Reference Guide
SAP SuccessFactors Employee Central: Advanced Reporting
Document Version: Q3 – 2019-08-09
Employee Central Advanced Reporting
Technical Guide for Standard Reports in Employee Central
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Example
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Employee Central Advanced Reporting
Typographic Conventions
Document History
Version
Date
Change
1.0
2016-08-15
New guide with technical information on the standard reports in Employee
Central.
2.0
2016-11-16
New reports are added to this guide.
3.0
2017-02-10
New reports are added to this guide. Additionally, an overview table about
the different bundles of reports is added.
4.0
2017-05-05
New reports are added to this guide.
4.1
2017-05-19
Minor corrections added to this guide.
5.0
2017-08-04
New reports added to this guide.
6.0
2017-11-03
Corrections added to this guide.
7.0
2017-12-15
Minor changes included into this guide.
8.0
2018-03-09
New reports added to this guide.
9.0
2018-03-23
Minor changes included into this guide.
10.0
2018-08-03
New report added to this guide.
11.0
2018-11-02
No changes added to this guide.
12.0
2019-03-08
New report added to this guide.
No new reports added to this guide since Q1 2019.
Employee Central Advanced Reporting
Document History
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3
Table of Contents
1
Overview of Advanced Reports ............................................................................................... 7
2
Absence Overview ................................................................................................................... 11
3
Absence Frequencies and Duration ...................................................................................... 13
4
Advances Overview ................................................................................................................ 15
5
Age Ranges ............................................................................................................................ 20
6
Alternative Cost Distribution ................................................................................................23
7
Annual Compensation Overview ...........................................................................................25
8
Annual Compensation History ............................................................................................. 30
9
Apprentice On-the-Job Training by Org Unit........................................................................32
10
Apprentice Department Assignment History .......................................................................35
11
Benefits – Cost Analysis........................................................................................................ 37
12
Benefits - Enrollment Statistics ............................................................................................ 41
13
Benefits – Employee Claim .................................................................................................. 44
14
Benefits - Enrollment .............................................................................................................47
15
Benefits - Insurance Enrollment........................................................................................... 50
16
Benefits - Pension Fund Enrollment .....................................................................................53
17
Birthday List ........................................................................................................................... 57
18
Challenged Employees.......................................................................................................... 59
19
Company Address Book......................................................................................................... 61
20
Compa Ratio and Range Penetration................................................................................... 64
21
Competency List ....................................................................................................................70
22
Contingent Worker Register.................................................................................................. 71
23
Data Replication Monitor....................................................................................................... 73
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Employee Central Advanced Reporting
Table of Contents
24
Deductions Overview ............................................................................................................. 76
25
Dependents ............................................................................................................................ 79
26
Direct Reports ........................................................................................................................ 81
27
Direct Reports (Advanced) ....................................................................................................83
28
Disparities between Reporting Line and Position Hierarchy............................................... 87
29
Employee Emergency Contacts ........................................................................................... 90
30
Employee Hierarchy Report Template (5 Levels) ............................................................... 92
31
Employee Movements............................................................................................................95
32
Employee Register ................................................................................................................ 99
33
Employee Times Overview ................................................................................................... 101
34
Employee Timesheet............................................................................................................ 105
35
Employment Changes .......................................................................................................... 108
36
FRA - Workforce Statistics ................................................................................................... 111
37
Global Assignments - Accompanying Dependents ............................................................. 117
38
Global Assignment: Contact Details ................................................................................... 120
39
Headcount and FTE .............................................................................................................. 123
40
Job Assignment.................................................................................................................... 126
41
Job Relationships................................................................................................................. 129
42
Multiple Employments ..........................................................................................................131
43
New Hires.............................................................................................................................. 134
44
Nonrecurring Pay History .................................................................................................... 136
45
Open Workflow Requests .................................................................................................... 138
46
Pay Rages ............................................................................................................................. 146
47
Payment Information ........................................................................................................... 149
48
Payroll Results ..................................................................................................................... 152
49
Pension Overview ................................................................................................................. 155
Employee Central Advanced Reporting
Table of Contents
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5
50
Position Details .................................................................................................................... 157
51
Position Overview................................................................................................................. 161
52
Position Hierarchy Report Template (5 Levels) ................................................................. 165
53
Private Contact Information ............................................................................................... 168
54
Recurring Pay History ........................................................................................................... 171
55
RUS - Data Compliance for PII ............................................................................................ 174
56
Seasonal Employees ............................................................................................................ 176
57
Service Anniversaries .......................................................................................................... 179
58
Terminated Employment ..................................................................................................... 181
59
Time Account Overview ....................................................................................................... 183
60
Time Account Payout........................................................................................................... 185
61
Time Account Snapshot ...................................................................................................... 187
62
Time Collector Template .....................................................................................................190
63
Time Pay Types Overview .................................................................................................... 192
64
Turnover Report ................................................................................................................... 194
65
USA - Affirmative Action Plan (AAP) .................................................................................. 198
66
USA - Equal Employment Opportunity Analysis (EEO) ..................................................... 205
67
USA - Veterans' Employment (VETS-100) ......................................................................... 209
68
USA - Veterans Employment (Form VETS 4212) ................................................................ 212
69
Workflow Changes Activity Log .......................................................................................... 217
70
Work Eligibility ..................................................................................................................... 221
71
Worker Competency Assessment ...................................................................................... 223
72
Workflow Processing Statistics ......................................................................................... 225
73
Workflow Processing Time Statistics ................................................................................. 227
74
Workflow Request Analysis ................................................................................................ 230
75
ZAF - Employment Equity Workforce Analysis (EEA2) ..................................................... 232
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Employee Central Advanced Reporting
Table of Contents
1
Overview of Advanced Reports
This reference guide outlines the pre-delivered standard reports that are available in Advanced Reporting in
Employee Central.
You can copy and adapt these reports as according to your company's needs. The resulting data can also be
easily exported and reused in other tools or applications such as Microsoft Excel.
The reports are clustered into the following bundles:
•
Basic: Subset of standard reports which are used by all Employee Central customers and which can be easily
implemented.
•
Advanced: Subset of best practices and templates which need to be adjusted according to the specific needs
of each customer
•
Country-specific: Subset of country-specific reports, which are listed per country.
Here is an overview of the reports and to which bundle they belong to:
Report name
Basic
Absence Overview
X
Age Range Report
X
Birthday List
X
Challenged Employees
X
Company Address Book
X
Dependents
X
Direct Reports
X
Employee Emergency Contacts
X
Employee Register
X
Employment Changes
X
Headcount and FTEs
X
Job Assignment
X
Job Relationships
X
New Hires
X
Non-Recurring Pay History
X
Open Workflow Requests
X
Pay Range
X
Employee Central Advanced Reporting
Overview of Advanced Reports
Advanced
Country-specific
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Report name
Payment Information
X
Position Overview
X
Private Contact Information
X
Recurring Pay History
X
Service Anniversaries
X
Terminated Employments
X
Time Account Overview
X
Work Eligibility
X
Workflow Processing Statistics
X
Workflow Request Analysis
X
Advanced
Absence Frequencies and Duration
X
Advances Overview
X
Alternative Cost Distribution
X
Annual Compensation History
X
Annual Compensation Overview
X
Apprentice Department Assignment History
X
Apprentice On-the-job Training by Org Unit
X
Benefits - Cost Analysis
X
Benefits - Employee Claim
X
Benefits - Enrollment
X
Benefits - Insurance Enrollment
X
Benefits - Pension Fund Enrollment
X
Benefits - Enrollment Statistics
X
Compa Ratio and Range Penetration
X
Competency List
X
Contingent Work Register
X
Data Replication Monitor
X
Deductions Overview
X
Direct Reports (Advanced)
X
Disparities between Reporting Line and
Position Hierarchy
X
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Basic
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Country-specific
Employee Central Advanced Reporting
Overview of Advanced Reports
Report name
Basic
Advanced
Employee Hierarchy Report Template (5
Levels)
X
Employee Movements
X
Employee Times Overview
X
Employee Timesheet
X
Global Assignment Contact Details
X
Global Assignments Accompanying
Dependents
X
Multiple employments
X
Payroll Results
X
Pension Overview
X
Position Details
X
Position Hierarchy Report Template (5 Levels)
X
Seasonal Employees
X
Time Account Snapshot
X
Time Account Payout
X
Time Collector Template
X
Time Pay Type Overview
X
Turnover Report
X
Worker Competency Assessment
X
Workflow Changes Activity Log
X
Workflow Processing Time Statistics
X
Country-specific
Absence Quota - SVN
X
Access to Professional Training (BIAF) - FRA
X
Affirmative Action Plan (AAP) - USA
X
Challenged Employees (DOETH) - FRA
X
Data Compliance for PII - RUS
X
Dependents - BRA
X
Eligibility for Permanent Contract for
Temporary Employees- SWE
X
Employee Address Directory - JPN
X
Employee Central Advanced Reporting
Overview of Advanced Reports
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Report name
Advanced
Country-specific
Employee Details - JPN
X
Employee Events - JPN
X
Employee Register - FRA
X
Employee Statistics - CHE
X
Employees’ Age Ranges - CZE
X
Employment Equity Workforce Analysis
(EEA2) - ZAF
X
Equal Employment Opportunity Analysis
(EEO) - USA
X
Foreign Employees - JPN
X
Income Tax Declaration Overview - IND
X
New Hires - FRA
X
New Hires (T-1) - RUS
X
Pension Fund (ADV-1) - RUS
X
Personal Card (Form T-2) - RUS
X
Preparation for Declaration of Challenged
Employees - DEU
X
Preparation for Labor Contract - RUS
X
Summary of Recent Employee Events (My
Simplification) - ARG
X
Terminated Employees - BRA
X
Time Off - BRA
X
Veterans’ Employment Report (VETS-100) USA
X
Veterans’ Employment Report (VETS-4212) USA
X
Work and Residence Permits (MoMi) - NLD
X
Workforce Statistics - FRA
X
Works Council Eligibles and Electors - FRA
X
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Basic
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Employee Central Advanced Reporting
Overview of Advanced Reports
2
Absence Overview
Use
The Absence Overview report provides an overview of absence days for each employee in a department within a
specified period of time. The report consists of the following pages:
•
Page 1 - Absence Overview: Shows the accumulated number of absence days taken by each employee and
time type in a certain period of time.
•
Page 2 –Absence Details: Lists each absence individually with details like start date, end date, time type, and
approval status.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
jobInfo
department
employee-status
employmentInfo
isContentigentWorker
TimeType
externalCode
EmployeeTime
approvalStatus
endDate
startDate
timeType
Design Details of Page 1 - Absence Overview
•
Report Schema
Employee Central Advanced Reporting
Absence Overview
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•
•
Date Option
1.
Date Type: Date Range (Validity); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = startDate; End Date Column = endDate
3.
Related Table Option: Date Type = Current Date
Pivot Table uses
1.
Measure: “Quantity (days)” (Pivot Function: Sum)
2.
Columns: “Enrollment Request Date” (Qualifier: All descendants)
3.
Rows: Department, Last Name, First Name, Time Type (Qualifier for all 4 rows: All descendants)
Design Details of Page 2 - Absence Details
For report Schema and Date Option see page 1 of the report.
Calculated Columns
•
Quantity (in Days): This calculated column is just used to restrict the number of decimals of the
quantityInDays to 2.
Filters
The report contains following filters. Only records are reported where:
•
The ‘approval status’ is APPROVED and PENDING.
•
The category is ABSENCE.
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Employee Central Advanced Reporting
Absence Overview
3
Absence Frequencies and Duration
Use
The Absence Frequencies and Duration report provides an overview of absence days of each employee in a
department within a specified period of time. You can use this report as a basis to calculate the Bradford factor for
an individual employee and the organization. The Bradford factor is increasingly used by organizations to identify
employees with frequent short-term absenteeism, which may require further investigation.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
department
employee-status
employmentInfo
isContingentWorker
EmployeeTime
approvalStatus
createdDate
endDate
startDate
TimeType
Employee Central Advanced Reporting
Absence Frequencies and Duration
timeType
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Design Details
This page has 2 components, a Pivot table and the identical query as list report to show the respective details in
the lower part of the page.
•
Report Schema
•
Date Options
•
1.
Date Type: Date Range (Validity); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = startDate; End Date Column = endDate
3.
Related Table Option: Date Type = Current Date
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o “Quantity (days)” (Pivot Measure Name: 'Total Number of days of absence'; Pivot Function: Sum)
o "Person Id” (Pivot Measure Name: 'Total number of absence requests'; Pivot Function: Count)
2.
Columns: empty
3.
Rows: Department, Person Id, Last Name, First Name (Qualifier for all 4 rows: All descendants)
Calculated Columns
Quantity in Days: Used to restrict the number of EmployeeTime-quantityInDays to 0.
Filters
Only absences are considered, no attendances: Therefore, a filter TimeType-category = ‘ABSENCE’ is applied.
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Employee Central Advanced Reporting
Absence Frequencies and Duration
4
Advances Overview
Use
The Advances Overview report lists all employees who have requested an advance in a certain period of time.
This report lists all available information about a request of an employee, accumulation of all advances for each
employee, and details of eligibility.
The Advances Overview report consists of two pages. The first page (“Advances – Requests per Employee with
Installments”) shows requests made by employees along with the corresponding installments. The second page
(“Advances Overview – Eligibility”) lists all advance types and the eligibility criteria.
List of Fields Used in Employee Central
Page 1: Advances – Requests per Employee with Installments
personalInfo
last-name
first-name
middle-name
gender
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
supervisor
employmentInfo
isContingentWorker
payComponent
externalCode
payComponentNonRecurring
pay-component-code
pay-date
LegalEntity
countryOfRegistration
Country
code
Employee Central Advanced Reporting
Advances Overview
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Currency
code
Advance
advanceType
approvalStatus
currency
notesForApprover
paymentMode
recoveryMode
recoveryStatus
requestDate
requestedAmount
pendingAmount
AdvancesInstallments
installmentStatus
installmentAmount
paymentDate
numberOfInstallments
interestAmount
amortization
amortizationTotal
balanceRemaining
AdvancesAccumulation
externalCode
accumulatedAmount
remainingEligibleAmount
numberOfOccurances
remainingNumberOfOccurances
Frequency
externalCode
AdvancesEligibility
installmentFrequency
interestType
eligibilityAmount
numberOfOccurances
numberOfInstallments
interestRate
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Employee Central Advanced Reporting
Advances Overview
Page 2: Advances Eligibility
AdvancesEligibility
advanceType
basePayComponentGroup
company
dayOfDeduction
deductionDateFormat
deductionPayCompRD
department
firstOccurenceStartDate
installmentFrequency
interestType
monthDate
occuranceOfDay
payComponentType
paygrade
recoveryMode
unitOfPeriod
eligibilityAmount
numberOfOccurances
validityPeriod
numberOfInstallments
interestRate
currency
Currency
code
payComponentGroup
externalCode
Frequency
externalCode
Department
externalCode
payGrade
externalCode
LegalEntity
externalCode
Employee Central Advanced Reporting
Advances Overview
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Design Details of Page 1 - Advances - Requests per Employee with Installments
•
Report Schema
•
Date Options
1.
Date Type: Date Range (On Start Date); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = payDate
3.
Related Table Option: Date Type = Driving Table Start Date
Design Details of Page 2 - Advances Eligibility
•
Report Schema
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Employee Central Advanced Reporting
Advances Overview
•
Date Options
1.
Date Type: "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Page 1: Advances – Requests per Employee with Installments
•
The following calculated columns are just used to restrict the number of decimals to 2:
o Requested Amount => Advances-requestedAmount
o Accumulated Amount => AdvancesAccumulation-accumulatedAmount
o Eligibility Amount => AdvancesInstallments -interestAmount
o Installment Amount => AdvancesInstallments -installmentAmount
o Interest Amount => AdvancesEligibility-interestRate
o Interest Rate => AdvancesEligibility-interestRate
o Pending Amount => Advance-pendingAmount
o Amortization => AdvancesInstallments- amortization
o Amortization Total => AdvancesInstallments- amortizationTotal
o Balance Remaining => AdvancesInstallments-balanceReamining
o Number of Installments => AdvancesEligibility-numberOfInstallments
o Number of Installments Defined by User => Advance-numberOfInstallments
•
Number of Occurrences: Used to restrict the number of AdvancesEligibility-numberOfOccurrences to 0.
o Remaining Number of Occurances: Used to restrict the number of AdvancesAccumulationremainingNumberOfOccurrences to 0.
o Advances Accumulation Number of Occurences: Used to restrict the number of AdvancesAccumulationnumberOfOccurrences to 0.
o Has Installment: Filled with “X” when “installment status” is filled (AdvancesInstallmentsinstallmentStatus <> NULL)
o Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
Page 2 – Advances Eligibility
The following calculated columns are just used to restrict the number of decimals to 2:
o Eligibility Amount => AdvancesInstallments -interestAmount
o Number of Occurrences=> AdvancesEligibility-numberOfOccurrences
o Validity Period => AdvancesEligibility-validityPeriod
o Number of Installments => AdvancesEligibility-numberOfInstallments
o Interest Rate => AdvancesEligibility-interestRate
Filters
Only relevant for the first page: A field comparison is applied for the “advanceType” field: AdvancesAccumulationadvanceType = Advance-advanceType
Employee Central Advanced Reporting
Advances Overview
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19
5
Age Ranges
Use
The Age Ranges report provides an overview of the age distribution of employees within the organizational units
of a company, separated by gender.
