to be erected only by persons holding the
relevant certificate of competency.
22. Swinging stages are to be checked and inspected daily before use
to ensure all fittings, weights and parts are secure.
23. Persons using the equipment are to be trained in the correct
usage of equipment and procedures to adopt in the event of
power failure to the equipment.
24.
Swinging stages must not be used in windy or inclement weather
conditions.
References:
WHS Regulation 2011 Chapter 3, Chapter 5 part 5.1, Division 7, Subdivision 3 cl
225
AS/NZS 1576.1 – 1995: Scaffolding Part 1 – General Requirements
AS/NZS 4576 – 1995: Guidelines for Scaffolding
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Appendix 5- SE6304 Scaffolding Checklist
WorkCover Industry Safety Standard: Erecting, Altering and Dismantling
Scaffolding Part1: Prefabricated Steel Modular Scaffolding – 2008
3.11.13
FORMWORK
Legislative requirements relating to formwork describe the various
requirements with respect to safe erection and stripping of formwork as well as
the safe placement of the concrete. The emphasis is on planning to ensure that
all systems are in place that prevents not only collapse of formwork but also
other hazards that may exist during erection and stripping. When implementing
control measures for formwork collapse, consideration should be given to:

Keeping the formwork documentation at the workplace,

Following the formwork documentation,

Erecting formwork on suitable foundations,

Not erecting formwork near excavations,

Ensuring materials used in the erection of formwork are not defective,

Securing loose material which may be dislodged as a result of inclement
weather,

Inspecting the formwork assembly before and during placement of
concrete,

Not attaching equipment to the formwork assembly unless specifically
designed for this purpose, and

Not using a stripping process, which may cause damage to the
permanent structure or the formwork.
Definitions:
Formwork
Is the surface, supports and framing used to define the shape of concrete until
the concrete is self-supporting. This term includes the form on which the
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concrete is poured, the supports to withstand the loads imposed by the forms
and the concrete, the bracing that may be added to ensure stability, and the
footings. The formwork structure is called the formwork assembly. Supports and
bracing are sometimes known as falsework.
Project Documentation:
Are drawings, specifications and associated documents that describe the
permanent structure to be constructed.
Formwork Documentation:
Are drawings, specifications and associated documents that describe the
formwork assembly to be erected.
Formwork Engineer:
Means a person qualified for corporate membership of the Institution of
Engineers Australia, having not less than 12 months experience in the design of
formwork and who is responsible for the coordination of the formwork design,
erection and dismantling for a particular job.
Qualified Engineer:
For a task means a person qualified for member grade of the Institution of
Engineers, Australia, having not less than four (4) years post-qualification
professional engineering experience in that task.
Procedures:
ABCpersonnel and subcontracted personnel are to comply with the relevant
provisions of the following procedural requirements and references. The typical
hazards addressed by this procedure include:
Hazards
Risk (Potential)
Page 101 of 150

Collapse of formwork and falsework

Falling objects

Falls from heights
High-Very High
1.
A Safety Plan/Safe Work Method Statement is to be obtained
from the formwork contractor prior to work starting on site. This
documentation is also to be reviewed to ensure it is adequate to
meet both legislative (including references above) and site
requirements.
2.
Formwork documentation is to be provided prior to work being
undertaken and this is to be reviewed against the AS 3610 - 1995
and include the following:

Plans, elevations and sections to show the general
arrangement of the formwork and to identify and locate
all members and components including bracing,

Details sufficient to fully describe important or unusual
features of the design,

Reference to documentation for proprietary items,

The areas of the forms designed to carry stacked loads,

Requirements of the project documentation relating to
formwork,

Method of provision for field adjustment of the forms
prior to and during concrete placement,

Where required, location of weep holes, vibrator holes,
clean-out holes and inspection openings,

Sequence of concrete placement and minimum elapsed
time between adjacent placements,

Wrecking strips and other details relating to stripping of
the forms,
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
Design assumptions including those related to strength,
stability and stiffness,

Footing design such as foundation material description,
safe bearing value, limitations on settlement during
erection of formwork, placement of concrete and
dismantling of formwork. Reference to information
sources such as geotechnical reports should be included,

Preparation of the foundation, such as filling and
compaction and drainage,

Footing details, such as type and size of footings, level of
soffit, concrete strength, reinforcement, specification and
details of site filling specification and details of site filling
or compaction, and precautions against wash-outs,

