End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Project Sarthak
SAP Implementation at PDIL
User Manual
Module: Project SYSTEM
USER PROCEDURE MANUAL
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
1 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
TABLE OF CONTENTS
Getting Started ............................................................................................................................... 4
1.0
Create Non Chargeable Project ......................................................................................... 14
2.0
Create Non Chargeable WBS Structure ............................................................................. 18
3.0
Display Non Chargeable Project Structure ........................................................................ 23
4.0
Create Network And Activities For Non Chargeable Project ............................................ 25
5.0
Update the Project Status as Reviewed ............................................................................ 29
6.0
Update the Project Status as Approved ............................................................................ 31
7.0
Inputs Received from Concerned Departments................................................................. 34
8.0
Create Chargeable Project ................................................................................................. 38
9.0
Change Operative Structure .............................................................................................. 41
10.0
Display Operative Structure ........................................................................................... 48
11.0
Project Builder ................................................................................................................. 50
12.0
Scheduling ....................................................................................................................... 56
13.0
Attach text to Project elements ...................................................................................... 60
14.0
Update the Project Status as Request for Validation .................................................... 63
15.0
Update the Project Status as Validation Completed ..................................................... 65
16.0
Man Hours & ResourcePlanning..................................................................................... 67
17.0
Cost Plan for Materials or Services................................................................................. 72
18.0
Budgeting ........................................................................................................................ 77
19.0
Budget Supplement, Return and Transfer ..................................................................... 80
20.0
Update the Project Status as Budgeted ......................................................................... 83
21.0
Update the Project Status as Reviewed by Finance ...................................................... 85
22.0
Activity Confirmation ...................................................................................................... 88
23.0
Milestone Confirmation assigned to a WBS Element .................................................... 90
24.0
Milestone Confirmation assigned to an Activity ........................................................... 91
25.0
Cross Application Time Sheet ......................................................................................... 93
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
2 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
26.0
Progress Calculation ....................................................................................................... 98
27.0
SETTLEMENT .................................................................................................................. 101
28.0
Update the System Status of a WBS Element to Technically Closed(TECO) ............... 106
29.0
Update the System Status of a WBS Element to Closed(CLSD) ................................... 107
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
3 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Getting Started
LOG ON:
Select SAP Log in Icon
On PC Desktop & press enter key or double click,
Or follow the menu path as shown in following screen:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
4 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
The following screen will appear.
Select Server and click on Log on icon
Logging onto the SAP R/3 system



Last changed on:
(DD/MM/YYYY)
Sap R/3 systems are client systems. The client enables you to run several business
operations at the same time in one SAP R/3 system.
Client is, in organizational terms, an independent unit in the system. Clients have their
own data environment and therefore their own user master and transaction data,
assigned user master records and chart off accounts and specific customizing
parameters.
So that you log on to SAP R/3 system, you must have a master record created for you for
corresponding client. For reasons of access protection, you must enter a password when
you log onto the sap system. The system does not display the password you enter.
Last changed by:
Version:
Page:
5 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
SAP R/3 system is available in several languages. Use the language input field to select
the logon language for each session.
You can place your
own text on the initial
screen
Elements of the screen layout







Last changed on:
(DD/MM/YYYY)
Command Field: Use command field (hidden as default) to go to applications directly by
entering the transaction code.
Standard Tool Bar: the push buttons in the standard tool bar are found on every screen
in an SAP R/3 system. Any push buttons that cannot be used in a particular application
are grayed out. If you place your cursor on a push button for a while the system displays
a quick info text that explains the push button function.
The Application Tool bar: shows which functions are available in the current
application.
A Tab page: provides a clearer overview of several information screens
Status bar: the status bar displays information on the current system status, for
example. Warning or error messages
Menu bar: the menus shown here depend on which application you are working in.
Title bar: the title bar displays the functions that are available for the user.
Last changed by:
Version:
Page:
6 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:


Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Checkboxes: checkboxes enable you to select several options simultaneously within a
group.
Radio Buttons: allow you to choose exactly one item form a selection.
The below shown screen gives you a detail explanation.
Menu bar
Standard toolbar
Title bar
Comman
d
Application
toolbar
Tab Page
Input Fields
Check boxes,
Radio
Buttons
Status
bar
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
7 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
SAP Easy Access

Sap easy access is the standard entry screen displayed after the logon. You navigate
through the system using the tree structure.
You are greeted by your
logo in the right-hand
part of the window
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
8 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Selecting Functions





You can call functions in the system as follows
o Menu Option
o Favourites
o Entry in the SAP easy Access menu
“/n” ends the current session
“/i” delets the current session
“/oCV01N” opens a new session and branches out to the transaction specified (CV01N)
By entering “ search_sap_menu” in the command field, you can display menu paths for
the desired SAP transaction.
Command Field
Menu
SAP easy Access and Favorite
List
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
9 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Field help : F1 and F4


Use F1 to display an explanation of fields, menus, functions and messages.
F1 Help also provides technical information on the relevant field.
F1 Help

Last changed on:
(DD/MM/YYYY)
Use F4 to display possible inputs . you can also access F4 help for a selected field using
the button immediately to the right of that field.
Last changed by:
Version:
Page:
10 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
F4 help
User – Specific Personalization

Last changed on:
(DD/MM/YYYY)
The end user has many possibilities for personalizing the system. For example as shown
in the screen below.
Last changed by:
Version:
Page:
11 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
SAP – Symbols or icons
Button
Keyboard
Shortcut
Description
Enter Key
Enter/Continue
Ctrl + Page Up
Ctrl + S
Save to database
Page Up
F3
Back
Page Down
Last changed on:
(DD/MM/YYYY)
Last changed by:
Button
Keyboard
Shortcut
Version:
Description
First page
Previous page
Next page
Page:
12 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Shift + F3
Exit System Task
Ctrl + Page
Down
F12
Cancel
None
Ctrl + P
Print
None
Ctrl + F
Find
F1
Ctrl + G
Find next
Alt + F12
Last changed on:
(DD/MM/YYYY)
Last changed by:
Last page
Create New session
Create shortcut on
Desktop
F1 Help
Version:
Customize Local
Layout
Page:
13 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
1.0 Create Non Chargeable Project
Trigger:
Once a Enquiry is approved for further execution, the Non Chargeable Project structure to be created in
the system. The Project structure thus created will be used to record inputs from concerned department
to create quotation.
BUSINESS PROCESS PROCEDURE OVERVIEW
The person responsible for the project creates the project definition, WBS elements in the system
Output - Results
Project created
Comments
Non Charegable project is created
Procedural Steps
Access transaction by:
Via Menus
Project System > Project > Special Maintenance Functions >Work
break down system > Create
CJ01
Via Transaction Code
Create Project definition and Work break down structure :
Field Name
Description
R/O/C
User Action and Values
Project
Definition
Project
Profile
Enter a unique project definition
ID
R
Enter the relevant project profile(
NCP01 – PDIL Non Chargeable
Project Profile)
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
Last changed on:
(DD/MM/YYYY)
Enter the project definition
ID
Enter the project profile
Commen
ts
Last changed by:
R
Version:
Page:
14 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Tips and Tricks:

There are two ways to create a project either from an existing operative project or from the
standard project. In the template area enter the project definition or the standard project to
copy data into the new project.

