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JAWARIA IPE

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BY JAWARIA KOMAL SHAHZAD

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Institutional Performance Evaluation submitted to

Dr Nadeem by

Dr. Jawaria Komal Shahzad

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Institutional Performance Evaluation

• Institute

• Institutional Performance

• Institutional Performance Evaluation

3:44:04 PM BY MUHAMMAD SHAH DIN- DIRECTOR QUALITY ASSURANCE 3

Institutional Performance Evaluation

Institute

Established through ACT/Ordinance

Drive by:

•Statutes

•Rules & Regulation

•SOPs

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Institutional Performance Evaluation

Institutional Performance

Adherence of Policies & Guidelines defined:

•In ACT/Ordinance

•By Regulatory Bodies

•By Federal/Provincial Bodies

•By Accreditation Councils

•Adoption of Good Practices (National / International)

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Institutional Performance Evaluation

Performance Evaluation

Evaluate the performance:

•By yourself

•By External Body

On Given Standards/Criteria

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External Evaluation

A System designed

• to objectively EVALUATE

• the QUALITY of a system

• by any EXTERNAL Entity

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Preparation for Evaluation

• Understand the Purpose of Evaluation

• Review the Criteria

• Implement the Criteria (or)

• Evaluate the Implementation of criteria

• Remove the deficiencies/improve the system

and again

• Evaluate the Implementation

• Remove the deficiencies/improve the system

• Be Transparent and Honest with yourself

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Institutional Performance Evaluation

The Higher Education Commission is taking significant initiatives to improve the performance of Higher Education Institutions and started up with the primary step of outlining the Institutional Performance Evaluation Standards. A total of eleven standards are defined and each one of these articulates a specific dimension of the institutional quality.

Institutional Performance Evaluation standards are:

• Mission Statement and Goals

• Planning and Evaluation

• Organization and Governance

• Integrity

• Faculty

• Students

(6-Questions)

(7-Questions)

(6-Questions)

(5-Questions)

(9-Questions)

(9-Questions)

Institutional Performance Evaluation

• Institutional Resources

• Academic Programmes and Curricula

• Public Disclosure and Transparency

• Assessment & Quality Assurance

• Student Support Services

(4-Questions)

(3-Questions)

(3-Questions)

(10-Questions)

(8-Questions)

Process of Institutional Performance Evaluation

i. The University is asked to prepare

University Portfolio

Report(UPR)

as per IPE Manual.

ii. QAA Reviews the submitted UPR w.r.t requirement mentioned in

IPE Manual.

iii. After the initial review of UPR, if it is found that some data is missing or incomplete; University is asked to clarify/complete the UPR within one week.

iv. The IPE panel will be selected from the existing pool of evaluator for the visit of concerned University.

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Process of Institutional Performance Evaluation

v. The IPE panel will be informed regarding the date of visit for taking their final consent.

vi. The University is informed about its IPE Visit vii. The review panel will visit the University as per the schedule.

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On Site Visit of IPE Panel

THREE DAYS VISIT

Day 1

• Meet with the Vice Chancellor

• IPE Panel works in a room specifically allotted to the Panel

Day2

• Panel meets with Chairmen / heads of departments

• Panel meets with the Post Graduate, Graduate and Under graduate students

• Panel meets with the Registrar, Head of Finance, Director P & D,

Controller of Examinations, Director QEC, and any other administrative unit head

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On Site Visit of IPE Panel

THREE DAYS VISIT

Day 3

• Visits to Physical Infrastructure (class room facilities, laboratories and library,)

• IPE Panel continues its work

• Exit interview with VC

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STANDARD 1: MISSION STATEMENT AND

GOALS

Question1: When did the university conceive of and write the mission? When and whom was it approved?

Answer 1:

• Date of Preparation:_________

• Date of Approval:________

Evidence: Minutes of the meeting/approving body

Minutes of the meeting of Committee

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 1 Mission Statement And Goals

Question 2: Who was involved in the writing of the mission?

Answer 2: Details of Individuals/Committee who prepared. Approval of Committee & ToRs (if committee constituted)

Evidence: Minutes of the meeting of Committee

Minutes of meeting (who approved the committee)

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 1

Mission Statement And Goals

Question 3: Has the mission been reviewed and renewed since the first writing and approval? If so, when and by whom? When it was last reviewed?

Where are the problems regarding the mission? What is the University not doing that it should be done to fully realize its mission and goals?