Engineer certification of non-proprietary equipment, and

Vertical pour rates.
3.
Formwork is to be designed by a qualified formwork engineer.
4.
All formwork erection where a person could fall four (4) metres
or more is to be undertaken by a person with a scaffolder
certificate.
5.
All persons involved in all stages of formwork are to be trained
and the person undertaking the concrete pour is to be a
competent person.
6.
A competent person is to inspect the formwork and ensure,
through a sign off or a signed inspection sheet, that the formwork
is ready for concrete pouring.
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7.
A formwork documentation and assembly check is to be
undertaken on site:

Prior to pouring the concrete,

During the concrete pour,

Prior to stripping any formwork and any hazards
identified are to be rectified.
8.
The method of work and all formwork activities are to provide
protection to prevent a worker or other person falling 1.8 metres
or more during erection or from any height where a significant
injury may be sustained.
9.
External perimeter screens with mesh no greater than 50mm x
25mm x 3.15mm is to be erected to the full height of the building
where formwork is erected and the screens are to extend at least
one (1) metre above the formwork.
10.
The formwork plan is to be displayed in the Site Office.
References:
Code of Practice – How to Manage Work Health & Safety Risks
Code of Practice –Managing the Risks of Falls at Workplaces
Certificates of Competency for Formwork and the Operation & Use of Explosivepowered Tools.
AS3610 – 1995: Formwork for Concrete
Responsibility:
(Items 1, 10 & monitor compliance with this procedure) – Site Foreman
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(Items 2-9 & to ensure appropriately qualified personnel are used in the
formwork design and approval processes) – Subcontractors
Documentation:
Formwork plan is to be displayed in the site office
Sign-off from formwork inspector (qualified engineer) prior to pouring/pours is
to be filed on site
3.11.14
WORKING AT HEIGHTS
The control measures to protect a person from the risk of falling from a height
should be in place before any work at height starts. Several control measures
are available to protect workers from the risk of falling from a height when
carrying out work at that height. In some circumstances, more than one control
measure may be necessary. The three levels of control measure, in order of
preference, are:

Erecting a physical barrier,

Providing personal fall protection, and

Measures provided to ‘catch’ a person once they have fallen.
Definitions:
Working at Heights
Includes any work where a worker could fall 1.8metres or more, or where a
worker can fall less than this height into an area of inherent risk or work on a
rooftop where the pitch of the roof is greater than 26o.
Procedures:
ABCpersonnel and subcontracted personnel are to comply with the relevant
provisions of the following procedural requirements and references. The typical
hazards addressed by this procedure include:
Page 105 of 150
Hazards
Risk (Potential)

Falls from heights

Falling objects

Unprotected edges

Incorrect use of personal fall protection equipment
1.
High-Extreme
No work at heights is to be carried out on site unless one of the
following control measures (in order of their preferred use) is
adopted:

The erection of physical barriers (such as guardrails and
scaffolding),

Providing a personal fall protection system (fall-arrest
harness system or travel restraint system), or

Providing a catch system (catch net below a fall
perimeter).
Physical Barriers/Edge Protection:
The exact characteristics of guardrail requirements depend on the inclination of
the work surface. However, the following are general provisions that represent
minimum compliance.
2.
Temporary guardrails erected on roofs must comply with the
following requirements:

Run parallel to the working surface,

Installed no further than 100mm outside the working
surface edge,

Extend between 900mm and 1100mm above the working
surface.
Page 106 of 150
3.
Mid-rails are to be erected in every location where a guardrail is
used.
4.
Mid-rails are to comply with the following requirements:

