Catherine Pickavance 1/29/20 Artifact 1: Preparation for Root Cause Analysis Meeting Root Cause Analysis Meeting Outline Explanation of process o Explanation of the process in which data was derived to determine the root cause for concern in our district’s robotics program. Scope o The scope details the chart and provides an articulated problem statement in which we as a district hope to solve. Survey results o The survey results aid in pinpointing the key issue that stake holders wish to address. Logistics o Logistics of the meeting are provided to ensure it runs effectively. Agenda o An agenda is provided to ensure the meeting stays on track and we start with the end goal in mind. All district attendees will receive a digital copy and should read prior to the meeting incase changes are needed. o Any requested changes must be emailed to Mrs. Pickavance at [email protected] one week in advance. Catherine Pickavance 1/29/20 Artifact 1: Preparation for Root Cause Analysis Meeting Explanation of Process: Below is a chart process we used to derive the root cause and the ultimate goal. Problems Limited campuses participating in Robotics. – Less than 50% 0% of 5th and 6th grade students compete in robotics 8 % of incoming freshmen compete in their first year of robotics 0% of 2nd year students compete in robotics 99% of all 3rd and 4th year students compete in robotics Drones are not a dedicated curriculum. Contributing Factors Perkins does not cover Competitive Robotics3& 4 Funding for elementary (below 5th) Introduction to new program- not all campuses facilitate IQ, so 5th and 6th is considered introductory Safety factors Implementation of new coding language Implementation of metal, & non prefabricated elements Drones are being implemented in a competitive class only Whys Perkins only covers state credits, not local so funding is limited for competition teams. Grants are highly relied upon Administrators state that there is staffing difficulty Lack of willingness to participate at offered professional development Introduction to new power tools and advanced technology Drones are costly, require responsibility, the ability to work independently and responsibly Due to the cost associated with funding both the material aspects and the staffing, the current robotics program is not functioning at its fullest capacity. Scope: After pulling surveys from our key stake holders, current robotics teachers, Parents, and students currently enrolled in Robotics we were able to derive some key components. First, all key stake holders agree at the high school level the current competitive pathway ideal. They also agree that the 5th and 6th grade students should have a competitive program. They also agree that a universal program needs to be implemented at an elementary level cross district. Below are survey results posted from our CTE family night. Parents, Students, and teachers were invited to participate and give their feedback. Survey Monkey was implemented as a basis for the survey. The Robotics department set up a laptop station that attendees could use to complete the survey. This was our Pre Analysis that was formed to determine where our Key stake holders wanted to center their focus of improvement. Catherine Pickavance 1/29/20 Artifact 1: Preparation for Root Cause Analysis Meeting Stake Holder's Valued Prefrence for Funding 5th and 6th Grade Programs 9th and 10th grade Competitive Teams Kick Start Elementary Programs Drones in Robotics Logistics and Participants: We will be presenting this data in hopes of collaborative solutions with key stake holders in an alldistrict meeting held at Ball High in our lecture hall February 17th at 6 PM. An invitation to interested parties will be send out through email and through our weekly GISD week in a glance newsletter. More information including key speakers can be found on the Agenda on the following page. Light snacks and drinks will be provided during the Stakeholders meeting. Catherine Pickavance 1/29/20 Artifact 1: Preparation for Root Cause Analysis Meeting AGENDA Bridging the gap in Robotics February 17th, 2020 6:00pm – 7:00pm Meeting called by Catherine Pickavance Attendees: Eric Paul, Dr. Ramirez, Lindsay Haney, Catherine Pickavance, Beau Bunce, Wes Holland, Fidel Gutierrez, KC Marks, Vested Parents, and Campus Administrators. Please read: The agenda & key speaking roles prior to meeting Please bring: Lap tops, pens, creative and open minds 6:00 –6:15End time Discuss the key concerns Per campus Elementary Robotics | Mr. Holland & Gutierrez 5th and 6th |Mr. Bunce & Mrs. Marks 9th and 10th | Mrs. Pickavance Drones I Mrs. Pickavance 6:15 – 6:20 6:20 – 6:45 Stakeholder Survey survey | Mrs. Pickavance Per CTE family night Proposed solutions Location Eric Paul | CTE solution Dr. Ramirez | Admin solution Beau Bunce | Teacher preferred solution 6:45 – 7:00 Issues/ Concerns/ Closure Location Other surveyed concerns | Pickavance, Funding | Dr. Ramirez Implementation | Eric Paul Additional Instructions: Q&A will be held during the final segment. At this point we will also ask for comments and concerns from parents, campus administrators, and any key stakeholders wishing to express their concerns.