Remarks to the Design of the Report
The age ranges of the report are 10 year steps (“1-20”, “21-30”, “31-40”, “41-50”, “51-60” and “61-65”). When it is
requested to adjust the report for different ranges, it is required to adjust the calculated column “Age Ranges”.
List of Fields Used in Employee Central
personalInfo
gender
dateOfBirth
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employmentInfo
service-date
start-date
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Employee Central Advanced Reporting
Age Ranges
Design Details
•
Report Schema
•
Date Options
•
1.
Date Type: Date Range (Validity); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = startDate; End Date Column = endDate
3.
Related Table Option: Date Type = "Driving Table Start Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id” (Pivot Measure Name: 'Headcount; Pivot Function: Count)
2.
Columns: "Age Ranges" and "Gender"
3.
Rows: Company, Business Unit, Division (Qualifier for all 3 rows: All descendants)
Calculated Columns
•
Calc Age (in days): Difference between “Report Date” (i.e. Date enter at report runtime; default is ‘today’) and
“Date of Birth”.
•
Age: “Calc Age (in days)” divided by 365.25. Number of decimals is restricted to 2.
•
Age Ranges: Filled with…
o … “Age Unknown” when “Age” = 0
o … “1-20” when “Age” <= 21
o … “21-30” when “Age” > 21 and “Age” <= 31
o … “31-40” when “Age” > 31 and “Age” <= 41
o … “41-50” when “Age” > 41 and “Age” <= 51
o … “51-60” when “Age” > 51 and “Age” <= 61
o … “61-65” when “Age” > 61 and “Age” <= 66
o … otherwise filled with “66 and above”
Employee Central Advanced Reporting
Age Ranges
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Filters
Only employees are displayed, which are either active, on a paid/unpaid leave or suspended ("Employee Status
(External Code)" in A, P, S, U).
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Employee Central Advanced Reporting
Age Ranges
6
Alternative Cost Distribution
Use
The Alternative Cost Distribution report provides an overview of all employees whose compensation payments
are split into additional cost centers. Additional cost centers differ from their primary cost center as defined in Job
Information. Cost centers with an allocation percentage can now be maintained so that this information can flow
to payroll and costs are allocated correctly.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
Remarks to the Design of the Report
The report provides an overview only of additional cost centers. It is not possible to show a main cost center in
parallel.
To show all the cost centers specified for an employee, SAP recommends to include a main cost center from the
Global Job Information table in the main report and to add EmpCostDistribution -> EmpCostDistributionItem
tables as a sub report.
In addition, it is possible to show the total percentage of all alternative cost centers specified per employee in the
main report using the functionality of Aggregated Calculated Column.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
employmentInfo
isContingentWorker
EmpCostDistribution
effectiveStartDate
effectiveEndDate
EmpCostDistributionItem
Employee Central Advanced Reporting
Alternative Cost Distribution
costCenter
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Design Details
•
Report Schema
•
Date Options
1.
Date Type: Current Date
2.
“Use Customer Columns”: Start Date Column = effectiveStartDate; End Date Column =
effectiveEndDate
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Percentage is used for the representation of column “percentage” with two decimal digits.
Filters
Only employees are displayed, which are either active, on a paid/unpaid leave or suspended ("Employee Status
(External Code)" in A, P, S, U).
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Employee Central Advanced Reporting
Alternative Cost Distribution
7
Annual Compensation Overview
Use
The Annual Compensation Overview report gives the total amounts of payments for each employee grouped by
pay component groups. The report takes the existing compensation values (as of the specified period) and
multiplies by a specified frequency (for example, number of payroll weeks) to give a prediction of the
compensation values, that are valid as of a certain point.
The first page of the report shows the annual total amount for each employee and pay component group. The
second page of the report, Annual Compensation Overview (Details), shows the details of the relevant pay
components that are used for the accumulations.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
Note: When you choose the default date value today, compensation amounts with the current validity are taken as
a basis for the annual calculation. If the date value is changed to another day, this date’s validity is the basis for the
calculation of the whole year.
Remarks to the Design of the Report
To enable the possibility to refer one pay component of type PERCENTAGE to another PC or PCG, the table
‘Compensation’ is joined twice. Here, the following logic is applied:
•
IF Pay Component Type = PERCENTAGE:
o then Compensation-Amount is multiplied with the percentage of Compensation (2)
o To avoid unwanted duplicates, a filter is applied in the way that “Base Pay Component Group” from “Pay
Component (2)” and PCG from “Pay Component Group”
•
IF Pay Component Type = AMOUNT or NUMBER:
o To avoid unwanted duplicates, a filter is applied in the way that both, “Pay Component Group ID” and
“Pay Component” from Compensation and Compensation (2) must be identical
List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
Employee Central Advanced Reporting
Annual Compensation Overview
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25
division
department
cost-center
employee-status
location
employee-type
job-title
pay-grade
FTE
employmentInfo
isContingentWorker
start-date
eligibleForSalContinuation
frequency
code
annualizationFactor
compInfo
pay-group
payComponentRecurring
frequency
paycompvalue
currency-code
pay-component
base-paycomponent
payComponentGroup
externalCode
name
currency
description
useForComparatioCalc
useForRangePenetration
payComponent
externalCode
name
payComponentType
currency
code
LegalEntity
externalCode
countryOfRegistration
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Employee Central Advanced Reporting
Annual Compensation Overview
currencyExchangeRate
sourceCurrency
targetCurrency
exchangeRate
Design Details of Page 1 - Annual Compensation Overview
•
Report Schema
•
Date Options
•
1.
Date Type: "Current Date"
2.
Related Table Option: Date Type = "Current Date" (for both instances of "CurrencyExchangeRate": Date
Type = "Driving Table Start Date")
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Annual Amount” Pivot Function: Sum)
2.
Columns: "'Target Currency"
3.
Rows: Person Id, Last Name, First Name, Pay Component Group ID (Qualifier for all 4 rows: All
descendants)
Design Details of Page 2 - Annual Compensation Overview (Details)
For report Schema and Date Option see page 1 of the report.
Employee Central Advanced Reporting
Annual Compensation Overview
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Calculated Columns
•
Target Currency:
o When the currency of the Pay Component Group (PCG currency) is filled, it is taken
o When the currency of the country is filled, it is taken.
o Otherwise, the currency of the table "Compensation" is taken.
•
Annualization Factor: Filled with "frequency-Annualization Factor" when the 'Annualization Factor' is filled and
<> "0". Otherwise filled with "jobInfo-StandardWeekly Hours" multiplied with 52.
•
Annualization Factor (Base): Same as above, only for the 'Annualization Factor' from the frequency table
which is joined to the 2nd instance of the compensation table (='compensation(2)')
•
Annual Amount: 2 cases needs to be differentiated:
o Pay Component Type = AMOUNT: Then the amount is simply ‘Compensation-Amount’ multiplied with
‘Frequency-Annualization Factor’ multiplied with the 'Exchange Rate'
o Pay Component Type = PERCENTAGE: Then the amount is the percentage (=‘Compensation-Amount')
divided by 100 multiplied with the base amount (=‘Compensation-Amount (2)’) multiplied with the
Annualization Factor from the Base amount (=‘Frequency-Annualization Factor (2)’) and multiplied with
Exchange Rate from the Base Amount (= 'Exchange Rate (2)')
Filters
There is a filter applied:
•
Report only shows employees, which are active, on a paid/unpaid leave or suspended.
•
There are 2 filters for the currencies (indicated in green); without these filters, many duplicates would be
generated:
o Calculated column "Target Currency" is equal to "Currency Exchange Rate (extended)-Target Currency"
o Calculated column "Target Currency" is equal to "Currency Exchange Rate (extended) (2)-Target
Currency"
•
Filter conditions (indicated in blue) are relevant for the pay component types = PERCENTAGE.
•
Filter conditions (indicated in red) are relevant for the pay component types AMOUNT and NUMBER.
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Employee Central Advanced Reporting
Annual Compensation Overview
Employee Central Advanced Reporting
Annual Compensation Overview
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8
Annual Compensation History
Use
The Annual Compensation History report displays the history of the total amounts of payments for each pay
component group and for each employee.
You can run the report for a date range, for example, the previous two years. If there was a change in the
compensation data during this period, the report provides two Annual Totals. One, that is valid before the change
and one that is valid after the change. If there was no change in the compensation data, only one Annual Total is
given.
Annual Compensation History consists of two pages:
•
The first page of the report displays the annual total amount for each employee and pay component group.
•
The second page of the report displays the details according to the specific months and pay component. It
can also help to validate the accumulated figures from the first page.
Also in this report (similar as in the Annual Compensation Overview report) the annual total amounts are
converted from the currency maintained on the compensation UI into the respective configured target currency
as it is maintained (for example, as default currency for the pay component group or for the country currency).
Remarks to the Pay Component Group Configuration and the Technical Design
of the Report
All the remarks provided for the Annual Compensation Overview report are also valid for Annual Compensation
History.
List of Fields Used in Employee Central
See the List of Fields Used in Employee Central section of the Annual Compensation Overview report.
Design Details
For Report Schema see the respective sections in the design details of the Annual Compensation Overview
report (also the report "Annual Compensation History" has two pages, one age for the overview and one page for
the details).
For Pivot Table, see also the respective section in the design details of the Annual Compensation Overview
report. However, for the "Rows" of the Pivot table, additionally "Effective Start Date" and "Sequence ID" are used.
•
Date Options
1.
Date Type: "Date Range (Validity)" and Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date" (for both instances of "CurrencyExchangeRate": Date
Type = "Driving Table Start Date")
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Employee Central Advanced Reporting
Annual Compensation History
Calculated Columns
•
For the 4 calculated columns “Annual Amount”, “Target Frequency”, "Annualization Factor" and
"Annualization Factor (Base)" see the comments for the report "Annual Compensation Overview".
•
In addition, a calculated column “Sequence ID” is available to convert the numeric number into a text
(required for usage in the Pivot table as ‘measure’)
Filters
For the filters see the comments for the „Annual Compensation Overview” report.
In addition, the filters indicated in red are provided in the „Annual Compensation History” report.
Employee Central Advanced Reporting
Annual Compensation History
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9
Apprentice On-the-Job Training by Org
Unit
Use
The Apprentice On-the-Job Training by Org Unit report provides an analysis of the accumulated number of onthe-job-trainings in a given org unit, like the department and legal entity.
Remarks to the Report Design
It is required to adjust the restriction at table “Apprentice Job Relationship” for the respective picklist ID of
“Apprentice Relationship Type” for the “Apprentice Manager”. Background: The ‘Relationship Type’ “Apprentice
Manager” must be created within the implementation of Apprentice Management (for details, see the
Implementation Guide for Apprentice Management). The picklist ID is a sequential number given by the system.
This number must be used for the restriction at table “Apprentice Job Relationship”.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
employee-status
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Employee Central Advanced Reporting
Apprentice On-the-Job Training by Org Unit
ApprenticePracticalTrainingEvent
startDateAndTime
endDateAndTime
eventName
Apprentice
internalId
assignedGroup
ApprenticeGroup
groupName
JobRelationship
relationshipType
Department
relationshipType
LegalEntity
name
Department
name
Design Details
•
Report Schema
•
Date Options
•
1.
Date Type = "Date Range (Validity)"; Date Range = "Last Year"; Usage of Custom Columns: Start Date
Column = StartDate and End Date Column = EndDate
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Duration (in Days)” Pivot Function: Sum)
2.
Columns: None
3.
Rows: Legal Entity, Department (Qualifier for all 4 rows: All descendants)
Calculated Columns
•
Day Difference (in Days) (hidden): End Date - Start Date. Both date fields are from table
‘ApprenticePracticalTrainingEvent’
•
Duration (in Days): Day Difference (in Days) +1
•
Apprentice Supervisor: Concatenation of {<Last Name>, <First Name>} of the supervisor (table ‘Apprentice
Job Relation Global Job Information’)
Employee Central Advanced Reporting
Apprentice On-the-Job Training by Org Unit
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Filters
Only employees (=apprentices) are shown, which are either active, on a paid/unpaid leave or suspended.
Restrictions
A restriction ‘Apprentice Relationship Type in 5964’ is applied for the table “Apprentice Job Relationship”. See the
comment in the section “Remarks to the report design” how to adjust the relationship type for the correct picklist
ID.
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Employee Central Advanced Reporting
Apprentice On-the-Job Training by Org Unit
10 Apprentice Department Assignment
History
Use
The Apprentice Department Assignment History report provides an overview of all the departments where the
apprentices have been working during the apprenticeship. As well as the duration within a department, the report
shows the amount of time an apprentice was absent during the assignment to that department. Thus, you can
easily derive the time actually spent in a department.
Additionally, you can flexibly define the time range you need and filter by Apprentice, Apprentice Group, and/or
Apprentice Supervisor.
Remarks to the Report Design
See the remarks in section “Remarks to the Report Design” in report “Apprentice On-the-Job Training by Org
Unit”.
List of Fields Used in Employee Central
See the list of used field at report “Apprentice on-the-job training by org unit”. In addition, the following fields are
used:
TimeAccount
UserId
TimeAccountDetail
bookingDate
bookingUnit
bookingAmount
Design Details
•
Report Schema
The report schema is an enhancement of the report schema of the report “Apprentice on-the-job training by org
unit”. Note that just “Apprentice TimeAccount” and “Apprentice TimeAccountDetail” are added (“Apprentice
TimeAccount” is joined to the “Apprentice Global Job Info”).
Employee Central Advanced Reporting
Apprentice Department Assignment History
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•
•
Date Options
1.
Date Type = "Date Range (Validity)"; Date Range = "Last Year"; Usage of Custom Columns: Start Date
Column = StartDate and End Date Column = EndDate
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Duration in Department (in Days)”, Pivot Function: Average
o "Relevant Time Off (in Days)", Pivot Function: Sum
2.
Columns: None
3.
Rows: Apprentice Last Name, Apprentice First Name, Start Date, End Date, Department (Qualifier for all
four rows: All descendants)
Calculated Columns
•
Day Difference (in Days) (hidden): End Date - Start Date. Both date fields are from table
‘ApprenticePracticalTrainingEvent’
•
Duration in Department (in Days): Day Difference (in Days) +1
•
Apprentice Supervisor: Concatenation of {<Last Name>, <First Name>} of the supervisor (table ‘Apprentice
Job Relation Global Job Information’)
•
Relevant Time Off (in Days): Under the condition that the “Time Account Detail”-records is within the
“ApprenticePracticalTrainingEvent”-time range (booking date >= start date AND booking date <= end date),
the following logic is applied:
o ‘Booking unit’ = HOURS: ‘Booking amount’ * -1 divided by 8
o Otherwise: ‘Booking amount’ (from TimeAccountDetail) * -1
Filters
Only employees (=apprentices) are shown, which are either active, on a paid/unpaid leave or suspended.
Restrictions
See the remark in "Restriction" section of “Apprentice On-the-Job Training by Org Unit” report.
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Employee Central Advanced Reporting
Apprentice Department Assignment History
11
Benefits – Cost Analysis
Use
The Benefits - Cost Analysis report shows the total costs of claims, which were initiated by employees. The total
cost of claims was incurred for each benefit over a certain period of time (for example, for each quarter or
annually). The report also shows the list of enrolled employees with their entitlement amounts.
An HR admin can use this report to see the actual and predictive costs for employees, which are eligible and have
claimed benefits. For more information about pension enrollment, see the Global Benefits guide.
Example
An Indian-based company offers a benefit for higher education worth 80,000 INR to its employees. An
employee makes two claims: one for 1000 INR and another for 550 INR so the accumulated value is 1550
INR and the remaining value is then 78,450 INR.
Eligibility rules can affect the entitlement amount of an employee. Using the same example, employees
with a particular job are entitled to an additional allowance of 40,000 INR for higher education as part of a
company-wide retraining program. If the same employee met these criteria, then the employee has an
allowance of 120,000 INR.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
gender
marital-status
personInfo
person-id-external
jobInfo
company
location
department
manager-id
employmentInfo
isContingentWorker
BenefitEmployeeClaim
claimDate
remarks
totalAmount
BenefitClaimAccumulation
Employee Central Advanced Reporting
Benefits – Cost Analysis
accumulatedAmount
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remainingAmount
Benefit
benefitName
benefitType
status
entitlementAmount
BenefitEligibleUser
effectiveEndDate
effectiveStartDate
eligibilityStatus
benefitEntitlementAmount
BenefitEnrollment
amount
JobClassification
name
Currency
code
Design Details of Page 1 - Benefits Actual Costs
The page has two components, one Pivot evaluation and one list report for the details. The design of both queries
is identical
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"; Usage of Custom Columns:
Start Date Column = claimDate
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Employee Central Advanced Reporting
Benefits – Cost Analysis
2.
•
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Total Claim Costs”, Pivot Function: Sum
o " Total Amount Enrollment", Pivot Function: Average
2.
Columns: Currency
3.
