SM
Elena Lee
Senior
Project
Coordinator
Large
projects PS
1. Procurement and logistics on behalf of MIT
1.1. Place MIT orders with CAT and non-CAT vendors;
1.2. Arrange MIT payments to vendors;
1.3. SAP operations (vendor invoice registration, MIT sales invoice
registration);
1.4. Arrange cargo transportation, insurance, export/import.
2. Russian Import procedures
2.1. Prepare/collect documents for customs broker;
2.2. Arrange customs payments;
2.3. Make arrangements with the vendors involved in import procedure
(bonded warehouse, carriers, port, etc.)
3. Procurement and logistics with Russian vendors
3.1. Place SM orders with Russian vendors, arrange contract approval
and signing;
3.2. Arrange SM payments to Russian vendors;
3.3. Paperwork on vendor sales/services;
3.4. Arrange cargo transportation;
3.5. Arrange cargo loading/unloading on transport; storage.
4. Sales operations with customers
4.1. Arrange sales/rental/service contract approval and signing;
4.2. Payment control;
4.3. Delivery control;
4.4. Paperwork on sales/rental/service deals;
4.5. Enter sales/warranty/transfer information in CAT system;
4.6. Follow internal warranty procedures;
4.7. Reports to salesmen and management.
5. 1C operator
5.1. Make 1C transactions on purchase, sales/rental/service deals;
5.2. Provide original documents to accounting department as a proof for
1C transactions;
5.3. Make 1C transactions on interdepartment transfers,
assemble/disassemble, write-off, etc.
5.4. Make 1C transactions on departmental administrative work
(business trip, expense report, hotel reservation, etc.)
Maria
Svalova
Project
coordinator
PS
6. Administrative work
6.1. Travel arrangements and travel document preparation for PS
manager trips;
6.2. Document control on all vendor and customer deals (contracts,
accounting documents, power of attorney, acts of acceptance,
warranty acts, estimates, etc.);
6.3. Translations;
1) Import of gensets and engines
1.Getting CAT invoices on each item from CAT system
2.registration of CAT invoices in SAP (on each invoice 3 transactions)
3.preparing documents for customs clear:
-excel drafts on each item, were we point serial numbers, weight,
country of issue, price, package list
-Annex to Contract with MIT or Borusan, sending it to General
Director and to MIT for signing
-word versions of CAT invoices
-making MIT-AMS invoice in SAP (3 transactions in SAP)
-sending documents to customs broker
4. After customs clear sending an inquiry to transport company about
delivery of gensets to the yard and inquiry to logistics specialist about
crane if it’s necessary, control of delivery
5. In 1C Program:
–making accept transactions of gensets on the yard in transit
(creation of new serial numbers and projects for each genset)
- making declaration on gensets in 1C
- getting documents from transport company for transportation and
making acceptance of these costs in 1C Programm
2) SALES
1. Getting the Contract from PS.
2. Sending scan of the signed Conrtact to Reception for creation it in 1S
Program.
3. Sending the original of the Contract to attorney department.
4. Making prepayment invoice in 1C Program according to the Contract
5. Checking the existence of gensets on the yard
6. Checking pointed spareparts or Switch transfers in the Contract ,
making internal orders in 1C Program for them, if there are no them
on the spareparts yard.
7. Making in 1C Program complectations with necessary spareparts
8. Making an inquiry (Word version) to logistics specialist about
transportation of gensets between our yards or to customer if it is
necessary
9. Making in 1C Program moving between yards (Artyom-Khabarovsk)
10. Making sales documents in 1C Program for Customer-invoices and
acts of acceptance-transfer, signing them
11. Registration of Sales Record Cards in CAT system for each genset.
12. Making Delivery Service Record for each genset
13. Control returning of signed sales documents from the Customer
14. Sending signed sales documents to our account department.
15. When we have the sale to Sakhalin Machinery-sending Annex to the
Contract for approval in 1C DO System, then signing it by Barabanov
E.A, sending scan to the Reception for creation it in 1C Program.
16. Statistics-9 sales in October 2019
3) Procument
1. Sending for Approval in 1C System DO of Drafts of new Contracts or
Specifications for additional equipment , spare parts and containers
for PS projects, signing them by Krupsky A.S or Barabanov E.A,
sending to Reception for creation them in 1CProgram.
2. Making payments in 1C for new equipment.
3. Making an inquiry to logistics specialist about transportation of
equipment from providers from other cities
4. Making accept transactions of equipment in 1CProgram to the yard of
Gensets.