Run parallel to the working surface,

Be not further than 100mm outside the working surface
edge,

Must be located between 450mm – 600mm above the
working surface.
5.
Toe boards are to be used in conjunction with guardrails and midrails where there is a risk of materials, equipment or any other
item being dislodged from a height.
6.
7.
Toe boards are to be fully sheeted or made from mesh.
Toe boards are to be located a minimum of 150mm above the
working surface.
Fall Arrest or Fall Protection Systems:
8.
Personal fall protection systems and catch systems used on site
are to be in accordance with AS1891, and must be employed
wherever work is conducted on an unprotected edge. Refer to
s7.20 - Personal Fall Protection and Catch Systems.
9.
Wrist straps or rope are to be used to secure tools to persons or
work platforms in an attempt to prevent objects falling. For
additional information refer to s7.22 - Barricades, Falling Object
and Public Protection.
Page 107 of 150
References:
WHS Regulation Chapter 3 General Risk and Workplace Management, Chapter
4, Hazardous Work, Chapter 6 Construction Work
Code of Practice –Managing the Risk of Falls at the Workplace
AS 1657 – 1992: Fixed Platforms, Walkways, Stairways and Ladders – Design,
Construction and Installation
AS 1891: Industrial Fall-Arrest Systems and Devices.
Responsibility:
(Item 1 & to monitor compliance with this procedure) – Site Foreman
(Items 1-9) – Subcontractors and ABCpersonnel specifically involved in work at
height activities on site
Documentation:
No specific records to be maintained by LC Construction
3.12
CORRECTIVE PREVENTATIVE ACTION
To establish and maintain a system for assuring that conditions related to ABCPty Ltd activities
that require preventive or corrective action are promptly identified, documented and
resolved. This Management System Procedure applies to potential problems detected in
ABCoperating Management System.
Refer to Procedures Manual – Safety & Environment Section 4.6 Non-conformance &
Preventative / Corrective Action.
Definitions:
Corrective Action is reactive to a problem taking into consideration the following 
Customer Complaints
Page 108 of 150

Internal / External Audit or Review

Trend in Non-conformances
Preventive Action is proactive to a potential problem taking into consideration the following

Employee or Client suggestion

Internal / External Audit or Review

Continuous improvement processes by all employees and reviewed by the Project
Manager/HSE Manager and Director.
3.12.1 CORRECTIVE ACTIONS & FOLLOW-UP
Pass details of Non-conformance and or Opportunity for Improvement to Manager /
Subcontractor involved and carryout Corrective Action.
Re-inspect and determine if Corrective Action is effective?
Effectiveness can be determined by re-inspection of non-conformance and/or sampling of
work completed by the Subcontractor after issue of Inspection report and or Site Instruction.

Report issue to either Project Manager and or Site Manager for action.

Record details on the Inspection Report or Site Instruction form.

Follow prompts as required on the documents.

Close out the Inspection Report.

Report issue to either Project Manager and or Site Manager for action.

Issue to be discussed with Subcontractor and action to be taken.
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3.12.2 NOTICE OF SAFETY & ENVIRONMENTAL BREACH
These procedures are designed to ensure effective action is taken after the identification of
a breach of site safety rules or a hazardous condition, work practice or uncontrolled
environmental impact has been observed.
Non-conformance able to be rectified within a day
Action
Record
Responsibility
Notify the offending company or person of the
Notice of Breach
Site Manager /
breach
SE4601
Foreman
Inspect when rectified and sign off notification of
Signed off notice Site Manager /
breach
Foreman
Non-conformance not able to be rectified within a day
Notify the offending company or person of the
Notice of Breach
Site Manager /
breach
or
Foreman
Site Instruction
Monitor and record actions taken to rectify
Safety
Site Manager /
Committee
Foreman /
minutes of
Safety
meeting
Committee
Failure to act on Notification of Breach (system of 3 warnings)
First Warning
Notice of breach, already issued
SE4601
Site Manager /
Notice of Breach
Foreman
Second Warning
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Advise in writing of failure to act, identify this
Copy to Project
Site Manager /
advice as the second warning and the
Manager and/or
Foreman
consequences of further failure to comply within an HSE Manager
agreed time
Final Warning
Suspend from site the offending company or
Record of
Site Manager /
person for 24 hours or as long as it takes to
interview
Foreman /
convene a meeting of the Safety Committee.
Safety
Interview the offending company representative or
Committee
person advising ‘this is a final warning and
termination will result from any further breaches’.
Agree a time for a follow-up interview to review
compliance or correction of breach
Page 111 of 150
3.13 EMERGENCY RESPONSE PLANNING
Purpose/Scope:
An emergency is an abnormal or unexpected event that can arise at any time. As such, they
do not have to be caused by spectacular events. Regardless of the type or size of the
emergency, a plan needs to be formulated to meet all eventualities in an attempt to decrease
the detrimental effects of such a situation.
A project is never a static work environment and therefore planning is even more important.
In the event of an emergency such as fire, bomb, medical emergency or other threatening
event, an evacuation plan should be drawn up according to the project's needs.
The Project Risk Assessment (SE4131), which is prepared at the start of the project, shall drive
the development of the Emergency Response & Incidents Plan. The Assessment shall identify
key potential emergency scenarios, which shall be used to develop Critical Action Plans for
the Project.
This plan will be revised each time there are major alterations to the project and work
procedures.
The Emergency Response & Incidents Plan (Separate Plan) will provide management and staff
with guidelines covering the immediate response to, and management of, various emergency
situations (identified with the Project Risk Assessment), which may arise in the course of the
company’s operations.
An emergency situation is one that is likely to require outside emergency assistance or to
attract mass circulation, media attention and be harmful to the interests of ABCor its
personnel.
The types of emergency situations include:
Page 112 of 150