Rows: benefitName, Last Name, First Name, Person Id (Qualifier for all 4 rows: All descendants)
Design Details of Page 2 - Benefits Predictive Costs
The page has two components, one Pivot evaluation and one list report for the details. The design of both queries
is identical:
•
Report Schema
•
Date Options
•
1.
Date Type = "Date Range (On Start Date)"; Date Range; From "First Day of Last Quarter" To "Today"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Total Eligible Amount”, Pivot Function: Sum
o "Total Amount Actual Enrollment", Pivot Function: Sum
2.
Columns: Currency
3.
Rows: benefitName, Last Name, First Name, Person Id (Qualifier for all 4 rows: All descendants)
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
•
Total Claim Amount: definition of number representation with 2 decimal places
Employee Central Advanced Reporting
Benefits – Cost Analysis
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•
Benefit Entitlement Amount: definition of number representation with 2 decimal places
•
Accumulated Amount: definition of number representation with 2 decimal places
•
Remaining Amount: definition of number representation with 2 decimal places
•
Benefit Enrollment Amount: sum of accumulated amount and remaining amount
•
Benefit Claim Amount: sum of accumulated amount and remaining amount
•
Benefit User Entitlement Amount: definition of number representation with 2 decimal places
Filters
There are filters implemented:
•
Both pages: Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
•
Page 1: BenefitEmployeeClaim-recordStatus = "N" AND BenefitClaimAccumulation-workerId =
GlobalJobInformation-User Sys Id
•
Page 2: BenefitEnrollment-benefit EITHER equals to BenefitEligibleUser-benefit OR equals to NULL
Restriction
Only BenefitEnrollments are shown, which are active (recordStatus equals to "N"), i.e. not to show any pending
records.
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Employee Central Advanced Reporting
Benefits – Cost Analysis
12
Benefits - Enrollment Statistics
Use
The Benefits - Enrollment Statistic report provides statistical information about the benefits enrollment process.
It allows for example the line manager, the responsible cost center manager or the HR admin to check how many
benefits have already been enrolled up by the employees.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
location
employee-status
manager-id
employmentInfo
isContingentWorker
Currency
code
BenefitEnrollment
enrollmentRequestDate
currency
benefit
schedulePeriod
WorkerId
Benefit
benefitName
benefitType
BenefitSchedulePeriod
PeriodName
enrollmentWindowStartDate
enrollmentWindowEndDate
Employee Central Advanced Reporting
Benefits - Enrollment Statistics
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Page 1 - Number of Enrollments per Day
•
Report Schema
•
Date Option
•
1.
Date Type: Date Range (On Start Date); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = Enrollment Request Date
3.
Related Table Option: Date Type = Current Date (Date Type = “Show All” for ‘BenefitSchedulePeriod’)
Pivot table uses
1.
Measure: “Person ID” (Pivot Function: Distinct Count)
2.
Columns: “Enrollment Request Date” (Qualifier: Selected element and all descendants)
3.
Rows:
o “Benefit” (Qualifier: All descendants)
o “Enrolled in Period” (Qualifier: All descendants)
o “Enrollment Opens” (Qualifier: All descendants)
o “Enrollment Closes” (Qualifier: All descendants)
Page 2 - Number of Enrollments by percentage within the enrollment window
For report schema and date options, see first page „Number of Enrollments per Day”. Pivot table uses:
1.
Measure: “Person ID” (Pivot Function: Distinct Count)
2.
Columns: “Requested at % of Enrollment window (range)” (Qualifier: All descendants)
3.
Rows:
o “Benefit” (Qualifier: All descendants)
o “Enrolled in Period” (Qualifier: All descendants)
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Employee Central Advanced Reporting
Benefits - Enrollment Statistics
o “Enrollment Opens” (Qualifier: All descendants)
o “Enrollment Closes” (Qualifier: All descendants)
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
•
Following fields are only created to covert fields of Data Type = “Date” into fields of Data Type = “Text”:
o Enrollment Opens: BenefitSchedulePeriod-enrollmentWindowStartDate
o Enrollment Closes: BenefitSchedulePeriod-enrollmentWindowEndDate
o Enrollment Request Date: BenefitEnrollment-EnrollmentRequestDate
•
Only relevant for 2nd page:
o Days before Enrollment close: Difference between BenefitSchedulePeriod-enrollmentWindowEndDate
and BenefitEnrollment-EnrollmentRequestDate
o Duration of Enrollment Window: Difference between BenefitSchedulePeriod-enrollmentWindowStartDate
and BenefitSchedulePeriod-enrollmentWindowEndDate
o Requested at % of Enrollment window: 100 * ( 1 – Days before Enrollment close / Duration of Enrollment
Window)
o Requested at % of Enrollment window (range): Nested IF CONDITIONS
o Requested at % of Enrollment window <= 10: Filled with “0-10”
o Requested at % of Enrollment window <= 20: Filled with “10-20”
o …..
o Requested at % of Enrollment window <= 90: Filled with “80-90”
o Filled with “90-100”
Filters
•
•
There are filters implemented so that the report only shows:
1.
Pension enrollments which are active (BenefitEnrollment-effectiveStatus=”A”)
2.
Pension enrollments which are not pending (BenefitEnrollment-recordStatus=”N”)
3.
Enrollment Request Date is filled
Only employees are shown, which are either active, on a paid/unpaid leave or suspended (Employee Status
(External Code) in “A”, “P”, S”, “U”).
Employee Central Advanced Reporting
Benefits - Enrollment Statistics
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13
Benefits – Employee Claim
Use
The Benefits – Employee Claims report provides the following information:
•
Lists all employees who have claimed for a benefit type in a certain period of time
•
Lists all available information about an employee’s benefits, like:
o Benefit name
o Program name
o Benefit type
o Total amount
o Entitlement amount
o Claim date status
o Payment mode
•
Shows the accumulated claim amounts
An HR admin can use this report to see who is eligible for benefits and which employees have claimed benefits.
Furthermore, it is possible to perform analysis by creating evaluations of the report results. For more information
about pension enrollment, see the Global Benefits guide.
Example
An Indian-based company offers a benefit for higher education worth 80,000 INR to its employees. An
employee makes two claims: one for 1000 INR and another for 550 INR so the accumulated value is 1550
INR and the remaining value is then 78,450 INR.
Eligibility rules can affect the employee's entitlement amount. Using the same example, employees with a
particular job are entitled to an additional allowance of 40,000 INR for higher education as part of a
company-wide retraining program. If the same employee met these criteria, then the employee has an
allowance of 120,000 INR.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
location
manager-id
employmentInfo
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isContingentWorker
Employee Central Advanced Reporting
Benefits – Employee Claim
BenefitEmployeeClaim
claimDate
remarks
totalAmount
BenefitClaimAccumulation
accumulatedAmount
remainingAmount
BenefitProgram
programName
amount
BenefitPaymentOptions
paymentMode
Benefit
benefitName
benefitType
status
entitlementAmount
Currency
code
Report Design
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"; Usage of Custom Columns:
Start Date Column = claimDate
2.
Related Table Option: Date Type = "Current Date"
Employee Central Advanced Reporting
Benefits – Employee Claim
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Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
•
Total Claim Amount: definition of number representation with 2 decimal places
•
Benefit Entitlement Amount: definition of number representation with 2 decimal places
•
Program Entitlement Amount: definition of number representation with 2 decimal places
•
Accumulated Amount: definition of number representation with 2 decimal places
•
Remaining Amount: definition of number representation with 2 decimal places
•
Benefit Enrollment Amount: sum of accumulated amount and remaining amount
Filters
The following filters are implemented:
•
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
•
BenefitEmployeeClaim-claimDate Less than or equal to BenefitSchedulePeriod-claimWindowEndDate
•
BenefitEmployeeClaim-claimDate Greater than or equal to BenefitSchedulePeriod-claimWindowStartDate
•
BenefitClaimAccumulation-workerId = BenefitEmployeeClaim-workerId
•
BenefitEmployeeClaim-record-Status = "N"
Restriction
Supervisor Assignment Type = "ST"
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Employee Central Advanced Reporting
Benefits – Employee Claim
14
Benefits - Enrollment
Use
The Benefits Enrollment report provides the following information:
•
Lists all employees who have enrolled for particular benefits or benefits programs. Employees can only enroll
for benefits and programs, they are eligible for.
•
Provides an overview of the details of benefit program (if applicable) and benefits, such as:
o Name
o Benefit type
o Effective start and end dates
o Enrollment amount
o Entitlement amount
An HR admin can use this report to:
•
Give an overview of employees that are eligible for benefits
•
Give an overview of employees that enrolled to benefits
•
Perform internal analysis by creating evaluations of the report results
For more information about pension enrollment, see the Global Benefits guide.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
location
manager-id
employmentInfo
isContingentWorker
BenefitEnrollment
effectiveEndDate
effectiveStartDate
effectiveStatus
benefitEntitlementAmount
amount
Employee Central Advanced Reporting
Benefits - Enrollment
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Benefit
benefitName
benefitType
entitlementAmount
Currency
code
BenefitProgram
programName
BenefitPaymentOptions
paymentMode
BenefitProgramEnrollment
programEntitlementAmount
programAmount
BenefitProgramEnrollmentDetail
benefitAmount
payComponentRecurring
pay-component
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (Validity)"; Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
•
Program Entitlement Amount: definition of number representation with 2 decimal places
•
Program Enrollment Amount: definition of number representation with 2 decimal places
•
Program Enrollment Benefit Amount: definition of number representation with 2 decimal places
•
Benefit Entitlement Amount: definition of number representation with 2 decimal places
•
(hidden) Benefit Entitlement Amount (actual value): definition of number representation with 2 decimal
places
•
Benefit Enrollment Amount: definition of number representation with 2 decimal places
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Employee Central Advanced Reporting
Benefits - Enrollment
Filters
The following filters are implemented:
•
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
•
BenefitEnrollment-record-Status = "N"
•
BenefitProgramEnrollmentDetail-benefit EITHER equal to BenefitEnrollment-benefit OR equal to NULL
•
BenefitProgramEnrollment-workerId EITHER equal to GlobalJobInfo-UsersSysId OR equal to NULL
Restriction
Supervisor Assignment Type = "ST"
Employee Central Advanced Reporting
Benefits - Enrollment
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15
Benefits - Insurance Enrollment
Use
The Insurance Enrollment report lists employees who have enrolled for a particular insurance in Global Benefits.
It can be used for example to prepare a data overview for insurance carriers or to provide the summary for HR
administrators. For more information about insurance enrollment, see the Global Benefits guide.
Employees can contribute to multiple insurances. Before an employee can contribute to an insurance, he or she
must first enroll and specify the contribution to be made. The employee can also specify if an insurance coverage
amount should be paid out to a dependent or to another nominated person (nondependent).
The report lists details about the insurance enrollments such as:
•
Name of the employee (including details as for example national ID and employee class)
•
Organizational data (for example location or company)
•
Name of benefit
•
Benefit Insurance plan, provider, and coverage
•
Benefit Insurance employee and employer contribution
•
Start and end dates
You can see the details of any nominated dependents and the respective details of a dependent, as for example
date of birth or national ID.
The report result is shown for a date range (default setting is the current year). All the enrollments active within
the period specified are listed. If any change was done to the enrollment and its effective start date belongs to the
timeframe specified, it is listed in a separate line.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
location
employee-class
employmentInfo
isContingentWorker
nationalIdCard
card-type
national-id
country
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Employee Central Advanced Reporting
Benefits - Insurance Enrollment
BenefitEnrollment
currency
effectiveEndDate
effectiveStartDate
Benefit
benefitName
nationalIdCard
national-id
card-type
BenefitInsurancePlanEnrollmentDetails
employeeContribution
employerContribution
BenefitInsurancePlan
frequency
planName
BenefitInsuranceProvider
providerName
BenefitInsuranceCoverage
coverageName
BenefitInsuranceEnrolleeOptions
enrolleeOptionsName
BenefitInsuranceDependentDetail
gender
smoking
dependentName
relationShipType
Design Details
•
Report Schema - Main report
Employee Central Advanced Reporting
Benefits - Insurance Enrollment
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•
Report Schema - Sub report “Dependents (Benefit Insurance)”
•
Date Options
1.
Date Type = "Date Range (Validity)"; Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Dependent Name (used in the subreport): Concatenation of “<Last Name> “,” <First Name>” of the dependent
(from table “Benefit View Merge Emp Personal Info T Depend”).
Filters
There are filters implemented so that the report only shows pension enrollments which are (1) active
(BenefitEnrollment-effectiveStatus= ”A”) and (2) not pending (BenefitEnrollment-recordStatus=”N”).
Only employees are shown, which are either active, on a paid/unpaid leave or suspended (Employee Status
(External Code) in “A”, “P”, S”, “U”).
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Employee Central Advanced Reporting
Benefits - Insurance Enrollment
16
Benefits - Pension Fund Enrollment
Use
The Pension Fund Enrollment report lists all employees who have active enrollments for particular pension funds
in Global Benefits. The report can be used for example to prepare the data overview for pension providers or to
provide a summary for HR administrators. For further details about pension fund enrollment, see the Global
Benefits guide.
Employees can contribute to multiple pension funds. Before an employee can contribute to a pension fund, he or
she must first enroll and specify the percentage or amount of contributions to be made. The contribution of the
employer can be specified as well. The employee can also specify if a pension fund should be paid out to a
dependent or to another nominated person (nondependent).
The report lists details about the pension fund enrollments such as:
•
Name of the employee
•
Date of birth
•
Organizational data (for example, cost center, department, manager)
•
Benefit name
•
Pension fund name
•
Employee contributions in percentage or amount
•
Employer contributions in either percentage or amount
•
Start and end dates
Following details of any nominated dependents are shown, including:
•
User ID
•
Last name
•
First name
•
Date of birth of the dependent
•
Percentage to be paid out
The contact details of any other nondependent nominees and percentage to be paid out are also displayed. The
report result is shown for a date range. The default setting is the current year. It means all the enrollments active
within the specified period are listed. If any change was done to the enrollment and its effective start date belongs
to the time interval specified, it is listed in a separate line.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
Employee Central Advanced Reporting
Benefits - Pension Fund Enrollment
person-id-external
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birth-name
jobInfo
company
cost-center
location
employmentInfo
isContingentWorker
start-date
BenefitEnrollment
currency
effectiveEndDate
effectiveStartDate
effectiveStatus
Benefit
benefitName
BenefitPensionEnrollmentContributionDetails
employeeContributionAmount
employeeContributionPercentage
employerContributionPercentage
employerContributionAmount
Pension fund
BenefitPensionDependentNominees
dependentName
percentage
relationShipType
BenefitPensionNonDependentNominees
contact
name
percentage
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Employee Central Advanced Reporting
Benefits - Pension Fund Enrollment
Design Details
•
Report Schema - Main report
•
Report Schema - Sub report “Dependents”
•
Report Schema - Sub report “Non-Dependents”
•
Date Options
1.
Date Type = "Date Range (Validity)"; Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Aggregated Calculated Columns
Fund Name: The 'fundName' from table 'BenefitPensionFund' is added to the report overview (Aggregate
Function = "Distinct Concatenation"). It is done via aggregated calculated column to avoid duplicates appearing
when joining the table directly.
Employee Central Advanced Reporting
Benefits - Pension Fund Enrollment
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Filters
There is a filter implemented so that the report only shows pension enrollments which are (1) active (A) and (2)
not pending (N)
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Employee Central Advanced Reporting
Benefits - Pension Fund Enrollment
17
Birthday List
Use
The Birthday List report gives an overview of the birthday data of each employee, as well as the organizational
assignment (for example manager) and essential employment data. The report output is ordered by the last and
first name of the employee.
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
location
cost-center
employmentInfo
isContingentWorker
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
date-of-birth
Design Details
•
Report Schema
•
Date Options
Employee Central Advanced Reporting
Birthday List
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1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
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Employee Central Advanced Reporting
Birthday List
18
Challenged Employees
Use
The Challenged Employees report provides an overview of employees' personal data including details of
challenge (if relevant) as well as the employee's employment and organizational data. It can enable you to gather
details of challenged employees, which can be used for analysis for legal compliance reporting. You can adapt this
report according to your country or company requirements.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
gender
certificate-start-date
certificate-end-date
personInfo
person-id-external
date-of-birth
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employee-class
employee-type
regular-temp
jobClassification
job-title
employmentInfo
isContingentWorker
LegalEntity
countryOfRegistration
Employee Central Advanced Reporting
Challenged Employees
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Design Details
•
Report Schema
The delivered Employee Central “Challenged Employees” standard report does not contain any country-specific
fields. The report schema provided below shows German-specific fields (indicated by the red box).
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Is Fulltime Employee: This calculated column was introduced to ‘translate’ the field content “T”/”t” into “X”.
•
Is Home Worker: This calculated column was introduced to ‘translate’ the field content “1” into “X”.
•
FTE, Standard Weekly Hours: These calculated columns were introduced to restrict the number of decimals
to 2.
•
Manager: Filled with {<last name>, <first name>} of the employee’s manager.
Filters
There are several filters applied:
•
Only employees are displayed, which are either active, on a paid/unpaid leave or suspended.
•
Only challenged employees are displayed: Challenge Status is greater than "0".