Click
Last changed on:
(DD/MM/YYYY)
to find the current open number
Last changed by:
Version:
Page:
15 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
to find the proposed open number
subsequently click
to use the new open project ID.

Press Enter

Enter information on screen “Create Project Definition” as mentioned in below table:
Field Name
Project
Definition
Description
Person
Responsibl
e
Business
Area
Plant
Last changed on:
(DD/MM/YYYY)
or click on Project Definition
Description
R/O/C
User Action and Values
Commen
ts
Enter the project definition
description
R
Enter the project description for
the required project
Enter the Project Manager as
Person Responsible
R
Enter the Project Manager as
Person Responsible
Enter the business area
R
Enter the plant
O
Choose from the dropdown the
required business area
Choose from the dropdown the
Last changed by:
Version:
Page:
16 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Start Date
Finish Date
Fcst Finish
Date(F)
Profit
Center
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Enter the start date of the
project
Enter Finish Date as last date
of quotation submission
Enter the finish date as last
to receive inputs from
department
Enter the profit center
required plant
Enter the start date of the project
R
R
Enter Finish Date as last date of
quotation submission
Choose from the dropdown
R
R
Choose from the dropdown the
required profit center

Maintain Project details in tab ‘Customer Enhancement’ at project level.

Make the required changes in the project save
Last changed on:
(DD/MM/YYYY)
Last changed by:
and
to exit.
Version:
Page:
17 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
2.0 Create Non Chargeable WBS Structure
Trigger:
Once a project is identified for planning and execution, the same needs to be created as a project
structure in the system. The Project structure thus created needs to be changed project during its
execution.
BUSINESS PROCESS PROCEDURE OVERVIEW
The person responsible for the project edits and changes the WBS elements in the system
Output – Results
Project edited and changed
Comments
WBS elements have been changed during execution
Access transaction by:
Via Menus
Project System > Project > Special Maintenance Functions >
Work Breakdown Structure (WBS) > Change
CJ02
Via Transaction Code

Enter the Project Definition / WBS Element detail on screen ‘Change Project: Initial Screen’

Create WBS element on screen “Change Project: WBS element overview”
o Create Two WBS elements at level 1 – One for Inputs required from Concerned
department and other for manhours booking.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
18 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
o
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Further structure shall be created under these two WBS elements as required.
Level
Enter the level in the project
hierarchy
R
WBS
Element
Planning
Element
Enter the WBS element
unique ID
Check or uncheck the check
box
R
Account
Check or uncheck the check
O
Last changed on:
(DD/MM/YYYY)
Last changed by:
O
Enter the level of the WBS
element. Enter only one WBS
element at level 1. All other WBS
elements should be entered
below this on levels viz. 2,3,4,5.
Enter WBS element ID as per the
project coding mask.
Check the ‘PE’ box wherever cost
planning has to be carried out. If
the box is not checked system will
not allow cost planning at that
level
Check the ‘Acct’ box wherever
Version:
Page:
19 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Assignment
box
Billing
Element
Check or uncheck the check
box
O
Company
Code
Enter The company Code
R
Profit
Centre
Enter The profit centre
R
network / activities or actual cost
has to be booked
Check the ‘Bill’ box wherever
Enquiry/Quotation has to be
assigned
Choose from the dropdown the
required company code for the
WBS element
PDIL Company Code – 1000
Non PDIL Company Code - 9000
Choose from the dropdown the
required profit centr
for the WBS element
Non PDIL Profit centre - 10009000
Business
Area
Enter the business area
O
Choose from the dropdown the
required business area for the
WBS element i.e. only if the
Business area is different than the
business area as defined in the
project definition
Plant
Enter the plant
O
Choose from the dropdown the
required plant for the WBS
element i.e. only if the plant is
different than the plant as
defined in the project definition
Maintain operative indicators
1) Planning Element:
2) Account assignment element:
3) Billing:
Last changed on:
(DD/MM/YYYY)
Last changed by:
To allow planning in WBS elements
To allow actual and commitment postings
To allow assignment to sales & billing documents
Version:
Page:
20 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Maintain settlement rule for WBS element: Select WBS element then Goto > Edit>Cost>
Settlement rule

Enter information on screen “Maintain Settlement Rule – Overview” as specified in table below:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
21 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Field Name
CAT
Settlement
receiver
%
Settlement
type

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Description
Enter the settlement
Category
Enter the settlement receiver
R/O/C
R
User Action and Values
Enter settlement category
R
Enter the settlement receiver
Enter the percentage
Enter the settlement Type
R
R
Enter the percentage
Enter the settlement Type
Maintain Project details in tab ‘Customer Enhancement’ at project level.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
22 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Make the required changes in the project save
and
to exit.
3.0 Display Non Chargeable Project Structure
Trigger:
Once a project is created, same needs to be displayed for specific users.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project to be displayed only to specific users for information purpose
Output – Results
Project displayed
Comments
Access transaction by:
Via Menus
Via Transaction Code
Last changed on:
(DD/MM/YYYY)
Last changed by:
Project System > Project > Special Maintenance Functions >
Work Breakdown Structure (WBS) > Display
CJ03
Version:
Page:
23 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Display Project definition and Work break down structure :
Field
Description
R/O/
User Action and Values
Comme
Name
C
nts
Project
Enter the project
R
Enter the project definition
Definition definition ID
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)

Press

Display the project and
Last changed on:
(DD/MM/YYYY)
to display WBS elements or
to display project definition.
to exit.
Last changed by:
Version:
Page:
24 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
4.0 Create Network And Activities For Non Chargeable Project
BUSINESS PROCESS PROCEDURE OVERVIEW
To complete the project structure viz. Network and Activities from one transaction by the user
responsible.
Output – Results
Project is created/ changed
Comments
Access transaction by:
Via Menus
Via Transaction Code

Click
under
project.
Last changed on:
(DD/MM/YYYY)
Project System > Project > Project Builder
CJ20N
to open the project already created. System saves the last five projects processed
. By double clicking on them one can open the
Last changed by:
Version:
Page:
25 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

By clicking

Last 5 project processed in CJ20N can be viewed at bottom corner of the screen.
new projects can also be CREATED.
Create Network and Internal activity:

In the project builder from the templates area click and select the Network
and
activities
, drag and drop it to the relevant WBS element where the Network and activities
needs to be attached.