Safety incidents;

Environmental incidents;

Destruction of premises or data;

Criminal threat to assets (including bomb threats); and

Unforseen emergency situations
An emergency location plan highlighting exits, first aid stations etc. should be located at the
site, as should any specific emergency procedures that need to be followed. Due to irregular
visits to site by subcontractors and others, it is important that all personnel and others who
may come onto site continually familiarise themselves with current procedures. There is no
one emergency plan that will do all things for all projects. It needs to be specific and regularly
updated to maintain this specificity.
Procedures:
1.
An emergency plan, including emergency contact details, is to be developed for all
projects as part of the WHS Management Plan and regularly updated as required
during the project, refer to LC Construction’s Emergency Response & Incidents Plan
(Separate Plan). The emergency plan is to be discussed during all site inductions and
major incident flowchart is to be displayed on site induction room.
2.
A Major Incident Flow Chart – (Appendix A of Emergency Response and Incidents Plan)
has been developed to provide step-by-step procedures for implementation in the
event of an emergency situation occurring. All personnel who are contacted by the
media or outside parties should keep a record of calls and pass on the information to
the relevant company contact.
Refer to the Telephone Support Guidelines or the
Bomb Threat Checklist -Appendix B (Emergency Response and Incidents Plan).
Page 113 of 150
3.
Where the size of the project is such that a person would not be able to easily gain the
attention of the whole site, an alarm system is to be installed where practicable.
4.
ABCshall consider what interface is required with existing emergency plans that may
already be in place through the client, building/property owner or adjacent properties,
and shall consult with any party that may affect or be affected by the establishment
of an Emergency Response & Incidents Plan, or vice versa. Records of consultation
shall be documented through site meeting minutes, and where a risk has been
identified, it shall be added to the Project Risk Assessment SE4131.
5.
Local emergency services will be directed to the site area by ABCChief Warden.
6.
Fire fighting equipment is to be available on site and be suitable for the size of project.
7.
Site supervisory personnel are to be instructed in the safe use of fire extinguishers.
The manager in charge of each office or project is to periodically test and review emergency
procedures.
3.13.1
EMERGENCY EQUIPMENT ASSESSMENT
The Site Manager/Chief Warden shall assess the suitability, location and accessibility of all
emergency equipment. The Site Manager/Chief Warden must have completed Critical
Hazard Management training, which as a minimum shall include BSBOHS405B - Contribute
to the Implementation of Emergency Procedures, to be able to complete the assessment.
Further to this, in accordance with the Building Code of Australia, when a building is under
construction –
Page 114 of 150

Not less than one fire extinguisher to suit Class A, B and C fires and electrical fires must
be provided at all times on each storey adjacent to each required exit or temporary
stairway or exit,

And after the building has reached an effective height of 12m o The required fire hydrants and fire hose reels must be operational in at
least every storey that is covered by the roof or the floor structure above,
except the 2 uppermost storeys; and
o Any required booster connections must be installed.
The Site Manager shall monitor the suitability, location and accessibility of all emergency
equipment through SE6301 Daily Hazard & Observation Sheets. Where a change has been
identified, the Site Manager must ensure that the site personnel are made aware of the
change.
This may be achieved through:

Toolbox talks;

Weekly Site Meetings;

Safety Committee meetings; and/or

Site Specific Induction
Other associated events that may require the immediate review of the emergency equipment
are:

Audit Reports;

Outcome of an Incident/Accident Investigation Report;

Safety Representative/Committee recommendation;

