Polytechnic University of the Philippines
(Paranaque Campus)
Col. E. De Leon St. Wawa
Brgy. Sto Nino Paranaque City
WEB BASED PAYROLL SYSTEM (LAS PINAS CITY HALL)
In Partial Fulfillment
Of the Requirements for the Degree
Bachelor of Science in Information Technology
Members:
Daclizon, Jovanie
Cardenas, Dianne
Dela Cruz, Sherabel F.
Paderon, Jayvee
Shulamite, Vanessa
Falculan, Abegail
Laure, Rolly
BSIT 3-1
Submitted to: Prof. Joanna Emralino
CHAPTER 1
Introduction
Payroll system is an operation for every organization to pay employee accurately their salary.
It is the administration of the financial record of employees' salaries, wages, bonuses, net pay, and
deductions. It is supported by a database consisting of its employee's details and their attendance
details. According to that end of each month the salary is paid to the corresponding bank account
of the employee.
The idea of taking control of employees pay calculations are quite tedious if done manually
and require more effort and time mainly for big organizations. Hence if this process is automated,
it would be of great benefit as it would require less time to calculate the salary of the employees.
The software for payroll management system service on the cloud is provided as a solution in this
paper. This system provides multiple user data access. Each user like employee or HR or admin
can login into the software by writing username and password which are allocated to them from
the company. It involves keeping track of hours worked and is capable of keeping a record of
employee data including their pay, allowances, deductions and taxes on monthly bases so that fresh
definitions are reflected from the month onwards, which leaves all the past data intact. The
proposed payroll system is advantageous as it provides a user friendly environment and also
increases security and minimizes human calculation errors.
Background of the Study
A web based payroll system provides accurate accounting of the funds provided paid to
employees for work or services performed. Without this system the establishment would have
difficulty in accounting for payments for services or work performed by employees. One benefit
of payroll system is in the tracking of employee productivity in the work environment. This makes
it easier to determine who is performing at their fullest and those who are failing in productivity.
Theoretical Framework
The execution of payroll is critical to a company's survival. The inability to pay completely
and in a timely manner can result in the rapid exodus of a company's work force. However, there's
more to payroll than simply delivering checks on time. Although the principles behind payroll
don't occupy academic tomes with formal theories, companies around the world share them when
developing and executing payroll systems.
According to Eric Feigenbaum , a editor-in chief of “The Daily”, Some economic theorists
argue that payroll taxes can impact employment and the work force in broad and important ways.
For example, a reduction of payroll taxes alleviates employers' financial burdens and may create
incentives for them to hire more employees using their cost savings. Similarly, lower payroll
withholding may encourage employees to work more during a given tax year, improving industrial
output for the entire country.
Conceptual Framework
Payroll System is a flexible compensation administration solution. It is designed to help human
resource professionals as well as finance and accounting personnel to manage employee
compensation, deductions, allowances, and benefits in an organization. The system is integrated
with the Employee Information System, offers efficient features and functionality to manage
company's expenses. (www.blastasia.com)
Payroll is an application that lends itself well to the computer because of its repetitive procedures
and calculation. A Computerized payroll system can perform the same basic function as those
performed manually by payroll clerk. The important differences are the computer’s speed,
accuracy, reliability, and ability to easily generate reports. In a computerized payroll system, the
computer stores data such as an employee’s name, address, social security number, marital status,
number of withholding allowances, pay rate and voluntary deductions. At the end of each pay
period, the operator enters all payroll transaction data, such as regular and overtime hours for each
employee and deduction into the computer. The computer calculates all withholding taxes and
other deductions and accumulates and updates the earnings and withholdings.
(Www.wadsworth.com)
Statement of the problem
This study aims to develop web base payroll system.
1.
2.
3.
4.
Difficulty in handling personnel records and inaccessibility of information when needed.
Dishonesty in terms of using daily time record.
Manual process of liquidation of monetary amount.
It takes time to generate report.
Objectives:
To design and develop web based Payroll system that can calculate transactions easily and
summarize all the deducted contribution of the employees.
More accurate, more efficient, and can easily produce reports of transaction faster.
Significance of the study
The purpose of this study is to have a better service for the employee and less error for their
payroll system, the city hall government of Las Pinas, employee, and other person who involved
in this system will benefits from our propose system, especially the accountant. This will help
them to have a faster way of retrieving and updating of employee’s records. This will help them
to have a better service, to update their record easily and this can also keep track of the performance
of their employee.
Scope and Limitation
This study is mainly focuses how web base Payroll system is important and beneficial to
the operation in City Hall Government of Las pinas.
This system covers the Payroll processing and reporting which includes the pay calculation of
salary slip and time of tracking.
This system is capable of generating reports when needed.
This proposed system is only applicable and can only be use by the management of city hall
government of Las pinas. No other users can access the if and only if they have their accounts in
the system.
Definition of terms
Payroll System
- payroll system is a computerized technique that is used to calculate the sum of salaries
employees who need to be paid in an organization. The name, address, Social Security number
and the bank account numbers are the key elements in a payroll system. This method saves time.
Employee
-A person employed at a wage or salary.
Database
-An integrated collection of data which provides amore efficient way of storage and retrieval
of data and is capable of processing large portions of data immediately.
System
-A set of related components that produces specific results.
Generating reports
-
data in the form of graphs or tables from database files to be merged with
a document to provide a complete report.
CHAPTER 2
I.
