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JAWARIA IPE

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BY JAWARIA KOMAL SHAHZAD
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Institutional Performance Evaluation
submitted to
Dr Nadeem
by
Dr. Jawaria Komal Shahzad
3:12:36 PM
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Institutional Performance Evaluation
• Institute
• Institutional Performance
• Institutional Performance Evaluation
3:12:36 PM
BY MUHAMMAD SHAH DIN- DIRECTOR QUALITY ASSURANCE
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Institutional Performance Evaluation
Institute
Established through ACT/Ordinance
Drive by:
•Statutes
•Rules & Regulation
•SOPs
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Institutional Performance Evaluation
Institutional Performance
Adherence of Policies & Guidelines defined:
•In ACT/Ordinance
•By Regulatory Bodies
•By Federal/Provincial Bodies
•By Accreditation Councils
•Adoption of Good Practices (National / International)
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Institutional Performance Evaluation
Performance Evaluation
Evaluate the performance:
•By yourself
•By External Body
On Given Standards/Criteria
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External Evaluation
A System designed
• to objectively EVALUATE
• the QUALITY of a system
• by any EXTERNAL Entity
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Preparation for Evaluation
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Understand the Purpose of Evaluation
Review the Criteria
Implement the Criteria (or)
Evaluate the Implementation of criteria
Remove the deficiencies/improve the system and again
Evaluate the Implementation
Remove the deficiencies/improve the system
Be Transparent and Honest with yourself
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Institutional Performance Evaluation
The Higher Education Commission is taking significant initiatives to improve the
performance of Higher Education Institutions and started up with the primary
step of outlining the Institutional Performance Evaluation Standards. A total of
eleven standards are defined and each one of these articulates a specific
dimension of the institutional quality.
Institutional Performance Evaluation standards are:
• Mission Statement and Goals
(6-Questions)
• Planning and Evaluation
(7-Questions)
• Organization and Governance
(6-Questions)
• Integrity
(5-Questions)
• Faculty
(9-Questions)
• Students
(9-Questions)
Institutional Performance Evaluation
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Institutional Resources
Academic Programmes and Curricula
Public Disclosure and Transparency
Assessment & Quality Assurance
Student Support Services
(4-Questions)
(3-Questions)
(3-Questions)
(10-Questions)
(8-Questions)
Process of Institutional Performance Evaluation
i. The University is asked to prepare University Portfolio
Report(UPR) as per IPE Manual.
ii. QAA Reviews the submitted UPR w.r.t requirement mentioned in
IPE Manual.
iii. After the initial review of UPR, if it is found that some data is
missing or incomplete; University is asked to clarify/complete the UPR
within one week.
iv. The IPE panel will be selected from the existing pool of evaluator
for the visit of concerned University.
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Process of Institutional Performance Evaluation
v. The IPE panel will be informed regarding the date of visit for taking
their final consent.
vi. The University is informed about its IPE Visit
vii. The review panel will visit the University as per the schedule.
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On Site Visit of IPE Panel
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THREE DAYS VISIT
Day 1
Meet with the Vice Chancellor
IPE Panel works in a room specifically allotted to the Panel
Day2
Panel meets with Chairmen / heads of departments
Panel meets with the Post Graduate, Graduate and Under graduate
students
• Panel meets with the Registrar, Head of Finance, Director P & D,
Controller of Examinations, Director QEC, and any other
administrative unit head
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On Site Visit of IPE Panel
• THREE DAYS VISIT
• Day 3
• Visits to Physical Infrastructure (class room facilities, laboratories
and library,)
• IPE Panel continues its work
• Exit interview with VC
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STANDARD 1: MISSION STATEMENT AND
GOALS
Question1: When did the university conceive
of and write the mission? When and whom
was it approved?
Answer 1:
• Date of Preparation:_________
• Date of Approval:________
Evidence: Minutes of the meeting/approving body
Minutes of the meeting of Committee
Responsibility: To Answer the Question and
provide the Evidence: Registrar Office
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Standard: 1 Mission Statement And Goals
Question 2: Who was involved in the writing of
the mission?
Answer 2: Details of Individuals/Committee who
prepared. Approval of Committee & ToRs (if
committee constituted)
Evidence: Minutes of the meeting of Committee
Minutes of meeting (who approved the
committee)
Responsibility: To Answer the Question and
provide the Evidence: Registrar Office
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Standard: 1 Mission Statement And Goals
Question 3: Has the mission been reviewed and
renewed since the first writing and approval? If so,
when and by whom? When it was last reviewed?