Maintain required information while creating networks as follows:
Description
Plant – Plan to be maintained as per inputs required from required location
MRP Controller – To be maintained as per the departments

Create Network activities by dragging(as shown in above screenshot) from the templates area
Network, Activities viz. Intenal activity, Cost activity to the required WBS element/Network.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
26 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Intenal activity can be created to receive information in form of Manhours, Mandays, Mantrips
as specified in table below:
Field Name
Description
R/O/C
Activ
Desc
Work
Activity number
Description
Work involved in the activity
O
R
O
Unit
Unit of work
R
Work
Work center
C
Plan
Acti
Plant
Activity type
O
O
Last changed on:
(DD/MM/YYYY)
Last changed by:
User Action and Values
Assigned by user
Amount of work - to be entered by
concerned departments when project
is transmitted fot inputs.
Unit of measure of the work quantity
like HR(Hours), Day(Mandays),
TRP(Mantrip)
Work center number, needed to link
to activities coming from a cost center
Comment
s
Work to be
entered by
concerned
departments
when
project is
transmitted
fot inputs.
Work center
to be
assigned
department
eise
Can overwrite default plant
The activities as defined in CC
planning
Version:
Page:
27 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Cost activity to be created to receive inputs in form of amount and information to be entered as
specified in table below:
Field Name
Description
R/O/C
User Action and Values
Desc
Amount
Description
Costs in the activity
R
O
Name of activity
The planned cost amount to be
entered by concerned departments
when project is transmitted fot
inputs.
Cost
Cost Element
R
Account charged for activity
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Comment
s
Amount to
be entered
by
concerned
department
s when
project is
transmitted
fot inputs.
Page:
28 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
5.0 Update the Project Status as Reviewed
When Project structure is created and saved by BD department will trigger an intimation to
competent authority to review and set the project structure to “20 -REVW” - Reviewed
Menu path
Transaction
Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02

Enter the Project No. Press Enter.

Select level 1 WBS elements only on WBS overview screen and change user status to REVW
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
29 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on Project Defintion

Click on

Check the Status Profile. Select the relevant status REVW
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
30 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click on Back

Click on Save.
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
& Check the new status
6.0 Update the Project Status as Approved
When Project structure is reviewed will trigger an intimation to competent authority to approve
and set the project structure to “30 -APRV” - Approved
Menu path
Transaction

Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02
Enter the Project No. Press Enter.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
31 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Select level 1 WBS elements only on WBS overview screen and change user status to APRV
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
32 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on Project Defintion

Click on

Check the Status Profile. Select the relevant status APRV

Click on Back

Click on Save.

Once Non chargeable Project status is set to approved the BD can Transmit the project to
& Check the new status
concerned department for inputs by changing Project and WBS status to TRNS “Transmitted to
department” by following the same steps as given above.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
33 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
7.0 Inputs Received from Concerned Departments
BUSINESS PROCESS PROCEDURE OVERVIEW
To furnish the inputs required to create quotation by BD department
Output – Results
Project is created/ changed
Comments
Access transaction by:
Via Menus
Via Transaction Code

Project System > Project > Project Builder
CJ20N
Click
to open the project for which input needs to be furnished. System saves the last five
projects processed under
. By double clicking on them
one can open the project.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
34 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

A pop up will appear on screen, Enter the WBS element received in the mail and press Enter

Select internal activity and enter the following information:
1.
Manhours(HR)
2.
Mandays(Day)
3.
Manmonth(Mon)
4.
Mantrip(TRP)

Direct Amount to be entered in cost activity as shown below:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
35 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Select WBS elements and change user status where inputs are given and can be submitted
back to BD.


Click on
Change status to “50 - SUBM” - Inputs Submitted
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
36 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click on Back

Click on Save.
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
& Check the new status
**When quotation is submitted to client, Change the user status to ‘60- QUOT Quotation
Submitted’ for all WBS elements and at project level as well. This will restrict further creation of
quotation for the that project.
**If Job is Awarded then settle all cost to costcenter and change project status to 70-YAWD and
close the project.
** If Job is Not Awarded then settle all cost to costcenter and change project status to 80NAWD and close the project.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
37 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
8.0 Create Chargeable Project
Trigger:
Once a project is identified for planning and execution, the same needs to be created as a project
structure in the system. The Project structure thus created will be used to monitor the progress of
the project during its execution.
BUSINESS PROCESS PROCEDURE OVERVIEW
The person responsible for the project creates the project definition, WBS elements in the system
Output - Results
Project created
Comments
Operative project is created
Procedural Steps
Access transaction by:
Via Menus
Project System > Project > Special Maintenance Functions >
Work Breakdown Structure (WBS) > Create
CJ06
Via Transaction Code
Create Project definition and Work break down structure :
Field Name
Description
R/O/C
User Action and Values
Commen
ts
Project
Enter the project definition
R
Enter a unique project definition
Definition
ID
ID
Project
Enter the project profile
R
Enter the relevant project profile
Profile
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
38 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Tips and Tricks:

There are two ways to create a project either from an existing operative project or from the
standard project. In the template area enter the project definition or the standard project to
copy data into the new project.

Click
Last changed on:
(DD/MM/YYYY)
to find the current open number
Last changed by:
Version:
Page:
39 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click
to find the proposed open number
subsequently click
open project ID.

to use the new
Enter information on screen “Create Project Definition” as mentioned in below table:
Field Name