Review of related Studies & Literature
Local Studies
Related Literature Local Studies Nowadays, many payroll system implemented in different
companies here in the Philippines because payroll system is one of the most important in
establishing a business firms on how you provide the right and appropriate benefits for the
employees in the company. Business firms must operate within the boundaries of laws and
government regulations, Laws have been developed not only to protect consumers but also to
promote competition among business and industries. Over half a century on, it’s fair to say that
payroll is now one of the most commonly automated business operations; and certainly the most
frequently the most used HR Solution that maintaining payroll record is one of the most important
financial tasks in any business.
1.
According to the researcher (Aguilera, Bronzas, and Marqueses) of automated
payroll system of Pamana Medical Center (2010). A great payroll is really one of the most
important issues to pay attention in almost every company. It is impossible to handle
payroll responsibilities with a pen, ledger sheet and calculator, but nowadays it is more
convenient for Most companies to use computerized payroll software.
(https://www.scribd.com/doc/250214407/chapter2-payroll-system)
2.
The schools is also not exempted in using a payroll system namely the study of
payroll system for the teachers and staff of Liceo De Calamba (2010) the researchers
(Maligaya, Opeña, James Jordan) viewed that Liceo de Calamba aims to provide high
quality of education for their students and to establish great relationship with their
employees by providing them with the right and appropriate benefits they must enjoy as
population of Liceo de Calamba increases, its system must perform competitively, Payroll
system is needed in order to have an accurate and error free in their payroll process and
services.(https://www.scribd.com/doc/250214407/chapter2-payroll-system)
3.
Researchers (Alvarez, Aldrine, Gecolea ) of Krizalen enterprises(2014) uses a
biometrics with online data analytics dashboard to give krizalen enterprises an efficient
payroll system that can automatically monitor the attendance and trip tickets of the
employees, drivers and helpers with the biometrics technology and data analytics that
would help them in the security and accuracy of the company payroll and information.
Summing up the past situation of payroll inside krizalen enterprises, there was need for
a system that could help them with employee information management attendance,
monitoring, payroll processes, and assistance for the manager decision making. With
this idea, the proponents conducted a study for the development of software that can
minimize data redundancy, inconsistency, and manipulation. Employees can view their
current pay and review their information from the database. And with updating of the
reports that can be viewed through the internet, the manager can view the recent
activities within the proposed system.
( https://www.scribd.com/doc/250214407/chapter2-payroll-system)
4.
In the 2005 annual report of the Forest Products Research and Development
Institute under the Department of Science and Technology, it is
saidthat,“Thecomputerized database and attendance on Forest Products Research andD
evelopment Institute was designed to facilitate the Institute's data entry, processing, co
mputation and maintenance of employee time and attendancetransactions. The system
allows employees to log in/out as the swipe their Ids through a barcode reader attached
to a computer terminal. The processing forms include those for legal holidays, travel
order, tardiness, undertime, vacation and sick leave. Pertinent Report forms have been
designed
for
easier
access
to
all
these
data.”
.(https://www.scribd.com/doc/250214407/chapter2-payroll-system)
5.
Mendrez (2007) made a similar study for Vision Designer Inc. It has an
identification machine aimed at verifying a person entering through the swiping
of identification cards. After entering their given code number, the identification
cardsare swiped in the machines card reader to trigger the verification. If access granted,
the micro switch will then automatically unlock to allow enter. This will help a lot in
monitoring attendances accurately and more precise. A group of computer engineers in
Rebisco Biscuits Corporation proposed at thesis report for what is the same Innodata
Corps is implementing right now a computerized daily time record as an alternative for
Bundy clock. The means of getting inside the company premises is by swiping cards
into a machine that reads every record of each employee then monitor and displays the
time a particular employee logs in and out.7
(https://www.scribd.com/doc/250214407/chapter2-payroll-system)
Foreign studies
1.
According to the researcher of Nyanmaru Computerized Payroll System (2013)
Nowadays all establishment are becoming modernized, they use modern technologies to
make their transaction fast, easy, and accurate in order to avoid waste of time and for the
sake of safety and security. It also helps human to solve and understand complex problem
and analysis such us the computational need of humans. Especially to business
establishment or corporation processing enormous data and complex transaction. Payroll
is an example of a complex transaction because it is a critical business operation dealing
with numerous accounts and produce plenty and confidential files. Payroll is encompasses
every employee of a company who receives a regular wages or other compensation due to
each. Applying manual procedure on a Payroll transaction involving the vast beat answer
in that problem would be computer because computers can simulate enormous data and
can process complex transaction in a fast and efficient way.
It can generate numerous accounts and data accurately. A Computerized Payroll
System will not only provide accurate calculation and fast process Payroll transaction but
it will secure data throughsecurity. (https://www.scribd.com/doc/133249966/NyanmaruComputerized-PayrollSystem-2)
2.
Other studies that used a different programming language like Aishwarya Gupta in
(2013) AMITY University UTTAR Pradesh that develop a system entitled with employee
payroll system According to the researcher Employee Payroll system is an application that
enables users to create and store Employee Records. This application also provides a facility
which enables an administrator or an employee to generate a Pay slip. This application is
helpful to the organization as it maintains data of employees related to that organization.
Java is used to create this application as it is a platform independent language and can be
used on a standalone machine as well as on a distributed network. Furthermore applications
developed in java can be extended to Internet based applications. Thus java was chosen to
do the front end task to design this application. That insisted the benefits of the application
Easy calculations. Accuracy in payroll calculation is necessary in every company. It requires
efficiency to pay employees the right amount of money they have earned, Reliable backup,
Keeping large amounts of data for payroll can be challenging. This application stores your
data in the database of your systembecause you can’t store piles of papers and data
manually,
It can be easily handled by the person who has basic knowledge of computer because it
provides a user friendly environment, its hardware and software configuration is not very
expensive. (https://www.scribd.com/doc/242725271/Employee-Payroll-System).