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Employee Central Advanced Reporting
Challenged Employees
19
Company Address Book
Use
The Company Address Book report lists the following corporate contact details of the employee:
•
Work address (corresponding to the location of the company)
•
Phone numbers
•
Email information
•
Organizational information (for example, company, business unit, department, division)
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
Remarks to the Design of the Report
The report is designed in a way that only business details on address, phone number and email address are
shown.
If it is required to add another type of address, like Home address or Vacation address, this information can be
added using e.g. following paths:
•
Personal Information=> Person View Emp Addr Info T Home
•
Personal Information=> Person View Emp Addr Info T Vacation
Similar it is possible to add another type of Email or phone contact, e.g. home or personal depending on system
configuration, getting the information joined to the Personal Information table:
•
Personal Information=> Email Information (Personal)
•
Personal Information=> Phone Information (Home)
Address Information of the report has a general structure in a sense that the address fields Address1, Address2,
Address3, City, Country, Zip Code are taken to represent Street, House Number etc. information.
However, depending on the configuration of the system other filed might be configured for representation of the
address information. In this case the report needs to be adapted accordingly.
Furthermore, address information for different countries might be differently configured in Employee Central, it
means that e.g. Street information of country A is stored in a the Field Address1, but street information of country
B is stored in a field Address2. This needs also to be considered and another fields need to be added to the
overview.
In a case the information of the report shall be limited to a particular country, it is recommended to use the
country specific tables for the address, phone and email information instead of generic ones.
Example for France
Please use joins for corporate or hone address information.
- Personal Information => Global Job information => Location => corporateAddress(GLOBAL) =>
corporateAddress (FRA)
- Personal Information => Person View EmpAddr Info T Home => homeAddress (FRA)
Employee Central Advanced Reporting
Company Address Book
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List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employee-class
employee-type
employmentInfo
isContingentWorker
location
locationGroup
corporateAddress
address1
address2
address3
city
country
zip-code
phoneInfo
phone-number
emailInfo
email-address
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Employee Central Advanced Reporting
Company Address Book
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
Company Address Book
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20 Compa Ratio and Range Penetration
Use
The Compa Ratio and Range Penetration report displays for compa ratio:
•
The annual amount relevant for the compa ratio calculation
•
The midpoint of the pay range for each employee
•
The compa ratio (which is the quotient of the annual amount and the midpoint)
The compa ratio describes the position of an individual in the pay range against the pay policy reference point for
the range in Employee Central. It is called midpoint of the pay range. The compa ratio can be used to reposition a
pay of an individual in the range. In Employee Central, the pay range is configured according to parameters like for
example Legal Entity, Pay Group, and Geo Zone.
•
The Annual Amount relevant for the range penetration
•
The minimum and maximum amounts of the pay range for each employee
From these numbers, the range penetration can be derived, which is the level of an individual’s pay compared to
the total pay range. Both numbers can be exported from the report to, for example Excel. The range penetration
can be calculated according to Range Penetration = (Pay - Range Minimum) divided by (Range Maximum - Range
Minimum)
Remarks to the Design of the Report
•
The pay range of each employee depends on the Employee Central default configuration from (1) Legal Entity,
(2) Pay Group and (3) Geo Zone. In detail, the report is designed in the way that the pay range is joined to the
Legal Entity via:
GlobalJobInfo => Legal Entity (=> Relationship Table) => Pay Range
To avoid duplicates the following approach was taken
o The Pay Grade is joined to the Pay Range
o The Location is joined via Geo Zone to the Pay Range
o 2 filters were applied:
o GlobalJobInfo-location = location-code
o GlobalJobInfo-pay grade = pay grade – pay grade ID
If the pay range depends in another instance on different parameters, it’s required to adjust the report.
For example,
o Pay range depends on job code and pay grade
o Then, you need to join the pay range to the job code (pay grade, respectively) and to have a filter for the
pay grade similar as stated above (job code, respectively)
•
64
“Currency Exchange Rate (Extended)” is joined to the following schema: (1) to table “Compensation”; (2) to
table “Compensation (2)” and (3) to “Pay Range”. Joining “Currency Exchange Rate (Extended)” multiple
time would result in many duplicates. To avoid these duplicates, three filters have been applied in a way that
the "Target Currency" needs always to be identical with the field 'target currency' of the currency conversion
tables. This is realized via ‘field comparison’, for details see the sub-chapter 'Filters' below.
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Compa Ratio and Range Penetration
•
To enable the possibility to refer one pay component of type PERCENTAGE to another PC or PCG, the table
‘Compensation’ is joined twice. Here, the following logic is applied:
o IF Pay Component Type = PERCENTAGE:
o then Compensation-Amount is multiplied with the percentage of Compensation (2)
o To avoid unwanted duplicates, a filter is applied in the way that “Base Pay Component Group” from
“Pay Component (2)” and PCG from “Pay Component Group”
o IF Pay Component Type = AMOUNT/NUMBER:
o To avoid unwanted duplicates, a filter is applied in the way that both, “Pay Component Group ID” and
“Pay Component” from Compensation and Compensation (2) must be identical
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
job-title
location
pay-grade
fte
payComponentRecurring
paycompvalue
Pay-component
compInfo
pay-group
employmentInfo
isContingentWorker
start-date
payComponent
externalCode
name
basePayComponentGroup
Employee Central Advanced Reporting
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Compa Ratio and Range Penetration
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payComponentType
payComponentGroup
externalCode
name
currency
useForComparatioCalc
useForRangePenetration
payFrequency
annualizationFactor
LegalEntity
countryOfRegistration
payRange
currency
frequencyCode
name
minimumPay
midPoint
maximumPay
payGrade
externalCode
geozone
externalCode
location
externalCode
currency
code
currencyExchangeRate
currency
exchangeRate
66
CONFIDENTIAL
Employee Central Advanced Reporting
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Compa Ratio and Range Penetration
Design Details
•
Report Schema
•
Date Options
•
1.
Date Type: "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Annual Amount (relevant for comparatio)” Pivot Function: Sum)
o "Compa Ratio” Pivot Function: Sum)
o "Annual Amount (relevant for range penetration)” Pivot Function: Sum)
2.
Columns: empty
3.
Rows: Company (Label), Last Name, First Name, Person Id, Min Pay, Mid Pay, Max Pay, Target Currency
(Qualifier for all 8 rows: All descendants)
Calculated Columns
•
Annual Amount (relevant for compa ratio): Following cases need to be differentiated:
Employee Central Advanced Reporting
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Compa Ratio and Range Penetration
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o Pay Component Type = AMOUNT/NUMBER: Then, the amount is simply ‘Compensation-Amount’
multiplied with “Annualization Factor” (from “Frequency” joined to “Compensation”) multiplied with
“Exchange Rate” (from “Currency Exchange Rate (Extended)” joined to “Compensation” => “Currency”)
o Pay Component Type = PERCENTAGE: Then, the amount is Percentage (=“Amount” from
“Compensation”) divided by 100 multiplied with the "Base Amount” (='Amount(2)' from
“Compensation (2)”) multiplied with “Exchange Rate (2)” (from “Currency Exchange Rate (Extended)
(2)” joined to “Compensation (2)” => “Currency (2)”) multiplied with “Base Pay Component
Annualization Factor” (='Annualization Factor (Base)'; from “Frequency (2)” joined to “Compensation
(2)”)
•
Annual Amount (relevant for range penetration): Same as above just for “Range Penetration” (i.e. “Use for
Range Penetration Calculation = 1”)
•
Annualization Factor: Filled with "frequency-Annualization Factor" when the 'Annualization Factor' is filled and
<> "0". Otherwise filled with "jobInfo-StandardWeekly Hours" multiplied with 52.
•
Annualization Factor (Base): Same as above, only for the 'Annualization Factor' from the frequency table
which is joined to the 2nd instance of the compensation table (='compensation(2)')
•
Annualization Factor (Pay Range): Same as above, only for the 'Annualization Factor' from the frequency
table which is joined to the table 'Pay Range'.
•
Target Currency:
o When the currency of the Pay Component Group (PCG currency) is filled, it is taken
o When the currency of the country is filled, it is taken.
o Otherwise, the currency of the table "Compensation" is taken.
•
Minimum Pay, Midpoint, Maximum Pay: Multiplication with “Exchange Rate (3)” (from Currency Exchange
Rate (Extended) (3)” joined to “Pay Range” => “Currency”). Furthermore, number of decimal places of all 3
calculated columns is restricted to 2.
•
Min Pay, Mid Pay, Max Pay (only relevant for 1st page of the report): It’s not possible to display fields of Data
Type = “Number” as columns or rows in a Pivot table but this is only possible for fields of Data Type = “Text”.
To convert these numbers into text, these 3 calculated columns were introduced.
•
Compa Ratio: “Annual Amount (relevant for compa ratio)” divided by “Midpoint” divided by “Pay Range
Annualization Factor” (from “Frequency (3)” joined to “Pay Range”) divided by FTE
Filters
There are several filters applied:
68
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Employee Central Advanced Reporting
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Compa Ratio and Range Penetration
•
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S")
•
The filter conditions indicated in red are relevant for the pay range
•
The filters indicated in green (blue, respectively) are relevant for the pay component types = PERCENTAGE
(AMOUNT/NUMBER, respectively).
•
In addition, there are following filters for the Currency (indicated in yellow in the screenshot below):
o “Target Currency” (from Currency Exchange Rate (Extended)” joined to “Compensation” => “Currency”)
equals to “Currency” (from “Pay Component Group”)
o “Target Currency (2)” (from Currency Exchange Rate (Extended) (2)” joined to “Compensation (2)” =>
“Currency”) equals to “Currency” (from “Pay Component Group”)
o
“Target Currency (3)” (from Currency Exchange Rate (Extended) (3)” joined to “Pay Range” =>
“Currency”) equals to “Currency” (from “Pay Component Group”)
Employee Central Advanced Reporting
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21
Competency List
Use
The Competency List report provides a list of competencies available in the system together with the
competency type. The competencies can be structured in a hierarchical way. Therefore, the respective child
competencies (together with the related child competency types) are also provided in the report.
List of Fields Used in Employee Central
CompetencyEntity
category
description
externalCode
libName
name
status
CompetencyType
name
Design Details
•
Report Schema
•
Date Options (competencyEntity and CompetencyType are not effective-dated)
1.
Date Type: "Show All"
2.
Related Table Option: Date Type = "Show All"
Calculated Columns and Filters
No calculated columns or filters are defined.
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Employee Central Advanced Reporting
Competency List
22 Contingent Worker Register
Use
The Contingent Worker Register report provides an overview of the employment data of both, each employee
and contingent worker along with their organizational details and manager assignment according to a particular
date. For contingent worker's details of the work order and the vendor information are provided.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
cost-center
employee-status
location
job-title
supervisor
employmentInfo
isContingentWorker
WorkOrder
WorkOrderId
WorkOrderName
WorkOrderOwnerId
WorkerType
vendor
workOrderStartDate
workOrderEndDate
VendorInfo
vendorCode
vendorName
Employee Central Advanced Reporting
Contingent Worker Register
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Design Details
•
Report Schema
•
Date Options
1.
Date Type: "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime = "X")
Calculated Columns
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
Work Order Owner: Concatenation of {<Last Name>, <First Name>} of the Work Order Owner (WorkOrder Owner
Global Job Information)
Restriction
Only work orders are shown, which are active (Work Order Status in “A”).
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended (Employee Status
(External Code) in “A”, “P”, S”, “U”).
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Employee Central Advanced Reporting
Contingent Worker Register
23 Data Replication Monitor
Use
The Data Replication Monitor report provides information about the successful or failed status of the employee
data replication between Employee Central and Employee Central Payroll and other target systems. Data
includes:
•
Employee name and ID
•
Country
•
Replication content type
•
Replication update status
•
Last replication timestamp
•
Last successful replication timestamp
•
Replication target system
•
Schedule replication time and details regarding failed replication, for example source message text
Technical Remarks
Joining of EmployeeDataReplicationElement to EmployeeDataReplicationConfirmation (and also the personal
master) is realized via person ID (and not the userSysId). The reason is that userSysId is only filled in case of
ReplicationContentType is either EMPLOYEE_TIME_PAY_COMPONENTS or EMPLOYEE_TIME_DATA. When the
userSysId is filled, it is also used as filter. However, when the userSysId is not filled, duplicates might occur, for
example in case of global assignments and concurrent employments.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
personInfo
person-id-external
jobInfo
company
employee-status
location
job-title
employee-class
compInfo
pay-group
EmployeeDataReplicationElement
IsWaitingForConfirmation
Employee Central Advanced Reporting
Data Replication Monitor
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replicationContentType
ReplicationUpdateStatus
ScheduledRelicationTime
replicationProcessingTime
lastReplicationStartTime
lastReplicationStartNotification
firstReplicationStartTimeSinceLastSuccess
EmployeeDataReplicationConfirmation
replicationProcessingTime
EmployeeDataReplicationConfirmationErrorMessage
sourceMessageText
sourceValidityPeriodEndDate
sourceAttributeId
sourceAttributeDescription
sourceObjectTypeId
sourceObjectTypeDescription
sourceValidityPeriodStartDate
sourceMessageTypeId
sourcePersonIdentifier
ReplicationTargetSystem
externalName
Design Details
•
Report Schema
•
Date Options
1.
Date Type: "Show All"
2.
Related Table Option: Date Type = "Current Date"
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Employee Central Advanced Reporting
Data Replication Monitor
Calculated Columns
No calculated columns are used.
Filters
UserSysId equals to NULL OR EmployeeDataReplicationElement-UserSysId = Global Job Info – User Sys Id
Employee Central Advanced Reporting
Data Replication Monitor
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24 Deductions Overview
Use
The Deductions Overview report lists all employees who had special deductions taken from their salaries in a
certain period of time. The report also lists available information about the deduction such as pay component,
amount, currency, frequency, deduction start date.
The report consists of two pages. Page 1 (One Time Deductions) lists all one-off deductions of an employee in the
specified period. Page 2 (Recurring Deductions) lists all recurring deductions of an employee in the specified
period.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
businessUnit
department
costcenter
employee-status
employmentInfo
isContingentWorker
payComponent
payComponentType
Currency
code
OneTimededuction
externalCode
deductionDate
amount
currency
auditUserSysId
payComponentType
RecurringDeduction
effectiveStartDate
effectiveEndDate
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Employee Central Advanced Reporting
Deductions Overview
userSysId
RecurringdeductionItem
payComponentType
frequency
amount
Design Details of Page 1 - One Time Deductions
•
Report Schema
•
Date Options
1.
Date Type: "Date Range (On Start Date)", Date Range = "Current Year"
2.
“Use Customer Columns”: Start Date Column = deductionDate
3.
Related Table Option: Date Type = "Current Date"
Design Details of Page 1 - Recurring Deductions
•
Report Schema
Employee Central Advanced Reporting
Deductions Overview
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•
Date Options
1.
Date Type = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Amount: Used to restrict the number of OneTimeDeduction-amount and RecurringDeductionItem-amount to 2.
Filters
No filters used.
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Employee Central Advanced Reporting
Deductions Overview
25 Dependents
Use
The Dependents report lists employees and details of their dependents as of the current date. The report also
shows the organizational assignment of an employee and employment data.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
gender
marital-status
personInfo
person-id-external
date-of-birth
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employmentInfo
isContingentWorker
personRelationshipInfo
relationship-type
LegalEntity
countryOfRegistration
Design Details
•
Report Schema
Note, that the report has two pages. Page 1 shows the employee in the main report and the dependents in a
subreport while page 2 of the report shows the employee with his dependents together in a single (main) report.
The screenshot below shows the report schema of page 2. Page 1 has the identical report schema. However,
Employee Central Advanced Reporting
Dependents
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without the table "Dependents"/"Dependents Personal Info". These 2 dependents-tables are used in the subreport
The delivered Dependents report does not contain data from dependents’ national ID or dependents’ address
because such a report would cause validation errors if the respective fields are not configured in the respective
instance. The extended report schema provided below (indicated by the red box) shows for illustration purposes
also dependents’ home address and national ID information.
•
Date Options (valid for both pages of the report)
1.
Date Type = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Manager: Concatenation of {<Last Name>, <First Name>} of the employee’s supervisor
•
Has Dependent (only used on page 2): Filled with “X” when field “Related Person ID” of table “Dependents” is
filled; otherwise the field is empty.
•
Dependents Name (only used on page 2): Concatenation of {<Last Name>, <First Name> < Middle Name>} of
the employee’s dependent
Aggregated Calculated Columns
Number of Dependents (only used on page 1): Count (for example ‘Aggregate Function’ = ‘Count’) of the field
“Relationship” of the table “Dependents”
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
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Employee Central Advanced Reporting
Dependents
26 Direct Reports
Use
The Direct Reports report provides the overall number of employees who report directly to the respective
manager. Each number of employees is separated by the employee status. For example, line manager <last
name> <first> has ten ‘active’ direct reports and two direct reports on a ‘paid leave’. The result of the report is
shown for a certain date. Default date is today, but you can select any date as date filter, for example ‘last day of
last year’. A second page “Detailed View” lists each direct report individually with further details as for example
job title and hire date of the direct report.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
personInfo
person-id-external
jobInfo
company
employee-status
jobTitle
employmentInfo
assignment-type
start-date
Design Details
•
Report Schema (valid for both pages; page 1 "Direct Reports" and page 2 "Direct Reports - Detailed View")
•
Date Options (valid for both pages)
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="X")
Employee Central Advanced Reporting
Direct Reports
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•
Pivot Table (only relevant for page 1) uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "_"): "Person ID”, Pivot Function: Count)
2.