Where are the problems regarding the mission? What
is the University not doing that it should be done to
fully realize its mission and goals?
Answer 3:
Date of Revision:_________
Date of Approval:________
Details of Individual/Committee who Reviewed.
Approval of Committee & ToRs (if committee
constituted)
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Standard: 1 Mission Statement And Goals
Evidence: Minutes of the meeting of approving body
(who approved the committee)
Minutes of the meeting of Committee
Responsibility: To Answer the Question and provide
the Evidence:
Registrar Office
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Standard: 1 Mission Statement And Goals
Question 4:How is it used to:
a) Guide personnel decisions?
b) Determine program/course offerings?
c) Guide budget decisions?
Answer 4: Details of decision made/set of activities
undertaken to achieve the mission Relationship of
Programs/courses offered with Mission
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Standard: 1 Mission Statement And Goals
Evidence: Minutes of meetings of relevant bodies
Responsibility: To Answer the Question and
provide the Evidence:
Registrar Office, Administration, Academic, P & D,
Treasurer , COEs and HODs
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Standard: 1 Mission Statement And Goals
Question 5:How well do you believe that the
mission clearly defines the purposes of the
University? Please explain.
Answer 5: Description
Evidence: Minutes of the meeting of Committee
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard: 1 Mission Statement And Goals
Question 6: How well do you believe that the mission and
goals explain what the university intends to accomplish?
Please explain
Answer 6: Describe the relationship of University's
activities with its Mission
Evidence: Details of decision made/set of activities
undertaken to achieve the mission. Relationship of
Programs/courses offered in the light of Mission with
supporting documents such as minuets of various
meetings etc.
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Standard: 1 Mission Statement And Goals
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Administration Office, Provost,
Academic Office, P & D, Treasurer , COEs and HODs
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Standard: 2 Planning and Evaluation
Question 1: Describe your formal systems of planning and
evaluation.
What committees are there–with what composition?
How often do they meet?
What is the time line for the plans?
Who approves the Plans?
Answer 1: Describe formal planning system in light of
University’s Statutes/ACT
Details of Committees along with their approval/compositions
Frequency of meeting (committees –wise)
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BY MUHAMMAD SHAH DIN- DIRECTOR QUALITY ASSURANCE
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Standard: 2 Planning and Evaluation
Evidence: Notifications of Committees. Minutes of meetings
of Said committees. Minutes of meetings where Plan/s are
approved
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Administration Office,
Academic Office, P & D, Treasurer , COEs, Provost and
HODs
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BY MUHAMMAD SHAH DIN- DIRECTOR QUALITY ASSURANCE
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Standard: 2 Planning and Evaluation
Question 2:
• What other planning documents do you have?
• A development plan for facilities?
• A financial plan?
Answer: 2 Please describe for each of these
document
The process by which they are generated and
reviewed.
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Standard: 2 Planning and Evaluation
Evidence: Plans prepared in last three years
Detail of monitoring/reviewing of these plans
Minutes of meetings conduct for these plans
Responsibility: To Answer the Question and provide
the Evidence:
Registrar Office P & D Office and the Treasurer
Office
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Standard: 2 Planning and Evaluation
Question 3: How are the plans incorporated into the
budget?
Answer 3: Please describe and provide copies of the
budgets for last 3 years (highlighting the ways in which
the budget related to those plans.
Evidence: Copies of the budgets for last 3 years
(highlighting the ways in which the budget related to
those plans.)
Responsibility: To Answer the Question and provide
the Evidence: P & D Office and the Treasurer Office
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Standard: 2 Planning and Evaluation
Question 4: When are the plans evaluated and
updated? How?
Answer 4: Details of meetings for
evaluation/review/update of plans
Evidence: Minutes of Relevant meetings
Responsibility: To Answer the Question and provide
the Evidence: P & D Office and the Treasurer Office
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Standard: 2
Planning and Evaluation
Question 5: Is there a campus master plan?
A Life Cycle Management plan for the University
infrastructure?
Answer 5: Date of preparation/approval of Master
Plan
Achievement of Master Plan
Evidence: Minutes of meetings for preparation and
approval of the Master Plan
Responsibility: To Answer the Question and provide
the Evidence: P & D Office and Directorate of Works
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Standard: 2
Planning and Evaluation
Question 6: Please list PC1-IV for last three years.