Answer 3: Date of Revision:_________

Date of Approval:________

Details of Individual/Committee who Reviewed.

Approval of Committee & ToRs (if committee constituted)

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Standard: 1 Mission Statement And Goals

Evidence: Minutes of the meeting of approving body

(who approved the committee)

Minutes of the meeting of Committee

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Responsibility: To Answer the Question and provide the Evidence:

Registrar Office

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Standard: 1 Mission Statement And Goals

Question 4:How is it used to: a) Guide personnel decisions?

b) Determine program/course offerings?

c) Guide budget decisions?

Answer 4: Details of decision made/set of activities undertaken to achieve the mission Relationship of

Programs/courses offered with Mission

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Standard: 1 Mission Statement And Goals

Evidence: Minutes of meetings of relevant bodies

Responsibility: To Answer the Question and provide the Evidence:

Registrar Office, Administration, Academic, P & D,

Treasurer , COEs and HODs

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Standard: 1 Mission Statement And Goals

Question 5:How well do you believe that the mission clearly defines the purposes of the

University? Please explain.

Answer 5: Description

Evidence: Minutes of the meeting of Committee

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 1

Mission Statement And Goals

Question 6: How well do you believe that the mission and goals explain what the university intends to accomplish?

Please explain

Answer 6: Describe the relationship of University's activities with its Mission

Evidence: Details of decision made/set of activities undertaken to achieve the mission. Relationship of

Programs/courses offered in the light of Mission with supporting documents such as minuets of various meetings etc.

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Standard: 1

Mission Statement And Goals

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Administration Office, Provost,

Academic Office, P & D, Treasurer , COEs and HODs

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Standard: 2 Planning and Evaluation

Question 1: Describe your formal systems of planning and evaluation.

What committees are there

–with what composition?

How often do they meet?

What is the time line for the plans?

Who approves the Plans?

Answer 1: Describe formal planning system in light of

University’s Statutes/ACT

Details of Committees along with their approval/compositions

Frequency of meeting (committees

–wise)

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Standard: 2 Planning and Evaluation

Evidence: Notifications of Committees. Minutes of meetings of Said committees. Minutes of meetings where Plan/s are approved

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Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Administration Office,

Academic Office, P & D, Treasurer , COEs, Provost and

HODs

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Standard: 2 Planning and Evaluation

Question 2:

• What other planning documents do you have?

• A development plan for facilities?

• A financial plan?

Answer: 2 Please describe for each of these document

The process by which they are generated and reviewed.

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Standard: 2 Planning and Evaluation

Evidence: Plans prepared in last three years

Detail of monitoring/reviewing of these plans

Minutes of meetings conduct for these plans

Responsibility: To Answer the Question and provide the Evidence:

Registrar Office P & D Office and the Treasurer

Office

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Standard: 2 Planning and Evaluation

Question 3: How are the plans incorporated into the budget?

Answer 3: Please describe and provide copies of the budgets for last 3 years (highlighting the ways in which the budget related to those plans.

Evidence: Copies of the budgets for last 3 years

(highlighting the ways in which the budget related to those plans.)

Responsibility: To Answer the Question and provide the Evidence: P & D Office and the Treasurer Office

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Standard: 2 Planning and Evaluation

Question 4: When are the plans evaluated and updated? How?

Answer 4: Details of meetings for evaluation/review/update of plans

Evidence: Minutes of Relevant meetings

Responsibility: To Answer the Question and provide the Evidence: P & D Office and the Treasurer Office

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Standard: 2 Planning and Evaluation

Question 5: Is there a campus master plan?

A Life Cycle Management plan for the University infrastructure?

Answer 5: Date of preparation/approval of Master

Plan

Achievement of Master Plan

Evidence: Minutes of meetings for preparation and approval of the Master Plan

Responsibility: To Answer the Question and provide the Evidence: P & D Office and Directorate of Works

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Standard: 2 Planning and Evaluation

Question 6: Please list PC1-IV for last three years.

Answer 6: List of Projects (Title, Date of commencement, Date of Completion, Extension dates)

Evidence: Copies of PC-I, PC-III, PC-IV for each

Project Notifications of approvals & Extensions

Responsibility: To Answer the Question and provide the Evidence: P & D Office and Directorate of Works

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Standard: 2 Planning and Evaluation

Question 7: Are there any other plans? If so, please provide copies along with the dates when these plans are updated as well as by whom.