Introduction of a new hazard on-site; or

Project Milestones
3.13.2
EMERGENCY EQUIPMENT INCLUDING NURSE CALL SYSTEM
Page 115 of 150
The site manager will ensure that all emergency equipment, including the nurse call system
installed on-site are maintained as per manufacturer’s instructions.
Once the system has been established and made operational, a testing regime must be
implemented for the duration of its use on-site. As a minimum, each station and air horn/siren
(for emergency evacuation) is to be tested on a monthly basis to ensure that each station is
in full working order.
Prior to commencing any testing, the site manager must ensure that the Nurse Call monitoring
provider has been advised of the testing to prevent any accidental call out of emergency
services.
It is recommended that additional testing of the Nurse Call system is conducted during Site
Safety Committee Site Inspections, and is documented on SE6301 Hazard & Observation
Sheets.
All emergency signage, including exit signs, and paths of travel, are to be inspected regularly.
Details of these inspections are to be documented on SE6301 Hazard & Observation Sheet,
which identifies key emergency equipment within the checklist column.
3.13.3 EMERGENCY PREPAREDNESS & DRILLS
The Project shall trial their Emergency Response & Incidents Plan (and the Critical Action Plans
within this Plan) by conducting an emergency drill within the first 2 months of the job
commencing, and then as assessed on a monthly basis. As a minimum, there shall be a further
emergency drill every 6 months for the duration of the project.
In accordance with AS3745, the aim of the training sessions will be to provide the ECO team
as defined within the Emergency Response & Incidents Plan with information and training in
order to develop the necessary knowledge and skills sets, enabling all wardens to oversee,
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co-ordinate and/or facilitate an emergency/incident in or around their workplace. This may
include shelter in- place or an evacuation of the structure (workplace).
Through consultation, an emergency drill plan/schedule shall be developed that is specific to
the project and it’s risks as defined within the Emergency Response & Incidents Plan.
Emergency Drills shall be performed for the emergency scenarios identified, and the
frequency shall be scheduled based on the level of risk. The Chief Warden shall consider which
emergency drills (if any) Emergency Services or other stakeholders should be invited to
participate in.
Following an emergency drill, the Chief Warden complete form SE6217 Emergency Evaluation
Form, which as a minimum will record the following information:

Details of the emergency debrief and drill evaluation record;

Identify corrective actions (if any);

Verification that the drills was conducted in accordance with the emergency plan; and

Update of the emergency drill schedule
Records of the completion of the emergency drill shall be maintained by the Site Manager,
and the results communicated the site safety committee.
Details of the Emergency Response and Incidents Plan, including emergency contact numbers
shall be communicated to all employees, subcontractors through the site-specific induction.
An Emergency Contact List shall be posted on all site noticeboards.
The Site Managers, Site Safety co-ordinators, and site wardens shall have attended an
Emergency Warden & Emergency Procedures training.
Site Wardens shall be nominated, and their roles and responsibilities shall be communicated
to the site through the Site Safety Committee Meeting minutes.
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Copies of the site safety committee meeting minutes shall be distributed to all
subcontractors, and also posted on the site noticeboard.
3.13.4 SITE SPECIFIC EMERGENCY PROCEDURES
Fire Extinguishers

It is VERY IMPORTANT to use the right extinguisher in the correct situation;

To allow for instant identification of which extinguisher is the most suitable, the
identification disc is displayed on the can to indicate the particular types of fire it can
be used on;

All fire extinguishers are to be tagged and tested on a six-monthly basis using an
external provider; and

Fire extinguishers are to be used for fires only. They are not amusement devices.
First Aid
All persons requiring first aid treatment are required to contact the Site Office who will
make contact with the nominated First Aider who will apply any necessary treatment and
record the incident in the record book provided.
3.13.5 FIRST AID / MEDICAL EMERGENCY PROCEDURES
If an accident/emergency happens on site notify the AWE Site Manager immediately.
Details Required

Location of accident/emergency;

Type of injury/emergency;

Severity of injury/emergency; and

Will the authorities (ie. ambulance) be required?
If the AWE Site Manager or Site Safety Co-ordinator cannot be contacted or located;
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Telephone “000” and state authority required, ie. Ambulance.