Answer 6: List of Projects (Title, Date of
commencement, Date of Completion, Extension
dates)
Evidence: Copies of PC-I, PC-III, PC-IV for each
Project Notifications of approvals & Extensions
Responsibility: To Answer the Question and provide
the Evidence: P & D Office and Directorate of Works
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Standard: 2 Planning and Evaluation
Question 7: Are there any other plans? If so, please
provide copies along with the dates when these
plans are updated as well as by whom.
Answer 7: Details of Projects/Plans prepared by
University.
Evidence: Copies of Plans along with Approvals
Minutes of the Relevant Committee Meetings
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office, Administration
Office, Academic Office, P & D, Directorate of
Works, Treasurer , COEs, Provost and HODs
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Standard: 3 Organization and Governance
Question 1: Please provide a report with the names of
offices responsible and the systems used for meetings
of the Senate; the Syndicate; the Board of Governors,
Finance & Planning Committee, Academic Council,
Board of Faculty, Board of Studies and Advance Study
& Research Board.
Answer 1: Name of Officials/Offices responsible for
conduction of each of the body’s meetings. For each,
please describe how, to whom and when the minutes
are circulated. (List the details of last three years
meetings). What are the SOPs of compliance for the
minutes of each of the bodies and the name of the
responsible office for each of body.
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Standard: 3 Organization and Governance
Evidence: Preparation/Issuance of concerned
documents for conduction of all bodies/committees
meetings. Minutes of all Meetings for last three years.
Notifications of Decisions. Approval of SOPs/ToRs for
compliance of minutes.
Notification of responsible office
Responsibility : To Answer the Question and provide the
Evidence: Registrar Office, Academic Office, P & D,
Treasurer:
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Standard: 3 Organization and Governance
Question 2: Please provide a report concerning
emergency powers: Have you used emergency
powers in last three years
Provide the SOPs for the use of the Emergency
Powers; any other documents which recorded that
was exercised in last three years
Answer 2: List the cases in which the emergency
powers were used.
List the use of the emergency powers and the
names of the committees/bodies regarding which
emergency power used in last three years
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Standard: 3 Organization and Governance
Evidence: letter/notifications regarding the use of
emergency powers
Minutes of meetings of Concerned
bodies/Committees where use of these emergency
powers are presented for approval.
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office on behalf of the
Vice Chancellor/Rector.
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Standard: 3 Organization and Governance
Question 3: Who reports directly to the Vice
Chancellor? How often do they meet as a group?
Answer 2: Please provide the Organogram
Evidence: Approval of Organogram
Responsibility: To Answer the Question and
provide the Evidence: Registrar Office
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Standard: 3 Organization and Governance
Question 4: Discuss your process for avoiding
conflict of interest at the level of each statutory
body.
Answer 4: Describe the Conflict of Interest Policy
Evidence: Copy of Conflict of Interest Policy along
with its approval
Notification and distribution of Policy
Responsibility: To Answer the Question and
provide the Evidence: Registrar Office
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Standard: 3 Organization and Governance
Question 5: Details of memberships of all statutory
bodies and committees established
Answer 5: Para-wise members names of all bodies
and committees
Evidence: Approvals and Notifications of
memberships
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard: 3 Organization and Governance
Question 6: Please provide the dates of meeting and
dates of distribution of minutes of the meetings for
the last three years:
Answer 6: Meeting wise lists
Evidence: Notifications/issuance of letters for
conduction of meeting, approval of minutes of
meetings and distribution of minutes of meetings.
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard 4 Integrity
Question 1: Is there a grievance redressal procedure
for faculty? For students? For staff? Please provide
copies of each
Answer 1:Explain Procedure for grievance redressal
of Faculty, Students and Administrative staff. Details
of staff deputed for the purpose. Details of
committees for the purpose
Evidence. Approval of Procedures, Approval of
committees, Notification of approved procedures,
Publication of the procedures, List of Cases
registered by Students, Faculty and Staff in last three
years.
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Standard 4 Integrity
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office ,COEs, Academic,
Provost and Admn.
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Standard 4 Integrity
Question 2: Describe your system for monitoring
ethical standards in research/scholarly work.
Answer 2: Explain Description of System
Evidence: Approval of System, its Notification and
Publication of System
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office , Academic and ORIC
Office
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Standard 4 Integrity
Question 3: What you are doing to combat/eliminate
plagiarism?
Answer 3: Explain your Policy. `
Evidence: Approval of Plagiarism Policy Constitution of
Plagiarism Committee Report regarding use of Turnitin
for last three years
Responsibility: To Answer the Question and provide
the Evidence: ORIC Office
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Standard 4 Integrity
Question 4: What is your policy regarding intellectual
rights?