Columns: Employment Status
3.
Rows: Company, Last Name, First Name (Qualifier for all 4 rows: All descendants)
Calculated Columns
Direct Report: Concatenation of <last name> + “,” + <first name> of the direct reports
Filters
•
The report only shows both, managers and direct reports which are active, on a paid/unpaid leave or are
suspended (hard-coded filters for “Employee Status (External Code) in A, P, S, U”).
•
Only “normal” employments (for example Assignment Type “ST”) are considered.
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Employee Central Advanced Reporting
Direct Reports
27 Direct Reports (Advanced)
Use
The Direct Reports (Advanced) report provides similar information compared to the ‘basic’ version of the Direct
Reports report. Additionally, it considers global assignments and concurrent employments.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
personInfo
person-id-external
jobInfo
company
employee-status
jobTitle
employmentInfo
assignment-type
start-date
end-date
globalAssignmentInfo
assignment-type
start-date
end-date
SecondaryAssignments
externalCode
SecondaryAssignmentsItem
userSysId
Employee Central Advanced Reporting
Direct Reports (Advanced)
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Design Details
•
Report Schema (valid for both pages; page 1 "Direct Reports (advanced)" and page 2 "Direct Reports
(advanced) - Detailed View")
•
Date Options (valid for both pages)
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="X")
Pivot Table (only relevant for page 1) uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "_"): "Person ID”, Pivot Function: Count)
2.
Columns: Employment Status
3.
Rows: Company, Last Name, First Name (Qualifier for all 4 rows: All descendants)
Remarks to the Design of the Report
As you see in the report schema above, the “Global Job Info” is joined twice to the anchor of the query. This design
was chosen because it’s required to derive the global assignment details for a home employment and the home
employment details in case of a global assignment. Joining a table twice causes in general duplicates in the report
output. To avoid this, some more complex filters are applied (for details, see the section ‘Filters’ below).
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Employee Central Advanced Reporting
Direct Reports (Advanced)
Calculated Columns
•
Direct Report (hidden): Concatenation of <last name> + “,” + <first name> of the direct reports
•
Hire Date / Global Assignment Start Date: If ‘Hire Date’ is maintained, then the ‘Hire Date’ is taken. Otherwise,
the field is filled with the start date of the Global Assignment.
•
Manager (hidden): Concatenation of <last name> + “,” + <first name> of the manager
•
Home Manager (employee currently sent to Global Assignment): Filled with the ‘manager’ for a global
assignment record (assignment type = “GA”)
•
Employee currently on Global Assignment - Host Manager: Filled with the ‘manager’ when (1) it’s a ‘normal’
assignment record (assignment type = “ST”) and (2) when the 2nd join of the global assignment table is a
global assignment record (assignment type = “GA”)
•
Secondary Assignment: Filled with “X” when “Secondary Assignment (By User) usersSysId <> NULL”
Aggregated Calculated Columns
•
Number of GAs (hidden): Count of the actual valid global assignments – Here, the 'Start Date' from table
'Global Assignment Details' is counted. To guarantee that only actual valid global assignments are considered
a date filter is applied (start date of global assignment earlier than report date, end date of global assignment
either in the future or not yet maintained)
•
Number of secondary assignments: “Count” of Column 'Users Sys Id' from Table 'Global Job Information' in
Category 'Employment'. Note, that the join goes from “Global Job Info” to “Secondary Assignments (By
Person) Secondary Assignment” to “Global Job Info”!
Furthermore, a filter for “Employee Status” IN “A”, “P”, “S”, “U” is applied to avoid the counting of terminated
employments.
Employee Central Advanced Reporting
Direct Reports (Advanced)
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Filters
•
The report only shows both, managers and direct reports which are active, on a paid/unpaid leave or are
suspended (hard-coded filters for “Employee Status (External Code) in A, P, S, U”).
•
Only Assignment Type “ST” and “GA” are considered.
•
As explained above it was required to join the “Global Job Info” twice to the anchor of the query. To avoid
duplicates following (hard coded) filters are applied:
1.
Global assignments are identified: a. assignment type <> assignment type (2); b. Number of Global
Assignments <> 0 (indicated below by the ‘blue box’)
IMPORTANT: Note, that page 1 of the report (“Pivot”) has additionally a filter “assignment type = GA”
(indicated below with the ‘blue box’). With this filter, it is ensured that employees are only
reported/counted with their ‘host’ assignment. This design is in accordance with the employee
hierarchy shown under “Company Info”. On page 2 (details), there is not such a filter “assignment type =
GA”. This design was chosen to show an employee with both, his home and host assignment (together
with the indicators as described above)
2.
‘Normal’ employment identified: a. assignment type = assignment type (2); b. assignment type = “ST”;
c. Number of Global Assignments = 0 and d. Number of Concurrent employments = 0 (indicated below
by the ‘green box’)
3.
Concurrent employments: a. Number of Concurrent employments <> 0; b. assignment type =
assignment type (2); c. Job Classification = Job Classification (2) (indicated below by the ‘red box’)
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Employee Central Advanced Reporting
Direct Reports (Advanced)
28 Disparities between Reporting Line and
Position Hierarchy
Use
The Disparities between Reporting Line and Position Hierarchy report can help you identify if there is a
discrepancy between the reporting line given in the Org. Chart and the position hierarchy.
The report lists all positions with the respective employee and his or her manager (from Org. Chart). Then, both,
the assigned position of the manager is listed together with the parent position (as according to the position
hierarchy) of the anchor position. Potential discrepancies between the actual position of the managers and the
parent positions are highlighted.
List of Fields Used in Employee Central
position
code
company
effectiveStatus
externalName
jobLevel
personalInfo
last-name
first-name
personInfo
person-id-external
jobInfo
company
employee-status
employmentInfo
isContingentWorker
Design Details
•
Report Schema
Employee Central Advanced Reporting
Disparities between Reporting Line and Position Hierarchy
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•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Calculated Columns
•
Incumbent(s) Name: Concatenation of {<Last Name>, <First Name>} of the incumbent of the position.
•
Incumbent(s) Supervisor: Concatenation of {<Last Name>, <First Name>} of the supervisor of the positionincumbent
•
Parent Position: If a parent position is available, concatenation of {<code> - <externalName>} of the parent
position.
•
Position of Incumbent(s) Supervisor: If position of the supervisor is filled; concatenation of {<code> <externalName>} of supervisor’s position.
•
Discrepancy:
o If no incumbent of the position is maintained (‘Incumbent(s) Global Job Info’-‘Incumbent(s) Person Id’)
=> Filled with “Possible”
o If supervisor of incumbent is maintained (‘Incumbent(s) Supervisor Global Job Info’-‘Incumbent(s)
Supervisor Person Id’); however, no position assigned to the supervisor => Filled with “Possible”
o If parent position is empty (‘Parent Position Position’-‘Parent Position Code’) => Filled with “Possible”
o If parent position = Position of supervisor (‘Parent Position Position’-‘Parent Position Code’ =
‘Incumbent(s) Supervisor Position Position’-‘Incumbent(s) Supervisor Position Code’) => Filled with
“No”
o If parent position <> Position of supervisor (‘Parent Position Position’-‘Parent Position Code’ <>
‘Incumbent(s) Supervisor Position Position’-‘Incumbent(s) Supervisor Position Code’); however, position
of supervisor is either “grand-parent” position or “grand-grand-parent” position (‘Incumbent(s)
Supervisor Position Position’-‘Incumbent(s) Supervisor Position Code’ = ‘Parent Position Parent Position
Position’-‘Parent Position Parent Position code’ or ‘Incumbent(s) Supervisor Position Position’‘Incumbent(s) Supervisor Position Code’ = ‘Parent Position Parent Position Parent Position Position’‘Parent Position Parent Position code’) => Filled with “Possible”
o Otherwise filled with “Yes”
•
Comment (for the technical fields see the explanations under ‘Discrepancy’; the same fields are also used
there):
o If no incumbent of the position is maintained => Filled with “Position is unoccupied”
o If supervisor of incumbent is maintained; however, no position assigned to the supervisor => Filled with
“Supervisor is not assigned to a Position”
o If parent position is empty => Filled with “Position does not have a Parent Position”
o If parent position = Position of supervisor => Filled with “Parent Position is equal to Position of
Supervisor”
o If parent position <> Position of supervisor; however, position of supervisor is “grand-parent” position =>
Filled with “Position of Supervisor is not equal to Parent Position, but to Parent of Parent Position”
o If parent position <> Position of supervisor; however, position of supervisor is “grand-grand-parent”
position => Filled with “Position of Supervisor is not equal to Parent Position, but to Grand-Parent of
Parent Position”
o Otherwise filled with “Parent Position is different to Position of the Supervisor”
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Employee Central Advanced Reporting
Disparities between Reporting Line and Position Hierarchy
•
Parent Parent Position: If a (parent position)2 is available, concatenation of {<code> - <externalName>} of
the (parent position)2.
•
Parent Parent Position: If a (parent position)3 is available, concatenation of {<code> - <externalName>} of
the (parent position)3.
Aggregated Calculated Columns
Number of incumbents on parent position: Count (for example “Aggregate Function” = ‘Count’) is applied to field
‘position’ of the ‘global job info’ of the incumbent of the parent position
Filters
No filters are applied to this report.
Employee Central Advanced Reporting
Disparities between Reporting Line and Position Hierarchy
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29 Employee Emergency Contacts
Use
The Employee Emergency Contacts report provides an overview of the emergency contact details of an
employee. Employee Emergency Contacts lists employees along with their organizational data and all known
emergency contacts including contact information and the employee's relationship to this person. The report
output is ordered by the employees’ last name.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
supervisor
employmentInfo
isContingentWorker
emergencyContactPrimary
relationship
email
phone
second-phone
name
homeAddress
address1
address2
address3
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Employee Central Advanced Reporting
Employee Emergency Contacts
city
country
zip-code
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection At Runtime ="_")
Calculated Columns
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
Primary Contact: Filled with “X” when “Primary Emergency Contact-Primary Flag” is “Y”
Restriction
“Supervisor Global Job Info - Supervisor Assignment Type” equals to "ST"
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended (“Employee Status
(External Code)” in “A”, “P”, “S”, “U”).
Employee Central Advanced Reporting
Employee Emergency Contacts
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30 Employee Hierarchy Report Template (5
Levels)
Use
The Employee Hierarchy Report Template (5 Levels) report provides the overall number of employees with the
appending managed employees, separated by different employee levels.
The report consists of two pages:
•
Page 1: Employee Hierarchy (Manager View) displays the numbers for each ´Level 1 Manager´ on the upper
part of the screen. On the lower part of the screen the respective details are displayed (each record
corresponds to one employee). The report result is shown for a certain date. Default date is today, but any
date can be selected as date filter (for example, ‘last day of last year’).
•
Page 2: Employee Hierarchy (Employee View) shows similar information as page 1 but the starting point is the
employee itself.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
personInfo
person-id-external
jobInfo
company
employee-status
Supervisor
globalAssignmentInfo
assignment-type
Design Details of Page 1 - Employee Hierarchy (Manager View)
Page 1 has two components, one Pivot evaluation and one list report for the details. The design of both queries is
identical.
•
Report Schema
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Employee Central Advanced Reporting
Employee Hierarchy Report Template (5 Levels)
•
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Pivot Table uses (only relevant for 1st component):
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): " Employee Person ID”, Pivot Function: Count)
2.
Columns: Employee Level
3.
Rows: Level 1 Manager, Level 1 Manager Status (Qualifier for all 4 rows: All descendants)
Design Details of Page 2 - Employee Hierarchy (Employee View)
In contract to page 1 of the report, page 2 has only a list report component. For the report schema and the date
options, see the comments from page 1.
Remarks to the design of the report
The report works with exactly five hierarchy levels and is just a template. However, if a company uses less/ more
levels, the report needs to be adjusted according to the used hierarchy levels. Enhancement of the report is quite
simple: It’s required to join “(Supervisor)n Global Job Information” an additional time as illustrated below.
Afterwards, it’s required to adjust the calculated columns “Employee Level” and “Level X Manager” (X = 1, …, n-1)
and to introduce a new calculated column “Level {n} Manager”.
Calculated Columns
•
Employee Level: Determination of the “Level” of the position according to following logic:
o Level 1: If there exists no “supervisor” (“Supervisor == NO_MANAGER”)
o Level 2: If there exists no (supervisor)2 (=supervisor supervisor)
o Level 3: If there exists no (supervisor)3
o Level 4: If there exists no (supervisor)4
o Level 5: If there exists no (supervisor)5
Employee Central Advanced Reporting
Employee Hierarchy Report Template (5 Levels)
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o Level 6: If the position is not Level 1, Level 2, …, Level 5
•
Level 1 Manager (an “*” is added when “Assignment Type = GA”):
o If Employee Level > 5 => Filled with text “Too many hierarchy levels”
o If Employee Level = 5 => Filled with {(supervisor)4 last name, first name}
o If Employee Level = 2 => Filled with {supervisor last name, first name}
o If Employee Level = 1 => Filled with {last name, first name}
•
Level 1 Manager Person ID
o If Employee Level > 5 => Filled with text “Too many hierarchy levels”
o If Employee Level = 5 => Filled with {(supervisor)4 Person Id}
o If Employee Level = 2 => Filled with {supervisor Person Id}
o If Employee Level = 1 => Filled with Person Id
•
Level 1 Manager Company
o If Employee Level > 5 => Filled with text “Too many hierarchy levels”
o If Employee Level = 5 => Filled with {(supervisor)4 Company}
o If Employee Level = 2 => Filled with {supervisor Company}
o If Employee Level = 1 => Filled with Company
•
Level 2 Manager (an “*” is added when “Assignment Type = GA”):
o If Employee Level > 5 => Filled with text “Too many hierarchy levels”
o If Employee Level = 5 => Filled with {(supervisor)3 last name, first name}
o If Employee Level = 4 => Filled with {(supervisor)2 last name, first name}
o If Employee Level = 3 => Filled with {supervisor last name, first name}
•
Level 3 Manager (an “*” is added when “Assignment Type = GA”):
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with {(supervisor)2 last name, first name}
o If Position Level = 4 => Filled with {supervisor last name, first name}
•
Level 4 Manager (an “*” is added when “Assignment Type = GA”):
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with {supervisor last name, first name}
•
Following fields are only available on page 1 of the report:
o Position Level: Introduced for Pivot table on page 1 to convert the numeric field “Position Level” into field
of Data Type “Text”
o Level 1 Position Title: Similar as for “Level 1 Position” but for field “Position title”
o Level 1 Position Company: Similar as for “Level 1 Position” but for field “Position company”
Filters
•
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
•
A filter “Last Name is not equal to “Null”” is applied (should never occur in productive instances; but might
occur in test/development instances).
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Employee Central Advanced Reporting
Employee Hierarchy Report Template (5 Levels)
31
Employee Movements
Use
The Employee Movements report provides an overview of all employees that have started and finished their
employment in the respective legal entity within a selected reporting period.
The report has two pages: While the first page lists the hired employees (‘movements-in’), the second page shows
the leavers (‘movement-out’). The first page shows the employees that have been hired and rehired as well as the
employees that started in legal entity after being transferred from another legal entity. The second page shows
the employees that have been terminated as well as the employees that left a legal entity because they are
transferred to another legal entity.
The report is run for a date range, for example last year, current year or any other freely defined time span
entered by the report user. It also lists personal data of each employee, for example name, Person ID, and gender
as well as employment details, for example organizational units, event reason and employee status. All these
attributes are also available as filter criteria.
Remarks to Technical Aspects of Both Pages
The technical design of the report is more complex compared to the Employee Central standard reports “New
Hires” and “Terminated Employments”. While those reports simply identify the hire/termination process by
reading the event of the employment history, it is required to determine the previous and subsequent records of a
single job information record in case of a “transfer”. This is realized by joining the table “Global Job Info” twice and
to apply a set of filter criteria (without the filters you would get many duplicated due to the Cartesian product).
Note, that this filtering also considers e.g. multiple employment changes on a single day or concurrent
employments. Modifications to the report are only recommended for experienced report developers.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
gender
personInfo
person-id-external
jobInfo
company
businessUnit
division
costcenter
department
Employee Central Advanced Reporting
Employee Movements
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employee-status
location
isContingentWorker
effectiveStartDate
effectiveEndDate
effectiveLastChange
transactionSequenceNumber
effectiveLatestChange
eventReasonIcode
eventReason
event
employeeStatus
country
code
Report Details
The report schema and the date options are for both pages identical.
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date"
IMPORTANT: Date Option of the 2nd instance of "Global Job Information" is "Show All"
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Employee Central Advanced Reporting
Employee Movements
Calculated Columns
Page 1 – Employee Movement In
•
Calculated columns relevant for the determination of the previous jobInfo-record. Due to the duplicated join of
the “Global Job Info” you would get many duplicated (Cartesian product). With a combination of the following
calculated columns and some filters, the relevant subsequent record is determined.
o ‘Date Check (prev)’ (hidden): “Effective Start Date” – “Effective End Date (2)”
o ‘Sequence Check (prev)’ (hidden): “Transaction Sequence Number” – “Transaction Sequence Number
(2)”
o ‘Change Filter (prev)’ (hidden): The text “Valid Date Diff” is provided when “Date Check (prev) = 1” AND
“Transaction Sequence Number = 1”. The text “Valid Seq Diff” is provided when “Date Check (prev) = 0”
AND “Sequence Check (prev)= 1”. Otherwise, the text “Invalid” is provided.