4) PK MEM-the provider of containerized gensets
1. Sending for Approval in 1C System DO of Drafts of new Specifications
to the Contract with MEM, signing them by Krupsky A.S or Barabanov
E.A, sending tp Reception for creation them in 1CProgram.
2. Making prepayments in 1C Program
3. Making transactions in 1C Program:
- making internal orders in 1C Program for spareparts and paint
-transfer of the gensets, 20f containers, paints to MEM
-after MEM completed the process of containerizing (or package of
the genset to the container), making in 1C Progam two transactionsgetting of services and getting of product.
4. Creation a new item in 1C Program- Genset
containerized.
5) Reports
Elena
Karpenko
Project
coordinator
HE
1.Reports every month:
-PS sales report with net cost of gensets
-AMS Summary PS Sales report
-Turn over and aged inventory report
-Cash forecast report
2. Daily reports:
-PS file-Stock-on the first page (Order delivery) we point all gensets that are
in transit from USA and China.
3. PS file-C&P-on the first page (Contracts) PS colleagues point their future
sales projects (client, model of genset and all conditions of the Contract).
When the genset is sold to the client, delete it on this page and copy to the
second page (Passed).
1. Procurement and logistics on behalf of MIT
1.1. SAP operations (vendor invoice registration, MIT sales invoice
registration);
1.2. Arrange cargo transportation, insurance, export/import.
1.3. Russian Import procedures
1.4. Prepare/collect documents for customs broker;
1.5. Arrange customs payments;
1.6. Make arrangements with the vendors involved in import procedure
(bonded warehouse, carriers, port, etc.)
2. Procurement and logistics with Russian vendors
2.1. Place SM orders with Russian vendors, arrange contract approval
and signing;
2.2. Arrange SM payments to Russian vendors;
2.3. Paperwork on vendor sales/services;
2.4. Arrange cargo transportation;
2.5. Arrange cargo loading/unloading on transport; storage.
3. Sales operations with customers
3.1. Payment control;
3.2. Delivery control;
3.3. Paperwork on sales/rental;
3.4. Enter sales/ transfer information in CAT system;
4. 1C operator
4.1. Make 1C transactions on purchase, sales/rental/service deals;
4.2. Provide original documents to accounting department as a proof for
1C transactions;
4.3. Make 1C transactions on interdepartment transfers,
assemble/disassemble, write-off, etc.
Olga Kozina
AMS KHV
Alexey
VerinGalitskiy
5. Administrative work
12.1
Document control on all vendor and customer deals
(contracts, accounting documents, power of attorney, acts of
acceptance, warranty acts, estimates, etc.);
Procurement 1. Accept applications for the procurement from divisions, priority to service
specialist
department
2. Search for suppliers via the Internet in the absence of the requested goods
in the local market
4. Make applications for payment in 1C.
5. Request contracts from suppliers and approve it through 1C docflow
6. In the case of a purchase outside the Sakhalin Region, the organization of
delivery
7. Monitoring delivery of goods from the supplier to the client (Sakhalin
Machinery).
8. Acceptance of cargo, signing of accompanying documents, notification of
the internal client about the delivery of the ordered cargo.
9. Placement of goods of internal use (office, household goods,
representative goods),
10. Conservation of goods and materials
11. Storage of goods and materials
12. Maintaining cards for issuing PPE
13. Supplier assessment
14. Entering in 1C purchased overalls and special equipment.
15. Conducting claim work, if necessary
16. Maintaining a time sheet for the PPL department in the Sakhalin Region.
17. Participation in the annual inventory.
18. To prepare applications for the delivery of purchased goods within the
region, if the cargo is heavy or bulky.
19. Timely provide related documents to the accounting department.
20. Monthly submit to the accounting department lists of goods and
materials for the write-off of personal protective equipment by department,
representative goods (tea, sugar, coffee), office and household goods
Custom
specialist
The main objective of work is as quickly as possible and at the lowest cost for
the company to carry out customs clearance of goods arriving on the territory
of the Russian Federation by air at the airports of Khabarovsk, Vladivostok,
Moscow and other cities of the Russian Federation and decreasing cargo by
air, without violating customs and other rules that apply to the territory of
the Russian Federation.