Answer 4: Describe Policy
Implementation Procedures
Evidence: Approval of Policy
Notification for publication of Policy
Implementation Status
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and ORIC Office
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Standard 4 Integrity
Question 5: Do you have a written policy concerning
conflict of interest? If so, who or what statutory
bodies are covered by the policy? Please describe
the mechanisms to safeguard against conflict of
interest?
Answer 5: Yes / No, If Yes:
Details of Policy ,Describe the procedure for
implementation List of Statutory Bodies covered
under this policy
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Standard 4 Integrity
Evidence: Approval of Conflict of Interest Policy
Notification of Conflict of Interest Policy
Compliance Cases
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard 5 Faculty
Question I:FACULTY APPOINTMENTS
Describe how you have implemented the appointment
criteria of HEC? If not, what have been the obstacles
to the implementation.
Answer 1: If HEC’s Faculty Appointment Criteria
Adopted.
Please mention when adopted, and which statutory
body approved the Policy.
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Standard 5 Faculty
Evidence: Minutes of meeting of concerned Statutory
Body and Notification.
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard 5 Faculty
Question 2: what is the Faculty
selection/appointment process?
Answer 2: Details regarding the Faculty
selection/appointment process
Evidence: Approval of Process and Notification
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office
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Standard 5 Faculty
Question 3: FACULTY EVALUATION AND DEVELOPMENT
Answer 3: Describe the policy for evaluation of Teaching
methodology including following:
What are the criteria used for evaluation of teaching? When
and Who Approved
How often are they revised? Who does the evaluation? Is
there procedure for Class Observations
Who is responsible and document classroom observations.
Teacher Evaluation by students
Which office is responsible to collect Students feedback on
Teaching and Teacher
How these valuations are used to improve the Teaching
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Standard 5 Faculty
Evidence: Minutes of the meetings where criteria is approved.
Notification of approval of Criteria
Documented Evaluations including details of Evaluators.
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office, QEC and
Heads of Academic Departments.
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Standard 5 Faculty
Question 4: Status of Research
Answer 4: Department-wise list of research projects
and/or research funding earned by the faculty in last
three years.
Department-wise list of publications and impact factor
in last three years
Evidence: Material Proof of Projects, Research
Funding and Publications
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, ORIC, and Heads of
Academic Departments.
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Standard 5 Faculty
Question 5: Professional Development of Faculty.
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Answer 5:Provide the following information :
What offices are responsible for faculty professional
development?
How is faculty professional development documented?
Department-wise list for workshops/trainings attended
and/or made a presentation by each faculty member
(for last three years)
How is the professional development activities of
faculty members used for merit pay, for promotions
etc.
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Standard 5 Faculty
List the department wise names of faculty members
who have gone to foreign countries for higher studies
during their employment in your university.
Where and what have they studied?
What degrees/diplomas/certificates/postgraduate work
has been obtained.
Evidence: Files of each Workshops/Training attended
by Faculty Members. (With in the University and
outside the university separately)
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office, Academic Office,
ORIC and Heads of Academic Departments.
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Standard 5 Faculty
Question 6: MAINTAINING INTEGRITY
Answer:6 Please provide documentation for the
process used for termination of faculty. Process of
dealing of following issues:
Plagiarism case of faculty member
Biased grading in examination. Institutional Ethics
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Standard 5 Faculty
Evidence: Approval and notification of the termination
process.
List by department faculty in each of the following
categories:
Those who have resigned and list the reasons for
each. Those who have been deputed and list the
reasons for each. Those who have been terminated
and list the reasons for each. List of plagiarism cases
(if any). List of other cases
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office, Academic Office,
ORIC and Heads of Academic Departments.
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Standard 5 Faculty
Question 7:SALARIES AND BENEFITS
How are faculty salaries and benefits set? Who sets
them? Who approves them? Provide any data you
have that shows comparable salaries and benefits at
other institutions that you believe compete with you.
Does the University give merit pay? If so, please
describe the process.
Answer 7: Details of Faculty Salaries . Tenure Track
Salaries. Designation Wise detail of salaries. Details of
Merit Pay (if applicable). Details of any other
remuneration offered to Faculty members for their
progresses (i.e. Publication of Research Paper, MPhil
& Ph.D. thesis Supervision)
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Standard 5 Faculty
Evidence: Approval and notification of Merit Pay
Policy. List of TTS Faculty Members with salaries. List
of Faculty Members along with the financial benefits
received (other than salaries).