•
‘Hire/Rehire/Transfer In’:
o Filled with the ‘Event (label)’ (‘Hire’ or ‘Rehire’) in case of hire/rehire (Event (external code) = ‘H’ / ‘R’)
o Filled with “Transfer From <> {Previous Company}” in case of ‘Company’ not equal to ‘Company (2)’ (this
represents a transfer-in)
Page 2 – Employee Movement Out
•
Calculated columns relevant for the determination of the subsequent jobInfo-record.
o ‘Date Check (sub)’ (hidden): “Effective Start Date (2)” – “Effective End Date”
o ‘Sequence Check (sub)’ (hidden): “Transaction Sequence Number (2)” – “Transaction Sequence
Number”
o ‘Change Filter (sub)’ (hidden): The text “Valid Date Diff” is provided when “Date Check (sub) = 1” AND
“Effective Last Change = Y”. The text “Valid Seq Diff” is provided when “Date Check (sub) = 0” AND
“Sequence Check (sub)= 1”. Otherwise, the text “Invalid” is provided.
•
‘Termination/Transfer Out’:
o Filled with the ‘Event (label)’ (‘Termination’) in case of termination (Event (external code) = ‘26’)
o Filled with “Transfer To <> {Subsequent Company}” in case of ‘Company’ not equal to ‘Company (2)’
(this represents a transfer-out)
Filters
Page 1 – Employee Movement In
Employee Central Advanced Reporting
Employee Movements
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Page 1 contains following filters (see screenshot above) with 3 sub-parts indicated by the 3 yellow boxes; all 3 subparts are connected with OR:
•
In case of a ‘Valid date difference’, the previous record must have the indicator “effective last change (2) = Y”
(1st yellow box)
•
When there is no previous record, the very first record is taken (which is typically the ‘hire’); 2nd yellow box
•
‘Valid sequence difference’; 3rd yellow box
Note
o All 3 sub-parts have in addition the condition that the column ‘Hire/Rehire/Transfer-In’ must be filled.
o The first and third sub-part has in addition the condition ‘User Sys ID’ = ‘User Sys ID (2)’. This is
required to avoid duplicated caused by concurrent employments.
Page 2 – Employee Movement Out
Page 2 contains following filters (see screenshot above) with 3 sub-parts indicated by the 3 green boxes; all 3 subparts are connected with OR:
•
In case of a ‘Valid date difference’, the transaction sequence number of the subsequent record must be “1”
(1st green box).
•
‘Valid sequence difference’; 2nd green box
•
When there is no subsequent record the very last record is taken (effective end date = 31/12/9999);
3rd green box
Note:
•
All 3 sub-parts have in addition the condition that the column ‘Termination/Transfer-Out’ must be filled.
•
All 3 sub-parts have in addition the condition ‘User Sys ID’ = ‘User Sys ID (2)’. This is required to avoid
duplicated caused by concurrent employments.
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Employee Central Advanced Reporting
Employee Movements
32 Employee Register
Use
The Employee Register report provides an overview of the employment data of each employee along with the
organizational details of an employee and manager assignment according to a particular date.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
gender
marital-status
nationality
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employee-type
employee-class
job-title
regular-temp
employmentInfo
isContingentWorker
start-date
serviceDate
Employee Central Advanced Reporting
Employee Register
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Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Is Fulltime Employee filled with “X” when “Is Fulltime Employee = t”. Otherwise, it is empty.
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
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Employee Central Advanced Reporting
Employee Register
33 Employee Times Overview
Use
The Employee Times Overview report provides a list of both, the absences that were taken by employees as well
as the attendance time types that were recorded by employees.
The Employee Central report provides two pages:
•
Page 1: Employee Times Overview
•
Page 2: Employee Times – Allowances
List of Fields Used in Employee Central
Page 1: Employee Times Overview
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
businessUnit
costcenter
Department
division
location
supervisor
EmployeeTimeSheet
approvalStatus
EmployeeTimeSheetEntry
deviatingCostcenter
lastChangedBy
EmployeeTime
startDate
TimeType
timeType (code)
timeType (name)
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Employee Times Overview
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Page 2: Employee Times – Allowances
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
businessUnit
costcenter
Department
division
location
supervisor
EmployeeTimeSheet
userID
Allowance
allowanceType
date
Design Details of Page 1 "Employee Times Overview"
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (Validity)", Date Range = "Current Year"
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Employee Times Overview
2.
“Use Customer Columns”: Start Date Column = startDate; End Date Column = endDate
3.
Related Table Option: Date Type = "Current Date", "Use Driving Table Selection At Runtime" = "_"
Design Details of Page 2 "Employee Times - Allowances"
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)", Date Range = "Current Quarter"
2.
“Use Customer Columns”: Start Date Column = date
3.
Related Table Option: Date Type = "Current Date", "Use Driving Table Selection at Runtime" = "_"
Calculated Columns of First Page
•
Manager: Provides the supervisor’s last name and first name as long as the supervisor’s last name is filled
•
Approval Status: In case of absence filled with "approval status" from leave request; in case of time recording
filled with "approval status" from Employee Time Sheet. Technically this means, filled with field "approval
Status" from table EmployeeTimeSheet when this field is filled. Otherwise filled with field "approval Status"
from table EmployeeTime.
•
Last Changed By: In case of absence filled with "last Modified By" from leave request; in case of time
recording filled with " last Modified By" from Employee Time Sheet. Technically this means, filled with field
"lastModifiedBy" from table EmployeeTimeSheet when this field is filled. Otherwise filled with field
"lastModifiedBy" from table EmployeeTime.
•
Quantity (in Days): It uses field quantityInDays from table EMPLOYEE_TIME and restricts the number of
decimals to zero.
•
Quantity (in Hours): It uses field quantityInHours from table EMPLOYEE_TIME and restricts the number of
decimals to zero.
Calculated Columns of Second Page
•
Manager: Provides the supervisor’s last name and first name as long as the supervisor’s last name is filled
•
Value: It simply uses field value from table ALLOWANCE and restricts the number of decimals to 2.
Employee Central Advanced Reporting
Employee Times Overview
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Filters
Both report pages contain no filters.
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Employee Central Advanced Reporting
Employee Times Overview
34 Employee Timesheet
Use
The Employee Timesheet report lists all timesheets in a certain time period together with respective employee
data like the employee name, person ID, name of manager and related organizational units. Furthermore, the
Employee Timesheet report list:
•
The planned and recorded working time as well as several other timesheet attributes
•
Attributes of the related workflow (if available) as, for example workflow request ID, name of the workflow
approver and for how long the workflow is pending (or how long it was pending before the workflow request
was approved)
Main purpose of this report is to check the completeness of the recorded times. For example, if the timesheets are
already submitted and to check the approval status of the related workflow.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
supervisor
EmployeeTimeSheet
AbsencesExist
approvalStatus
endDate
ExternalTimesExist
FullWorkscheduleCovered
GeneratedEntriesExist
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Employee Timesheet
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ManualEntriesExist
plannedWorkingTime
RecordedWorkingTime
startDate
timeRecordingMethod
workigTimeAccount
Workflow Wf Request
createdDate
requestId
Workflow Wf Request Step
stepId
ownderId
Design Details
•
Report Schema
•
Date Options
4.
Date Type = "Date Range (Validity)"; Usage of Custom Columns: Start Date Column = startDate and End
Date Column = endDate
5.
Related Table Option: Date Type = "Current Date"; Use Driving Table Selection At Runtime = "_".
Design Details
The Employee Timesheet standard report supports only a simple workflow configuration. If more complex
Workflow configurations for Timesheets approvals are used, it is recommended to adjust the standard report
"Employee Timesheet" by the tables/objects as indicated for the report schema of report "Open Workflow
Requests"; in particular:
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Employee Timesheet
•
Usage of "Current Step User Users Group" (which is joined to "Current Step Workflow Wf Request Step")
when "dynamic groups" are used in the Workflow configuration
•
Usage of "Current Step Position" (which is joined to "Current Step Workflow Wf Request Step") when
"positions" are used in the Workflow configuration
•
Usage of "Workflow Steps Workflow Wf Request Step" when multistep approvals are applied and "Stalled For
Days" need to be properly calculated.
Calculated Columns
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
•
Stalled for Days: If "Workflow Wf Request-Approval Status" is PENDING, then difference between reporting
date ([%AS_OF_DATE%]) and "Wf Created Date"; otherwise difference between "Workflow Wf Request-Last
Modified Date" and "Wf Created Date".
Filters
•
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
Employee Central Advanced Reporting
Employee Timesheet
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35 Employment Changes
Use
The Employment Changes report provides an overview of job event changes during a selected reporting period.
The job events shown in the report include:
•
Changes in the job of the employee
•
Position
•
Pay rate as well as any demotions
•
Promotions
•
Transfers
The output is ordered by the name of the employee and Person ID.
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
employee-class
Employee-type
location
job-title
change-reason
cost-center
change-reason
change-reason-external
employmentInfo
isContingentWorker
hireDate
start-date (Effective Start Date)
end-date (Effective End Date)
personalInfo
first-name
last-name
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Employment Changes
middle-name
gender
personInfo
personal-id-external
eventReason
externalCode
LegalEntity
countryOfRegistration
JobClassification
name
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)", Date Range: From "First Day of Current Quarter" To "Today"
2.
Related Table Option: Date Type = "Driving Table Start Date", "Use Driving Table Selection At Runtime"
= "_" (Personal Information: Date Type = "Driving Table Start Date")
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Employee Central Advanced Reporting
Employment Changes
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Filters
Following filters are applied:
•
Employees with Employee Status in “A”(Active), "U" (Unpaid Leave), "P" (Paid Leave) and “S”(Suspended)
•
Event EQUALS to “4”(Demotion), “5”(Data Change), “8”(Promotion), “12”(Pay Rate Change), “13”(Position
Change) and “16”(Job change).
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Employee Central Advanced Reporting
Employment Changes
36 FRA - Workforce Statistics
Use
The Workforce Statistics report provides an overview of the workforce for each organization unit
(établissement). In addition, the report lists personal, employment, and organizational data of new hires and
terminated employees.
You can use this report to prepare the monthly Workforce Movements Declaration (DMMO), which is mandatory
for workplaces in France employing at least 50 employees. See For more information see:
http://www.insee.fr/en/methodes/default.asp?page=sources/ope-adm-dmmo.htm
The report consists of the following pages:
•
Page 1 - Workforce Statistics - FRA (turnover report)
•
Page 2 - Workforce Statistics - FRA (movement details)
List of Fields Used in Employee Central (fields indicated with * are only used on
page 2 of the report)
personalInfo
first-name
last-name
gender
nationality*
personInfo
person-id-external
birthday*
jobInfo
company
employee-status
location
jobTitle*
effectiveStartDate
effectiveEndDate
effectiveLastChange
transactionSequenceNumber
eventReasonIcode
globalInfo-FRA
Employee Central Advanced Reporting
FRA - Workforce Statistics
contractType*
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jobClassification-FRA
PCScode*
employmentInfo
start-date*
terminationDate*
eventReason
event
country
twoCharCountryCode
legalEntityFRA
sirenCode*
Design Details of Page 1 - "Workforce Statistics - FRA (turnover report)"
•
Report Schema
Only relevant for 2nd page
•
•
Date Options (valid for both pages)
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Important: Date option for all 3 instances of the "Global Job Information" is "Show All"
Pivot Table (only relevant for page 1) uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Total headcount (30 Days back)”, Pivot Function: Count)
o "Hire/Transfer In”, Pivot Function: Count)
o "Terminations/ Transfer Out”, Pivot Function: Count)
o "Total headcount (As of Date)”, Pivot Function: Count)
o "Total headcount (men)”, Pivot Function: Count)
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FRA - Workforce Statistics
o "Total headcount (women)”, Pivot Function: Count)
2.
Columns: Empty
3.
Rows: Company (Label) (Qualifier: All descendants), Location (Qualifier: Selected element and all
descendants)
Design Details of Page 2 - "Workforce Statistics - FRA (movement details)"
See the comment for the report schema and the date option from page 1 above.
Calculated Columns
•
Calculated columns relevant for the determination of the subsequent jobInfo-record. Due to the duplicated
join of the “Global Job Info” you would get many duplicated (Cartesian product). With a combination of the
following calculated columns and some filters, the relevant subsequent record is determined. Note, that the
“Global Job Info (2)” is used for the subsequent jobInfo-record.
o ‘Date Check (sub)’ (hidden): “Effective Start Date (2)” – “Effective End Date”
o ‘Sequence Check (sub)’ (hidden): “Transaction Sequence Number (2)” – “Transaction Sequence
Number”
o ‘Change Filter (sub)’ (hidden): “Valid Date Diff” when “Date Check (sub) = 1” AND “Effective Last Change
= Y”; “Valid Seq Diff” when “Date Check (sub) = 0” AND “Sequence Check (sub)= 1”. Otherwise, the text
“Invalid” is provided
•
Calculated columns relevant for the determination of the previous jobInfo-record. Note, that the “Global Job
Info (3)” is used for the previous jobInfo-record.
o ‘Date Check (prev)’ (hidden): “Effective Start Date” – “Effective End Date (3)”
o ‘Sequence Check (prev)’ (hidden): “Transaction Sequence Number” – “Transaction Sequence Number
(3)”
o ‘Change Filter (prev)’ (hidden): “Valid Date Diff” when “Date Check (prev) = 1” AND “Transaction
Sequence Number = 1”; “Valid Seq Diff” when “Date Check (prev) = 0” AND “Sequence Check (prev)= 1”.
Otherwise, the text “Invalid” is provided.
•
Calculated columns only relevant on the 1st report page:
o Total headcount (30 Days back): The company name is provided under following condition that (1) the
Job Info-record was valid 30 days back (‘effective start date’ <= “Reporting Date” – 30 and ‘effective end
date’ >= “Reporting Date” – 30) and (2) the employee was active (i.e. Employee Status (external code)
equal “A”/ ”U”/"P"/"S")
o ‘Hire/Transfer In’: The company name is provided. This label is used in the Pivot evaluation to count the
overall number of “Hires/Transfer In”. The company name is only provided under following conditions:
o ‘Company’ not equal to ‘Company (3)’ (this represents a transfer-in) OR event is either ‘Hire’ or
‘Rehire’ (Event (external code) = ‘H’ / ‘R’)
o Event was happening within the last 29 days (Reporting Date - 29 <= ‘effective start date’ <=
Reporting Date)
o Total headcount (As of Date): The company name is provided under following condition that (1) the Job
Info-record is valid at the day for which the report is executed (‘effective start date’ <= “Reporting Date”
and ‘effective end date’ >= “Reporting Date”) and (2) the employee was active (i.e. Employee Status
(external code) equal “A”/ ”U”/"P"/"S")
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FRA - Workforce Statistics
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o ‘Terminations/ Transfer Out’: The company name is provided. This label is used in the Pivot evaluation to
count the overall number of “Terminations/ Transfer Out”. The company name is only provided under
following conditions:
o Event is either ‘Termination’ or ‘Suspension’ (Event (external code) = ‘7’ / ‘26’) AND Event was
happening within the last 29 days (Reporting Date - 29 <= ‘effective start date’ <= Reporting Date)
o ‘Company’ not equal to ‘Company (2)’ (this represents a transfer-out) AND Event was happening
within the last 30 days (exactly: Reporting Date - 30 <= ‘effective end date’ <= Reporting Date -1)
o Total headcount (men): Same as “Total headcount (As of Date)” but only for gender = “M”
o Total headcount (women): Same as “Total headcount (As of Date)” but only for gender = “F”
•
Calculated columns only relevant on the 2nd report page:
o Year of Birth: Year function applied to “Date of Birth”
o ‘Hire/Rehire’: The “effective start date” is only provided under following conditions:
o Event is either ‘Hire’ or ‘Rehire’ (Event (external code) = ‘H’ / ‘R’)
o Event was happening within the last 29 days (Reporting Date - 29 <= ‘effective start date’ <=
Reporting Date)
o ‘Transfer-In’: The label < “effective start date” from {previous company}> is provided under following
conditions:
o ‘Company’ not equal to ‘Company (3)’ (this represents a transfer-in)
o Event was happening within the last 29 days (Reporting Date - 29 <= ‘effective start date’ <=
Reporting Date)
o ‘Transfer-Out’: The label < “effective end date” to {subsequent company}> is provided under following
conditions:
o ‘Company’ not equal to ‘Company (2)’ (this represents a transfer-out)
o Event was happening within the last 30 days (exactly: Reporting Date - 30 <= ‘effective end date’ <=
Reporting Date -1)
o ‘Terminations’: The “effective start date” is only provided under following conditions:
o Event is either ‘Termination’ or ‘Suspension’ (Event (external code) = ‘7’ / ‘26’)
o Event was happening within the last 29 days (Reporting Date - 29 <= ‘effective start date’ <=
Reporting Date)
o ‘To be shown’ (hidden): This calculated column is only needed for technical reasons. i.e. to show only
country specific extensions relevant for France. Otherwise, duplicates would be generated if for a single
job classification country specific extension fields are maintained for several countries (e.g. ‘job
classification = senior developer’ with country specific fields maintained for US, France and Germany).
o ‘Show only relevant details’ (hidden): It’s filled with an indicator “X” when (1) either ‘Hire/Transfer In’ is
filled OR ‘Terminations/ Transfer Out’ is filled AND (2) indicator “To be shown” = “X”. This indicator is
used as filter to avoid that irrelevant records are shown.