Answer 7: Details of Projects/Plans prepared by

University.

Evidence: Copies of Plans along with Approvals

Minutes of the Relevant Committee Meetings

Responsibility: To Answer the Question and provide the Evidence: Registrar Office, Administration

Office, Academic Office, P & D, Directorate of

Works, Treasurer , COEs, Provost and HODs

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Standard: 3 Organization and Governance

Question 1: Please provide a report with the names of offices responsible and the systems used for meetings of the Senate; the Syndicate; the Board of Governors,

Finance & Planning Committee, Academic Council,

Board of Faculty, Board of Studies and Advance Study

& Research Board.

Answer 1: Name of Officials/Offices responsible for conduction of each of the body’s meetings. For each, please describe how, to whom and when the minutes are circulated. (List the details of last three years meetings). What are the SOPs of compliance for the minutes of each of the bodies and the name of the responsible office for each of body.

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Standard: 3 Organization and Governance

Evidence: Preparation/Issuance of concerned documents for conduction of all bodies/committees meetings. Minutes of all Meetings for last three years.

Notifications of Decisions. Approval of SOPs/ToRs for compliance of minutes.

Notification of responsible office

Responsibility : To Answer the Question and provide the

Evidence: Registrar Office, Academic Office, P & D,

Treasurer:

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Standard: 3 Organization and Governance

Question 2: Please provide a report concerning emergency powers: Have you used emergency powers in last three years

Provide the SOPs for the use of the Emergency

Powers; any other documents which recorded that was exercised in last three years

Answer 2: List the cases in which the emergency powers were used.

List the use of the emergency powers and the names of the committees/bodies regarding which emergency power used in last three years

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Standard: 3 Organization and Governance

Evidence: letter/notifications regarding the use of emergency powers

Minutes of meetings of Concerned bodies/Committees where use of these emergency powers are presented for approval.

Responsibility: To Answer the Question and provide the Evidence: Registrar Office on behalf of the

Vice Chancellor/Rector.

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Standard: 3 Organization and Governance

Question 3: Who reports directly to the Vice

Chancellor? How often do they meet as a group?

Answer 2: Please provide the Organogram

Evidence: Approval of Organogram

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 3 Organization and Governance

Question 4: Discuss your process for avoiding conflict of interest at the level of each statutory body.

Answer 4: Describe the Conflict of Interest Policy

Evidence: Copy of Conflict of Interest Policy along with its approval

Notification and distribution of Policy

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 3 Organization and Governance

Question 5: Details of memberships of all statutory bodies and committees established

Answer 5: Para-wise members names of all bodies and committees

Evidence: Approvals and Notifications of memberships

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard: 3 Organization and Governance

Question 6: Please provide the dates of meeting and dates of distribution of minutes of the meetings for the last three years:

Answer 6: Meeting wise lists

Evidence: Notifications/issuance of letters for conduction of meeting, approval of minutes of meetings and distribution of minutes of meetings.

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard 4 Integrity

Question 1: Is there a grievance redressal procedure for faculty? For students? For staff? Please provide copies of each

Answer 1:Explain Procedure for grievance redressal of Faculty, Students and Administrative staff. Details of staff deputed for the purpose. Details of committees for the purpose

Evidence. Approval of Procedures, Approval of committees, Notification of approved procedures,

Publication of the procedures, List of Cases registered by Students, Faculty and Staff in last three years.

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Standard 4 Integrity

Responsibility: To Answer the Question and provide the Evidence: Registrar Office ,COEs, Academic,

Provost and Admn.

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Standard 4 Integrity

Question 2: Describe your system for monitoring ethical standards in research/scholarly work.

Answer 2: Explain Description of System

Evidence: Approval of System, its Notification and

Publication of System

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office , Academic and ORIC

Office

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Standard 4 Integrity

Question 3: What you are doing to combat/eliminate plagiarism?

Answer 3: Explain your Policy. `

Evidence: Approval of Plagiarism Policy Constitution of

Plagiarism Committee Report regarding use of Turnitin for last three years

Responsibility: To Answer the Question and provide the Evidence: ORIC Office

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Standard 4 Integrity

Question 4: What is your policy regarding intellectual rights?

Answer 4: Describe Policy

Implementation Procedures

Evidence: Approval of Policy

Notification for publication of Policy

Implementation Status

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and ORIC Office

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Standard 4 Integrity

Question 5: Do you have a written policy concerning conflict of interest? If so, who or what statutory bodies are covered by the policy? Please describe the mechanisms to safeguard against conflict of interest?