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office, and Treasurer Office.
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Standard 5 Faculty
Question 8: FACULTY SATISFACTION
Answer 8: Describe the system in place to assess
faculty satisfaction?
What office(s) hold the responsibility for assessing
faculty satisfaction? Do you use the QEC forms?
Evidence: Provide copies of the faculty satisfaction
surveys conducted in last three years. Use of results
of Faculty Satisfaction Surveys
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, and Heads of Academic
Departments.
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Standard 5 Faculty
Question 9: Faculty Personal Files
Answer 9: Who keeps the faculty personal Files?
Who has access to them?
What is contained in the Files?
Evidence: All personal files of all Faculty Members
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office
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Standard 6
Students
Question 1: Who developed the admissions policies?
How and where are admissions policies published and
for whom.
Answer 1: Name of individual / Committee Who
Approved. List the documents where admission policy
is published and link of web site (if applicable)
Evidence: Approval and notification of Committee /
Individual. Minutes of meeting and notification of
approval of admission policy. Documents where
admission policy is published and Printout of Web link
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office and
Administrator University weblink.
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Standard 6
Students
Question 2: How often are admissions policies
reviewed/revised? By whom?
Answer 2: Date of revisions (with in last three years)
Who reviewed?
Evidence: Minutes of meetings and Notification
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and Academic Office
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Standard 6
Students
Question 3: Are there Students Guidelines prepared
by the University? How often the students Guidelines
are reviewed/updated.?
Answer 3: Yes / No
If yes, Who prepared and approved. If No, what
document is used to guide students regarding
university’s Rules & Regulations.?
Evidence: Approval and notification of Student
Guidelines? Where these documents are available
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and Academic Office
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Standard 6
Students
Question 4: How does the general public find out about
admissions policies
Answer 4: List the documents where admission policy
is published and link of website (if applicable)
Evidence: Required Documents where Admission
Policy is published and Printout of Web link.
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office and Web
Administrator
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Standard 6
Students
Question 5:What percentage of courses listed in the
university prospectus/catalogue are actually offered
each year?
Where can one find information regarding recognition
of the university and accreditation status of individual
programs?
Answer 5: Comparison of courses offered during the
current semester with Time Table, Prospectus
Evidence: Prospectus, Approved Time Tables
Minutes of BOS of these programs
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office and
HODs.
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Standard 6
Students
Question 6: What is the credit transfer policy of the
university? How many students are transferred to this
institution and how many are transferred from this
institution in last three years.
Answer 6: Credit Transfer Policy
Name of Approving Body
Where published
Evidence: Approval and Notification of Credit Transfer
Policy. Documents where it published. Detailed list of
transferred students
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, and Academic Office.
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Standard 6
Students
Question 7: Please provide report of dropout students
program wise, department wise and semester wise.
Answer 7: Academic Program Wise List of dropout
students
Evidence: Documentary proof of dropout
students with detailed reasons.
Responsibility: To Answer the Question and provide the
Evidence: COEs, Academic Office and HODs.
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Standard 6
Students
Question 8: For each department/program:
within what time frame assignments/ examination
papers are marked and shared with students? What
percentage of marked assignments are given back to
students?
Answer 8:Policy regarding: Time frame for Papers,
assignments quizzes Marking
Evidence: Approved Examination Policy
Responsibility: To Answer the Question and provide the
Evidence: COEs, Academic Office and HODs.
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Standard 6
Students
Question 9: What is the policy for awarding the
scholarship/financial aid to the students?
Answer 9: List of awardee students with amounts
Evidence: Approval and notification of Scholarship
Policy
Policy for Award of University Funded Scholarships
List of awardee students with amounts
Responsibility: To Answer the Question and provide the
Evidence: Office of the Students’ Financial Aid.
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Standard 7: Institutional Resources
Question 1:Describe the budgeting process. How is
faculty involved? How are departments involved?
Deans? QEC? Students?
Answer: 1 Approved budgeting process. Faculty &
Departments role in Budget Process
Constitution of Budget committee/Body. Please provide
a last year’s approved budget with an analysis to show
percentages of revenue from: tuition and fees,
government funding, percentage of expenses for:
educational expenses; QEC; financial aid; faculty
salaries and benefits; staff salaries and benefits; capital
expenditures;
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Standard 7: Institutional Resources
Evidence: Approved Budget with detail analysis
regarding the Subject Matter
Documents of Budget Preparation
Responsibility: To Answer the Question and provide the
Evidence: Treasurer Office, Budget Section and Office
of the Students’ Financial Aid.