Name of building/site;

Specific location of entry; and

Site telephone number;
These details are contained on the site location map
Whilst waiting for the authorities:

Make sure the patient is not moved unless there is a higher risk of being injured; and

Send an employee to the gate to alert the authorities of access to the location.
3.13.6 FIRE & EVACUATION PROCEDURES
In the event of a fire or other emergency, an unusual occurrence/event or if an odour is
detected, work must be stopped immediately and the condition reported.
Notify the AWE Site Manager.
Where a site evacuation is required;

All workers are to assemble immediately at the determined evacuation point;

If a fire is discovered on the site, try and contain it with a fire extinguisher located on
site (only if you have been trained and competent in their use);

Do not place yourself at risk. If the fire is uncontrollable, notify the AWE Site Manager;

Then proceed to give details of location of fire;

The type of fire, the extent of risk or size of fire; and

Slowly proceed to the evacuation point making sure all staff are out of areas by
verbally directing staff.
If the AWE Site Manager or Site Safety Co-ordinator cannot be contacted or located;
Telephone “000” and state authority required, ie. Ambulance.

Name of building/site;

Specific location of entry;

Site telephone number; and
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
These details are contained on the site location map
Do not return to site until the Site Manager gives an all clear.
3.13.7 FUEL & CHEMICAL SPILLS PROCEDURE

Immediately cordon off the area and stop work & notify the Site Manager/Foreman;

If the material is flammable, ensure that there are no ignition sources in the
immediate area;

Contain the spill as much as possible using an appropriate material, such as
absorbent pads, booms, kitty litter, cement dust or hay bales;

Block all entrances to stormwater drains, to prevent contamination of the
stormwater system

Clean up the spill using an absorbent medium, ensuring that the material SDS is
followed and appropriate PPE is used. This may involve the removal of soil or water
from the affected area to ensure that there is no remaining contamination;

Place the contaminated absorbent medium in an appropriate container and ensure
that it is labelled with the contents;

Arrange for the disposal of the material to an appropriately licensed facility;

Ensure that disposal receipts are obtained as proof of appropriate disposal; and

Ensure that the HSE Manager is notified as soon as possible if the spill left the bounds
of the site or has the potential to cause significant environmental damage)
3.14
FIRST AID & INCIDENT / ACCIDENT MANAGEMENT
A First Aid Assessment (Form SE4134) shall be completed prior to the commencement of the
Project to ensure that the appropriate facilities and equipment are made available and
present for the duration of the works.
Further to this, the Project shall be assessed in accordance with the procedure set out in
S&E Procedures Manual Section 4.12.1
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3.14.1
FIRST AID & REGISTER OF INJURY
All injuries reported to site personnel responsible for administering first aid are recorded in
the First Aid & Register of Injury SE6204
The Site Manager/Foreman will ensure qualified first aid personnel are available at all times
when work is being carried out on site.
The names and contact details of first aid personnel will be displayed at each first aid kit.
Distribution of First Aid Reports:

Original – Return to Head office with Monthly Report

Duplicate – Return to Head office with Monthly Report

Triplicate – Retain on site
Original copies are provided to the HSE Manager for distribution and action as required.
3.14.2 NOTIFIABLE INCIDENTS
The Company HSE Manager is to be notified immediately following a notifiable incident. The
following procedure and table outlines requirements for the notification, reporting and
recording requirements that are to be followed where a notifiable incident has occurred at
an ABCworkplace.
In Part 3 of the WHS Act, a notifiable incident means:
(a)
The death of a person;
(b)
A serious injury or illness of a person; or
(c)
A dangerous incident.
A serious injury or illness of a person means an injury or illness requiring the person to have:
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a) Immediate treatment as an in-patient in a hospital; or
b) Immediate treatment for:

The amputation of any part of his or her body; or

A serious head injury; or

A serious eye injury; or

A serious burn; or

The separation of his or her skin from an underlying tissue (such as degloving
or scalping); or

A spinal injury; or

The loss of a bodily function; or

Serious lacerations; or

Medical treatment within 48 hours of exposure to a substance; and
c) Includes any other injury or illness prescribed by the regulations but does not include
an illness or injury of a prescribed kind.
A dangerous incident means an incident in relation to a workplace that exposes a worker or
any other person to a serious risk to a person's health or safety emanating from an immediate
or imminent exposure to:
a) An uncontrolled escape, spillage or leakage of a substance;
b) An uncontrolled implosion, explosion or fire;
c) An uncontrolled escape of gas or steam;
d) An uncontrolled escape of a pressurised substance;
e) Electric shock;
f) The fall or release from a height of any plant, substance or thing;
g) The collapse, overturning, failure or malfunction of, or damage to, any plant that is
required to be authorised for use in accordance with the regulations;
h) The collapse or partial collapse of a structure;
i) The collapse or failure of an excavation or of any shoring supporting an excavation;
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