Enterprise Fixed Asset Management Solution Tracking | Management | Compliance © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Agenda Fixed Asset Tracking Challenges Major Causes of Variance Key Capabilities of FAMS Introducing Tracet FAMS Differentiators Features and Benefits Competitive Advantages of Tracet Platform Integration and Solution Advantages Tracet SaaS – Flexibility Enhancement Tracet Vision for the Future Case Studies About Adaequare © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Fixed Asset Tracking Challenges CXO Capital Requirement and Utilization Admin Tedious Physical Verification Process Lack of Visibility & Control Asset Compliance as per Multiple Laws Flow of Information Between End-Use Departments & Finance CXO + Finance Underutilization of Assets High Maintenance Cost of Assets Finance Unwanted Procurement of New Assets Mismatch of Physical Assets and Records Pilferage of Assets Inaccurate/Incomplete information of Old Assets Admin + Finance All these lead to significant variance in actual and recorded values of Fixed Assets in the system © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Major Causes of Variance Non-capturing of Disposed, Scrapped, Let-out and Non-Functioning assets. Incorrect capitalization of Revenue expenditure items. Lack of information flow between the asset users and the finance teams. Capitalization of charges and expenses as independent assets. Cross departmental utilization and transfers. Non-reporting of missing assets by internal audit teams. A good FAMS addresses multiple factors that cause these variances to occur © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Key Capabilities of FAMS Flexibility of asset allocation across locations, departments Easy verification of location, allocation Ability to accept data from multiple sources or solutions Reporting and recording is independent of tax structure FAMS Easy tracking of ownership Visibility to owners and auditors A good FAMS provides simplicity & flexibility in operation while maintaining compliance norms & guidelines © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Introducing Tracet FAMS Asset Management Software On-Premise On-Cloud Software Fixed Asset Auditing Mobile Application Asset Identification FAMS Periodic Services Periodic Audit Services Service Physical Verification One Time Services Tracet FAMS offers best in class tracking and asset recording solutions for growing enterprises © Copyright 2019 Adaequare. All Rights Reserved Asset Label Tagging Mapping of Verified Assets to FAR Invoice Digitization This book is for informational purposes only and may not be incorporated into a contract or agreement. Differentiators Comprehensive One-stop Solution Provider – Software, Hardware, Execution and FAR creation / clean up services Asset wise Depreciation Calculation and Fixed Asset Register maintenance to adhere to multiple compliance requirements Ready-to-install on-site, on-cloud and accessible across different handheld devices. Track, Comply and Manage fixed assets across multi-company, multi-location and multibranch structures Expertise and Experience in providing solutions across industry verticals Pioneer SaaS offering in the market © Copyright 2019 Adaequare. All Rights Reserved All Inclusive Solution to efficiently manage capital work in progress, its capitalization and Amortization etc. Competitive Pricing with more features and scalability than existing competition This book is for informational purposes only and may not be incorporated into a contract or agreement. Features & Benefits Responsive UI Scalable Cloud User Alerts © Copyright 2019 Adaequare. All Rights Reserved Document Management Secure & Role based ERP & Device Integration BPM / workflow Audit & Reconciliation This book is for informational purposes only and may not be incorporated into a contract or agreement. Competitive Advantages of Tracet Compliance made easy Better Tracking & Verification Auditor collaboration simplified © Copyright 2019 Adaequare. All Rights Reserved Improved utilization of assets Simplified tracking of asset transfer and ownership change Depreciation compliance This book is for informational purposes only and may not be incorporated into a contract or agreement. Platform Integration and Solution Advantages Physical Monitoring of assets Scheduled Maintenance of High Net Value Assets Optimized Productivity Lower Total Cost of Ownership Managed Risk Faster Time to Value (Realization) Tracet provides open-ended platform integration to multiple data input formats, driving excellent value addition © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Tracet SaaS – Flexibility Enhancement Lower cost to implement, deploy and upgrade Accurate tracking of value realization using IoT solutions Extending the functionality of