3.
Also related study of Amrit Kadam ( Aug 13, 2014) are include the study entitled
College Payroll System & Taxation the purpose of this study is to aim of developing
Employee Payroll Management is to provide an easy way not only to automate all
functionalities involved managing leaves and Payroll for the employees of College, but also
to provide full functional reports to management of College with the details about usage of
leave facility & even deduction of income tax & related taxes can be done by this system.
Payroll system is the heart of any Human Resource System of an organization. The solution
has to take care of the calculation of salary as per rules of the College, income tax calculation
and various deductions to be done from the salary including statutory deductions like
Income tax and provident fund deductions. It has to generate pay-slip, cheque summary and
MIS reports. It is understood that we are tired of managing thousand of odd papers, pay
slips, payroll reports, and salary details and so on. Imagine that we have a payroll processing
system which will generate our pay slips and payroll reports within seconds. We can help
others automated your payroll system by developing a customized payroll application that
suits your specific requirements. (https://www.scribd.com/doc/236714314/CollegePayroll-System)
4.
According to Enterprise IQ ERP's Payroll Processing software module is a
comprehensive payroll processing system for USA and Canadian payroll requirements.
Whether running a single or a multi-site, multi-state operation with multiple user-defined
deductions, the Enterprise IQ Payroll Software module can meet your processing and
reporting needs.

Automatic import of employee hours with the optional Time & Attendance module or other third
party time clock systems

Supports an unlimited number of employees, user defined pay groups, pay types, deductions and
benefits

Report payroll taxes for multiple federal tax IDs

Regular federal, state, and EIC tax table updates

Additional user defined tax tables to meet additional unique tax requirements

Multiple state/province capable

Generates 941 and W2 tax forms

Timecard and payroll review to edit and confirm payroll information prior to printing checks or
posting payroll

Flexible direct deposit and electronic bank transactions allow multiple payment options and
export file generation

Links with the EnterpriseIQ Workforce modules to help maintain and track accruals such as
vacation, paid holidays and sick days

Extensive built-in payroll reports help track wage, benefit and tax history

Enhanced security allows access rights to be granted to specific pay groups

Supports customization to meet your unique payroll requirements
(https://www.scribd.com/doc/236714314/College-Payroll-System)
5. According to Trendstatic Corporation, Payroll is a critical responsibility for the human
resource department because it involves all the financial matters that deal with the
company’s employees including salary, benefits and deductions. Some companies endure
this work and choose to have an internal payroll department just to make sure they adhere
financially to their employees while precisely maintaining compliance with government
regulations. Payroll processing needs a lot of work so many firms find so much value on
outsourcing payroll in order to save time, money and man power.
(https://www.scribd.com/doc/242725271/Employee-Payroll-System).
Related Literature
A major purpose of a database system is to provide users with an abstract view of data. That is the
system hides certain details of how the data are stored and maintained as stated by Abraham
Silberschatz, Database System Concepts (1999).
A database is an organized collection of facts and information. An organizations database can
contain facts and information on customers, employees, inventory, competitors, sales information
and much more. Most Managers and executive believe a database is one of the most valuable and
important parts of a computer-based Information System in accordance with Ralph M. Stair’s
Fundamentals of Information System (2001).
Initially, all processing was performed on mainframe using a batch approach. Time-sharing was
an improvement, but the concept of distributed processing with minicomputers was a quantum
leap in computer affordability and convenience. Many companies are replacing their mainframes
and minicomputers with minicomputers and LAN as indicated in Understanding Local Area
Networks by Neil Jenkins (1995).
Since computer power was the critical resource, efficiency of processing became the main goal.
Emphasis was placed on automating existing process such as purchasing or paying, often within
single department as indicated by Jeffrey A. Hofer on Modern System Analysis and Design (1996).
Local Literature
Nowadays, many payroll system implemented in different companies here in the Philippines
because payroll system is one of the most important in establishing a business firms on how you
provide the right and appropriate benefits for the employees in the company. Business firms must
operate within the boundaries of laws and government regulations, Laws have been developed not
only to protect consumers but also to promote competition among business and industries.
Over half a century on, it’s fair to say that payroll is now one of the most commonly automated
business operations; and certainly the most frequently the most used HR Solution that maintaining
payroll record is one of the most important financial tasks in any business.