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Standard 7: Institutional Resources
Question 2: How are priorities set? Who is involved in
setting priorities and what criteria are used?
Answer: 2 Details of priorities
Who sets the priorities
What are the Priorities
Evidence: Approval and notification of
Body/Committee, setting Priorities . Minutes of
meetings of the Body/Committee
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Treasurer Office and P &D
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Standard 7: Institutional Resources
Question 3:What is the system for purchasing
educational items and equipment? If there is a
committee, how are the members selected and for
what terms? What are the SOPs for
purchase/procurement?
Answer: 3 Define the purchase system/regulations
Name of Approving authority
Constitution of Purchase Committee
Evidence: Approval and notification of Purchase
System/Regulations. Approval and notification of
Purchase Committee. Minutes of the Purchase
Committee Meetings.
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and treasurer Office.
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Standard 7: Institutional Resources
Question 4: Details of University Resources:
Answer 4: Number of campuses (within the same city
of main campus)
Number of Sub–Campuses. No of Libraries.
Department-wise Number of books in library
List of department-wise Laboratories with details and
number of equipment
List of department-wise Computer Labs with number
of computers, Printers and any other facility
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Standard 7: Institutional Resources
Question 4: Details of University Resources:
List of Journals subscribed for Digital Library. Monthwise usage report of Digital Library (for Current year).
List of Physical Journals Subscribed for library. Detail
of Internet Services at Campus (Bandwidth, Wi-Fi
etc.). List of Hostel with detail of Rooms and other
facilities. Detail of sports facilities. Details of
Cafeteria.
Mosque
Female Common Room
Offices for faculty members
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Standard 7: Institutional Resources
Evidence: University Building Map (with marking of
physical facilities with dimensions)
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office, P & D , Provost,
Librarian, Director Works and Director Administration
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Standard 8: Academic Programmes and Curricula
QUESTION 1: Development, Approval and review of
Academic Programs
Answer 1: How are academic courses and programs
designed and approved?
Are the academic programs/curricula approved by
HEC?
How often are academic programs/majors reviewed?
What is the process of revision
Do academic programs have learning outcomes for
each major?
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Standard 8: Academic Programmes and Curricula
Question 1: Development, Approval and review of
Academic Programs
Do you use the alumni survey form from QEC? How
are alumni surveys used in reviewing programs?
Do you use results of Students and Faculty Course
Evaluation Survey while reviewing the
curricula/syllabus
Do you use the QEC Employer Survey? Please
provide the most recent summary of the employer
surveys. How are these used to review the
curricula?
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Standard 8: Academic Programmes and Curricula
Evidence: Please provide a copy of the curriculum for
each academic degree program.
Minutes of meetings BoS, BoF and Academic Council
of all academic programs
Scheme of Study of Each Academic Program
Course files
Responsibility: To Answer the Question and provide
the Evidence: Academic Office and Heads of
Academic Departments
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Standard 8: Academic Programmes and Curricula
Question 2: Assessment and Teaching Methodology
Answer 2: Are faculty encouraged to vary their
methods of delivery –i.e., less lecture,
more classroom discussion, hands-on activities, etc.?
If so, please provide evidence for this.
How would do you assure that the faculty member
teaching a series of courses is qualified to teach
those courses?
Who handles internships/field work.
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Standard 8: Academic Programmes and Curricula
Question 2: Assessment and Teaching Methodology
How does the university insure that the courses are
taught at the appropriate level –i.e., graduate courses
are truly graduate level and not just undergraduate
level?
Do university prepare the comparison of Intended
Learning Outcomes vs Actual Outcomes. What is the
process. Please discuss the process
Do you have the necessary laboratories and
equipment to carry out each of your program
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Standard 8: Academic Programmes and Curricula
Evidence: Where teaching methodologies are
discussed, please provide the minutes of meeting
held in last three years. Comparison of Intended
Learning Outcomes vs Actual Outcomes reports
Responsibility: To Answer the Question and provide
the Evidence: Academic Office, Registrar Office and
Heads of Academic Departments
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Standard 8: Academic Programmes and Curricula
Question 3: INTEGRITY
Answer 3: How Are Grades Examined To Guard
Against Grade Inflation?
