Before you begin
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Microsoft Outlook 2010 Training
Get familiar with the
Outlook calendar
Course contents
• Overview: Learn your way around
• Lesson: Includes six instructional movies
• Test
• Quick Reference Card
Get familiar with the Outlook calendar
Overview: Learn your way around
Ready to learn the Outlook 2010
Calendar?
This course explains how to create
appointments and meetings, set
recurrence and reminders, use color
categories and follow-up flags, create
all-day events, and manage your
free/busy data.
Get familiar with the Outlook calendar
Course goals
1. Create an appointment.
2. Create a meeting and invite others to a meeting.
3. Set recurrence for meetings and appointments.
4. Create tasks.
5. Apply color categories to calendar items.
6. Create all-day events.
7. Manage your free/busy information.
Get familiar with the Outlook calendar
Calendar basics
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Create meetings
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Create recurring meetings
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Set tasks and reminders
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Use color categories and follow-up flags
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Set all-day events and free/busy data
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Get familiar with the Outlook calendar
Test question 1
When I invite others to a meeting, any of the attendees
can propose a new meeting time. (Pick one answer.)
1. True.
2. False.
Get familiar with the Outlook calendar
Test question 1
When I invite others to a meeting, any of the attendees
can propose a new meeting time.
Answer:
1. True.
And don’t be surprised if that happens frequently.
Get familiar with the Outlook calendar
Test question 2
You need to leave for a dentist appointment an hour
before it starts. How could you remember to do this but
still accurately reflect the actual start time of the
appointment in your calendar? (Pick one answer.)
1. Schedule the appointment so that it starts an hour
earlier in your calendar.
2. Schedule the appointment for the actual start time and
set a reminder for one hour before the start of the
appointment.
3. Book the appointment as an event for that day.
Get familiar with the Outlook calendar
Test question 2
You need to leave for a dentist appointment an hour
before it starts. How could you remember to do this but
still accurately reflect the actual start time of the
appointment in your calendar?
Answer:
2. Schedule the appointment for the actual start time
and set a reminder for one hour before the start of the
appointment.
You could even set the reminder for an hour and 15
minutes before the appointment so that you had an extra
15 minutes to get ready.
Get familiar with the Outlook calendar
Test question 3
A dashed border for an appointment means the time has
been set to which of the following? (Pick one answer.)
1. Busy.
2. Out of office.
3. Tentative.
Get familiar with the Outlook calendar
Test question 3
A dashed border for an appointment means the time has
been set to which of the following?
Answer:
3. Tentative.
If you want to block out time, but you want people to know
that the time is flexible (you could change your schedule
for a good reason), mark the time as tentative.
Get familiar with the Outlook calendar
Test question 4
Tasks appear in your free/busy information. (Pick one
answer.)
1. True.
2. False.
Get familiar with the Outlook calendar
Test question 4
Tasks appear in your free/busy information.
Answer:
2. False.
Tasks only appear in the Daily Task list, and in the To-Do Bar
if you choose to display it.
Get familiar with the Outlook calendar
Test question 5
In my calendar, all-day events appear as which of the
following? (Pick one answer.)
1. Items on my Daily Task list.
2. Labels at the top of the calendar grid.
3. Long meetings, blocked out in my calendar grid like
every other meeting.
4. Invites.
Get familiar with the Outlook calendar
Test question 5
In my calendar, all-day events appear as which of the
following?
Answer:
2. Labels at the top of the calendar grid.
If you mark the event as Free, the event has the same colors
as regular calendar items. If you mark the event as Out of
Office, it’s surrounded by a purple border.
Get familiar with the Outlook calendar
Quick Reference Card
For a summary of the tasks covered in this course, view the
Quick Reference Card.
Get familiar with the Outlook calendar