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Description
R/O/C
User Action and Values
Commen
ts
Project
Definition
Description
Basic Data
Business
Area
Plant
Enter the project definition
description
R
Enter the project description for
the required project
Enter the business area
R
Enter the plant
O
Location
Enter project location
O
Profit
Center
Enter the profit center
O
Choose from the dropdown the
required business area
Choose from the dropdown the
required plant
Choose from the dropdown the
location
Choose from the dropdown the
required profit center
Make the required changes in the project save
Last changed on:
(DD/MM/YYYY)
Last changed by:
and
to exit.
Version:
Page:
40 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
9.0 Change Operative Structure
Trigger:
Once a project is identified for planning and execution, the same needs to be created as a project
structure in the system. The Project structure thus created needs to be changed project during its
execution.
BUSINESS PROCESS PROCEDURE OVERVIEW
The person responsible for the project edits and changes the WBS elements in the system
Output – Results
Project edited and changed
Comments
WBS elements have been changed during execution
Access transaction by:
Via Menus
Project System > Project > Special Maintenance Functions >
Work Breakdown Structure (WBS) > Change
CJ02
Via Transaction Code
Change Project definition and Work break down structure :
Field Name
Description
R/O/C
User Action and Values
Commen
ts
Project
Enter the project definition
R
Enter the project definition
Definition
ID
Project
Enter the project profile
O
Enter the WBS element to be
Profile
changed
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
41 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Enter the WBS Element detail by clicking on
and create WBS elements
Level
Enter the level in the project
hierarchy
R
WBS
Element
Planning
Element
Enter the WBS element
unique ID
Check or uncheck the check
box
R
Last changed on:
(DD/MM/YYYY)
Last changed by:
O
Enter the level of the WBS
element. Enter only one WBS
element at level 1. All other WBS
elements should be entered
below this on levels viz. 2,3,4,5.
Enter WBS element ID as per the
project coding mask.
Check the ‘PE’ box wherever cost
planning has to be carried out. If
the box is not checked system will
not allow cost planning at that
Version:
Page:
42 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Account
Assignment
Check or uncheck the check
box
O
Billing
Element
Check or uncheck the check
box
O
Business
Area
Enter the business area
O
Plant
Enter the plant
O
level
Check the ‘Acct’ box wherever
network / activities or actual cost
has to be booked
Check the ‘Bill’ box wherever
revenue or sales document has to
be assigned
Choose from the dropdown the
required business area for the
WBS element i.e. only if the
Business area is different than the
business area as defined in the
project definition
Choose from the dropdown the
required plant for the WBS
element i.e. only if the plant is
different than the plant as
defined in the project definition
Maintain operative indicators
1) Planning Element:
2) Account assignment element:
3) Billing:
Last changed on:
(DD/MM/YYYY)
Last changed by:
To allow planning in WBS elements
To allow actual and commitment postings
To allow assignment to sales & billing documents
Version:
Page:
43 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Date planning for WBS Elements: Select the WBS element and from the menu select > Details >
WBS detail screen
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
44 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Field Name

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Description
R/O/C
User Action and Values
Bsc Start
Bsc Fin
Fcst Strt
Enter the basic start date
Enter the basic finish date
Enter the forecast start date
O
O
O
Enter the basic start date
Enter the basic finish date
Enter the forecast start date
Fcst Fin
Enter the forecast finish date
O
Enter the forecast finish date
Act Start
Enter the actual start date
O
Enter the actual start date
Act Fin
Enter the actual finish date
O
Enter the actual finish date
Commen
ts
Usually
during
execution
stage
Usually
during
execution
stage
Only after
WBS is
released
Only after
WBS
released
Maintain Progress Version and Calculation methods in WBS elements and network activities.
Maintain following details in Progress tab
POC weight
Progress version
Meth. Plan and Meth. Act.
Plan method is required here and Actual method shall be considered same as plan method.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
45 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Maintain settlement rule for WBS element: Select WBS element then Goto > Edit>Cost>
Settlement rule

Enter information on screen “Maintain Settlement Rule – Overview” as specified in table below:
Field Name
CAT
Settlement
receiver
%
Settlement
type
Last changed on:
(DD/MM/YYYY)
Description
Enter the settlement
Category
Enter the settlement receiver
R/O/C
R
User Action and Values
Enter settlement category
R
Enter the settlement receiver
Enter the percentage
Enter the settlement Type
R
R
Enter the percentage
Enter the settlement Type
Last changed by:
Version:
Page:
46 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Maintain Project details in tab ‘Customer Enhancement’ at project level.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
47 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

10.0
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Make the required changes in the project save
and
to exit.
Display Operative Structure
Trigger:
Once a project is identified for planning and execution, same needs to be displayed for specific users.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project to be displayed only to specific users for information purpose
Output – Results
Project displayed
Comments
Access transaction by:
Via Menus
Project System > Project > Special Maintenance Functions >
Work Breakdown Structure (WBS) > Display
CJ03
Via Transaction Code

Display Project definition and Work break down structure :
Field Name
Last changed on:
(DD/MM/YYYY)
Description
Last changed by:
R/O/C
User Action and Values
Version:
Commen
Page:
48 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
ts
Project
Enter the project definition
R
Enter the project definition
Definition
ID
Project
Enter the project profile
O
Enter the WBS element to be
Profile
changed
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)

Press

Display the project and
Last changed on:
(DD/MM/YYYY)
to display WBS elements or
to display project definition.
to exit.
Last changed by:
Version:
Page:
49 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
11.0 Project Builder
Trigger:
Project builder is one stop tool to maintain and create the project structure. Network activities can be
easily assigned to different WBS elements here simply by dragging & dropping the activity to the
required WBS element. It can be noted here that it is much easier to create WBS elements in T.Code
CJ01. Hence, it is up to the user’s convenience to use which ever transaction he’s comfortable with to
attain the same result.
In project builder on can create and change the project structure viz. WBS elements, network and
activities by dragging and dropping the individual objects from the templates area. Project planning
board in the project builder gives the users among other functionalities scheduling and confirming
activities.
BUSINESS PROCESS PROCEDURE OVERVIEW
To create the entire project viz. Project definition, WBS Elements, Network and Activities from one
transaction by the user responsible.
Output – Results
Project is created/ changed and
scheduled
Comments
Procedural Steps
Access transaction by:
Via Menus
Via Transaction Code
Last changed on:
(DD/MM/YYYY)
Project System > Project > Project Builder
CJ20N
Last changed by:
Version:
Page:
50 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click
under
project.

By clicking
Last changed on:
(DD/MM/YYYY)
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
to open the project already created. System saves the last five projects processed
. By double clicking on them one can open the
new projects can be CREATED.
Last changed by:
Version:
Page:
51 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Create WBS Elements, Network and Internal activity:

In the project builder from the templates area click and select the Network
and
activities
, drag and drop it to the relevant WBS element where the Network and activities
needs to be attached.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
52 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Drag and drop from the templates area the WBS element, Network and Internal Activity to the
required project definition/WBS element/Network.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
53 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Create Milestone:

In the project builder from the templates area click and select the Milestone
drag
and drop it to the relevant WBS element or activity where the milestone needs to be attached.
Field Name
Description
R/O/C
User Action and Values
Commen
ts
Milestone
description
Trend
Analysis
Enter milestone description
R
Check the selection box
O
Basic Fix
Date
Fcst Fixed
date
Enter the date
O
Enter the milestone description
for the WBS element
Select the Check box to enable
the milestone in milestone trend
analysis
Enter the basic fixed date
Enter the forecasted date
O
Enter the date
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
54 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Actual date
Enter the actual date
O
Perc of
Compl.
Enter the percentage of
completion
O
Enter the actual date after the
WBS/ activity has been released.
Enter the percentage of
completion periodically to update
progress

Enter Milestone description and select usage from drop down list:

Maintain milestone offset to schedule with respect to activities:

Maintain Progress and Billing percentage for milestones
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
55 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Maintain following checkboxes
Progress analysis – If milestone is relevant for progress calulation
Sales document date – If milestone is relevant billing
12.0
Scheduling
Access transaction by:
Menu path
Transaction
Project System > Project > Project Builder
CJ20N