Answer 5: Yes / No, If Yes:

Details of Policy ,Describe the procedure for implementation List of Statutory Bodies covered under this policy

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Standard 4 Integrity

Evidence: Approval of Conflict of Interest Policy

Notification of Conflict of Interest Policy

Compliance Cases

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard 5 Faculty

Question I:FACULTY APPOINTMENTS

Describe how you have implemented the appointment criteria of HEC? If not, what have been the obstacles to the implementation.

Answer 1: If HEC’s Faculty Appointment Criteria

Adopted.

Please mention when adopted, and which statutory body approved the Policy.

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Standard 5 Faculty

Evidence: Minutes of meeting of concerned Statutory

Body and Notification.

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Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard 5 Faculty

Question 2: what is the Faculty selection/appointment process?

Answer 2: Details regarding the Faculty selection/appointment process

Evidence: Approval of Process and Notification

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office

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Standard 5 Faculty

Question 3: FACULTY EVALUATION AND DEVELOPMENT

Answer 3: Describe the policy for evaluation of Teaching methodology including following:

What are the criteria used for evaluation of teaching? When and Who Approved

How often are they revised? Who does the evaluation? Is there procedure for Class Observations

Who is responsible and document classroom observations.

Teacher Evaluation by students

Which office is responsible to collect Students feedback on

Teaching and Teacher

How these valuations are used to improve the Teaching

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Standard 5 Faculty

Evidence: Minutes of the meetings where criteria is approved.

Notification of approval of Criteria

Documented Evaluations including details of Evaluators.

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Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office,

QEC

and

Heads of Academic Departments.

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Standard 5 Faculty

Question 4: Status of Research

Answer 4: Department-wise list of research projects and/or research funding earned by the faculty in last three years.

Department-wise list of publications and impact factor in last three years

Evidence: Material Proof of Projects, Research

Funding and Publications

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, ORIC, and Heads of

Academic Departments.

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Standard 5 Faculty

Question 5: Professional Development of Faculty.

Answer 5:Provide the following information :

What offices are responsible for faculty professional development?

How is faculty professional development documented?

Department-wise list for workshops/trainings attended and/or made a presentation by each faculty member

(for last three years)

How is the professional development activities of faculty members used for merit pay, for promotions etc.

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Standard 5 Faculty

List the department wise names of faculty members who have gone to foreign countries for higher studies during their employment in your university.

Where and what have they studied?

What degrees/diplomas/certificates/postgraduate work has been obtained.

Evidence: Files of each Workshops/Training attended by Faculty Members. (With in the University and outside the university separately)

Responsibility: To Answer the Question and provide the Evidence: Registrar Office, Academic Office,

ORIC and Heads of Academic Departments.

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Standard 5 Faculty

Question 6: MAINTAINING INTEGRITY

Answer:6 Please provide documentation for the process used for termination of faculty. Process of dealing of following issues:

Plagiarism case of faculty member

Biased grading in examination. Institutional Ethics

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Standard 5 Faculty

Evidence: Approval and notification of the termination process.

List by department faculty in each of the following categories:

Those who have resigned and list the reasons for each. Those who have been deputed and list the reasons for each. Those who have been terminated and list the reasons for each. List of plagiarism cases

(if any). List of other cases

Responsibility: To Answer the Question and provide the Evidence: Registrar Office, Academic Office,

ORIC and Heads of Academic Departments.

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Standard 5 Faculty

Question 7:SALARIES AND BENEFITS

How are faculty salaries and benefits set? Who sets them? Who approves them? Provide any data you have that shows comparable salaries and benefits at other institutions that you believe compete with you.

Does the University give merit pay? If so, please describe the process.

Answer 7: Details of Faculty Salaries . Tenure Track

Salaries. Designation Wise detail of salaries. Details of

Merit Pay (if applicable). Details of any other remuneration offered to Faculty members for their progresses (i.e. Publication of Research Paper, MPhil

& Ph.D. thesis Supervision)

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Standard 5 Faculty

Evidence: Approval and notification of Merit Pay

Policy. List of TTS Faculty Members with salaries. List of Faculty Members along with the financial benefits received (other than salaries).

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Responsibility: To Answer the Question and provide the Evidence: Registrar Office, and Treasurer Office.