Restriction
For the Global Information (GLOBAL) table a restriction was applied for the territory: “Territory Id in 75”.
Purpose of this restriction is to display employees under various conditions:
•
No country specific personal information extension is maintained.
•
Only FR specific personal information extension is maintained.
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FRA - Workforce Statistics
FR specific personal information extension and other country specific personal
information extensions are also maintained.Filters
The report contains following filters (see screenshot above with the respective boxes in the different colors):
•
Filters relevant to avoid duplicates caused by the previous jobInfo- records (indicated by the red box)
•
Filters relevant to avoid duplicates caused by the subsequent jobInfo- records (indicated by the blue box).
Both parts are connected with an “AND”.
•
Each of the 2 parts consists of 3 sub-parts (indicated by the 3 yellow / 3 green boxes):
o Upper part (previous jobInfo- records):
o In case of a ‘Valid date difference’, the previous record must have the indicator “effective last change
= Y” (1st yellow box)
o When there is no previous record (very first record which is typically the ‘hire’); 2nd yellow box
o ‘Valid sequence difference’; 3rd yellow box
o Lower part (subsequent jobInfo- records):
o In case of a ‘Valid date difference’, the transaction sequence number of the subsequent record must
be “1” (1st green box).
o ‘Valid sequence difference’; 2nd green box
o When there is no subsequent record (very last record which is typically the ‘termination’); 3rd green
box
o Note, that each of the 6 (=3x2) sub-parts has the condition ‘User Sys ID’ = ‘User Sys ID (2/3)’. This is
required to avoid duplicated caused by concurrent employments.
Employee Central Advanced Reporting
FRA - Workforce Statistics
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•
Each of the 6 (=3x2) sub-parts has the condition ‘Show only relevant details’. If this filter is applied, irrelevant
records are not displayed.
Declaration of workforce movement form
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Employee Central Advanced Reporting
FRA - Workforce Statistics
37 Global Assignments - Accompanying
Dependents
Use
The Global Assignments – Accompanying Dependents report lists the dependents of employees who are
temporarily assigned to business units in another country. These dependents have relocated with the employee.
Details include the organizational data and contact data of an employee. The name of the dependent, date of
birth, and relationship with the employee are also given.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
supervisor
employmentInfo
isContingentWorker
globalAssignmentInfo
end-date
assignment-type
planned-end-date
start-date
phoneInfo
phone-type
phone-number
emailInfo
Employee Central Advanced Reporting
Global Assignments - Accompanying Dependents
email-type
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email-address
corporateAddress
address1
address2
address3
city
country
zip-code
dependents
accompanying
relationship
Design Details
•
Report Schema
Note: There is an inner join between “Global Job Information” and “Global Assignment Details”. Due to this inner
join, only employees on a global assignment are reported.
•
Report Schema of Main Report
•
Report Schema of subreport "Accompanying Dependents"
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Employee Central Advanced Reporting
Global Assignments - Accompanying Dependents
•
•
Date Options (main report)
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Important: Date option for "Global Assignment Details" is "Current Date"; Usage of custom columns:
Start Date Column = "Start Date" and End Date Column = "Actual End Date"
Date Options (subreport)
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="X")
Calculated Columns
Manager (used in main report): Concatenation of {<Last Name>, <First Name>} of the supervisor
Filters
•
Main report: Only employees are shown, which are either active, on a paid/unpaid leave or suspended
(“Employee Status (External Code)” in “A”, “P”, “S”, “U”).
•
Subreport: Only dependents are shown which accompanying the employee on the global assignment
(dependents-accompanying = “1”)
Employee Central Advanced Reporting
Global Assignments - Accompanying Dependents
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38 Global Assignment: Contact Details
Use
The Global Assignment: Contact Details report gives an overview of the global assignments of employees (for
example, project assignments) including organizational and contact data. The report lists employees with their
organizational data and global assignments including the address of an employee, phone numbers, and e-mail
addresses. The report output is ordered by the last name of the employee, first name, global assignment start
date, planned end date, and the actual end date.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
supervisor
employmentInfo
isContingentWorker
globalAssignmentInfo
end-date
assignment-type
planned-end-date
start-date
phoneInfo
phone-type
phone-number
emailInfo
email-type
email-address
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Global Assignment: Contact Details
corporateAddress
address1
address2
address3
city
country
zip-code
Design Details
•
Report Schema
Note: There is an inner join between “Global Job Information” and “Global Assignment Details”. Due to this inner
join only employees on a global assignment are reported.
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Important: Date option for "Global Assignment Details" is "Current Date"; Usage of custom columns:
Start Date Column = "Start Date" and End Date Column = "Actual End Date"
Employee Central Advanced Reporting
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Calculated Columns
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
Restriction
“Supervisor Global Job Info - Supervisor Assignment Type” equals to "ST"
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended (“Employee Status
(External Code)” in “A”, “P”, “S”, “U”).
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Global Assignment: Contact Details
39 Headcount and FTE
Use
The Headcount and FTE report lists the following measures for each combination of company, business unit, and
division. Each measure is separated into male and female (gender = “M” and “F”):
•
Number of employees (headcount)
•
Accumulated FTE of all employees
•
Average age of the respective employees
•
Average length of service of the respective employees
The report result is displayed for a certain date. Default date is today, but any date can be selected as date filter.
For example: Currently we have month March and the report is run for the last day of last year. An employee, who
had birthday in the previous month and also increased FTE in the previous month (February), is considered in the
report with the age and FTE, which has been valid at the end of the previous year.
List of Fields Used in Employee Central
personalInfo
gender
personInfo
person-id-external
date-of-birth
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
pay-grade
pay-group
employment-type
employee-type
is-fulltime-employee
fte
regular-temp
Employee Central Advanced Reporting
Headcount and FTE
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employmentInfo
isContingentWorker
start-date
serviceDate
Design Details
•
Report Schema
•
Date Options (valid for both pages)
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Use Driving Table Selection at Runtime ="_")
Important: Date option for all 3 instances of the "Global Job Information" is "Show All"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Headcount”, Pivot Function: Distinct Count)
o "FTE”, Pivot Function: Sum)
o " Age” (Label: "Average Age"), Pivot Function: Average)
o "Average Length of Service”, Pivot Function: Average)
2.
Columns: Gender
3.
Rows: Company (Label), Business Unit (Label), Division (Label) (Qualifier for all 3 dimensions: All
descendants)
Calculated Columns
Hire / Service Date (hidden) – This field is filled with the Service Date as long as the “Service Date” is maintained.
If the “Service Date” is empty, the “Hire Date” is taken.
Length of Service - “Hire / Service Date” where the date function “Age” is applied. The function parameter is “As
of Date”.
Age – “Date of Birth” where the date function “Age” is applied. The function parameter is “As of Date”.
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Employee Central Advanced Reporting
Headcount and FTE
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
Headcount and FTE
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40 Job Assignment
Use
The Job Assignment report provides an overview of the organizational data of an employee. The report lists the
following data of the employee:
•
Personal data
•
Employment data
•
Position data
•
Organizational data
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
location
cost-center
employee-class
employee-type
local-job-title
job-code
hireDate
employmentInfo
isContingentWorker
start-date (Effective Start Date)
end-date (Effective End Date)
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
Legal Entity Name (DM)
Country
Employee Status
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Employee Central Advanced Reporting
Job Assignment
Position ID
Position title
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Driving Table Start Date"
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
Job Assignment
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There is another filter implemented so that the report only shows employees details, in case their Last Name is
been already maintained in the system.
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Employee Central Advanced Reporting
Job Assignment
41
Job Relationships
Use
The Job Relationships report provides an overview of the employee’s employment details and job relationship for
a specified date.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
gender
marital-status
nationality
personInfo
person-id-external
date-of-birth
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
job-title
regular-temp
employee-type
employee-class
jobRelationship
relationshipType
employmentInfo
isContingentWorker
start-date
LegalEntity
Employee Central Advanced Reporting
Job Relationships
countryOfRegistration
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Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = " Current Date"
Calculated Columns
•
Is Fulltime Employee: Filled with “X” when “Is Fulltime Employee = t”. Otherwise, it is empty.
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
•
Related Employee: Concatenation of {<Last Name>, <First Name>} of the matrix manager (‘Job Relation’)
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
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Employee Central Advanced Reporting
Job Relationships
42 Multiple Employments
Use
The Multiple Employments report can be used to identify which employees are assigned to more than one
employment contract in your organization. The report can be run for any date (for example today or last day of
last year) and shows the employments which have been or are valid at the respective date.
List Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
jobTitle
employmentInfo
isContingentWorker
start-date
SecondaryAssignmentsItem
userSysId
Design Details
•
Report Schema
Employee Central Advanced Reporting
Multiple Employments
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•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Remarks to the Technical Design of the Report
There are the following joins offered from “Global Job Information”:
1.
To “Secondary Assignments (By User) Secondary Assignment” (from “User Sys Id” to “User Sys Id”)
o In case of a secondary assignment, “Secondary Assignments (By User) Secondary Assignment” is filled.
o Vice versa, in case of the main employment, “Secondary Assignments (By User) Secondary Assignment”
is empty.
2.
To Secondary Assignments (By Person) Secondary Assignment (from “Person Id External” to “External
Code”)
o Assume there is one (or even multiple) secondary assignment/s: Irrespective of the main employment
record or the secondary assignment record, this join delivers the “User Sys Id” of the secondary
assignment.
o This join can be used in an aggregated calculated column to determine the number of secondary
assignments.
Calculated Columns
Main employment: Filled with “X” when the UserSysId of table “Secondary Assignments (By User) Secondary
Assignment” is empty
Aggregated Calculated Columns
Number of secondary assignments: “Count” of Column 'Users Sys Id' from Table 'Global Job Information' in
Category 'Employment'. Note, that the join goes from “Global Job Info” to “Secondary Assignments (By Person)
Secondary Assignment” to “Global Job Info”!
Furthermore, a filter for “Employee Status” IN “A”, “P”, “S”, “U” is applied to avoid the counting of terminated
employments.
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Employee Central Advanced Reporting
Multiple Employments
Filters
•
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
•
Only “normal” assignments are reported (Assignment Type IN “ST”).
Employee Central Advanced Reporting
Multiple Employments
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43 New Hires
Use
The New Hires report provides an overview of all employees hired in a selected reporting period. The report lists
the personal and employment data of each new or rehired employee as well as organizational details. The output
is ordered by:
•
Last and first name of the employee
•
Person ID
•
Event
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
employee-class
Employee-type
location
cost-center
fte
employmentInfo
isContingentWorker
start-date (Effective Start Date)
Original Start date
serviceDate
Event
personalInfo
first-name
last-name
middle-name
personInfo
personal-id-external
Event Reason (DM)
Event Reason ID
Legal Entity Name (DM)
Country
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Employee Central Advanced Reporting
New Hires
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range: From "First Day of Last Month" To "Today"
2.
Related Table Option: Date Type = " Driving Table Start Date"
Calculated Columns
•
The Calculated Column Manager shows the Supervisor’s Last and First Name if they are maintained in the
system, if not the field remains empty.
•
The Calculated Column FTE shows whether the Employee is Full Time Employee or not by the value (e.g. 1.00
is the value for Full Time Employment)
Filters
Employment records for the event "Hire" and "Rehire" are shown ('Event (External Code)' IN "H”, “R”).
Employee Central Advanced Reporting
New Hires
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44 Nonrecurring Pay History
Use
The Nonrecurring Pay History report lists all nonrecurring payments made to employees in the specified date
range.
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
location
cost-center
employee-class
employee-type
job-title
pay-group
pay-grade
employmentInfo
isContingentWorker
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
payComponentNonRecurring
currency-code
pay-component-code
Issue Date
Type
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Employee Central Advanced Reporting
Nonrecurring Pay History
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range: "Current Year"
2.
Usage of Custom Columns: "Start Date Column" = "Issue Date"
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Amount: Shows the value of the amount
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
Nonrecurring Pay History
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45 Open Workflow Requests
Use
The Open Workflow Requests report lists all still pending workflow requests that need to be approved (workflow
request status ‘pending’). The reports lists:
•
Parameters from the workflow request itself, for example:
o Workflow ID
o Creation date of the workflow request
o Current step number
o Total number of steps
o Attributes, as the request type, the event name and the effective date of the respective change
•
Parameters of the current step of the workflow like the creation date of the step and the last modified date.
For example: A 3-step workflow process where the first two steps are already completed, then the third step
is the pending current step. The third step is reported.
•
Following employees are reported:
o The employee for whom the workflow was created
o The employee who initiated
o The employee who has last modified the current workflow step
o The employee who has approved the previous step (if existing)
o The employee who needs to approve the current step. Alternatively, the dynamic group or position when
the current step approver is not just an individual employee
•
The number of days where the workflow is with the current processor ("Stalled for Days" column). This means
number of days between TODAY and the last step approval date (if there is no last step approval, then it’s the
number of days between TODAY and the workflow step creation date).
•
The report provides additionally 2 pages:
o The 2nd page provides details of the dynamic role configuration
o The 3rd page lists the members of the configured dynamic groups
List of Fields used in Employee Central
Page 1 - Open Workflow Requests:
employmentInfo
isContingentWorker
Workflow Wf Request Comments
comments
activityType
Workflow Wf Request
STEP_NUM
TOTAL_STEP_NUM
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Employee Central Advanced Reporting
Open Workflow Requests
CREATED_DATE
WF_REQUEST_ID
STATUS
Workflow Emp Wf Request
EFFECTIVE_DATE
EVENT_REASON_ICODE
REQUEST_TYPE
Workflow Wf Request Step
CREATED_DATE
LAST_MODIFIED_DATE
APPROVER_TYPE
OWNER_ID
STEP_NUM
Workflow Go Wf Request
objectType
DYNAMIC_GROUP
GROUP_ID
GROUP_NAME
personalInfo
last-name
first-name
Position
code
positionTitle
Page 2 - Dynamic Role Configuration:
personalInfo
last-name
first-name
personInfo
person-id-external
employmentInfo
userSysId
dynamicRole
BaseObject
description
dynamicRole
dynamicRoleId
dynamicRoleAssignment
processingOrder
resolverType
dynamicRoleResolver
objectType
objectValue
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Open Workflow Requests
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position
code
positionTitle
DYNAMIC_GROUP
GROUP_ID
GROUP_NAME
jobClassification
jobTitle
jobCode
department
code
name
division
code
name
location
code
name
businessUnit
code
name
costCenter
code
name
payGrade
payGradeId
name
payGroup
payGroupId
name
legalEntity
legalEntityId
legalEntityName
eventReason
eventName
eventId
Page 3 - Dynamic Group Member Assignment:
personalInfo
last-name
first-name
personInfo
person-id-external
DYNAMIC_GROUP
GROUP_ID
GROUP_NAME
ACTIVE_MEM_COUNT
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Employee Central Advanced Reporting
Open Workflow Requests
Design Details
•
Report Schema of page 1
•
Date Options of page 1
1.
Date Type = "Date Range (On Start Date)"; Date Range: "Current Year"
2.
Usage of Custom Columns: "Start Date Column" = "Wf Request Creation Date"
3.
Related Table Option: Date Type = "Current Date"
Employee Central Advanced Reporting
Open Workflow Requests
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•
Report Schema of page 2
•
Date Options of page 2
1.
Date Type = "CurrentDate"
2.
Related Table Option: Date Type = "Current Date"
•
Report Schema of page 3
•
Date Options of page 3
1.
Date Type = "Show All"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns of page 1
•
Wf Created For: Concatenation of Last Name and First Name of ‘Created for Global Job Information’
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Employee Central Advanced Reporting
Open Workflow Requests
•
Wf Created By: Concatenation of Last Name and First Name of ‘Created by Global Job Information’
•
Current Step Last Modified By: Concatenation of Last Name and First Name of ‘Last Modified by Global Job
Information’
•
Step Comparison (hidden): Always filled with {‘Current Step Workflow Wf Request Step-Current Step Step
Num’ – 1}. Only when ‘Current Step Step Num’ = 1, then ‘Step Comparison = 1’. Used to filter the queries for
duplicates caused by joining “Current Step Workflow Wf Request Step” and “Workflow Steps Workflow Wf
Request Step”. For further details, see below under ‘Query Filters’.
•
Last Step Approved Date: Filled with ‘Workflow Steps Workflow Wf Request Step-Workflow Steps Last
Modified Date when “Workflow Steps Workflow Wf Request Step-Workflow Steps Status = COMPLETED”.
Otherwise, it’s filled with 12/31/9999.