Enter the Project number
Select Project and expand structure

Select a network and Click on
Last changed on:
(DD/MM/YYYY)
Last changed by:
to enter relationship between the activities.
Version:
Page:
56 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Select an activity and click on change

Click
to manually connect the activities in either Finish to Start, Start to Start, Start to Finish
or Finish to Finish.
Last changed on:
(DD/MM/YYYY)
Last changed by:
to enter duration of an activity.
Version:
Page:
57 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Double Click on the relationship arrow

Go Project definition by clicking
Last changed on:
(DD/MM/YYYY)
Last changed by:
to change or display the relationship
to select Bottom up planning in the ‘Scheduling scenario’
Version:
Page:
58 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on
or from the menu > Goto > Project Planning Board to schedule the project

Select all
WBS and activities and click on

Save

Result: The project is scheduled and saved.
Last changed on:
(DD/MM/YYYY)
to schedule the project.
the project.
Last changed by:
Version:
Page:
59 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
13.0
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Attach text to Project elements

To add long text to the WBS element go to T.Code CJ02 the WBS detail screen or double click on
the WBS description to enter the WBS long text.

Long text tab page

To attach text to activity, go to project builder T.Code: CJ20N
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
60 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click

Enter document type, description and press enter to enter detail text
Last changed on:
(DD/MM/YYYY)
to up load PS text
Last changed by:
Version:
Page:
61 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
To up load PS text to WBS element follow the similar steps as above.
Attach document to WBS

Click to
Last changed on:
(DD/MM/YYYY)
attach document to WBS element
Last changed by:
Version:
Page:
62 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

From the dropdown select the document type and in the ‘document’ field from the dropdown
select the document to upload.

Press enter and save
14.0
to exit.
Update the Project Status as Request for Validation
Menu path
Transaction
Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02

Enter the Project No. Press Enter.

Select level 1 WBS elements only on WBS overview screen and change user status to REFV
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
63 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on Project Defintion

Click on

Check the Status Profile. Select the relevant status REFV

Click on Back
Last changed on:
(DD/MM/YYYY)
& Check the new status
Last changed by:
Version:
Page:
64 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

15.0
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Click on Save.
Update the Project Status as Validation Completed
Menu path
Transaction
Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02

Enter the WBS Element No. Press Enter.

Select the WBS Element.

Click on details
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
65 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on

Check the Status Profile. Select the relevant status.

Click on Back & Check the new status

Similarly change the status of other WBS Elements.

Click on Save.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
66 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
16.0
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Man Hours & ResourcePlanning
Trigger:
A new project is adopted. The project manager must then plan out the expected Manhours, Costs and
Manpower to execute the project’s tasks.
Business Process Procedure Overview
This document describes how to enter a project manhour and cost plan . And how to assign resources to
project.
Input – Required Fields
Project Definition/WBS Element
Field Value/Comments
A valid project must be created and set to allow planning (based
on the operative indicator which allows planning for each WBS
element and the planning profile).
Output - Results
A Project Plan
Comments
Access transaction by:
Via Menus
Logistics >Project System>Financials>Planning>Costs in
WBS>Overall values>Change
Via Transaction Code
CJ20N

Enter CJ20n on Transaction bar and select green button
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
67 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click on Open
Last changed on:
(DD/MM/YYYY)
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
and enter project definition for which you wish enter controlled Man hours.
Last changed by:
Version:
Page:
68 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Select Network activity
where controlled manhours needs to be planned and enter information
in the fields as specified below.
Field Name
Description
R/O/C
User Action and Values
Work centre
Work centre Value
R
Enter department work center for which you
want to enter controlled man hours
Work
Man hours
R
Activity Type
Activity type value
R
Enter controlled man hours for the
department
Enter activity type to calculate the cost
for each hour.
Comments
You need to
enter a work
center as per
department
(Note: On above table, in column “R/O/C” ; “R” = Required, “O” = Optional, “C” = Conditional)

Click on the left green arrow
Last changed on:
(DD/MM/YYYY)
Last changed by:
or the Save
icon to complete.
Version:
Page:
69 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Resource Planning :

Select Network Activity

Select Persons from the list and enter estimated work hours.
Last changed on:
(DD/MM/YYYY)
Last changed by:
and navigate to tab “Person Assignment”
Version:
Page:
70 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click on the Save
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
icon to complete.
**Note : Tab “Person Assignment” only takes effec if “Work Centre” and “Hours” are entered in
Network Activity.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
71 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
17.0 Cost Plan for Materials or Services
Access transaction by:
Via Menus
Logistics >Project System>Financials>Planning>Costs in
WBS>Overall values>Change
CJ20N
Via Transaction Code

On screen “Project Builder” : Initial Screen”, open

Add cost activity from template and enter plan amount.
Last changed on:
(DD/MM/YYYY)
Last changed by:
project to plan estimated cost.
Version:
Page:
72 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
To plan units such as materials, internal labor hours, and miscellaneous text items, click on the
button
Last changed on:
(DD/MM/YYYY)
for ‘Unit costing’. Enter information in the field as specified in table below.
Last changed by:
Version:
Page:
73 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Field Name
Description
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
R/O/C
Costing
Variant
Copy
from:Base
plan object
Costing Variant
R
Base Planning Object
O
Copy from:
WBS element
Copy from:
Fiscal year
Version
WBS element
O
User Action and Values
Enter a valid cost variant key or leave the
default value
Enter an existing base planning object
Fiscal year
O
Enter a WBS’s cost estimate to copy
from
Enter a plan year to copy from
Plan Version
O
Enter a plan version to copy from
Commen
ts
The
existing
planned
units on
this base
planning
object will
be copied
into this
new
project unit
plan.
Click on the enter key to continue with
unit planing.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
74 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
On screen “Create Unit Cost Estimate: List Screen 1”, enter information in the fields as specified in
the table below:
Field Name
Item
Category
Resource
Plant/Activity
Purchasing
Organization
Quantity
Units
L
Description
Price-total
Price unit
Last changed on:
(DD/MM/YYYY)
Description
Item Category defined the type of
cost you will plan: e.g. internal
activity, materials, services, text
items….etc.
The resource code or value relative
to the item category you selected
(e.g. material number, a service
number, a cost center…etc)
Plant or activity type of the planned
resource
R/O/C**
R
User Action and Values
Enter the appropriate item category for
the type of expense you will plan.
R
Enter the correct resource relative to the
category of expense you chose in the
prior step.
O
Purchasing Organization
O
Quantity of planned units
Unit of Measure
Item Category
Description of the planned unit
Price based on one unit of measure
Number of units to which price
refers
R
O
O
O
O
O
Enter the plant or the activity (depending
on the item category). Of the planned
resource.
Enter the purchasing organization
responsible for this planned item.
Enter the planned quantity
Enter the appropriate unit of measure
Flags an item for subsequent processing
Enter a description if desired
The total cost per unit
The quantity for this unit price
Last changed by:
Version:
Comments
Page:
75 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Cost Element
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
O
Enter a valid cost element for this
expense
Work Center
Portion of costs to be treated as
fixed costs
Work Center
O
Plant
Formula
Plant
Cost Formula
O
O
Enter a valid work center if appropriate
for this item category
Enter a valid plant
Enter a valid cost formula
Origin Group
Price-fixed
Cost Element that this cost will be
tracked against
**Note that the values and requirements of each column will vary based on the item category. In some
cases data may not be required or data may default from master records.