To achieve this, the following actions are performed:
1. Before placing a purchase order, the PPL or Parts Ordering coordinator
sends me a list of products to determine whether these products can be
imported and which rules must be followed. Products are checked according
to the following parameters:
- Commercial characteristics of the goods (manufacturer, trademark, country
of origin) - since many manufacturers have registered their trademarks with
ROIS and Rospatent of the Russian Federation and protect their rights,
therefore it is impossible to import goods without their written consent.
- The technical characteristics of the goods are checked to determine the
requirements for certification, licensing for import and export, quotas and
other requirements for goods when moving them across the customs border
of the Russian Federation.
- Cost characteristics of the goods.
- Quarantine and phytosanitary rules when moving goods.
2. After checking all the conditions, the coordinator is sent a response about
the possibility of importing goods without restrictions, or a response with
suggestions on how and under what permits it is possible to import goods.
3. After sending the goods, the coordinator sends me the accompanying
documents for the goods and the preparation of the customs declaration and
accompanying documents begins in the ALTA software package.
4. During the passage of cargo from the sender, I will track the location in
order to carry out preliminary operations on the day of arrival (preliminary
inspection, cargo registration at the TSW, receipt of passes to the customs
control zone and other actions).
5. Prior to the arrival of the goods, a customs declaration is preliminarily
prepared in the “Shipment” section of program 1-C and in the “Alta”
program.
6. If the imported goods have not been previously imported and there is not
enough data for their customs clearance, a preliminary customs inspection of
the goods is carried out at the TSW of the arrival airport. If the cargo arrived
in Khabarovsk, then I carry out the inspection myself, if the cargo is in
another city, then I send a request to the freight forwarder for an inspection
indicating the parameters that are not enough for declaring.
7. Transfer to the warehouse and other customs posts of the city of
Khabarovsk is carried out on a company car after receiving the waybill and
passing the medical commission.
8. During the preliminary inspection at the TSW, the following actions are
carried out:
- opening the general package,
- sorting of goods and selection of goods that need to be inspected and
photographed,
- opening individual packaging,
- weighing the goods,
- photographing the goods,
- determination of the material from which the goods are made,
- determination of linear and other sizes of the goods, if necessary for their
declaration on the basis of the classification code of the goods,
- Reverse packaging of goods and bringing the outer packaging in its original
condition.
9. After receiving all the necessary information, final processing of
“Shipment” in 1-C and the Alta program of the customs declaration is carried
out, the availability of funds in the personal account at the FCS of Russia is
checked, and the electronic declaration is sent to the information system of
the customs authorities for verification.
10. If the inspector has questions during the verification of the customs
declaration, an answer is prepared, which is sent through the information
system or taken to the customs post if the declaration has been submitted in
hard copy.
Gennady
Kolesov
Custom
specialist
11. After a decision is made by the customs authority on the release of the
goods, it is received at the TSW if the forwarder does not independently
deliver the goods to the AMS LLC according to the delivery conditions.
12. Next, we fill in the 1-C in the “Shipment” section with the missing
information for the coordinator to create the “GTE on Import” section, I
receive, upon written request, a copy of the electronic customs declaration at
the customs post, or send a request to the forwarder to receive a copy of the
DT, which are necessary for accounting and audits.
13. Every day there is an independent study of the constantly changing
customs and other legislation of the Russian Federation via the Internet,
participation in seminars is conducted by the customs service, as well as
participation in webinars conducted by Alta-Soft.
14. I also participate in the preparation and approval of international
contracts, advising employees of AMC and SM LLC on the procedure for
import and export of goods and applicable customs regulations.
15. During the absence of the Head of the department of customs clearance
(vacation), I carry out his duties on customs declaration of goods transported
by other means of transport (sea, railway), as well as his other duties.
The main duty is the customs clearance of goods arriving at our company.
Customs clearance is carried out through a secure communication channel of
the Federal Customs Service of the Russian Federation
using the ALTA GTD licensed program and is confirmed by Electronic Digital
Signature (EDS).
Customs clearance includes:
-Preparation of a set of documents for compliance with the requirements of
the Federal Law on Customs Regulation and Decrees of the Government of
the Russian Federation, the Customs Code of the Eurasian Economic Union.
- Preliminary informing the customs authority before the arrival of the goods
on the territory of the Russian Federation.
- Upon the arrival of the goods, the unloading is monitored and the
registration of the goods at the customs warehouse is checked.
- Formalization and uploading in electronic format of documents required for
Customs clearance, followed by sending to the Archive of the Federal
Customs Service.