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Standard 5 Faculty

Question 8: FACULTY SATISFACTION

Answer 8: Describe the system in place to assess faculty satisfaction?

What office(s) hold the responsibility for assessing faculty satisfaction? Do you use the QEC forms?

Evidence: Provide copies of the faculty satisfaction surveys conducted in last three years. Use of results of Faculty Satisfaction Surveys

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, and Heads of Academic

Departments.

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Standard 5 Faculty

Question 9: Faculty Personal Files

Answer 9: Who keeps the faculty personal Files?

Who has access to them?

What is contained in the Files?

Evidence: All personal files of all Faculty Members

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office

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Standard 6 Students

Question 1: Who developed the admissions policies?

How and where are admissions policies published and for whom.

Answer 1: Name of individual / Committee Who

Approved. List the documents where admission policy is published and link of web site (if applicable)

Evidence: Approval and notification of Committee /

Individual. Minutes of meeting and notification of approval of admission policy. Documents where admission policy is published and Printout of Web link

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office and

Administrator University weblink.

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Standard 6 Students

Question 2: How often are admissions policies reviewed/revised? By whom?

Answer 2: Date of revisions (with in last three years)

Who reviewed?

Evidence: Minutes of meetings and Notification

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and Academic Office

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Standard 6 Students

Question 3: Are there Students Guidelines prepared by the University? How often the students Guidelines are reviewed/updated.?

Answer 3: Yes / No

If yes, Who prepared and approved. If No, what document is used to guide students regarding university’s Rules & Regulations.?

Evidence: Approval and notification of Student

Guidelines? Where these documents are available

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and Academic Office

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Standard 6 Students

Question 4: How does the general public find out about admissions policies

Answer 4: List the documents where admission policy is published and link of website (if applicable)

Evidence: Required Documents where Admission

Policy is published and Printout of Web link.

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office and Web

Administrator

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Standard 6 Students

Question 5:What percentage of courses listed in the university prospectus/catalogue are actually offered each year?

Where can one find information regarding recognition of the university and accreditation status of individual programs?

Answer 5: Comparison of courses offered during the current semester with Time Table, Prospectus

Evidence: Prospectus, Approved Time Tables

Minutes of BOS of these programs

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office and

HODs.

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Standard 6 Students

Question 6: What is the credit transfer policy of the university? How many students are transferred to this institution and how many are transferred from this institution in last three years.

Answer 6: Credit Transfer Policy

Name of Approving Body

Where published

Evidence: Approval and Notification of Credit Transfer

Policy. Documents where it published. Detailed list of transferred students

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, and Academic Office.

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Standard 6 Students

Question 7: Please provide report of dropout students program wise, department wise and semester wise.

Answer 7: Academic Program Wise List of dropout students

Evidence: Documentary proof of dropout students with detailed reasons.

Responsibility: To Answer the Question and provide the

Evidence: COEs, Academic Office and HODs.

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Standard 6 Students

Question 8: For each department/program: within what time frame assignments/ examination papers are marked and shared with students? What percentage of marked assignments are given back to students?

Answer 8:Policy regarding: Time frame for Papers, assignments quizzes Marking

Evidence: Approved Examination Policy

Responsibility: To Answer the Question and provide the

Evidence: COEs, Academic Office and HODs.

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Standard 6 Students

Question 9: What is the policy for awarding the scholarship/financial aid to the students?

Answer 9: List of awardee students with amounts

Evidence: Approval and notification of Scholarship

Policy

Policy for Award of University Funded Scholarships

List of awardee students with amounts

Responsibility: To Answer the Question and provide the

Evidence: Office of the Students’ Financial Aid.

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Standard 7: Institutional Resources

Question 1:Describe the budgeting process. How is faculty involved? How are departments involved?

Deans? QEC? Students?

Answer: 1 Approved budgeting process. Faculty &

Departments role in Budget Process

Constitution of Budget committee/Body. Please provide a last year’s approved budget with an analysis to show percentages of revenue from: tuition and fees, government funding, percentage of expenses for: educational expenses; QEC; financial aid; faculty salaries and benefits; staff salaries and benefits; capital expenditures;

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Standard 7: Institutional Resources

Evidence: Approved Budget with detail analysis regarding the Subject Matter

Documents of Budget Preparation

Responsibility: To Answer the Question and provide the

Evidence: Treasurer Office, Budget Section and Office of the Students’ Financial Aid.