Click on the left green arrow
Last changed on:
(DD/MM/YYYY)
Last changed by:
or the Save
icon to return to overall annual planning.
Version:
Page:
76 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
18.0 Budgeting
Access transaction by:
Via Menus
Alternative menu path
Via Transaction Code
Logistics >Project System>Financials>Budgeting>Original
Budget>Change
Accounting>Project System> Financials>Budgeting>Original
Budget>Change
CJ30

On screen “Change Original Budget: Initial Screen”, enter information in the fields as specified in the
table below:

To enter overall budget values, on the screen “Change Original Budget: WBS Element Overview”
enter information in the fields as specified below and save
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
.
Page:
77 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

In case of assigning budget based on planned cost – goto menu EDIT-> Copy view -> Planned total

Click on Back
Last changed on:
(DD/MM/YYYY)
and save
Last changed by:
Version:
Page:
78 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Field Name
Proj. Def.
Description
Project Definition
Timeframe
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
R/O/C
User Action and Values
C
No entry
O
Entered selected fiscal year
Original Budget
Timeframe for budget view (overall or
fiscal year).
Budget amount
O
Enter the total budget value by WBS element.
Current budget
Current budget,
C
Distributed
Distributed budget
C
Distributable
Distributable budget
C
Assigned
Planned Total
Previous Year
Assigned budget
Planned cost total
Previous year
C
C
C
Cumulative
Remainder
Cumulative budget
Remainder
C
C
Release
Release
C
Comprised of the original budget as a
amended by supplements, returns, transfers,
and some other types of budget
Displays total of current budget for
subordinate objects
Difference between current budget and
distributed budget
Comprised of commitment and actual postings
Total plan cost value
Annual budget values for the previous fiscal
year
Cumulative annual budget values
Difference between overall plan value and
cumulative value
Budget amount released
Click save icon to save budget data.
Comments
Annual view should be
completed first.
Since budgets tend to
follow a top-down
strategy, the amounts
at the top level of the
project should be
greater than or equal to
the sum of the lower
level WBS elements.
The system has a check
feature to advise you
when this is not the
case


Note that it is necessary to scroll right to view all of the above fields and columns.
If budget amounts are entered for lower level WBS elements, the Edit>Total Up feature will total
up to the higher level WBS element.

Miscellaneous options
To work with availability control follow the menu paths:
Extras>Availability Control> Info
To see if availability control is activated
Extras>Availability Control>Activate
To activate availability control for this project
Extras>Availability Control>Reference To review project actual charges in relation to available budget.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
79 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
19.0 Budget Supplement, Return and Transfer
Trigger:
Internally approved increase in project funding.
Business Process Procedure Overview
This document describes how to modify the project budget with a funding supplement, Return or
Transfer. A supplement to a project (versus a supplement in a project) will add the budget increase to all
levels of the project’s hierarchy. Thus the entire project’s budget is increased. The distributed and
distributable proportions from higher to lower level WBS elements remain unchanged. A supplement
may be made to either the overall or the annual budget levels. This entry will create an audit trail of all
changes to the original budget.
Input – Required Fields
Project Definition/WBS Element
Field Value/Comments
A valid project must be created and set to allow budgeting
(based on a budget profile).
Access transaction by:
Via Menus
Logistics >Project System>Financials>Budgeting>Supplement>To
Project
Via Transaction Code
CJ36, CJ35, CJ34

On screen “Post Supplement: Initial Screen”, enter information in the fields as specified
in the table below:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
80 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Field Name
Description
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
R/O/C
Document
Date
Receiver
Year
Document Date
R
Receiver Year
O
Overall
values too
Overall Values
O
Long Text
Text
Text
Text (Free)
O
O
User Action and Values
Commen
ts
Enter the posting date of this
budget change
Enter the year to which the
budget increase will be applied.
If you enter
a year in
the initial
screen, this
serves as a
default
value in
the entry
screen.
Tick on to update the overall
Your
budget in addition to the annual
selection
budget
on the
initial
screen
serves as a
default in
the entry
screen.
Select from a list of standard text types
Enter a description of the budget
change
(Note: On above table, in column “R/O/C” ; “R” = Required, “O” = Optional, “C” = Conditional)

Click on the ‘Overview’ or ‘Enter’ button. On screen “Post Supplement: List Screen”, enter
information in the fields as specified in the table below:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
81 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Field Name
Receiver
WBS
Description
WBS element
R/O/C
R
Amount
Supplement Amount
R
Currency
Transaction Currency
O
Re…
Receiver Year for Budge
increase
Overall Values Updated (yes
or no)
O
Overall
O
User Action and Values
Enter the WBS element that is
receiving the budget
supplement or increase.
Comments
All higher
level WBS
elements will
also receive
increase.
Enter the amount by which you want to
increase the project’s budget
Enter the type of currency for
Default will
this budget amount
be
controlling
area
currency.
Enter the year to which the
budget increase will be applied.
Tick this button ‘on’ to update
the overall budget in addition
to the annual budget
(Note: On above table, in column “R/O/C” ; “R” = Required, “O” = Optional, “C” = Conditional)

Click on the

Similar steps to be followed for Budget return and Budget transfer using transactions CJ34, CJ35.
respectively.
Last changed on:
(DD/MM/YYYY)
Save icon to complete.
Last changed by:
Version:
Page:
82 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
20.0 Update the Project Status as Budgeted
Menu path
Transaction
Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02

Enter the Project No. Press Enter.

Click on Project Defintion

Click on
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
83 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Check the Status Profile. Select the relevant status BUDG, to trigger a work flow to Finance

Click on Back
& Check the new status

Click on Save
.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
84 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
21.0 Update the Project Status as Reviewed by Finance
Once Finance validates the WBS element master data the user status is set to 50 – RWFB –
‘Reviewed by Finance’ by Finance. Only after this user status has been set can the WBS element
be released to execution.
Finance will check following parameters before putting user status ‘RWFB’:
a) Organization Structure
b) Operative Indicators such as planning element, account assignment element
c) Settlement rules
Menu path
Transaction
Logistics  Project system  Project Special Maintenance function
WBS Change
CJ02

Enter the Project No. Press Enter.