The list of documents in electronic form contains:
- A set of constituent documents Amur Machinery.
- Documents confirming authority (employment contract, order of
employment, power of attorney)
- Documents for the cargo-contract, with attachments, invoices, packing lists.
- Transport documents - Sea bill of lading, feeder bill of lading.
- Financial documents - transaction passport, application for payment of
goods to the seller.
- Drawings, photos and labeling of goods, packaging photos, technical
documents, catalogs, information from which confirms the declared
characteristics of the goods.
- Permitting documents - certificate of conformity, certificate of country of
origin of goods.
All are formalized in accordance with the requirements of the Federal
Customs Service of the Russian Federation and verified using
the “TBG Control” program, then the documents are sent to the Archive of
the FCS of the Russian Federation. Each document is assigned a document ID
code for further customs clearance.
On the basis of the documents for the cargo, a goods declaration (DT) and a
customs value declaration (DTP) are prepared, which reflects the relationship
between the seller and the buyer.
Calculation of customs payments.
If a technique is being drawn up, then the Vehicle Registration Card is
additionally generated and the Utilization Duty Calculation Form is
completed.
- we fill out applications in 1C for payment (customs duties, import duties,
VAT, utilization fees), broken down by budget classification codes.
Irina
Iliinskaya
Project
coordinator
HE
The declaration is sent to the customs post, after assigning the number, the
declaration, and all documents certified with an electronic digital signature
and attached to it, have legal force.
After cargo has been cleared, a declaration marked “release of goods is
permitted” is transmitted to the coordinator responsible for the goods.
………………………… ..
When moving goods (export or import) from member countries of the EAEU
(Kazakhstan)
we draw up the Statistical Form, which is registered on the portal of the FCS
of the Russian Federation.
……………………………………
Every day I monitor the receipt and correct debit of funds from Amur
Machineri on the Unified Personal Account (ELS) of the Federal Customs
Service of the Russian Federation.
1. HE sales contracts review in 1C DO;
2. Dealer and conformity certificates provision on a customer request;
3. Assembling/disassembling registration in 1C, if required under a HE
sales contract;
4. Spare parts writing-off in 1C if a short-shipment took place under a
HE sales contract;
5. Issue of sales documents (invoices, acts of acceptance and transfer)
under HE sales contracts, making notes on a sale in a passport of selfpropelled equipment;
6. Submission of information on sales made in CAT systems: SRC and
Dealer solution;
7. Timely AMS departments notification on sales made with
nсвоевременное уведомление о продажах подразделений
компании с отражением ключевых параметров сделок;
8. Control of customers receivables;
- communication with suppliers of work tools for HE, contacts signing and
control of their execution, entry of bought goods in 1C;
- communication with AMS logistics specialists on HE transfers between AMS
warehouses, dispatches to a customer and from HE and work tools suppliers
warehouses (freight quotes requests, shipments requests);
- AMS HE and work tools international logistics:
1. Coordination of import shipments, information up-date, notification
of concerned parties on goods movement;
2. Supplies shipping documents examination (invoices, BLs, certificates
of origins, etc.);
3. Communication with forwarders (freight quotes requests, shipments
requests), certification centers;
4. Collection of the documents needed for customs clearance, including
MIT-AMS document drafts preparation (invoices, packing lists,
contracts, annexes) and their timely submission to customs brokers.;
5. Collection of the documents needed for a self-propelled equipment
passport issue and control on their timely submission to a customs
office;
6. Entry of import goods and connected with their delivery expenses in
1C;
7. Work in SAP (entry of goods and services suppliers invoices, credit
memos, MIT-AMS invoices);
8. Communication with forwarding agents in VVO port (notification on
goods arrival, requests on goods preparation for the dispatch form
the port after completing customs clearance).
- submission of contacts with customers and suppliers (hard copies) to AMS
legal department.
- submission of sales and related to import documents to AMS accounting
department;
- weekly submission of MIT Inventory AMS HE report to AMS financial
specialists;
- upon the request submission of AMS HE cash flow forecast to AMS financial
specialists;
- work with “Time-table“ file (AMS HE reservation and reservation
cancellation on marketing and sales departments requests, removal of a sold
machine under a supervised project, entry of information about new AMS HE
and work tools import orders and their shipping schedules, weekly
distribution of the up-dated file to concerned departments).