1. According to the researcher (Aguilera, Bronzas, and Marqueses) of automated payroll
system of Pamana Medical Center (2010). A great payroll is really one of the most
important issues to pay attention in almost every company. It is impossible to handle
payroll responsibilities with a pen, ledger sheet and calculator, but nowadays it is more
convenient for most companies to use computerized payroll software. The schools is also
not exempted in using a payroll system namely the study of payroll system for the teachers
and staff of Liceo De Calamba (2010). (www.studymode.com/.../related-literature-ofweb-based-information-system-page1)
2. the researchers (Maligaya, Opeña, James Jordan) viewed that Liceo de Calamba aims to
provide high quality of education for their students and to establish great relationship with
their employees by providing them with the right and appropriate benefits they must enjoy
as population of Liceo de Calamba increases, its system must perform competitively,
Payroll system is needed in order to have an accurate and error free in their payroll process
and services. (www.nationalpeo.com/webbasedpayrollsystem/)
3. Researchers (Alvarez, Aldrine, Gecolea ) of Krizalen enterprises(2014) uses a biometrics
with online data analytics dashboard to give krizalen enterprises an efficient payroll system
that can automatically monitor the attendance and trip tickets of the employees, drivers and
helpers with the biometrics technology and data analytics that would help them in the
security and accuracy of the company payroll and information. Summing up the past
situation of payroll inside krizalen enterprises, there was need for a system that could help
them with employee information management attendance, monitoring, payroll processes,
and assistance for the manager decision making. With this idea, the proponents conducted
a study for the development of software that can minimize data redundancy, inconsistency,
and manipulation. Employees can view their current pay and review their information from
the database. And with updating of the reports that can be viewed through the internet, the
manager can view the recent activities within the proposed system.
(https://www.xero.com/ph/small-business-guides/payroll/payroll-system)
4. john Aquilan made a comparable thesis entitled “Automation of time attendance System”
in 2004, it stated that the automation of the time attendance records, time in and time out
of every employeeusing barcode system. It tends to eliminate the manual recordingsystem
of time and attendance and also include salarycomputation of each employee based on the
time and attendancereports. Ramon Floran in the Philippine Daily Inquirer, page 14
October2005 wrote on his article “The Computer Edge of the New Employmentand
Opportunities He stated that computer gives a different feelingabout what is happening in
the company. Business will be highlycompetitive and innovative because the computer
provides instantinformation.According to Andrea Cantoma, March 2004 entitled
“Computer Library System for St. James Academy” stated that, in manual system in
retrieving, maintaining security and piling recordstake place because of the years gone by.
Furthermore, these files wereonly kept in envelopes and folders in wooden rocks. There
arealso instances when the right information is given to a wrong person,which affect
quality of service.
“Biometrics Technology to be Implemented in PNP”, 2009 The Philippine National Police
(PNP) also made by the international crimedetection technologies in the market, the said
Philippine agency decidedto adopt NEC’s (mentioned above) Automated Fingerprint
Identification System. Via the technology, PNP staff and experts are able toauthenticate
unique body demographics, such as fingerprints in theparticular case. The technology also
allows an almost instantaneousidentification. The technology was used however by first
building aninitial database of 210,000 fingerprints. PNP actually used the said
technology in order to identify two “chop-chop” victims who’s mutilated bodies were
found dumped in several areas in Quezon City andMuntinlupa.According to the mentioned above
with the use biometricstechnology the PNP was able to identify a suspect because of
thefingerprints.According to Mayor Jun Bernabe on the article Planet Biometrics,In August
2011Parañaque City, Philippines has replaced its existingbiometric machines with a new
fingerprint biometric attendance registrysystem, which it says is more user-friendly and efficient.
The city’s mayor, Jun Bernabe, says the new attendance machineswill enable it to resolve
the issues of long queues as well as employeecomplaints. A total of 40 Model 628 Double
Engine ZK Finger Print StandAlone Time Recorders were purchased. City hall took 15
units while therest were installed in other local government facilities.
The upgrade was jointly run by the city government’s HumanResource Management Office
and the Electronic Data Processing (EDP)Office. “Aside from cutting manpower downtime, it
makes timekeepingand payroll preparation simpler, systematic and more accurate. It
alsoprovides an additional way to identify, discipline and fire habitual later-comers, absentees
and ghost employees,” says Mayor Bernabe.According to the article mentioned above, with
the use of biometricfingerprint scanner in the attendance system of the organization which is
also connected to the payroll system. Saves time in lining up in theBundy clock
(www.papercamp.com/group/review-of-related-local-studies-of-payroll-system)
5. Department of Labor and Employment
One of the main agencies responsible for ensuring the welfare of the Filipino worker is the
DOLE (Department of Labor and Employment). DOLE’s responsibilities include setting
the minimum wage, ensuring safe working conditions, and creating occupational safety
and health ( OSH) standards. It also has a “Productivity Improvement Program” to increase
workers’ productivity in select manufacturing industries through improved working and
living conditions. The department is in constant dialogue with workers, employers, and
their organizations with regard to social and economic concerns, including environmental
issues. DOLE and its close links with the well-established NGO (Non-Governmental
Organizations) network promote greater bilateral participation in enhancing safety and
health in the workplace while both entrepreneurs and workers are encouraged to implement
low cost improvements in work conditions which can eventually lead to improvement in
productivity and the general well-being of the workers.
Workers have been urged to increase productivity rather than demand for higher wages in
this time of economic difficulty.
"Higher wages are unsustainable unless you increase productivity. If factory raises wages
and productivity remained low, it will close its shop in the country and move to other
countries where wages could be smaller," Socioeconomic Planning Secretary Romulo Neri
said.
He said it is difficult to demand for wage adjustment without increasing productivity in
view of the current global economic (slowdown.www.papercamp.com/group/review-ofrelated-local-studies-of-payroll-system/page-0)
Foreign Literature
1.
According to the researcher of Nyanmaru Computerized Payroll System (2013) Nowadays
all establishment are becoming modernized, they use modern technologies to make their
transaction fast, easy, and accurate in order to avoid waste of time and for the sake of safety
and security. It also helps human to solve and understand complex problem and analysis such
us the computational need of humans. Especially to business establishment or corporation
processing enormous data and complex transaction. Payroll is an example of a complex
transaction because it is a critical business operation dealing with numerous accounts and
produce plenty and confidential files. Payroll is encompasses every employee of a company
who receives a regular wages or other compensation due to each. Applying manual procedure
on a Payroll transaction involving the vast beatanswer in that problem would be computer
because computers can simulate enormous data and can process complex transaction in a fast
and efficient way.
