User Manual Cloud Based TVET Management System Welcome Cloud Based TVET Management System is a web based app that enables TVET colleges to operate their tasks through the cloud. This manual shows only the main activities and the later will be covered with your own practice. Understanding Application Structure Modules (8 Modules) System Administration Human Resource Management Module TeCaT Management Module Registrar Module Library Management Module Inventory/Stock Management Module Instructor Module Student Management Module Installation and Login Install XAMPP on your machine Import tvet.sql on your XAMPP server (Make sure it ends with no error or DROP & retry ) Copy cbtvetms folder on your xampp/htdocs/cbtvetms Use -Username password Role to login to the system admin admin System Administrator, user user HRM/Registrar/TeCaT/Librarian/, user@user.com user Inventory instructor instructor Instructor (Instructor2 instructor2 Instructor) gezie gezie gezie (Mulie mulie mulie) Copy Right © 2019 : Dessie Aragaw System Administrator Cloud Based TVET Management System Introduction This module is mainly focuses on managing security for the system by manipulating user accounts. The admin user also can view statistical data. System Admin Activities Log in as admin privilege Create account for employees and other system admins Delete accounts View system data registered on a database Steps for Creating Admin Accounts Login (admin – admin) default username and password Admin Users Administrator Users Tab Add New Type Username and Password Click on Save Steps for Creating Other employees user First Employees should be registered before creating any account (on HRM Module) Login (admin – admin) default username and password Admin Users Standard Users Tab Add New Select Role Save Select Employee name under the role you selected (then username and password is first name of the employee till he change his profile) Page 2 | 0918076146 Resume: Dessie Aragaw Human Resource Management (HRM) Cloud Based TVET Management System Welcome In this module the HRM user enables to register employees (Administration staffs and Instructors), manage efficiencies and other HRM activities. HRM Activities Register Administration staffs Register Instructors Manage Efficiencies Set Salary for each employees Print Payrolls for those employees Register Administration staffs Login as HRM user (user – user – HRM officer) default username, password and role respectively Employee Menu Admin Staff tab Add New Fill detail Save Register Instructors Employee Menu Instructor/Trainer tab Add New Fill detail (select department that a teacher is enrolled) Save Manage Salary (Same for Administration Staff and Instructors) Select Admin Staff or instructor tab Click on Manage Salary fill detail save close Now the new salary is displayed Payroll Payroll Menu click on print icon select printer print Done Page 3 | dessunet2@gmail.com Copy Right © 2019 : Dessie Aragaw Registrar Cloud Based TVET Management System Introduction This is the most important module that manages the teaching learning starter activities. All departments, levels and courses are registered by the registrar user. Starting class and managing students without the fulfilment of this module is impossible. Registrar Activities Manage sectors Manage Departments/Occupations Manage Levels (Classes) Manage Unit of Competencies (Subjects/Coerces) View available Instructors Manage Trainees/Students View Students Trainee Record Book Print Certificate Manage sectors (same for other activities) Login as Registrar (employee3 – emp3 – registrar) default username/password/role respectively Sector Menu Add New Fill Detail Save : to add new sector Edit Modify Detail Save to Edit sector Delete Yes to delete sector Manage trainees/Students Page 4 | Trainee Menu Add New Fill Detail Save : to add new trainees/Students Edit Modify Detail Save to Edit trainees/Students Delete Yes to delete trainees/Students TRB Back to view Trainee Record book (To check whether a student take a course and competent or not; this enables to certify a student) Certificate print back : to print a certificate 0918076146 Resume: Dessie Aragaw Instructor Cloud Based TVET Management System Introduction This module is designed for teachers or instructors to takes place all teaching learning activities. This Module will be active if a/an trainer/Instructor is registered in HRM Module and if all Registrar Module data are recorded successfully. Activities Start a new class Add students to the class Manage students who attain that class Send, Receive, from to students and teachers and manage those messages Upload resources and publish them to classes Post announcements and publish to classes Add assignments and publish to classes Create quiz’s and post them to classes Start A New Class Signup as a Trainer in login page Write the correct name select department provide account detail signup login with his new username and password My Class menu Start a New Class fill class Detail Save Add Students to a Class Click on a Class Add Trainee select Add (in front of students detail) Add Trainee Upload resources and publish them to classes Upload files Menu Brows file fill detail select class Upload Same step for assignments and announcements Create Quiz’s and Post them to Classes Quiz Menu Add New Quiz Fill Detail Save On a Quiz list click Questions Add Question Fill question detail Save On a quiz page click on Add Quiz to a Class select Quiz provide time select class save. This helps to publish a quiz to a class. Unless the quiz will not be visible for a student enrolled in this class. Page 5 | dessunet2@gmail.com Copy Right © 2019 : Dessie Aragaw Student/Trainee Cloud Based TVET Management System Introduction This module is designed for students to attain their course, take quiz and follow their progress. Before using this students must be registered to a system with the Registrar Module. Activities View Notifications Enter to class View Class Mates View their progress View their Instructor information Download or watch online resources, assignments and announcements published to that classes Take quiz Manipulate messages Attain to a Class Signup as a Trainee in login page Write the correct name select department provide account detail signup login with his new username and password My Class menu click on a class Watch online Videos After selecting a class click on Downloadable Materials menu On a list click the play icon (if the file is a video file it start playing or if not the file will be start downloading) Taking Quiz After selecting a class click on Quiz menu Select Quiz take Quiz follow the wizard Back Managing Messages Page 6 | Go to student dashboard page Message Menu Select For Trainee or For Student tabs select receiver Write Message Send Click Sent message to view sent messages Click Inbox tab to view received messages Click Replay on received message in your inbox type message send 0918076146