Natalya
Mukhar
Project
coordinator
HE
1. HE sales contracts review in 1C DO;
2. Dealer and conformity certificates provision on a customer request;
3. Assembling/disassembling registration in 1C, if required under a HE
sales contract;
4. Spare parts writing-off in 1C if a short-shipment took place under a
HE sales contract;
5. Issue of sales documents (invoices, acts of acceptance and transfer)
under HE sales contracts, making notes on a sale in a passport of
equipment;
6. Submission of information on sales made in CAT systems: SRC and
Dealer solution;
7. Timely notification of other departments on sales made.
8. Control of customers receivables;
9. Communication with AMS logistics specialists on HE transfers
between AMS warehouses, dispatches to a customer and from HE
and work tools suppliers warehouses (freight quotes requests,
shipments requests);
10. Timely make the receipt of goods and services.
11. Work with subsidiaries (coordination of contracts, annexes,
additional agreements, etc.)
12. Conclusion, signing of contracts, annexes, add. agreements, etc.
10. Preparation of acts of acceptance and transfer of goods, as well as acts of
software under the test agreement.
Olga Bogush
Project
coordinator
PS
11. Work with Leasing companies to authorize / approve the transfer of
goods - an application for transfer, collection of necessary documents: scan
of a beacon installation (if through a leasing company LLC Caterpillar
Financial), scan of PSM, execution / submission of powers of attorney for
signatories of acceptance certificates, scan of passports.
12. Providing reporting, closing documents for our bookkeeping, clients,
leasing companies.
13. Filling in the PSM, dispatch / transfer after the sale of goods to the client
or leasing company.
14. Control at all stages of the supply contract / sales contract, interaction
with the seller, client, leasing company, checking the receipt of d / s from
clients / leasing companies. Control of additional delivery of goods, according
to the Act of PP. Addressing issues arising in the implementation process.
15. Entering sales data in the SRC.
16. Work in TIME-TABLE (enter the receipt of a new product in the table,
indicate the movement of the product, storage location, put in reserve or
remove from the reserve, after sale, delete the line with this product).
17. Preparation of a document on the sale of goods, then distribution of this
document to certain AMC employees.
18. Registration of requirements-invoices, acts of additional delivery.
19. Storage of equipment, demo sites, execution of acts MX-1 / MX-3, control
of receipt of bills and their payment.
20. Entering additional expenses.
21. Work with incoming / outgoing correspondence.
22. Billing customers, according to contracts, specifications.
1) Import of gensets and engines
1.Getting CAT invoices on each item from CAT system
2.registration of CAT invoices in SAP (on each invoice 3 transactions)
3.preparing documents for customs clear:
-excel drafts on each item, were we point serial numbers, weight, country
of issue, price, package list
-Annex to Contract with MIT or Borusan, sending it to General Director
and to MIT for signing
-word versions of CAT invoices
-making MIT-AMS invoice in SAP (3 transactions in SAP)
-sending documents to customs specialists
4. After customs clear sending an inquiry to transport company about
delivery of gensets to the yard in Artyom and inquiry to logistics specialist
about crane if its necessary, control of delivery
5. In 1C Program:
–making accept transactions of gensets on the yard in transit (creation of
new serial numbers and projects for each genset)
-making declaration on gensets
-making moving of gensets from yard in transit to the yard of gensets in
Artyom.
-getting documents from transport company for transportation and
making acceptance of these costs in 1C Programm
2) SALES
1. Getting the Contract from PS.
2. Sending scan of the signed Conrtact to Reception for creation it in 1S
Program.
3. Sending the original of the Contract to attorney department.
4. Making prepayment invoice in 1C Program according to the Contract
5. Checking the existence of gensets on the yard
6. Checking pointed spareparts or Switch transfers in the Contract , making
internal orders in 1C Program for them, if there are no them on the
spareparts yard.
7. Making in 1C Program complectations with necessary spareparts
8. Making an inquiry (Word version) to logistics specialist about
transportation of gensets between our yards or to customer if it is
necessary
9. Making in 1C Program moving between yards (Artyom-Khabarovsk)
10. Making sales documents in 1C Program for Customer-invoices and acts of
acceptance-transfer, signing them
11. Registration of Sales Record Cards in CAT system for each genset.
12. Making Delivery Service Record for each genset
13. Control returning of signed sales documents from the Customer
14. Sending signed sales documents to our account department.
15. When we have the sale to Sakhalin Machinery-sending Annex to the
Contract for approval in 1C DO System, then signing it by Barabanov E.A,
sending scan to the Reception for creation it in 1C Program.