It can generate numerous accounts and data accurately. A Computerized Payroll System will not
only provide accurate calculation andfast process of Payroll transaction but it will secure data
through security.(https://www.scribd.com/doc/133249966/Nyanmaru-Computerized-PayrollSystem-2)
2. Other studies that used a different programming language like Aishwarya Gupta in (2013)
AMITY University UTTAR Pradesh that develop a system entitled with employee payroll
system According to the researcher Employee Payroll system is an application that enables
users to create and store Employee Records. This application also provides a facility which
enables an administrator or an employee to generate a Pay slip. This application is helpful to
the organization as it maintains data of employees related to that organization. Java is used to
create this application as it is a platform independent language and can be used on a standalone
machine as well as on a distributed network. Furthermore applications developed in java can
be extended to Internet based applications. Thus java was chosen to do the front end task to
design this application. That insisted the benefits of the application Easy calculations.
Accuracy in payroll calculation is necessary in every company. It requires efficiency to pay
employees the right amount of money they have earned, Reliable backup, Keeping large
amounts of data for payroll can be challenging. This application stores your data in the
database of your system
because you can’t store piles of papers and data manually,
It can be easily handled by the person who has basic knowledge of computer because it provides
a user friendly environment, its hardware and software configuration is not very expensive.
(https://www.scribd.com/doc/242725271/Employee-Payroll-System).
3. Also related study of Amrit Kadam ( Aug 13, 2014) are include the study entitled College
Payroll System & Taxation the purpose of this study is to aim of developing Employee Payroll
Management is to provide an easy way not only to automate all functionalities involved
managing leaves and Payroll for the employees of College, but also to provide full functional
reports to management of College with the details about usage of leave facility & even
deduction of income tax & related taxes can be done by this system. Payroll system is the heart
of any Human Resource System of anorganization. The solution has to take care of the
calculation of salary as per rulesof the College, income tax calculation and various deductions
to be done from thesalary including statutory deductions like Income tax and provident
funddeductions. It has to generate pay-slip, cheque summary and MIS reports.It is understood
that we are tired of managing thousand of odd papers, payslips, payroll reports, and salary
details and so on. Imagine that we have a payroll processing system which will generate our
pay slips and payroll reports withinseconds. We can help others automated your payroll system
by developing acustomized payroll application that suits your specific requirements.
(https://www.scribd.com/doc/236714314/College-Payroll-System).
4. According to Thomas Primer on his article “AutomatedComputerize Process”, in Readers
DigesT Magazine, May 2005, Page 45,for many businesses automating the collecting of
employee attendancedata when employees begin their shifts is still a manual process.Even
business that has automated or computerized processes such asscheduling, inventory,
purchasing, general ledger and payroll processingstill use manual method such as time cards
sheets to collect time andattendance data.NOVA time a group system developer, on last May
2007, thesystem that will give management the power to not only utilize the toolswe have
available to us today, but will continue to grow and evolve,giving it the capability to
incorporate and utilize the tools the newmillennium promises to bring us. NOVA time has
brought a systemdesigned for growth while maintaining the maximum in flexibility. Wherethe
sophistication lies within the programmed mechanism of the system,allowing for a quick and
simple implementation and employee trainingcycle, after all the true test of a system is not
only in the production andwealth of reporting, but in the simplicity and ease of its operation
inconjunction with a simple and accommodating implementation program. Better humans
(2003) stated that a wireless fingerprint scannercould soon be helping law enforcement
agencies; government and themilitary instantly identity the scanner, called sweet fingerprint,
today. Itis being demonstrated at the government convention one mergingtechnologies, which
addresses issues of homeland security. Scannedfingerprint can also be used to query a database
for someone’s profile,using automated fingerprint identification system, and the profile
canthen be sent to a mobile device such as a personal digital assistant.According to the related
article mentioned above, fingerprintscanning technology has been used in many fields as a
means of security to confidential government records. Technology helps lawenforcers in the
identifications of employees. (https://www.scribd.com/doc/242725271/Employee-PayrollSystem)
5. According to the study of Preston H. Haskell (2004), two independent methodologies
demonstrate that total construction productivity has increased during the past 37 years, on the
order of 33 percent, or 0.78% per year. We are receiving more building for less money than
we did 37 years ago, and moreover, the product is qualitatively superior. These improvements
are the result of increased productivity made possible by mechanization, automation,
prefabrication, less costly and easier-touse materials, and lower level of real wages (which,
unlike the other drivers, is not a good thing). Moreover, productivity gains in construction can
and must continue. In the his view, the potential for further productivity enhancements falls
into five categories which are information technology, project delivery, workforce
development, materials, and automation and prefabrication.
Also, on June 2007, a study concerning the building projectsa in the Gaza Strip in palestine
done by Adnan Enshassi found out that productivity is considered the main valueaddingfunction within the construction sector. A total of 45 factors were identified in this
study, with identification of factors influencing construction productivity being based on a
careful review of literature and suggestions from local experts in building construction.
Furthermore, this factors considered in the study were divided into 10 groups, which were
ranked according to their importance index: Materials/tools factors group, Supervision factors
group, Leadership factors group, Quality factors group, Time factors group, Manpower factors
group, Project factors group, External factors group, Motivation factors group and Safety
factors group.