Policy For Use Of Un-fair Means And Cheating During
Examination
Evidence: Approved Policy for Examining Grades
Approved Policy For Use Of Un-fair Means And
Cheating During Examination
Approving Body/Committee
Minutes of Meetings of Committee
Responsibility: To Answer the Question and provide
the Evidence: Controller of Examinations
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Standard 9: Public Disclosure and Transparency
Question 1: Have University adopted Right to
Information (RTI), Act
What methods/means university use for dissemination
of information,
notices and announcements. Which office deals with
public
How the university get the feedback from general
public, how it is used.
Answer 2: When adopted. List the details of
means/methods used for disclosure of information with
types of information against each method (e.g.
University Website, Notice Board, Prospectus,
University Magazines, Newspaper etc.). Name of the
office dealing with Public
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Standard 9: Public Disclosure and Transparency
Evidence: Minutes of meeting and notification of
adoption. Weblink, Copies of university magazines,
Prospectus, Newspaper cuttings. Any other
ToRs of the office
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office
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Standard 9: Public Disclosure and Transparency
Question 2:When and where university
publish merit lists for students’ admissions and
semester results
Answer 2: Means and methods
(University Website, Notice Board etc.)
Evidence: Web links Notices and other Notifications
Responsibility: To Answer the Question and provide the
Evidence: Academic Office, COEs and HODs.
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Standard 9: Public Disclosure and Transparency
Question 3: Describe your communication
strategy/processes for disseminating regulations, rules
and policies for staff.
Answer 3: When Approved
Approving body
Evidence: Approval and notification of communication
strategy/processes
Communication strategy; and SOPs.
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office
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Standard 10: Assessment & Quality Assurance
Question 1:What is the process of self-assessment
At the program.
At the institutional level
Answer 1: Describe in detail
Evidence: All Self –Assessment Reports
(at program level and Institutional level)
Responsibility: To Answer the Question and provide the
Evidence: Directorate of Quality Assurance
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Standard 10: Assessment & Quality Assurance
Question 2: Is Quality Assurance Department(QEC)
established as per HEC’s guidelines?
Answer 2: Yes/No
Name of Department When Established
Constitution of department
Evidence: Minutes of meeting of concerned statutory body
Notification of Establishment
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office
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Standard 10: Assessment & Quality Assurance
Question 3: How many Programs’ SARs are
completed/in process/not initiated
Answer 3:List all academic programs departmentwise and status of SARs in Tabular form
Evidence: Complete SARs
Incomplete SARs
Responsibility: To Answer the Question and
provide the Evidence: Directorate of Quality Assurance
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Standard 10: Assessment & Quality Assurance
Question 4: How are the SARs used to improve
quality of academic programs
Answer 4: Discuss for each program as well as for the
university as a whole?
Evidence: Minutes of the meetings of statutory bodies’
where findings of SARs are discussed. (BoS, BASR,
Academic Council)
Responsibility: To Answer the Question and
provide the Evidence: Academic Office, Registrar
Office and HODs.
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Standard 10: Assessment & Quality Assurance
Question 5: How many programs are accredited
with concerned accreditation Council
Answer 5: List the department-wise programs with
accreditation status (tabular form)
Evidence: All letters issued by accreditation councils
(arrange the letters program wise)
Responsibility: To Answer the Question and
provide the Evidence: Academic Office, and HODs.
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Standard 10: Assessment & Quality Assurance
Question 6: Describe the system for bringing in to the
awareness of the students, faculty and staff the
importance of and means of implementing quality
assurance.
Answer 6: List the details of awareness
seminars/workshops conducted by Quality Assurance
(QEC) with in the university. Who have attended?
Evidence: Approvals of seminars/workshops
Details of seminars/workshops
Responsibility: To Answer the Question and provide the
Evidence: Directorate of Quality Assurance
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Standard 10: Assessment & Quality Assurance
Question 7: Describe the initiatives of the Vice
Chancellor and other university officials concerning
quality assurance.
Answer 7:Name of the official:
Initiatives
Evidence: Documentary Proofs
Responsibility: To Answer the Question and provide the
Evidence: Directorate of Quality Assurance
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Standard 10: Assessment & Quality Assurance
Question 8: Budget allocated to QEC in last three
years
Answer 8: Year Wise budget amounts
Actual utilization
Evidence: Copies of Budget
Notifications of allocations
Responsibility: To Answer the Question and provide the
Evidence: Treasurer Office
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Standard 10: Assessment & Quality Assurance
Question 9: How do you assure that the QA criteria and Standard Guidelines of
HEC like Plagiarism Policy, Faculty Appointment Criteria, MS/MPhil and Ph.D.
criteria, Tenure Track System, Semester Guidelines. Please provide evidence of
implementation/notifications/circulars/minutes
Answer 9: QA criteria and Standard Guidelines of HEC Like Plagiarism Policy
Faculty Appointment Criteria. MS/MPhil and Ph.D. criteria
Tenure Track System. Semester Guidelines.