16. Statistics-9 sales in October 2019
3) Procument
1. Sending for Approval in 1C System DO of Drafts of new Contracts or
Specifications for additional equipment , spareparts and containers
for PS projects, signing them by Krupsky A.S or Barabanov E.A,
sending tp Reception for creation them in 1CProgram.
2. Making payments in 1C for new equipment.
3. Making an inquiry (Word version) to logistics specialist about
transportation of equipment from providers from other cities
4. Making accept transactions of equipment in 1CProgram to the yard of
Gensets.
4) Rent of gensets
1. Making acts of transfer to rent or returning from rent on each genset
in 1CProgramm
2. Registration of Sales Record Cards in CAT system for each rent genset
3. In the end of each month checking the days of rent and making acts
of services on each genset and invoices according to the Contracts,
sending of scans and originals of documents to the clients.
4. Control the payments for rent.
5. For statistics : the number of rent gensets on 05.11.2018-3 items, on
05.11.2019-24 items.
5) PK MEM-the provider of containerized gensets
1. Sending for Approval in 1C System DO of Drafts of new Specifications
to the Contract with MEM, signing them by Krupsky A.S or Barabanov
E.A, sending tp Reception for creation them in 1CProgram.
2. Making prepayments in 1C Program
3. Making transactions in 1C Program:
- making internal orders in 1C Program for spareparts and paint
-transfer of the gensets, 20f containers, paints to MEM
-after MEM completed the process of containerizing (or package of
the genset to the container), making in 1C Progam two transactionsgetting of services and getting of product.
4. Creation a new item in 1C Program- Genset containerized.
Valeria
Project
Lemdyanova coordinator
rental
Dmitry
Philipov
Engineer logistic
6) Reports
1.Reports every month:
-PS sales report with net cost of gensets
-AMS Summary PS Sales report
-Turn over and aged inventory report
-Cash forecast report
2. Daily reports:
-PS file-Stock-on the first page (Order delivery) we point all gensets that are
in transit from USA and China.
When new gensets are delivered to our yard in Artyom, I delet them from this
page and copy to the second page (Inventory).
When the genset is sold to the client, I delet it from inventory.
3.PS file-C&P-on the first page (Contracts) PS colleagues point their future
sales projects (client, model of genset and all conditions of the Contract).
When the genset is sold to the client, I delet it on this page and copy to the
second page (Passed).
1. Communication with contractors, carriers, clients
2. Preparation of primary accounting documents when renting machinery
3. Cooperation with the logistics Department on shipments, preparation of
necessary documentation
4. Keeping weekly reports on the progress of projects and informing
employees of the Department
5. Control over the receipt and expenditure of funds in accordance with
obligations to suppliers and customers
6. Prepare documents for sales for rental, sale of HE after rental and invoicing
7. receipt of goods in 1С, transferring HE between accounts in 1C
8. Registration/deregistration of machinery at Gostekhnadzor
9. Payroll accounting
10. Take party in approval contracts in 1C docflow
11. Write-off of materials from the accountable person (rental engineers)
1. Organization and coordination of cargo transportation.
1 Acceptance of applications from clients (customers) for cargo
transportation,
2 Calculating the cost and timing of cargo delivery, monitoring the
status of the service
3 Providing the customer with at least three options for cargo delivery
at the cost of delivery and service
4 Consulting on transportation rules and procedures for filling in
reporting documents.
5 Control over delivery of cargo packages from the customer's
warehouse and placement of cargo in the vehicle (vehicle).
6 Control and verification of the quality condition of the declared
packages, their compliance with the rules for the carriage of goods
established by the Government of the Russian Federation.
7 Search, preparation, conclusion of contracts and coordination of
interactions with partners from other regions
9. Preparation of cargo transportation routes.
How and by what type of transport to deliver the cargo to the point
specified by the client (car, railway, multimodal method). Possibility
of an alternative route of cargo delivery.
10. Document management control of contracts and accounts from
counterparties, preparation of reports.
conclusion of freight forwarding agreement (transport and
forwarding services), drawing up orders for the carriage of goods,
receipt of confirming documents of consignment notes (consignment
notes) from the consignee. Claims work. Drawing up of loading flow
charts
11. Search, selection and control of vehicles.
The choice of a vehicle in accordance with the declared carrying
capacity and volume, the possibility of placing the transported cargo
in accordance with the requirements for the safety of the latter,
monitoring the availability of free space and the cleanliness of the
vehicle.