In addition, a study done on United Kingdom (1990) concerning the Profitability of UK
construction contractors showed that there is the existence of a positive correlation between
the size and percentage of turnover profitability of the construction companies in the sample.
Evidence was also found to suggest that larger contractors were more consistent in their
profitability levels. Investigation of the possible reasons for differences in profitability
between companies showed the degree and type of diversification into different activities,
particularly housebuilding, to be major factors associated with enhanced profitability. The
apparent stability of profitability at about 3% of turnover per annum found in this, and other
similar studies, suggests the presence of some underlying homeostatic mechanism of which
diversification may be a part.
www.papercamp.com/group/review-of-related-local-studies-of-payroll-system/page-0
CHAPTER 3
This chapter describes and discusses how the researchers will gather the necessary data and
information that will be use in the entire study. This chapters will be discuss the research method,
population and sample size, description of the respondents, Sampling techniques, Data Gathering
Procedures, Statistical Treatment & Data.
Research Methodology
The type of research method that is used by the proponents in this study is the Quantitative
and Qualitative research which started by reviewing related literature and colleting related
information. The survey was carried out by EDP employee of Government Paranaque city hall,
and also second year section BSIT section of PUP Paranaque campus. Then the researcher
conducted an in-depth interview with key persons in order to gather and collect the needed data
for the research. We also used Descriptive research method. A survey was administered to a
selected sample from a specific population who are related from database. Surveys are used to
obtain data from individuals about themselves, to assess socio demographic profile such as sex,
age and their position. Descriptive research is a purposive process of data gathering, analyzing,
classifying, and tabulating the data.
We used the quantitative research, because the study aims to measure the levels of rating scale of
the respondents to our proposed system.
Research Instrument
The study used test questionnaires in gathering data. The research instrument were the
questionnaire for payroll system. The test questionnaires have 12 questions for each indicator. The
respondents will choose from excellent, very good, good, fair, and poor and put a check on the
corresponding answer which will be based on the level of rating scale to our proposed Payroll
system from the questions.
The researchers obtained the respondents through self rating.
Population and Sample Size
The respondents of the study took from the EDP employee of Paranaque city hall, 2nd year
an 3rd year BSIT from PUP Paranaque campus.
The researchers have chosen the EDP employees in Paranaque city hall and students from BSIT
in PUP Paranaque Campus.
The employee of EDP Paranaque city hall has a total number of 15 employees and in PUP
Paranaque campus, second year of BSIT section 2 has a total number of 40 students and in third
year section 1 of BSIT has a total of 42 students. The computation below shows the number of
respondents that will answer the survey questions.
It shows that 15 EDP employees of Government Paranaque city hall and 6 only students
from second year section 2 of BSIT and 12 students from third year section 1 in PUP Paranaque
campus will be picked to answer the questionnaires. The respondents of the study are composed
of 33 out of population of 97.
Description of the Respondents
A total of 15 of EDP employee of Paranaque city hall, and 6 students 2nd year section 2 and
12 students 3rd year section 1 of BSIT in PUP Paranaque campus were the respondents of the study.
They are described according to their demographic profile such as sex (male and female) and
position.
Sampling techniques
The researchers used Stratified Random Sampling. In this sampling technique, the
researchers got random samples in a population which was composed of BSIT 2-1, with 4 female
and 2 male with the total of 6 students and 12 students with 4 male and 8 female with the total of
12 students in BSIT 3-1, and the employees from Paranaque City hall, which is 11 male and 4
female with the total of 15 respondents of EDP
From each of this respondents, the sample size was drawn proportionately, regardless of their
gender.
Data Gathering Procedures
The researchers personally administered the test questionnaires to the respondents and
provided them with clear instructions on how to answer. The respondents answered the test
questionnaires at their convenient time and place within the Paranaque city hall and within the
school campus. The questionnaires were retrieved on the same day of the administration. Data that
was extracted from the questionnaires will be classified, organize, and tabulated accordingly.
The researchers tabulated the data gathered from the answered questionnaires. Analyzation and
interpretation of data helped to formulate findings, conclusions, and recommendations.
Statistical Treatment & Data
For the purpose of analysis and interpretation, the responses to the terms on the
questionaires were tailed and recorded accordingly and the following assessment tools will be
used:
Frequency and Percentage. This is used to determine the proportions of students who answered in
a certain way.
Formula:
P = F/n X 100
Where
P = percentage
F = Frequency
n= no. of respondents
CHAPTER 4
Presentation Analysis & Interpretation of data
This chapter provided the gathered data and the researchers analysis and interpretation of
the results of the distributed surveys. The data were presented in a clear and concise form, most
which used graphs and tables.
Distribution of overall respondents based on gender
GENDER
MALE
FEMALE
TOTAL
FREQUENCY
17
16
33
PERCENTAGE
52%
48%
100%
The table 1.1 shows that 52% of our respondents are male and 48% of them are female, we have
a total of thirty three respondents and the table shows that the majority of them are male with
seventeen respondents and the remaining sixteen are female.
Distribution of respondents based on EDP Paranaque City Hall
GENDER
MALE
FEMALE
TOTAL
FREQUENCY
11
4
15
PERCENTAGE
73%
27%
100
The table 1.2 shows that majority of respondents in EDP Paranaque City hall are male which
has 73% and the female has 27% with the total of fifteen respondents
Distribution of respondents based on Students of PUP Paranaque Campus
GENDER
MALE
FEMALE
TOTAL
FREQUENCY
6
12
18
PERCENTAGE
33%
67%
100
The table 1.3 shows that majority of respondents in selected students of BSIT in PUP Paranaque
are female which is 67%, and the rest 33% of male with the total respondents of eighteen.
