AIM
BR.100AGL GENERAL LEDGER
APPLICATION SETUP
Fidelity Operations
<Subject>
Author:
<Author>
Creation Date:
June 7, 1999
Last Updated:
November 2, 2019
Document Ref:
<Document Reference Number>
Version:
DRAFT 1A
Approvals:
<Approver 1>
<Approver 2>
Copy Number
_____
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Document Control
Change Record
3
Date
Author
Version
Change Reference
7-Jun-99
<Author>
Draft 1a
No Previous Document
Reviewers
Name
Position
Distribution
Copy No.
Name
Location
1
2
3
4
Library Master
Project Library
Project Manager
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.
<Subject>
File Ref: 726737240
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Contents
Document Control .................................................................................................................. ii
Application Set Up Control Sheet - General Ledger .......................................................... 1
GL: Define Suspense Accounts ............................................................................................ 3
GL: Define Intercompany/Interfund Accounts ................................................................. 4
GL: Define Transaction Codes.............................................................................................. 5
GL: Define Statistical Units of Measure .............................................................................. 6
GL: Define Automatic Posting ............................................................................................. 7
Setup Budgetary Control/GL: Enable Budgetary Control ............................................. 11
Setup Budgetary Control/GL: Define a Funding Budget .............................................. 12
Setup Budgetary Control/GL: Open Latest Encumbrance Year ................................... 13
Setup Budgetary Control/GL: Define Budget Organizations ....................................... 14
Setup Budgetary Control/GL: Define Encumbrance Types .......................................... 17
Setup Budgetary Control/GL: Define Summary Accounts ........................................... 18
Setup Budgetary Control/GL: Define Budget Control Groups ..................................... 19
Setup Budgetary Control/GL: Set Budget Control Group Profile Option ................... 20
Setup General Ledger System Controls/GL: Run Optimizer ........................................ 21
Setup General Ledger System Controls/GL: Define Storage Parameters .................... 25
Setup General Ledger System Controls/Define: Concurrent Program Controls ........ 26
Open and Closed Issues for this Deliverable .................................................................... 27
Open Issues ..................................................................................................................... 27
Closed Issues .................................................................................................................. 27
<Subject>
File Ref: 726737240
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
iii
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Application Set Up Control Sheet - General Ledger
Environment Name:
Workflow
SubWorkflow Name
Machine:
Setup Task
Responsibility
Type (definition, execution, or both):
Due Date
QA Responsibility
QA Due Date Signature Approval
Setup General Ledger
GL: Define Suspense Accounts
GL: Define
Intercompany/Interfund
Accounts
GL: Define Transaction Codes
GL: Define Statistical Units of
Measure
GL: Define Automatic Posting
Setup Budgetary Control
GL: Enable Budgetary Control
Setup Budgetary Control
GL: Define a Funding Budget
Setup Budgetary Control
GL: Open Latest Encumbrance
Year
Setup Budgetary Control
GL: Define Budget
Organizations
Setup Budgetary Control
GL: Define Encumbrance
Types
<Subject>
File Ref: 726737240
Application Set Up Control Sheet - General Ledger
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Workflow
SubWorkflow Name
Setup Task
Setup Budgetary Control
GL: Define Budget Summary
Accounts
Setup Budgetary Control
GL: Define Budget Control
Groups
Setup Budgetary Control
GL: Set Budget Group Profile
Options
Setup General Ledger System
Controls
GL: Run Optimizer
Setup General Ledger System
Controls
GL: Define Storage Parameters
Setup General Ledger System
Controls
GL: Define Concurrent
Program Control
<Subject>
File Ref: 726737240
Doc Ref: <Document Reference Number>
November 2, 2019
Responsibility
Due Date
QA Responsibility
QA Due Date Signature Approval
Application Set Up Control Sheet - General Ledger
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
GL: Define Suspense Accounts
General Ledger>Setup>Accounts>Suspense
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: You can use this form to define additional Suspense Accounts, based upon the source and category of your journal entries.
<Suspense Accounts>
Use this region to define additional Suspense Accounts for each of your journal sources and categories.
Source
<Subject>
File Ref: 726737240
Category
Account
GL: Define Suspense Accounts
(v. DRAFT 1A )
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
GL: Define Intercompany/Interfund Accounts
General Ledger>Setup>Accounts>Inter-Company
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to define additional Inter-Company Accounts. This form lets you control Oracle General automatic Inter-Company balancing.