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Standard 7: Institutional Resources

Question 2: How are priorities set? Who is involved in setting priorities and what criteria are used?

Answer: 2 Details of priorities

Who sets the priorities

What are the Priorities

Evidence: Approval and notification of

Body/Committee, setting Priorities . Minutes of meetings of the Body/Committee

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Treasurer Office and P &D

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Standard 7: Institutional Resources

Question 3:What is the system for purchasing educational items and equipment? If there is a committee, how are the members selected and for what terms? What are the SOPs for purchase/procurement?

Answer: 3 Define the purchase system/regulations

Name of Approving authority

Constitution of Purchase Committee

Evidence: Approval and notification of Purchase

System/Regulations. Approval and notification of

Purchase Committee. Minutes of the Purchase

Committee Meetings.

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and treasurer Office.

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Standard 7: Institutional Resources

Question 4: Details of University Resources:

Answer 4: Number of campuses (within the same city of main campus)

Number of Sub

–Campuses. No of Libraries.

Department-wise Number of books in library

List of department-wise Laboratories with details and number of equipment

List of department-wise Computer Labs with number of computers, Printers and any other facility

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Standard 7: Institutional Resources

Question 4: Details of University Resources:

List of Journals subscribed for Digital Library. Monthwise usage report of Digital Library (for Current year).

List of Physical Journals Subscribed for library. Detail of Internet Services at Campus (Bandwidth, Wi-Fi etc.). List of Hostel with detail of Rooms and other facilities. Detail of sports facilities. Details of

Cafeteria.

Mosque

Female Common Room

Offices for faculty members

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Standard 7: Institutional Resources

Evidence: University Building Map (with marking of physical facilities with dimensions)

Responsibility: To Answer the Question and provide the Evidence: Registrar Office, P & D , Provost,

Librarian, Director Works and Director Administration

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Standard 8: Academic Programmes and Curricula

QUESTION 1: Development, Approval and review of

Academic Programs

Answer 1: How are academic courses and programs designed and approved?

Are the academic programs/curricula approved by

HEC?

How often are academic programs/majors reviewed?

What is the process of revision

Do academic programs have learning outcomes for each major?

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Standard 8: Academic Programmes and Curricula

Question 1: Development, Approval and review of

Academic Programs

Do you use the alumni survey form from QEC? How are alumni surveys used in reviewing programs?

Do you use results of Students and Faculty Course

Evaluation Survey while reviewing the curricula/syllabus

Do you use the QEC Employer Survey? Please provide the most recent summary of the employer surveys. How are these used to review the curricula?

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Standard 8: Academic Programmes and Curricula

Evidence: Please provide a copy of the curriculum for each academic degree program.

Minutes of meetings BoS, BoF and Academic Council of all academic programs

Scheme of Study of Each Academic Program

Course files

Responsibility: To Answer the Question and provide the Evidence: Academic Office and Heads of

Academic Departments

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Standard 8: Academic Programmes and Curricula

Question 2: Assessment and Teaching Methodology

Answer 2: Are faculty encouraged to vary their methods of delivery

–i.e., less lecture, more classroom discussion, hands-on activities, etc.?

If so, please provide evidence for this.

How would do you assure that the faculty member teaching a series of courses is qualified to teach those courses?

Who handles internships/field work.

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Standard 8: Academic Programmes and Curricula

Question 2: Assessment and Teaching Methodology

How does the university insure that the courses are taught at the appropriate level

–i.e., graduate courses are truly graduate level and not just undergraduate level?

Do university prepare the comparison of Intended

Learning Outcomes vs Actual Outcomes. What is the process. Please discuss the process

Do you have the necessary laboratories and equipment to carry out each of your program

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Standard 8: Academic Programmes and Curricula

Evidence: Where teaching methodologies are discussed, please provide the minutes of meeting held in last three years. Comparison of Intended

Learning Outcomes vs Actual Outcomes reports

Responsibility: To Answer the Question and provide the Evidence: Academic Office, Registrar Office and

Heads of Academic Departments

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Standard 8: Academic Programmes and Curricula

Question 3: INTEGRITY

Answer 3: How Are Grades Examined To Guard

Against Grade Inflation?