Distribution of questionnaires based on overall respondents in both target location.
1. How accurate is our payroll processing ?
legend
respondents
percentage
1
2
3
4
5
0
1
9
21
2
0
3%
27%
64%
6%
The table 1.4 shows that majority of respondents are 64% which is very good, second is
27% which is good, third is 6% which is excellent, fourth is 3% which is poor and none
of respondents choose the fair legend.
2. The design of our system is appealing to the eyes of the user?
legend
1
2
3
4
5
respondents
0
0
7
21
5
0
0
21%
64%
15%
percentage
The table 1.5 shows that majority of the respondents are 64% which is very good,
seconds is 21% which is good, third is 15% which is excellent and the remaining two
legends has no answered.
3. The graphics of the system is attractive
legend
1
2
3
4
5
respondents
0
0
8
22
3
0
0
24%
67%
9%
percentage
The table 1.5 shows that majority of respondents are 67% which is very good, 24% which is
good, and 9% which is excellent and the two remaining legend has no answered.
4. The system is fast and easy to access
legend
1
2
3
4
5
respondents
percentage
0
1
10
18
4
0
3
30
55
12
The table 1.6 shows that majority of respondents are 55% in very good, 30% in good,
12% in excellent, 3% in poor and no respondent in the last legend .
5. The system can easily see the data information of the employee
legend
1
2
3
4
5
Respondents
0
1
6
20
6
percentage
0
3
18
61
18
The table 1.7 shows that majority of respondents are 61% in very good, both 18% in
good and excellent and 3% in poor and no answered in last legend.
6. The records of the employee are secured
legend
1
2
3
4
5
Respondents
1
4
11
15
2
percentage
3
12
33
45
6
The table 1.8 shows that majority of respondents are 45% in very good, 33% in good, 12% in
fair, 6% in excellent and 3% in fair .
7. The proposed system is easy to use
The table 1.9 shows that majority of respondents are 55% in very good, 24% in excellent,
18% in good and 3% in fair.
legend
1
2
3
4
5
Respondents
0
1
6
18
8
percentage
0
3
18
55
24
8. What is your overall satisfaction with payroll system in general?
legend
1
2
3
4
5
Respondents
percentage
0
0
2
6
6
18
20
61
5
15
The table 1.10 shows that majority of respondents are 61% in very good, 18% in good,
15% in excellent and 6% in fair.
9. How would you rate our ability to answer your payroll questions?
legend
Respondents
percentage
1
0
0
2
4
12
3
12
36
4
13
29
5
4
12
The table 2.1 shows that majority of respondents are 36% in good, 29% in very good,
both 12% in excellent and poor.
10. How would you rate our ability and willingness to assist you in payroll matters?
legend
Respondents
percentage
1
0
0
2
0
0
3
10
30
4
15
45
5
8
24
The table 2.2 shows that majority of respondents are 45% in very good, 30% in good,
24% in excellent and no respondents in the two remaining legend.
11. The system is effective as the other systems
legend
Respondents
percentage
1
0
0
2
2
6
3
17
52
4
10
30
5
4
12
The table 2.3 shows that majority of respondents are 52% in good, 30% in very good,
12% in excellent and 6% in poor.
12. The system has the capability to encode data
legend
Respondents
percentage
1
0
0
2
1
3
3
10
30
4
16
48
5
6
16
The table 2.4 shows that majority of respondents are 48% in very good, 30% in good,
16% in excellent and 3% in poor.
The graph above are the results of overall respondents in EDP and students of BSIT in PUP
Paranaque, it illustrates that majority of the respondents was preferred to choose very good then
followed by good, excellent and few of respondents answered in the weakest legend.
The Distribution of respondents based on BSIT students in PUP Paranaque Campus
1.
The table 2.5 shows that all respondents of male answered very good which is 100% and
majority of respondents in female answered very good which is 92% and 8% in good.
2.
The table 2.6 shows that majority of respondents in male answered very good which is 67% and
followed by 33% , Majority of respondents of female answered very good which is 83% and both
8% in excellent and good.
3.
The table 2.7 shows that majority of respondents in male answered very good which is 83%, 17%
in good, majority of respondents in female answered very good which is 83% and 17% in good.
4.
The table 2.8 shows that majority of respondents in male answered very good which is 50%, 33%
in excellent and 17% in good, majority of respondents in female answered very good which is
67% then 25% in good and 8% in excellent.
5.
The table 2.9 shows that majority of respondents in male answered very good which is 83% and
17% in excellent, majority of respondents in female answered very good which is 75% and then
25% in excellent.
6.
The table 3.1 shows that majority of male answered very good which is 83% and 17% in good,
majority of respondents in female answered good which is 50% and 8% in both legend of
excellent and poor.
7.
The table 3.2 shows that majority of male answered good which is 50% then followed by 33% in
very good, 17% in excellent. Majority of female answered very good which is 58%, then 17%
both answered in good and excellent and last 8% in poor.
8.
The table 3.3 shows that majority of male answered very good which is 83% and 17% answered
in excellent, in female respondents majority of them answered very good which is 67% and 17%
answered in good and excellent.
9.
The table 3.4 shows that majority of male answered very good which is 67% and 17% answered
in good and fair, in female majority of them answered very good which is 50% and 42%
answered in good and 8% in excellent.