<Inter-Company Accounts>
Use this region to define additional Inter-Company Account for each of your journal sources and categories.
Source
<Subject>
File Ref: 726737240
Category
Type (Debit/Credit)
Account
GL: Define Intercompany/Interfund Accounts
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
GL: Define Transaction Codes
General Ledger>Setup>CENTRA>Transaction Types
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to define Transaction Types.
Enabled
Transaction Type
<Subject>
File Ref: 726737240
Description
Allow Auto-Approve
Allow Interest Accrual
Allow Invoicing
VAT Taxable
GL: Define Transaction Codes
(v. DRAFT 1A )
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
GL: Define Statistical Units of Measure
General Ledger>Setup>Accounts>Units
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define your statistical Units of measure and assign them to your account segment values.
<Statistical Units of Measure>
Use this region to define Statistical Units of Measure and assign them to your account segment values.
Account
<Subject>
File Ref: 726737240
Unit of Measure
Description
GL: Define Statistical Units of Measure
(v. DRAFT 1A )
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
GL: Define Automatic Posting
General Ledger>Setup>Journal>AutoPost
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to specify journal batches for automatic posting.
<AutoPost Criteria>
Criteria Set
Description
Enabled
Submit All Priorities in
Order
Submit Only
Priorities With
Batches in Order
Journal
Effective
Dates From
Journal Effective Dates
To
Use this region to specify the order that you want to submit batches for posting.
Priority
Source
<Subject>
File Ref: 726737240
Category
Balance Type
Period
GL: Define Automatic Posting
(v. DRAFT 1A )
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Schedule AutoPost
<Run this Request>
Request Name
Parameters
Language
At these Times
Save all Output Files
Notify
Print To
Schedule
<Schedule>
Apply a Saved
Schedule
Run the Job:
As Soon As Possible
Once
Periodically
On Specific Days
Advanced
<Subject>
File Ref: 726737240
GL: Define Automatic Posting
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Completion Options
Save All Output to
Files
Notify the following people
<Print Output To>
Style
Printer
<Subject>
File Ref: 726737240
Copies
GL: Define Automatic Posting
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Copy a Prior Request
<Run this Request>
Request Name
Parameters
Language
At these Times
Save all Output Files
Notify
Print To
<Subject>
File Ref: 726737240
GL: Define Automatic Posting
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Enable Budgetary Control
General Ledger>Financials>Books>Define
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to enable Budgetary Control.
Budgetary Control Options
Enable Budgetary
Control
Require Budget
Journals
<Subject>
File Ref: 726737240
Setup Budgetary Control/GL: Enable Budgetary Control
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Define a Funding Budget
General Ledger>Budgets>Define>Budget
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: You can define one or more budgetary control group that you can attach to users or sites.
<Define Budget>
Name
Description
Status
Require Budget Journals
Y
Dates: Created
Dates: Frozen
Budget Periods: First
Budget Periods Last
Budget Periods: Latest Open Year
Master Budget
<Subject>
File Ref: 726737240
Setup Budgetary Control/GL: Define a Funding Budget
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Open Latest Encumbrance Year
General Ledger>Setup>Open/Close
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to open latest Encumbrance Year.
<Encumbrance Year>
Latest Open
<Subject>
File Ref: 726737240
Setup Budgetary Control/GL: Open Latest Encumbrance Year
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Define Budget Organizations
General Ledger>Budgets>Define>Organization
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define funding Budgets for your Organizations.
<Define Budget Organizations>
Name
Description
Ordering Segment
Display Sequence
Password Security:
Enabled
Effective Dates:
From
To
Set Password
<Set Password>
New Password
<Subject>
File Ref: 726737240
Setup Budgetary Control/GL: Define Budget Organizations
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Ranges
<Account Ranges>
Accounts:
Line
Low
High
Type
Currency
Status
Assignments
<Assignments>
Account
<Subject>
File Ref: 726737240
Type
Currency
Account Description
Setup Budgetary Control/GL: Define Budget Organizations
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Account
<Subject>
File Ref: 726737240
Doc Ref: <Document Reference Number>
November 2, 2019
Type
Currency
Account Description
Setup Budgetary Control/GL: Define Budget Organizations
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Define Encumbrance Types
General Ledger>Setup>Journal>Encumbrances
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define Encumbrance Types.