Select level 1 WBS elements only on WBS overview screen and select Goto > Edit> User
Status>Set & Pass On to ‘RWFB’
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
85 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Select status ‘RWFB’ from the status list.

Now click on Project Defintion

Click on
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
86 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Check the Status Profile. Select the relevant status ’50 - RWBF’

Click on Back

Click on Save
Last changed on:
(DD/MM/YYYY)
& Check the new status
.
Last changed by:
Version:
Page:
87 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
22.0 Activity Confirmation
Access Transaction By:
Menu path
Transaction
Logistics Project System Project builder
CJ20N

Go to the Activity Overview on the Header Details screen of the Network :-

Go to the tab for Int. Processing as shown below and select the internal activity

Click on the Confirmation icon on the lower part of the screen
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
88 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010


On the Next screen carry out the following steps for Partial Confirmation of the Activity:Enter activity completion percentage in field Processing %.

Press Enter.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
89 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

Click on the “Back” button.

Save the Network.

Click on Final Confirmation and Completed Indicators for Full and Final Confirmation by
repeating the above steps for the same activity

Click on Back icon

Click on Save (Ctrl+S)
23.0 Milestone Confirmation assigned to a WBS Element
Access by transaction
Menu path
Transaction
Logistics  Project system  Project Special Maintenance
function WBS Change
CJ02

Enter the WBS Element No. and press Enter (Refer Fig. below)

Go to WBS Element Overview.

Select the WBS Element.

Click on Milestone Overview.

Select the Row of a Milestone & Click on details

Enter the Actual Date.

Click on Back.

Click on Save (Ctrl+S)
Last changed on:
(DD/MM/YYYY)
.
Last changed by:
Version:
Page:
90 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
24.0
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Milestone Confirmation assigned to an Activity
Access by Transaction
Menu path
Transaction
Logistics  Project system  Project builder
CJ20N

Enter the Network no. and press Enter (Refer Fig. below)

Go to Activity Overview.

Select the relevant Activity and confirm by entering Processing % and go back.

After confirmation, system will show a pop up to confirm milestones attached to
network activity

Click on “Yes” and system will show another pop up with all milestones and milestones
those are scheduled and needs to be confrimed with activity confirmation are already
populated with actual date and can be changed if required.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
91 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Click on Back

Click on Save (Ctrl+S)
Last changed on:
(DD/MM/YYYY)
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
.
Last changed by:
Version:
Page:
92 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
25.0 Cross Application Time Sheet
Trigger:
Timekeepers, employees and/or managers need to maintain employee time sheets. In SAP, time sheets
are maintained using CATS (Cross-Application Time Sheets).
Business Process Procedure Overview
This document describes the business process procedure for maintaining time sheet data. Project
Managers, Enigineers, HOD’s and/or input data into time sheets via the CATS screen. Time data is
stored in the CATS database and is available for reporting.
Tips and Tricks

Enter times (F5) icon allows you to access the specified “Time Sheet: Data Entry View”

Settings (F7) icon allows you to modify your Data entry profile settings (i.e. General, Time, Persons,
Worklist, Default, Checks, Cost accounting variant, and Workflow)
Input – Required Fields
(Required fields for all steps in the business
process procedure above.)
Data entry profile
Personnel number
Key date
Output - Results
(Results or expected outcome.)
Depends on the profile setup. A time sheet in
Data Entry View will be displayed.
Field Value/Comments
The data entry profile determines the method of data entry, the layout of the data
entry screen, and the following factors:
o Whether times can be entered for individual employees or for groups of
employees
o Whether time sheet data is entered on a daily, weekly or monthly basis
o Whether or not the data entered is subject to approval
The personnel number is the only feature within a client that is unique to an employee.
You have to enter a personnel number before you can display and maintain an
employee's master data and time data.
The Key date field will not be displayed until backing out of the “Time Sheet: Data
Entry View.”
Comments
(Any comments that pertain to the required fields.)
The field selections displayed on the time sheet are determined during profile
configuration in the IMG.
Procedural Steps
Access transaction by:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
93 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Via Menus
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
(R/3 Menu Path)
Logistics -> Project System -> Progress -> Confirmation -> Time
Sheet -> Time Data -> Enter
Accounting -> Project System -> Progress -> Confirmation ->
Time Sheet -> Time Data -> Enter
Via Transaction Code

CAT2
On the screen “Time Sheet: Initial Screen,” enter information in the fields as specified in
the table below:
Field Name
Data entry
profile
Personnel
number
Last changed on:
(DD/MM/YYYY)
Description
R/O/C
The data entry profile determines
the method of data entry, the layout
of the data entry screen, and the
following factors:
o Whether times can be entered for
individual employees or for groups of
employees
o Which data can be maintained
(confirmations, services, etc.)
o Whether time sheet data is
entered on a daily, weekly or
monthly basis
o Whether or not the data entered is
subject to approval
The personnel number is the only feature
within a client that is unique to an
employee. You have to enter a personnel
number before you can display and
R
Use the matchcode to search for the Data
entry profile
R
Use the matchcode to search for employee
Personnel numbers
Last changed by:
User Action and Values
Version:
Comments
Page:
94 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Key date
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
maintain an employee's master data and
time data.
The Key date field will not be displayed
until backing out of the “Time Sheet: Data
Entry View.”
R
(Note: On the above table, in column “R/O/C;” “R” = Required, “O” = Optional and “C” = Conditional)

On the screen “Time Sheet: Data Entry View,” enter information into the fields. Please note that the
fields vary according to the Data entry profile that you have selected.

Select following fields on data entry view
Task Type
- BER(Time sheet)
Task level
- P1 (PDIL)
Task Component:
- Normal Hours, Overtime, Tour Hours
While on this screen, you can perform various functions. For example under the Edit Menu, you can
Insert lines (Ctrl + F4), Delete lines (Shift + F2), Copy lines (F5), Split lines (Ctrl + F3), and create New lines
(Ctrl +F5).
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
95 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Moreover, you can Select all (Shift + F7), Deselect all (Shift + F8), Sort ascending (Ctrl + F8), Sort
descending (Ctrl + F9), Check entries (Ctrl + F6), and Reset entries (Ctrl + F11
Also from this screen, you can view detailed time data, display the time data in various views (Data
Entry, Release, and Variable), Check the log, etc.

To release time sheet, select option Release View
and then select line and click on icon
Release

Once time sheet is released, a mail will trigger to HOD for approval.