10.
The table 3.5 shows that majority of male answered very good which is 67%, then 33% answered
in good, in female majority of them answered very good which is 67% and 17% answered in
good and excellent.
11.
The table 3.6 shows that respondents in male answered both 50% in excellent and good.
Majority of respondents in female answered good which is 50% then 25% in very good, 17% in
excellent and 8% in poor.
12.
The table 3.7 shows that majority in male answered very good which is 67%, then both 17%
answered in poor and excellent. In female respondents majority of them answered very good
which is 67% and then 25% in excellent.
The Distribution of Respondents based on EDP Personnel in Paranaque City hall
1.
The table 3.8 shows that majority of male respondents in EDP answered good which is 55%, 27%
in very good and both 9% in excellent and poor.
2.
The table 3.9 shows that majority of male respondents answered very good which 55%, 27% in
good and 18% in excellent, majority of respondents of female answered excellent which is 50%
and both 25% in very good and good.
3.
The table 3.10 shows that majority of male respondents answered very good which is 55%, then
27% in good and 18% in excellent. Majority of female respondents answered very good which is
50% then both 25% answered in good and excellent.
4.
The table 4.1 shows that majority of male respondents answered very good which is 45%, then
36% answered in good and both 9% answered excellent and poor, majority of female respondents
answered both 50% in very good and good.
5.
The table 4.2 shows that majority of male respondents answered 45% in very good then 36%
answered good and both 9% answered in excellent and poor, majority of female answered good
which is 50% and both 25% answered very good and excellent.
6.
The table 4.3 shows that majority of male respondents answered very good which is 36%, both
27% answered good and poor and 9% in excellent, majority of female respondents answered very
good which is 50% and both 25% in good and fair.
7.
The table 4.4 shows that majority of male respondents answered very good which is 73%, 18%
answered in good and 9% of respondents answered in excellent, majority of female respondents
answered both 50% in excellent and good.
8.
The table 4.5 shows that majority of male respondents answered very good which is 45% and 27%
in good, then 18% in excellent and last is 9% in poor, majority of female respondents answered in
very good which is 50% then both 25% answered in good and poor.
9.
The table 4.6 shows that majority of male respondents answered good which is 45% and 18%
answered in 3 legends which is excellent, very good and poor, all female respondents answered
25% in excellent, very good, good and poor.
10.
The table 4.7 shows that majority of male respondents answered good which is 64%, and then both
18% in excellent and very good, majority of female respondents answered good which is 50%,
then both 25% in excellent and very good.
11.
The table 4.8 shows that majority of male respondents answered good which is 45%, then 36% in
very good and both 9% in excellent and poor, majority of female respondents answered good
which is 50% then both 25% in excellent and very good.
12.
The table 4.9 shows that majority of male answered in good which is 64%, then both 18% in
excellent and very good, majority of female respondents answered very good and good .
CHAPTER 5
Summary, Conclusion & Recommendation
A. Summary
The study assess the levels of rating answered by the respondents and their comments and
suggestions to our proposed system for Las Pinas city hall. Qualitative, Quantitative and
Descriptive method were applied in the study. Frequencies and Percentage were used in
statistical treatment.
Findings:
Based on the results gathered, the following findings are therefore presented:
1. How accurate is our payroll processing.
majority of respondents are 64% which is very good, second is 27% which is good,
third is 6% which is excellent, fourth is 3% which is poor and none of respondents choose
the fair.
2. The design of our system is appealing to the eyes of the user.
majority of the respondents are 64% which is very good, seconds is 21% which is
good, third is 15% which is excellent and the remaining two legends has no answered.
3. The graphics of the system is attractive.
majority of respondents are 67% which is very good, 24% which is good, and 9%
which is excellent and the two remaining legend has no answered.
4. The system is fast and east to access.
majority of respondents are 55% in very good, 30% in good, 12% in excellent, 3%
in poor and no respondent in the last legend.
5. The system can easily see the data information of the employee.
majority of respondents are 61% in very good, both 18% in good and excellent and
3% in poor and no answered in last legend.
6. The records of the employee are secured.
majority of respondents are 45% in very good, 33% in good, 12% in fair, 6% in
excellent and 3% in fair .
7. The proposed system is easy to use.
that majority of respondents are 55% in very good, 24% in excellent, 18% in good
and 3% in fair.
8. What is your overall satisfaction with payroll services in general.
that majority of respondents are 61% in very good, 18% in good, 15% in excellent
and 6% in fair.
9. How would you rate our ability to answer your payroll questions.
majority of respondents are 36% in good, 29% in very good, both 12% in excellent
and poor.
10. How would you rate our ability and willingness to assess you in payroll matters.
that majority of respondents are 45% in very good, 30% in good, 24% in excellent
and no respondents in the two remaining legend.
11. The system is effective as the other systems.
majority of respondents are 52% in good, 30% in very good, 12% in excellent and
6% in poor.
12. The system has the capability to encode data.
that majority of respondents are 48% in very good, 30% in good, 16% in excellent and 3%
in poor.
B. Conclusion
This will be a big help to the City Hall of Las pinas in order to have a faster and reliable process
of providing a payslip and generating reports. It enhances the process and transactions compared
to the manual base system.
C. Recommendation
Base on the performance of web based Payroll system, the researchers highly recommend that
this study will be implemented to the City Hall Government of Las pinas, also with it’s dependable
performance and easy to use procedures, this study can be a great help for the governments
concerning their Payroll system to upgrade it to web based.