Policy For Use Of Un-fair Means And Cheating During

Examination

Evidence: Approved Policy for Examining Grades

Approved Policy For Use Of Un-fair Means And

Cheating During Examination

Approving Body/Committee

Minutes of Meetings of Committee

Responsibility: To Answer the Question and provide the Evidence: Controller of Examinations

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Standard 9: Public Disclosure and Transparency

Question 1: Have University adopted Right to

Information (RTI), Act

What methods/means university use for dissemination of information, notices and announcements. Which office deals with public

How the university get the feedback from general public, how it is used.

Answer 2: When adopted. List the details of means/methods used for disclosure of information with types of information against each method (e.g.

University Website, Notice Board, Prospectus,

University Magazines, Newspaper etc.). Name of the office dealing with Public

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Standard 9: Public Disclosure and Transparency

Evidence: Minutes of meeting and notification of adoption. Weblink, Copies of university magazines,

Prospectus, Newspaper cuttings. Any other

ToRs of the office

Responsibility: To Answer the Question and provide the Evidence: Registrar Office

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Standard 9: Public Disclosure and Transparency

Question 2:When and where university publish merit lists for students’ admissions and semester results

Answer 2: Means and methods

(University Website, Notice Board etc.)

Evidence: Web links Notices and other Notifications

Responsibility: To Answer the Question and provide the

Evidence: Academic Office, COEs and HODs.

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Standard 9: Public Disclosure and Transparency

Question 3: Describe your communication strategy/processes for disseminating regulations, rules and policies for staff.

Answer 3: When Approved

Approving body

Evidence: Approval and notification of communication strategy/processes

Communication strategy; and SOPs.

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office

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Standard 10: Assessment & Quality Assurance

Question 1:What is the process of self-assessment

At the program.

At the institutional level

Answer 1: Describe in detail

Evidence: All Self

–Assessment Reports

(at program level and Institutional level)

Responsibility: To Answer the Question and provide the

Evidence: Directorate of Quality Assurance

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Standard 10: Assessment & Quality Assurance

Question 2: Is Quality Assurance Department(QEC) established as per HEC’s guidelines?

Answer 2: Yes/No

Name of Department When Established

Constitution of department

Evidence: Minutes of meeting of concerned statutory body

Notification of Establishment

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office

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Standard 10: Assessment & Quality Assurance

Question 3: How many Programs’ SARs are completed/in process/not initiated

Answer 3:List all academic programs departmentwise and status of SARs in Tabular form

Evidence: Complete SARs

Incomplete SARs

Responsibility: To Answer the Question and provide the Evidence: Directorate of Quality Assurance

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Standard 10: Assessment & Quality Assurance

Question 4: How are the SARs used to improve quality of academic programs

Answer 4: Discuss for each program as well as for the university as a whole?

Evidence: Minutes of the meetings of statutory bodies

’ where findings of SARs are discussed. (BoS, BASR,

Academic Council)

Responsibility: To Answer the Question and provide the Evidence: Academic Office, Registrar

Office and HODs.

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Standard 10: Assessment & Quality Assurance

Question 5: How many programs are accredited with concerned accreditation Council

Answer 5: List the department-wise programs with accreditation status (tabular form)

Evidence: All letters issued by accreditation councils

(arrange the letters program wise)

Responsibility: To Answer the Question and provide the Evidence: Academic Office, and HODs.

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Standard 10: Assessment & Quality Assurance

Question 6: Describe the system for bringing in to the awareness of the students, faculty and staff the importance of and means of implementing quality assurance.

Answer 6: List the details of awareness seminars/workshops conducted by Quality Assurance

(QEC) with in the university. Who have attended?

Evidence: Approvals of seminars/workshops

Details of seminars/workshops

Responsibility: To Answer the Question and provide the

Evidence: Directorate of Quality Assurance

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Standard 10: Assessment & Quality Assurance

Question 7: Describe the initiatives of the Vice

Chancellor and other university officials concerning quality assurance.

Answer 7:Name of the official:

Initiatives

Evidence: Documentary Proofs

Responsibility: To Answer the Question and provide the

Evidence: Directorate of Quality Assurance

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Standard 10: Assessment & Quality Assurance

Question 8: Budget allocated to QEC in last three years

Answer 8: Year Wise budget amounts

Actual utilization

Evidence: Copies of Budget

Notifications of allocations

Responsibility: To Answer the Question and provide the

Evidence: Treasurer Office

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3:44:05 PM

Standard 10: Assessment & Quality Assurance

Question 9: How do you assure that the QA criteria and Standard Guidelines of

HEC like Plagiarism Policy, Faculty Appointment Criteria, MS/MPhil and Ph.D. criteria, Tenure Track System, Semester Guidelines. Please provide evidence of implementation/notifications/circulars/minutes

Answer 9: QA criteria and Standard Guidelines of HEC Like Plagiarism Policy

Faculty Appointment Criteria. MS/MPhil and Ph.D. criteria

Tenure Track System. Semester Guidelines.

