Uploaded by Faheem Ahmad

Travel Grant Request Performa(psf-x-b)

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PROFORMA PSF X
REQUEST FOR THE TRAVEL GRANT TO ATTEND INTERNATNIONAL
SCIENCE CONFERENCE, SEMINAR, WORKSHOP AND
TRAINING ABROAD
1. Name of the applicant:
_____________________________________________________
2. Designation with grade (BS):
_____________________________________________________
3. Present address (Office):
_____________________________________________________
4. Email:
_____________________________________________________
5. Contact # (Office): __________________________ (Mobile):_______________________________
6. Date of birth:_________/____________/_________ CNIC #: _______________________________
7. Field of study/specialization: _________________________________________________________
8. Title of paper to be presented: ________________________________________________________
9. Duration and place of research work: __________________________________________________
10. Has this paper already been published (online/offline)?
Yes
No
11. Title of the conference/workshop/training: ______________________________________________
______________________________________________________________________________________
12. Name, address, phone, fax & email of the organizing agency: ______________________________
______________________________________________________________________________________
13. Date, duration and venue of the conference/workshop/training (attach brochure): ____________
______________________________________________________________________________________
14. Total assistance requested from Pakistan Science Foundation (Pak Rs.)
i.
Air fare:
______________________________ (Attach PIA invoice)
ii. Registration fee:
______________________________ (Attach documentary evidence)
iii. Living expenses:
a. Hotel charges:
______________________________
b. Meal charges:
_______________________________
Total:
_______________________________
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15. Provide evidence of financial assistance acquired from other sources (Even if it is nil or under
process):
i. Conference/training/workshop organizer: ________________________________________
ii. Parent organization: _________________________________________________________
iii. Any other funding agency: ____________________________________________________
16. Details of previous travel grants availed from PSF:
Title of Paper/Conference with dates/venue
Travel Grant No.
Amount of Grant(s)
17. Justification for participation in international conference/workshop/training as per format at
Annex I.
18. Undertaking by the applicant:
I hereby undertake and affirm that

The information provided is true to the best of my knowledge.

The substance of the research paper being presented (as indicated in S.No. 8) above is based on the
original research work conducted by me/him in Pakistan.

I shall submit travel report and documents for adjustment of accounts within one month after
attending the conference otherwise PSF will have the right to blacklist me/him for future travel
grant.
Signature of Applicant: _______________________
Signature of HoD: _______________________
Official Stamp:_______________________________
Official Stamp: ___________________________
Date: _______________________________________ Date: ___________________________________
19. Forwarding note (Remarks of Head of the Institution/Vice Chancellor of the University):
______________________________________________________________________________________
______________________________________________________________________________________
Signature: ____________________________________
Official Stamp:_________________________________
Date: _________________________________________
Note: Incomplete application will not be processed. For completion see
checklist at Annex II.
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Annex-I
JUSTIFICATION FOR PARTICIPATION IN INTERNATIONAL
CONFERENCE/WORKSHOP/TRAINING
1. What definite objective is to be pursued? (Please give details).
2. What important contribution is to be made? (Please give details).
3. What national interest is to be protected? (Please give details).
4. What scientific/technological/economic benefits are to be achieved? (Please give details).
5. Number of visits made in the past, if any, and the specific benefit achieved by each of
these visits (Please mention each visit, dates, sponsoring agency etc).
6. Has the nomination been made by some Government/Semi Govt. organization, or the
invitation has been received / arranged directly?
7. Previous achievements or work done related to the present research work.
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Annex-II
GUIDELINES FOR TRAVEL GRANT APPLICATION
1. Application may be sent to PSF 6-weeks prior to the date of conference/workshop/training
course.
2. Application should be forwarded through proper channel (duly signed and stamped by the
Head of Institute /Vice Chancellor).
3. Applicant must be a regular employee of the Govt. or public sector organization/institution.
4. Only the research paper for oral presentation will be entertained.
CHECKLIST
Please ensure that following documents/information have been attached with grant request:
1. Justification for participation in International Conferences/Workshops/Trainings (Annex-I).
2. Copy of the acceptance letter from Conference Organizers, clearly mentioning “Oral
presentation”.
3. Full copy of the research paper with the names of authors.
4. In case of 2nd and 3rd author, NOC from 1st and the 2nd author (as the case may be) be annexed.
5. CV of the applicant.
6. An invoice from PIA or its agents regarding economy class return air fare for the most direct
flight route. Otherwise a certificate from PIA of “no flight operation” on that particular route
(Certificate from travel agent is not acceptable).
7. Letter from Conference Organizers as well as from Parent Institution regarding level of
funding provided by them, (even if it is nil).
8. A printed copy of conference program/Brochure (containing venue and schedule of charges
in respect of registration and accommodation etc).
9. In case of training course, invitation letter and schedule of the training course along with
certificate from the parent organization that such facility is not available in Pakistan.
10. In case of Ph.D scholar, certificate from the supervisor that paper is based upon Ph.D
research work undertaken in Pakistan and also copy of registration as Ph.D student or
MS/M.Phil leading to Ph.D from the university concerned attested by the Head of
Department.
The following are NOT ELIGIBLE for the travel grant






Pakistani Ph.D scholars/Post Doc Fellows currently studying in foreign universities.
M.Phil/MS students.
Part time/visiting faculty members.
Students/faculty member from private sector Universities/Institutions.
Papers related to social sciences.
Poster presentations.
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