12. Coordination of drivers.
Informing and controlling drivers about the place of receiving cargo,
time of vehicle loading/unloading, rules of receiving/disposing of
cargo, completeness and accuracy of filling in primary documents
(consignment notes, powers of attorney, invoices, if necessary)
Valery
Beregovykh
Engineer logistic
13. Monitoring and analysis of logistics costs.
Proposals for changing the quality and quantity of services provided.
The analysis of cost of services in the market of auto transportations, tracing
of occurrence of new directions of delivery of cargoes, tracing and the
analysis of services given by the transport companies (discounts. actions etc.).
Informing management of new services on the freight market, including
opening/closing of crossings of tariff changes by seasons and periods of
closing/closing/limiting of weight loadings on roads.
1. Organization and coordination of cargo transportation.
2. Acceptance of applications from clients (customers) for cargo
transportation,
8 Calculating the cost and timing of cargo delivery, monitoring the
status of the delivery
9 Providing the customer with at least three options for cargo delivery
at the cost of delivery and service
10 Consulting on transportation rules and procedures for filling in
reporting documents.
11 control over delivery of cargo packages from the customer's
warehouse and placement of cargo in the vehicle (vehicle).
12 control and verification of the quality condition of the declared
packages, their compliance with the rules for the carriage of goods
established by the Government of the Russian Federation.
13 Search, preparation, conclusion of contracts and coordination of
interactions with partners from other regions
14 Coordination of drivers.
Informing and controlling drivers about the place of receiving cargo,
time of vehicle loading/unloading, rules of receiving/disposing of
cargo, completeness and accuracy of filling in primary documents
(consignment notes, powers of attorney, invoices, if necessary)
Yulia
Karyukhina
Logistics
coordinator
1. Put contracts and payment applications to approval at 1C docflow, for the
transportation of goods by Amur Machinery and Sakhalin Machinery;
2. Maintain a database of shipments made. Take into account the work
performed by logisticians in the Excel table, according to Amur Machinery
and Sakhalin Machinery;
3. compile a database of transport companies: services provided, contacts;
4. to provide document flow related to the transportation of goods: to
receive documents from suppliers, monitor the timely conduct of their
bookkeeping, send scans to interested departments to add transportation
costs to the cost of goods and services, process documents of carriers, sign,
reconcile data in primary accounting documents, TN, order and receipt with
the application submitted by the initiator for Amur Machinery and Sakhalin
Machinery.
5. Create orders, consignment notes, and forwarding receipts for those
carriers who do not do them for Amur Machineri and Sakhalin Machineri.
6. Create applications for spending money on all transportation and work on
transportation and garbage removal and crane services, distribution of
applications by departments, description of transportation for the heads of
departments for Amur Machineri and Sakhalin Machineri.
7. Prepare documents for clients: invoice for payment, invoice, certificate of
completion, when re-allocating costs
8. Calculation of the cost of transportation at the request of employees
9. Advising employees on filling out applications for cost calculation in block
1C-Logistics Management (Amur Machinery only)
10. Providing data on the cost of past transportation at the request of
employees.
11. Prepare shipment declaration for transportation insurance every quarter
for the previous three months for Amur Machineri and Sakhalin Machineri.
12. Make claims to carriers. Collect documents to confirm claims
13. Ensure the provision of documents to the legal department in case of
insurance cases.
14. Correspondences with transport companies (about a change in the payer,
about a change in the purpose of payment, about a refund, etc.) for Amur
Machinery and Sakhalin Machinery
15. Create powers of attorney for logisticians to receive and send goods.
16. Generate reports on requests for sales departments of equipment / spare
parts / generators.
17. Prepare a time sheet for the department’s working hours (Khabarovsk,
Artem), compile a list to provide employees with office supplies (Khabarovsk).
18. Replace logisticians on issues (Amur Machinery and Sakhalin Machinery):
- calculation of the cost of transportation
- processing applications from departments for shipment and receipt of
equipment / generators / spare parts;
- Organization of cargo transportation: search for offers of transport
companies, sending options to the customer. After the customer selects the
shipping option, filing an application with the transport company, negotiating
with the carrier
- analysis of the quality of transportation and tracking of movement and
delivery of goods;
- Taking measures in case of force majeure or other circumstances during
transportation.