asset performance management with IoT capability © Copyright 2019 Adaequare. All Rights Reserved Better tracking via multiple device integration SaaS Model Advantages Open-ended platform accepts multiple solutions and plug-ins Easy to deploy across multiple locations without additional integration This book is for informational purposes only and may not be incorporated into a contract or agreement. Tracet: Vision for the Future Ticketing and Asset Service management New and Engaging User Interface Q1- ‘20 Q2- ‘20 Q3- ‘20 Predictive Maintenance Tracking Q4- ‘20 Q1- ‘21 Asset Utilization Tracking Asset Productivity Management © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Case Study – Maternity Hospital Chain Challenges Manual audit of assets spread across multiple branches, leading to discrepancies. Over dependency on spreads sheets to capture asset details. Difficult to track the movement of assets spread across multiple locations. Lack of dedicated system to capture asset details including purchase, the rate of depreciation, assignee, etc. Unable to maintain critical information (AMC/CMC) related to biomedical devices © Copyright 2019 Adaequare. All Rights Reserved Solution Review of existing fixed asset register (FAR) and compliance with government policies Fixed assets as per Invoices, Bills & challans Tagging of Physical Assets with QR Code labels Android based mobile application to perform online and offline Audits Notification module that notifies clients regarding expiry of Insurance, Warranties, AMC & CMC etc. Outcome 15% Deviation detected in fixed asset register. 25% surge in asset productivity and savings of INR 7.8 Mn per annum This book is for informational purposes only and may not be incorporated into a contract or agreement. Case Study – Premier Management Institute Challenges Coordination between multiple departments with regards to asset procurement Manual audit of assets timeconsuming and confusing Low reliability of manual audit, lack of real time reporting on location and movement © Copyright 2019 Adaequare. All Rights Reserved Solution Tracet streamlined the procurement of fixed assets and ensuring the coordination between finance, stores, and procurement departments. Generating the asset code and corresponding barcodes as per logic defined by user Creation of additional custom fields to capture complete asset details Android based mobile application to perform online and offline Audits Provision for the user to generate reports based on location, category, dept, etc. Integrated tool to calculate the depreciation and track compliance Outcome Better coordination and tracking of asset procurement between departments 20% surge in asset productivity Minimal human intervention in tracking and compliance audits on regular basis This book is for informational purposes only and may not be incorporated into a contract or agreement. Case Study – Luxury Hotel Chain Challenges Solution Apportioning of loss/profit from currency fluctuations to foreign currency loan payment Custom developed solution for capturing loss/profit from currency fluctuation at asset level for each financial year Capitalization of apportioned loss/ profit from currency fluctuation Revaluation of specific assets to which loss/profit from currency fluctuation was apportioned Revaluation of specific assets to which loss/profit from currency fluctuation was apportioned Existing FAR was not providing accurate information related to assets and was not in line with the actual assets present within the hotel © Copyright 2019 Adaequare. All Rights Reserved Depreciation of re-valued assets as per Companies Act 2013 Outcome Better apportionment of currency fluctuation to P&L and Loan asset repayment Better asset tracking including location and utilization across multiple locations Statutory report generation streamlined by user preference – department, location, etc3 This book is for informational purposes only and may not be incorporated into a contract or agreement. Our Pedigree Adaequare is a pioneer in cutting edge Data, Product and Tex Engineering Solutions. Our thrust to be creative is our key to success in this contemporary world. Transform the way you operate with Adaequare We use Financial transformation, Data Preparation, Digital Transformation and our other Services to simplify the complexities of your business. © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Our Clients © Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement. Address: 1st Floor, North East Block, Display Building, NAC Campus, Kondapur, Hyderabad 500 084 Hand Phone Landline Email © Copyright 2019 Adaequare. All Rights Reserved : +91 88855 18005 : +91 40 6603 3589 : vksharath@tracet.in This book is for informational purposes only and may not be incorporated into a contract or agreement.
