XSU SPRING CONCERT
Yash Rawat
19200886
School of Mechanical and Materials Engineering
MEEN 40800
Project Management
1
UCD School of Mechanical and Materials Engineering
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Student Name(s):Yash Rawat
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Date: 24/11/2019
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Table of Contents
LIST OF TABLES ..................................................................................................................... 4
Risk Breakdown Structure ......................................................................................................... 5
Probability of occurrence and impact ........................................................................................ 7
Risk severity matrix and risk response matrix ......................................................................... 10
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LIST OF TABLES
Table 1: RISK BREAKDOWN STRUCTURE (RBS) .............................................................. 6
Table 2 : 10 POTENTIAL RISKS ............................................................................................. 9
Table 3: RISK SEVERITY MATRIX ..................................................................................... 10
Table 4: RISK RESPONSE MATRIX .................................................................................... 11
4
Risk Breakdown Structure
Q1:You are to develop an appropriate general “Risk Breakdown Structure(RBS) for this type
of project. You should develop this with reference to existing ones (see the paper by Hillison)
but it will be evaluated in terms of its scope and relevance
A1. Risk Breakdown Structure is formed for the XSU spring concert with reference to the
paper by Hillison. Several risks are listed down in the table below:
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Level 0
Level 1
Level 2
Corporate
Management
Customer and Stakeholder
Cultural
Organizing and Developing
XSU Spring Concert
External
Natural environment
Economic
Requirements
Technology
Performance
Application
Level 3
No experience of organizing such kind of concert
XSU rules not followed
Sponsor issues
Exceeding Budget
Aware of the needs of customer
Party Booming
Capacity constraint at venue
Loud music
Crime and Violence
Fire
Licencing issue
Strong wind or high rain
Extending time limit
Parking problem
Restroom issues
Inflation
Security Issues
High Labour Rates
Expensive Artist
Not enough people to maintain the fest
Low quality sound
Stage not water proof
Electrical Components
Target Audience Performance
Table 1: RISK BREAKDOWN STRUCTURE (RBS)
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Probability of occurrence and impact
Q2: You should identify 10 potential risks accordingly, justify each (in a few sentences), and assess
each in terms of “probability of occurrence” and “impact”?
A2 . Potential risk has been listed down below in the table and each risk has been assessed on the
basis of probability of occurrence and impact on the project
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Potential risk
S.No
Risk
Probability of occurrence
Impact
1
Capacity constraint at venue
2
4
2
Strong wind or heavy rain
1
5
3
Licencing issue
3
4
4
Restroom issues
4
2
5
Low quality sound
3
4
6
Fire
2
5
8
Justification
The capacity constraint can occur due to excess crowd or
overcrowding at the time of concert and can lead to an event
failure and major impact on the audience
Probability of occurrence in case of heavy rainfall is very less
as it will not be that common to occur but if it does occur, it
will have a major impact on the concert and will spoil all the
performances and further acts.
Licensing issue is a very important aspect for event like these
and occurrence chances of this is very low as prior approvals
would have been taken but changes in government
regulation can happen and would impact the concert and
maybe also lead to scrapping the event
Restroom issues can be a major factor of risk as people tend
to use washroom in the breaks and that would overcrowd
the restroom queue and create a chaos over there but still it
won't have a great major impact on the concert
The occurrence of this event is equally likely as this can
happen because of improper sound testing and configuration
before the concert but there will be a huge impact of this
problem with the audience as they tend to lose connection
with the music.
The probability of this kind of risk is very low as these kind of
hazards does not happen frequently as proper care is taken
by insulating wires and use of wireless devices but the
impact will be very high as it is a life and death situation for
the crowd and artists in turn the whole concert can be
affected.
7
Crime and Violence
4
5
8
Security issues
3
3
9
Expensive Artist
4
5
10
Exceeding Budget
5
3
Crime and Violence can occur due to excessive drinking and
conflict between people and this will create highest impact
on the concert and would lead to other major issues.
Large sum of people will be available at the venue and it is an
equally likely chance of things getting out of hand and can
lead to accidents or misbehaviour.
The artist is the principle character of the whole show and it
could cost a hefty amount of money to make him come by as
the schedule of the artist can be an issue or maybe the artist
is in high demand and artist not arriving can be a major
impact on the concert.
Having high number of acts and big name artist with all other
important amenities will exceed the cost of concert and can
cause an issue to the organization which will hamper any
further developments in the project
Table 2 : 10 POTENTIAL RISKS
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Risk severity matrix and risk response matrix
Q3: You should map all the 10 risks onto a coloured coded “risk severity matrix” and
complete a “risk response Matrix” for the four highest risks.
A3. Risk severity Matrix is displayed below of the potential 10 risks in a colour coded format.
Exceeding
Budget
5
4
Probability
of
occurrence
Crime and
Violence
Expensive
artist
Restroom
Issues
Security
issues
3
2
Licensing
Issue Low
Quality
Sound
Capacity
Constraint
at Venue
Fire
RISK
Strong wind
or Heavy
rain
1
1
2
3
4
High
5
Medium
Impact
Low
Table 3: RISK SEVERITY MATRIX
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Risk Response table is been shown below for the most highest risk
Risk Event
Response
Contingency Plan
Trigger
Who's Responsible
Crime and Violence
Mitigation
Hire more Security staff
Proper inspection at important
location
Over drinking
Shortage of food
Unhappy with
concert
X
Expensive Artist
Mitigation
Negotiate
Prior Booking
Call artist only for few hours
Peak Season
Late hiring
Y
Low Quality sound
Mitigation
Good Company Sound System
Music system check
Rehearsals
Low Money
invested
Z
Fire
Avoid
Have fire drills for people
Medical Team at venue
Fire exit routes
Fire Alarm
Short-circuit
Cigerrates
W
Table 4: RISK RESPONSE MATRIX
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