<Encumbrance Types>
Name
<Subject>
File Ref: 726737240
Description
Enabled
Setup Budgetary Control/GL: Define Encumbrance Types
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Define Summary Accounts
General Ledger>Setup>Accounts>Summary
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to create and delete Summary Accounts. A Summary Account in an Accounting Flexfield whose balance is the sum of several
detail accounting Flexfields.
<Summary Accounts>
Name
<Subject>
File Ref: 726737240
Template
Description
Earliest Period
Status
Setup Budgetary Control/GL: Define Summary Accounts
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Define Budget Control Groups
General Ledger>Budgets>Define>Controls
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: You can define one or more Budgetary Control Group that you can attach to users or sites.
<Budgetary Control Group>
Name
Description
Budgetary Control Rules:
Source
<Subject>
File Ref: 726737240
Y
Category
Funds Level Check
Tolerance %
Tolerance Amount
Override Amount
Setup Budgetary Control/GL: Define Budget Control Groups
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup Budgetary Control/GL: Set Budget Control Group Profile Option
System Administrator>Profile>System
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to set budget control group profile option.
<System Profile Values>
Profile
<Subject>
File Ref: 726737240
Site
Application
Responsibility
User
Setup Budgetary Control/GL: Set Budget Control Group Profile Option
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup General Ledger System Controls/GL: Run Optimizer
General Ledger>Other>Report>Run
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to launch the Optimizer program.
Single Request
Copy a Prior Request
<Run this Request>
Request Name
Parameters
Language
At these Times
Save all Output Files
Notify
Print To
<Subject>
File Ref: 726737240
Setup General Ledger System Controls/GL: Run Optimizer
(v. DRAFT 1A )
Company Confidential - For internal use only
21 of 27
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
<Submit Request>
Request Name
Parameters
Language
At these Times
Save all Output Files
Notify
Print To
<Subject>
File Ref: 726737240
Setup General Ledger System Controls/GL: Run Optimizer
(v. DRAFT 1A )
Company Confidential - For internal use only
22 of 27
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Schedule
<Schedule>
Apply a Saved
Schedule
Run the Job:
As Soon As Possible
Once
Periodically
On Specific Days
Advanced
Start At
End At
Dates of the Month
Days of the Week
Increment Data
Parameters Each Run
<Subject>
File Ref: 726737240
Setup General Ledger System Controls/GL: Run Optimizer
(v. DRAFT 1A )
Company Confidential - For internal use only
23 of 27
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Completion Options
Save All Output to
Files
Notify the following people
<Print Output To>
Style
Printer
<Subject>
File Ref: 726737240
Copies
Setup General Ledger System Controls/GL: Run Optimizer
(v. DRAFT 1A )
Company Confidential - For internal use only
24 of 27
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup General Ledger System Controls/GL: Define Storage Parameters
General Ledger>Setup>System>Storage
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this region to define the amount of tablespace dedicated various objects in your database.
<Storage Parameters>
Object:
Type
<Subject>
File Ref: 726737240
Name
Tablespace
Extent:
Initial (KB)
Next (KB)
Maximum
Procent
Increase
Procent
Free
Description
Setup General Ledger System Controls/GL: Define Storage Parameters
(v. DRAFT 1A )
Company Confidential - For internal use only
25 of 27
BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Setup General Ledger System Controls/Define: Concurrent Program Controls
General Ledger>Setup>System>Control
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this region to define the Concurrent Program Controls for your setup related to your accounting Flexfield.
<Concurrent Program Control>
Control Segment
Number of Accounts in Memory
Number of Journal Lines to Process at
Once
Archive Journal Import Data
Rollback Segment
Applicable Programs
<Subject>
File Ref: 726737240
Setup General Ledger System Controls/Define: Concurrent Program Controls
(v. DRAFT 1A )
Company Confidential - For internal use only
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BR.100Agl General Ledger Application Setup
Doc Ref: <Document Reference Number>
November 2, 2019
Open and Closed Issues for this Deliverable
Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
<Subject>
File Ref: 726737240
Open and Closed Issues for this Deliverable
(v. DRAFT 1A )
Company Confidential - For internal use only
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