Evidence: Minutes of meetings where discussed and adopted
Notifications of adoption
Responsibility: To Answer the Question and provide the Evidence:
Academic Office, Registrar Office, ORIC Office and HODs.
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Standard 10:Assessment & Quality Assurance
Question 10 : How the university is conducting QECS
Surveys
Answer 10: Name of Survey:_______
Process:________
Evidence: All Surveys forms with accumulative
summaries
Responsibility: To Answer the Question and provide the
Evidence: Directorate of Quality Assurance
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Standard 11: Student Support Services
Question 1:Do you have a career counseling
center/department/facility?
Answer 1: If yes, please mention the:
Qualifications of each of the staff members. TORs for
the office.
Budget allocated for last three years. Amount actually
spent?
Evidence: Minutes of the meeting where
department/center/facility approved and Notification of
establishment
Copies of approved Budget
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office and Treasurer Office
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Standard 11: Student Support Services
Question 2: Do you have students’ placement office?
Answer 2:If yes, please mention the:
Qualifications of each of the staff members. TORs for
the office.
Budget allocated for last three years. Amount actually
spent?
Evidence: Minutes of the meeting where
department/center/facility approved and Notification of
establishment
Copies of approved Budget
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and Treasurer Office
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Standard 11: Student Support Services
Question 3: How are students informed about the
career counseling center? The placement office?
Please provide students’ surveys related to these.
Answer 3: Describe the procedures
Evidence: Copies Of Circulars/Notifications/ Web
Displays
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic
Office and HODs
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Standard 11: Student Support Services
Question 4: How many used each of these services
(Career counseling and Students’ placement center) in
last three years?
Answer 4: Elaborate Year-wise data
Evidence: Documentary Proof of the Data
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office and HODs
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Standard 11: Student Support Services
Question 5: How are these services evaluated?
Answer 5: How the university take the feedback about
these facilities from students
Evidence: Copies of feedback
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, Academic Office and HODs
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Standard 11: Student Support Services
Question 6: Do the university have financial aid office?
Answer 6: If yes: Name of the office. Names of officers
If No: Which office is dealing with financial
aid (scholarships to students)
Evidence: Minutes of meeting of concerned statutory
body where approved Notification of establishment of
office Assigning of responsibility (if office not
established)
Responsibility: To Answer the Question and provide
the Evidence: Registrar Office and Office the Students’
Financial Aid.
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Standard 11: Student Support Services
Question 7: How the student support services
(cafeteria, Hostel, Support Services etc.) are
managed:
Answer 7: Name of the facility_____
Name of committee/officer________
Evidence: Notification of committee, its approved ToRs
Minutes of meetings of these committees
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office and Provost Office
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Standard 11: Student Support Services
Question 8: Co-Curricular Activities
Answer 8: List the Student Societies
University Department/Officials
Evidence: Approval of Societies
Details of Activities ( During Last Three years)
Competitions Inside and Outside the University
Responsibility: To Answer the Question and provide the
Evidence: Registrar Office, In charge Students Affairs
and In charge Sports
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ROLE OF UNIVERSITY
PRE VISIT
The university has to prepare a “University Portfolio
Report (UPR)”
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ROLE OF UNIVERSITY
ON VISIT
A separate room is required for IPE panel, where all
the documents related to University Portfolio Report,
is placed.
No need to prepare the photocopies of the
documents/evidences as no documents will be taken
out of the room.
The room for the IPE Panel will have a table for
each standard and the folders containing the
information are to be clearly numbered.
Sufficient office space within the room for all Panel
members is to be provided.
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ROLE OF UNIVERSITY
ON VISIT
Proper electrification for laptops/computers, internet
facility and printout facility are required in the room.
In addition, any written reports, power-point
presentations, or other information that IPE Panel
have not requested but that the administration feels
would be relevant to our IPE may be placed in the
room.
One soft copy and six hard copies of the University
Portfolio Report will be provided by the university.
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ROLE OF UNIVERSITY
POST VISIT
Compliance of IPE Report in given time frame
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Thank you for your Patience and
Attention
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