Go to SAP inbox and click on
Last changed on:
(DD/MM/YYYY)
Last changed by:
, this will display approval dash board for released hours
Version:
Page:
96 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Select line items need to be approved and click on
Last changed on:
(DD/MM/YYYY)
Last changed by:
and save
Version:
.
Page:
97 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
26.0 Progress Calculation
Access transaction by:

Via Menus
Accounting>Project System>Logistics>Project System>Progress >
Progress determination
Via Transaction Code
CNE1, CNE5
On screen “Project Progress”, enter information in the fields aspecified in the table below:
Field Name
Project
Definition
Description
Project Definition
R/O/C
R
User Action and Values
Enter a valid Project Definition value
for ehich progress to be calculated
WBS
element
WBS element
R
Enter a valid WBS element
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Comments
You only
have to
enter a
project
definition, a
WBS
element, OR
a networkbut not all.
Page:
98 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Network
With
hierarchy
Network
R
Option to include sub-tree WBS
O
elements in the settlement posting
Enter a valid Network
Click on the ‘With hierarchy’ button if you
want all lower level WBS elements to also
be considered for progress calulation.
Progress version to be entered
100
Progress
Version
With orders
Enter progress version
R
O
Click this option on if you would like
all related orders also be considered
for progress calculation
Toperiod
Fiscal Year
Option to include orders linked
to the
Project in the settlement
posting
Period of project progress
Fiscal year of project progress
R
R
Test run
Run is test mode (Yes or No)
O
Enter the period of project progress.
Enter the fiscal year of the project
project progress
To run in test mode, leave the
default button for ‘Test run’ on. To
perform the actual posting, remove
the test run flag.
It is
recommend
ed to run in
test mode
first.
Click on the ‘Execute’ button.

After execution, the system will display below screen with information regarding selected data,
processing options and category of no. of objects processed.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
99 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Once Progress is calculated then go to transaction ‘CNE5’ to display the report for progresss
calculated:
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
100 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
27.0 SETTLEMENT
Trigger:
The settlement is run manually for a single project, a WBS element, or network.
Business Process Procedure Overview
The organization’s business process requires that project charges be settled. This process may be part
of a month-end accounting close or run as frequently as desired. A project manager or a project analyst
can choose an individual project/WBS/Network to settle which will cause a posting of revenue and/or
expense from the project to another receiving object.
Input – Required Fields
Project/WBS/Network
Field Value/Comments
An project object must be created and must be set to allow
settlement (correct status and a settlement rule established).
Output - Results
Settled Costs
Comments
For example, in capital projects, the project costs for the period
would be settled to an assets under construction (nondepreciating assets), or transferred to the balance sheet.
Costs can be settled to other objects such as cost centers,
depending on the type of project, organizational structure and
configuration.
Tips and Tricks
It is recommended to first run most settlement in test mode with the detail list option selected. This
should give you a detailed list of any items which need to be changed or corrected before actual
settlement can run successfully.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
101 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Access transaction by:
Via Menus
Accounting>Project System>Financials>Period-end
Closing>Single Functions>Settlement>Individual Processing
Via Transaction Code
CJ88

On screen “Actual Settlement: Project/WBS element/network”, enter information in the fields as
specified in the table below:

Enter Project and select fileds as shown above. Then execute
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
102 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Actual Settlement: Project/WBS element/network
Field Name
Project
Definition
Description
Project Definition
WBS element
Network
With hierarchy
WBS element
Network
Option to include sub-tree WBS
elements in the settlement posting
R
R
O
With orders
Option to include orders linked to the
Project in the settlement posting
Period of revenue and expenses on the
project to be settled
Fiscal year of revenue and expenses on
the project to be settled
The type of settlement that will be
performed.
Fiscal period into which the settlement
transaction should be posted
The value date for settlements to an
asset.
Run is test mode (Yes or No)
O
Detail list
Settlement run to produce a detailed log
(Yes or No)
O
Check
transaction
data
Process to check whether data is
available to settle with this run.
O
Settlement
period
Fiscal Year
Processing type
Posting Period
Asset Value
Date
Test run
R/O/C
R
R
R
R
R
O
O
User Action and Values
Enter a valid Project Definition value to be
settlement
Comments
You only have
to enter a
project
definition, a
WBS element,
OR a networkbut not all.
Enter a valid WBS element
Enter a valid Network
Click on the ‘With hierarchy’ button if you
want all lower level WBS elements to also
get settled.
Click this option on if you would like all related
orders to be settled.
Enter the period of project revenues and
expenses you would like to settle.
Enter the fiscal year of the project charges that
you would like to settle.
Select from the list of valid processing types.
Enter the posting period that settlement will
post to.
Enter the value date (if desired) for a project
which is settling to an asset.
To run in test mode, leave the default button
for ‘Test run’ on. To perform the actual
posting, remove the test run flag.
It is
recommended
to run in test
mode first.
Tick on the ‘Detail list’ button if you would like
a detailed log of the test or actual settlement
run.
Tick this button if you would like the system to
perform a check on available data to be settled
on the project.
Click on the ‘Execute’ button.
From the log screen, click on the ‘Details’
button to review settled data. Double chick on
a settled object to review detail or select the
Sender or Receiver buttons on the top of the
screen.
Left green arrow to exit.
(Note: On above table, in column “R/O/C” ; “R” = Required, “O” = Optional, “C” = Conditional)
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
103 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010

After execution system will display below screen with information regarding selected data,
processing options and no.of objects settled

Select detail list
Last changed on:
(DD/MM/YYYY)
to view the settled objects(Sender and Receiver) and amount.
Last changed by:
Version:
Page:
104 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
To display accounting documents, place cursor on line item and select accounting documents
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
105 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:
Project System
ECC 6.0
Abhinay Gautam
01/12/2010
28.0 Update the System Status of a WBS Element to Technically Closed(TECO)
Menu path
Transaction
Logistics Project System Project Special Maintenance
FunctionsWork Break Down Structure (WBS)Change
CJ02

Enter the WBS Element No. Press Enter.

Select the WBS Element.

Go to Menu to Menu Bar  Edit Option  Status  Technically Completed (Refer Fig. below)

This will change the System Status to Technically Competed.


Check the status
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
106 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Click on Save.
** Same steps to be followed to TECO Network and Activites in transaction CJ20N.
29.0 Update the System Status of a WBS Element to Closed(CLSD)
Menu path
Transaction
Logistics Project System Project Special Maintenance
FunctionsWork Break Down Structure (WBS)Change
CJ02

Enter the WBS Element No. Press Enter.

Select the WBS Element.

Go to Menu to Menu Bar  Edit Option  Status  Closed (Refer Fig. below)

This will change the System Status from Technically Competed to Closed

Check the status
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
107 of 108
End User Manual
Title: Project Sarthak
Module:
Release:
Created by:
Created on:

Project System
ECC 6.0
Abhinay Gautam
01/12/2010
Click on Save.
** Same steps to be followed to CLOSE(CLSD) Network and Activites in transaction CJ20N.
Last changed on:
(DD/MM/YYYY)
Last changed by:
Version:
Page:
108 of 108