Evidence: Minutes of meetings where discussed and adopted

Notifications of adoption

Responsibility: To Answer the Question and provide the Evidence:

Academic Office, Registrar Office, ORIC Office and HODs.

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Standard 10:Assessment & Quality Assurance

Question 10 : How the university is conducting QECS

Surveys

Answer 10: Name of Survey:_______

Process:________

Evidence: All Surveys forms with accumulative summaries

Responsibility: To Answer the Question and provide the

Evidence: Directorate of Quality Assurance

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Standard 11: Student Support Services

Question 1:Do you have a career counseling center/department/facility?

Answer 1: If yes, please mention the:

Qualifications of each of the staff members. TORs for the office.

Budget allocated for last three years. Amount actually spent?

Evidence: Minutes of the meeting where department/center/facility approved and Notification of establishment

Copies of approved Budget

Responsibility: To Answer the Question and provide the Evidence: Registrar Office and Treasurer Office

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Standard 11: Student Support Services

Question 2: Do you have students’ placement office?

Answer 2:If yes, please mention the:

Qualifications of each of the staff members. TORs for the office.

Budget allocated for last three years. Amount actually spent?

Evidence: Minutes of the meeting where department/center/facility approved and Notification of establishment

Copies of approved Budget

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and Treasurer Office

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Standard 11: Student Support Services

Question 3: How are students informed about the career counseling center? The placement office?

Please provide students’ surveys related to these.

Answer 3: Describe the procedures

Evidence: Copies Of Circulars/Notifications/ Web

Displays

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic

Office and HODs

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Standard 11: Student Support Services

Question 4: How many used each of these services

(Career counseling and Students’ placement center) in last three years?

Answer 4: Elaborate Year-wise data

Evidence: Documentary Proof of the Data

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office and HODs

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Standard 11: Student Support Services

Question 5: How are these services evaluated?

Answer 5: How the university take the feedback about these facilities from students

Evidence: Copies of feedback

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, Academic Office and HODs

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Standard 11: Student Support Services

Question 6: Do the university have financial aid office?

Answer 6: If yes: Name of the office. Names of officers

If No: Which office is dealing with financial aid (scholarships to students)

Evidence: Minutes of meeting of concerned statutory body where approved Notification of establishment of office Assigning of responsibility (if office not established)

Responsibility: To Answer the Question and provide the Evidence: Registrar

Office and Office the Students’

Financial Aid.

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Standard 11: Student Support Services

Question 7: How the student support services

(cafeteria, Hostel, Support Services etc.) are managed:

Answer 7: Name of the facility_____

Name of committee/officer________

Evidence: Notification of committee, its approved ToRs

Minutes of meetings of these committees

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office and Provost Office

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Standard 11: Student Support Services

Question 8: Co-Curricular Activities

Answer 8: List the Student Societies

University Department/Officials

Evidence: Approval of Societies

Details of Activities ( During Last Three years)

Competitions Inside and Outside the University

Responsibility: To Answer the Question and provide the

Evidence: Registrar Office, In charge Students Affairs and In charge Sports

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ROLE OF UNIVERSITY

PRE VISIT

The university has to prepare a “University Portfolio

Report (UPR)”

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ROLE OF UNIVERSITY

ON VISIT

A separate room is required for IPE panel, where all the documents related to University Portfolio Report, is placed.

No need to prepare the photocopies of the documents/evidences as no documents will be taken out of the room.

The room for the IPE Panel will have a table for each standard and the folders containing the information are to be clearly numbered.

Sufficient office space within the room for all Panel members is to be provided.

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ROLE OF UNIVERSITY

ON VISIT

Proper electrification for laptops/computers, internet facility and printout facility are required in the room.

In addition, any written reports, power-point presentations, or other information that IPE Panel have not requested but that the administration feels would be relevant to our IPE may be placed in the room.

One soft copy and six hard copies of the University

Portfolio Report will be provided by the university.

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ROLE OF UNIVERSITY

POST VISIT

Compliance of IPE Report in given time frame

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Thank you for your Patience and

Attention

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