Lost-N-Found Youth Thrift Shop Cash Procedures
Cashiers are responsible for the bank drawers and registers assigned to them.
• Sign in with personal log in.
• Start a daily cashier report.
• Count opening bank with witness, verify $150 bank balance.
• Record on Cash sheet.
• Witness initials observed count and time completed.
• Registers and bank drawers are not shared during a shift.
• Use cash request slip for change during shift.
• Record any mistakes, gift certificates sales or redemptions on the reverse of
daily cashier report.
• (Insert gift certificate procedures here….) Issue
• (Insert gift certificate procedures here….) Redemption
• Record donations that have been received and forwarded to Accounts Receivable on
the reverse of Cashier sheet proper handling and acknowledgements:
• Checks with any accompanying letters or envelopes.
• Cash proceeds from third party fundraisers.
• LnFY receipt copy (2nd page) of credit card donations in Thrift Shop system with
“amount" carefully noted and as much information as can be gotten. If no
information was shared, please note donation on back of report as “Anonymous”
if more than $25.
• Cash tendered should be entered into register while closing the transaction.
• Change should be counted back to customer.
• Cash handling tips:
• Keep all bills facing in same direction cuts errors.
• Count bills and change in groups, i.e. 10 - 1’s, 10 - 5’s, 5 - 20’s and
change: 5 - $.01, 5 - $.05, 10 - $.10, 4 - $.25 to facilitate accuracy and
easy observation for witness to the count.
Cashing out:
• With witness in attendance, Count out $150 bank, noting currency and change on the
cashier report.
• Remaining cash and currency is recorded as the deposit.
• Checks are to be considered as “cash” listed.
• Place in envelope, seal and sign the seal and place in Thrift Shop safe.
• Make sure cashier name, date, register, shift worked and amount of deposit is
marked on envelope.
• After witnessing and initialing Cashier reports, originals are forwarded to Bookkeeping
by next weekday or if collected by Director of Operations or Bookkeeper.
Deposit:
• Morning Opening Manager prioritizes combining the deposit envelopes from cashiers,
in previous period. Fill out the Manager’s Deposit worksheet:
• Record the number of each denomination of bills and currency for each deposit,
identifying their origin at top of column.
• Total the number of bills and confirm that is what is in the total deposit.
• Extend the numbers and record the value in the last column.
• Copy all checks and include with Deposit report.
• If no change from the deposit is needed in the Manager’s House Bank, copy to
column below and directly on to the deposit slip for the bank.
• If change in House Bank is required use the lower left portion of worksheet to
record the transaction. (Think of it as buying change from the bank.)
• Sign the worksheet and take the original to Bookkeeping.
• The Thrift Shop may keep copies of worksheets for their own records.
• In the unlikely event that a dispute arises from a customer, this procedure
and the documentation should provide the information to unwind most
disputes.
A Manager will be designated to make the deposit in conjunction with other deposit for the
day through Operations.
Cashier:________________________________________________Register:________________________
Date:
Opening Bank
Denomination
Bills:
#
Value
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Closing Bank
Bills:
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
$150 Bank:
Deposit Remaining
Cash & Checks
Deposit
Bills: Other & Checks
$50
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Notes:
1
Cashier
Initial
Witness
Initial
Time
complete.
Date:
Denomination
Number of Bills
Cashier>
Cash Request
Bills:
# Bills Given
#
Received
#
Value
$100
$50
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Date:
Notes:
(Total = 0)
Initial Receipt:
Manager:
Denomination
Cash Request
Number of Bills
Cashier>
Bills:
#
#
# Bills Given
$100
$50
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Notes:
Notes:
(Total =0)
Initial Receipt:
Manager:
Value
Manager:____________________________________________Date:________________________
Date:
Drawer Deposits
Denomination
Number
of Bills
#
#
Total #
Bills
Total # Bills x
Denomimation= Value
Replacing
to Deposit
from Bank
# To
Deposit
Value
Deposit / Cashier>
Bills:
$100
$50
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Checks:
Other:
Deposit Over / (Short)
Cash & Checks to
Deposit
Bank Deposit
Total #
from
Above
Adding to
House
Bank
Checks:
Bills:
$100
$50
$20
$10
$5
$1
Coin:
$0.25
$0.10
$0.05
$0.01
Notes:
Checks:
Other:
DEPOSIT TO BANK
Signature:
1