Alexey
Tsvirko
AMS Artem
Alexey
Dreitser
Tatyana
Burmistrova
Delivery
specialist
BDV
warehouses
manager
Project
coordinator
Following the procurement policy when choosing a carrier.
1. Checking the condition and conformity of the configuration when receiving
and transferring equipment from carriers to Customers.
2. Receipt and transfer of consumables, goods and materials for equipment
configuration in accordance with Contracts.
3. Registration of acts on the commissioning of equipment.
4. Learning of the operators and mechanics of the Customer.
5. Loading, unloading equipment.
6. Compilation of lists of necessary spare parts for equipment configuration
with missing options.
7. Consulting Customers on HE problems and application.
8. commissioning of HE at customers job sites.
1. Reception of HE, PS and WT, their placement for storage or repair.
2. Inspection of equipment at acceptance. Sealing.
3. Issuance of machinery and assemblies. Inspection and trial run of
equipment before transferring to the buyer / carrier. Checking the
availability of the list of technical documentation complete with the
supplied equipment.
4. Organization of work on refueling equipment with working fluids
5. Organization of work on the conservation of equipment.
6. Participation in the inventory of equipment warehouse and control
over its safety.
7. Registration of passes / documents for the protection of the import
and export of equipment.
8. Loading and unloading machines and assemblies. Monitoring the
correct execution of applications to other departments of the
Company.
9. Checking the timing and quality of work performed at the heavy
equipment storage site.
10. Control over the provision of service and other reporting documents
by employees within the deadlines established by the rules of
document circulation in the company.
11. Opening, issuing work orders (based on requests from internal,
external customers and service letters of CAT).
12. Closing work orders.
13. Organization of inspection and diagnostics of equipment (including
using a computer).
14. Checking equipment configuration before handing it over to
customers, ensuring equipment retrofitting.
15. Management of equipment owned by the company, as directed by
the management and, if necessary (including entry into the trawl and
railway carriage and exit from the trawl and railway carriage).
16. Acquisition planning and ordering of materials necessary for pre-sale
preparation work.
17. Checking, compiling lists of spare parts necessary for the
understaffing of equipment, and a list of work on understaffing.
18. Obtaining spare parts at the AMC warehouse, checking for
completeness.
19. Instructions to operators on the designation of machinery controls.
1. HE sales contracts review in 1C DO;
2. Dealer and conformity certificates provision on a customer request;
3. Assembling/disassembling registration in 1C, if required under a HE
sales contract;
4. Spare parts writing-off in 1C if a short-shipment took place under a
HE sales contract;
5. Issue of sales documents (invoices, acts of acceptance and transfer)
under HE sales contracts, making notes on a sale in a passport of
equipment;
6. Submission of information on sales made in CAT systems: SRC and
Dealer solution;
7. Timely notification of other departments on sales made.
8. Control of customers receivables;
9. Communication with AMS logistics specialists on HE transfers
between AMS warehouses, dispatches to a customer and from HE
and work tools suppliers warehouses (freight quotes requests,
shipments requests);
10. Timely make the receipt of goods and services.
11. Work with subsidiaries (coordination of contracts, annexes,
additional agreements, etc.)
12. Preparation, approval, signing of contracts, annexes, add.
agreements, etc.
13. Preparation of acts of acceptance and transfer of goods, as well as
acts of software under the test agreement.
14. Work with Leasing companies to authorize / approve the transfer of
goods - an application for transfer, collection of necessary
documents: scan of a beacon installation (if through a leasing
company LLC Caterpillar Financial), scan of PSM, execution /
submission of powers of attorney for signatories of acceptance
certificates, scan of passports.
15. Providing closing documents for our accounting, clients, leasing
companies.
16. Control at all stages of the supply contract / sales contract, interaction
with the seller, client, leasing company, checking the receipt of d / s from
clients / leasing companies. Control of additional delivery of goods, according
to the Act of PP. Addressing issues arising in the implementation process.
17. Work with TIME-TABLE (enter the receipt of a new product in the table,
indicate the movement of the product, storage location, put in reserve or
remove from the reserve, after sale, delete the line with this product).
18. Storage of equipment, demo sites, execution of acts MX-1 / MX-3, control
of receipt of bills and their payment.
19. Entering additional expenses.
20. Parts return documents preparation for warranty administrator
21. Non CAT equipment and materials overseas procurement, contracts,
import documents for customs preparation, international delivery
organization.
22. Work tools import documents preparation and international logistic.
23. Work with incoming / outgoing correspondence.