•
Last Step Approved By: Concatenation of ‘Workflow Steps Processed by Last Name’ and ‘Workflow Steps
Processed by First Name’ of ‘Workflow Steps Processed By Global Job Information’ when “Workflow Steps
Workflow Wf Request Step-Workflow Steps Status=COMPLETED”
•
Current Step Approver Name: Concatenation of ‘Current Step Owner Last Name’ and ‘Current Step Owner
First Name’ of ‘Current Step Owner Global Job Information’
•
Current Step Approver Type: Either filled with POSITION or DYNAMIC_GROUP. In detail, filled with “Current
Step Workflow Wf Request Step-Current Step Approver Type” when “Current Step Owner Id” is empty and
{Current Step Approver Type = POSITION or Current Step Approver Type = DYNAMIC_GROUP}
•
Current Step Approver (Dynamic Group/Position ID/Job Relationship): Filled with
o “Current Step User Users Group-Current Step Users Group Id” for ‘Approver Type = DYNAMIC_GROUP’
o “Current Step Position-Current Step Code” for ‘Approver Type = POSITION’
o “Current Step Workflow Wf Request Step-Current Step Role Id” for ‘Approver Type = additional manager
OR custom manager OR second manager OR matrix manager’
•
Current Step Approver (Dynamic Group/Position Name): Similar as above
o Current Step Users Group Name for ‘Approver Type = DYNAMIC_GROUP’
o Current Step positionTitle for ‘Approver Type = POSITION’
•
Stalled for Days:
o {TODAY – Last Step Approved Date} when ‘Last Step Approved Date <> 12/31/9999’
o Otherwise: {TODAY – ‘Workflow Wf Request-Wf Request Created Date’}
Calculated Columns of page 2
•
Job Classification: When jobClassication-jobCode <> NULL, filled with jobClassication-JobTitle (Label) + "(" +
jobClassication-jobCode + ")"
•
Department: When department-Code <> NULL, filled with department-name (Label) + "(" + department-Code
+ ")"
•
Division: When division-Code <> NULL, filled with division -name (Label) + "(" + division -Code + ")"
•
Location: When location-Code <> NULL, filled with location -name (Label) + "(" + location -Code + ")"
•
Legal Entity: When legalEntity-legalEntityId <> NULL, filled with legalEntity-name (Label) + "(" + legalEntitylegalEntityId + ")"
•
Business Unit: When businessUnit-businessUnitCode <> NULL, filled with businessUnit-businessUnitCode +
"(" + businessUnit-businessUnitName (Label) + ")"
Employee Central Advanced Reporting
Open Workflow Requests
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•
Cost Center: When costcenter-code <> NULL, filled with costcenter-name (Label) + "(" + costcenter-code +
")"
•
Pay Grade: When payGrade-payGradeId <> NULL, filled with payGrade-name + "(" + payGrade-payGradeId +
")"
•
Pay Group: When payGroup-payGroupId <> NULL, filled with payGroup-name (Label) + "(" + payGrouppayGroupId + ")"
•
Event Reason: When eventReason-eventName <> NULL, filled with eventReason-eventName + "(" +
eventReason-eventId + ")"
•
Person (User's System ID): When dynamicRoleAssignment-userSysId <> NULL, filled with GJI-LastName + ","
+ GJI-FirstName + "-" + GJI-PersonId + "(" + Person (User's System ID)+ ")"
•
Position: When position-code <> NULL, filled with position-code + "(" + position-positionTitle + ")"
Filters of page 1
Following 2 filters are applied to the query. Both conditions are connected with “AND”:
•
Workflow Wf Request = PENDING
•
“Step Comparison” (calculated column) = “Workflow Steps Workflow Wf Request Step-Workflow Steps Step
Num”
Remark: Join of “Current Step Workflow Wf Request Step” and “Workflow Steps Workflow Wf Request Step”
caused duplicates. For example, think about a three-step approval process, where the first 2 steps are already
COMPLETED; However, 3rd step (current step num = 3) is still PENDING. The filter takes care that the 2nd
step as “last step approved” is reported together with the pending step (3rd step)
Restriction on page 1
•
Restriction on "Activity Type = COMMENT" for table WorkflowStepsWorkflowWfRequestComments
Restriction on page 2
•
Foundation Objects Fo Dynamic Role Resolver: Object Type in company
•
Foundation Objects Fo Dynamic Role Resolver (2): Object Type (2) in businessUnit
•
Foundation Objects Fo Dynamic Role Resolver (3): Object Type (3) in costCenter
•
Foundation Objects Fo Dynamic Role Resolver (4): Object Type (4) in jobCode
•
Foundation Objects Fo Dynamic Role Resolver (5): Object Type (5) in eventReason
•
Foundation Objects Fo Dynamic Role Resolver (6): Object Type (6) in department
•
Foundation Objects Fo Dynamic Role Resolver (7): Object Type (7) in division
•
Foundation Objects Fo Dynamic Role Resolver (8): Object Type (8) in location
•
Foundation Objects Fo Dynamic Role Resolver (9): Object Type (9) in payGrade
•
Foundation Objects Fo Dynamic Role Resolver (10): Object Type (10) in payGroup
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Employee Central Advanced Reporting
Open Workflow Requests
Filters of the page 3
Following 2 filters are applied to the query. Both conditions are connected with “AND”:
•
User UsersGroup-UsersGroupSubtype = "ectworkflow"
•
User UsersGroup-UsersGroupType = "dynamic"
Employee Central Advanced Reporting
Open Workflow Requests
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46 Pay Rages
Use
The Pay Ranges report lists the pay ranges of employees according to the pay grade of an employee,
geographical location, and company assignment. Besides the basic pay range data as minimum pay amount, midpoint and maximum pay amount, also the currency and the frequency are provided.
Remarks to the Design of the Report
The pay range of each employee depends on the Employee Central default configuration from (1) Legal Entity, (2)
Pay Group and (3) Geo Zone. In detail, the report is designed in the way that the pay range is joined to the Legal
Entity via:
GlobalJobInfo => Legal Entity (=> Relationship Table) => Pay Range
To avoid duplicates the following approach was taken
•
The Pay Grade is joined to the Pay Range
•
The Location is joined via Geo Zone to the Pay Range
•
2 filters were applied:
o GlobalJobInfo-location = location-code
o GlobalJobInfo-pay grade = pay grade – pay grade ID
If the pay range depends in another instance on different parameters, it’s required to adjust the report. For
example: Pay range depends on job code and pay grade. Then, you need to join the pay range to the job code (pay
grade, respectively) and have a filter for the pay grade similar as stated above (job code, respectively).
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
gender
personInfo
person-id-external
date-of-birth
jobInfo
company
business-unit
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Employee Central Advanced Reporting
Pay Rages
division
department
cost-center
employee-status
location
pay-grade
jobClassification
compInfo
pay-group
employmentInfo
isContingentWorker
start-date
payFrequency
annualizationFactor
LegalEntity
countryOfRegistration
payRange
currency
frequencyCode
name
minimumPay
midPoint
maximumPay
payGrade
externalCode
Geozone
externalCode
Location
externalCode
Design Details
•
Report Schema
Employee Central Advanced Reporting
Pay Rages
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•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Minimum Pay, Mid Pay and Maximum Pay: These 3 calculated columns were just introduced to restrict the
number of decimals to 2.
Filters
There are several filters applied:
•
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
•
Following 2 filter conditions relevant for the pay range are implemented (See “Remarks to the design of the
report” section for further details about the purpose of these filters):
o jobInfo-pay grade = pay range-pay grade
o jobInfo-location = pay range-location
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Employee Central Advanced Reporting
Pay Rages
47 Payment Information
Use
The Payment Information report provides an overview of all payment details of employees belonging to a specific
company. The report lists the personal and employment data of an employee, organizational details, and also
payment information details like payment method, bank details, and amounts. Each row represents the payment
information of an employee. You can view bank details or payment methods that depend on the employment
contract of an employee, such as global assignments.
The report result is shown as of date. Default setting is current date. You can select any other date at runtime,
which enables you to consider for example upcoming future changes.
Remarks to the Design of the Report
The “Bank” field appearing under Payment Information Detail V3 table is a transient field and therefore not
persisted. Information of this field will remain empty in the report query.
If you would like to add it anyway, you can define a custom field associated with the Bank object to retrieve the
information.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
Employee Central Advanced Reporting
Payment Information
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middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
manager-id
LegalEntity
countryOfRegistration
PaymentMethodV3
externalName
Currency
code
Country
externalName
PaymentInformationDetailV3
accountNumber
accountOwner
businessIdentifierCode
iban
PayType
routingNumber
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Employee Central Advanced Reporting
Payment Information
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
•
Percent: representation of amount in a number format with 2 decimal places
•
Amount: representation of amount in a number format with 2 decimal places
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
Payment Information
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48 Payroll Results
Use
After a payroll run has taken place in the payroll backend the payroll results can be imported into Employee
Central and used for reporting purposes. The Payroll Results report displays the accumulated amounts for the
respective wage types and periods when the amount was earned. The report simply uses all available wage types
(for example gross pay, net pay, specific overtime wage types, sickness payments).
Note
Please be aware that detailed payroll reporting has to be done in the Payroll system. Please do not extract
more than 10-15 wage types per employee and payroll period.
The main purpose of the report is the usage as template. By using the Payroll Results report template, you can
create different payroll-related reports based on your concrete business requirements. You can create reports
such as:
•
One-time payments
•
Overtime hours worked by employees
•
Paid overtime
•
Illness (hours of being absent and paid illness)
•
Salary payments and deductions for a specified period in a particular department (such as gross pay, net pay,
and tax, social security)
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
business-unit
costcenter
department
job-title
manager
EmployeePayrollResults
payDate
currency
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Employee Central Advanced Reporting
Payroll Results
EmployeePayrollResultsItems
startDateWhenEarned
endDateWhenEarned
payrollProviderWageType
wageType
amount
quantity
unitOfMeasurement
Currency
code
Design Details
•
Report Schema
•
Date Options
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Minor Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Amount”, Pivot Function: Sum
o "Quantity", Pivot Function: Sum
2.
Columns: Year, Month
3.
Rows: Company (Label), wageType (Picklist Label) (Qualifier for both rows: All descendants)
Employee Central Advanced Reporting
Payroll Results
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Calculated Columns
•
Month: The month of the ‘When earned’-end date is converted into a text field (“01”, “02”, ... , “12”). To
achieve this, the “Month-function” is applied on EmployeePayrollResultsItem-endDateWhenEarned.
•
Year: Similar as above, but for ‘year’ of the ‘When earned’-end date
•
Quantity; Amount: These calculated columns were only created to restrict the decimal places to 2
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Filters
The report contains a filter so that only payroll records are shown where EmployeePayrollResultsItem startDateWhenEarned is filled.
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Employee Central Advanced Reporting
Payroll Results
49 Pension Overview
Use
The Pension Overview report provides an overview of the pension data of employees as well as their
organizational details and personal information, such as name and date of birth.
Remarks to the Design of the Report
The “Global Job Info” table is joined twice:
•
The first instance is connected with an inner join to the “Pension Payments”, for example only employments
related to the ‘pension payment’ are reported
•
The second instance has a restriction for the assignment type “ST”, for example the organizational unit data
are taken from the “normal” employment.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employmentInfo
planned-end-date
start-date
Employee Central Advanced Reporting
Pension Overview
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Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
No calculated columns are used in this report.
Filters
No filters are applied to this report.
Restrictions
A restriction ‘Assignment Type (2) equals to "ST"’ is applied for the second instance of the “Global Job Info” table.
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Employee Central Advanced Reporting
Pension Overview
50 Position Details
Use
The Position Details report provides an overview of all positions of a company at a specified date. Additional
details such as organizational data (division, department), position related job description, the target FTE and the
assigned FTE to the respective position are given as well. If a position is occupied, the personal information of an
employee along with the employee ID and status is also available as a subreport information. Furthermore, the
employees that are on a long-term absence or are on a global assignment but which still have the right to come
back to the respective position are also provided in an additional subreport.
The report result is shown as of date. Default setting is current date, but you can select any other date at runtime.
List of Fields Used in Employee Central
Position
businessUnit
code
company
costCenter
department
description
division
effectiveStartDate
effectiveStatus
employeeClass
externalName
jobLevel
jobTitle
location
multipleIncumbentsAllowed
payGrade
regularTemporary
vacant
JobClassification
Employee Central Advanced Reporting
Position Details
name
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personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
employee-status
FTE
employmentInfo
isContingentWorker
PositionRightToReturn
effectiveStatus
startDate
endDate
Design Details
•
Report Schema - Main report
•
Report Schema - Subreport "Incumbents"
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Employee Central Advanced Reporting
Position Details
•
Report Schema - Subreport "Employees With Right To Return"
•
Date Options for main report and subreport 'Incumbents'
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Date Options for subreport ' Employees With Right To Return '
1.
Date Type = "Current Date"
2.
"Use Custom Columns" = "Yes" with "Start Date Column = startDate" and "End Date Column =
endDate"; "Selectable at Runtime" = "Yes"
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Target FTE: Used for column formatting as a number with 2 decimal places
Aggregated Calculated Columns
•
Assigned FTE: Sum of the FTEs from the Job Information table assigned to the same position. Due to the filter
set only active, on paid or unpaid leave and suspended employees are considered for the sum.
•
Employees with Right To Return: Sum of the 'effectiveStatus' from the MDF object PositionRightToReturn
assigned to the same position. There is a filter applied so that only PositionRightToReturn-records are
considered that are relevant for the date for which the report is executed.
Employee Central Advanced Reporting
Position Details
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Filters
The main report has a filter so that only positions with an mdfSystemRecordStatus = "N" are shown.
The subreport "Incumbents" does not have a filter.
The subreport " Employees With Right To Return ": PositionRightToReturn-startDate less than or equal to "As Of
Date" and " PositionRightToReturn-effectiveStatus = A"
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Employee Central Advanced Reporting
Position Details
51
Position Overview
Use
The Position Overview report provides an overview of all positions of a company at a specified date. Additional
details such as organizational data (division, department), position related job description, the target FTE and the
assigned FTE to the respective position are given as well.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
List of Fields Used in Employee Central
Position
businessUnit
code
company
costCenter
department
description
division
effectiveStartDate
effectiveStatus
employeeClass
externalName
jobLevel
jobTitle
location
multipleIncumbentsAllowed
payGrade
regularTemporary
vacant
JobClassification
name
JobInfo
employee-status
Employee Central Advanced Reporting
Position Overview
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FTE
PositionRightToReturn
effectiveStatus
startDate
endDate
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Target FTE: Used for column formatting as a number with 2 decimal places
Aggregated Calculated Columns
•
Assigned FTE: Sum of the FTEs from the Job Information table assigned to the same position. Due to the filter
set only active, on paid or unpaid leave and suspended employees are considered for the sum.
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Employee Central Advanced Reporting
Position Overview
•
Employees with Right To Return: Sum of the 'effectiveStatus' from the MDF object PositionRightToReturn
assigned to the same position. There is a filter applied so that only PositionRightToReturn-records are
considered that are relevant for the date for which the report is executed.
Filters
None
Remark to the validation of the report
Following steps are required to validate the report if the "Right To Return" functionality (i.e. the MDF object
PositionRightToReturn) is not used:
•
Click at "Edit" at „No primary table defined_ POSITION_ PositionRightToReturn.”
•
Replace „PositionRightToReturn“ e.g. by „PositionType“
Employee Central Advanced Reporting
Position Overview
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•
Afterwards note, that the validation message looks exactly as before. However, now you will be able to edit the
report and to delete the aggregated calculated column (editing the report was not possible before the
replacement of „PositionRightToReturn“ by „PositionType).
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Employee Central Advanced Reporting
Position Overview
52 Position Hierarchy Report Template (5
Levels)
Use
The Position Hierarchy Report Template (5 Levels) report provides the overall number of positions with the
appending child positions, separated by different position levels.
The report consists of two pages:
•
Page 1: Position Hierarchy (Top Position View) displays the numbers for each Level 1 Position on the upper
part of the screen. On the lower part of the screen the respective details are displayed (each record
corresponds to one position). The report result is shown for a certain date. Default date is today, but any date
can be selected as date filter (for example, ‘last day of last year’).
•
Page 2: Position Hierarchy Details shows similar information as page 1 but the starting point is the position
itself.
List of Fields Used in Employee Central
Position
code
effectiveStatus
positionTitle
company
Parent Position (i.e. association to parentPosition;
multiplicity = One to One; destination object = Position)
Design Details - Page 1 - "Position Hierarchy (Top Position View)"
The page has two components, a Pivot table and a list report component. Both have the same report schema and
the same date options.
•
Report Schema
Employee Central Advanced Reporting
Position Hierarchy Report Template (5 Levels)
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•
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Minor Grouping"; Exclude Rows or columns
that contain no data = "X"): "Position Level"; Pivot Function: Count
2.
Columns: Position Level
3.
Rows: Level 1 Position, Level 1 Position Title (Qualifier for both rows: All descendants)
Design Details - Page 2 - "Position Hierarchy Details"
The page has one list report component and has the same report schema and the same date options as the
components from page 1.
Remarks to the Design of the Report
The report is just a template; it works with exactly five hierarchy levels. However, if a company uses less/ more
levels, the report needs to be adjusted according to the used hierarchy levels. Enhancement of the report is quite
simple: It’s required to join “(parent position) n position” an additional time as illustrated below. When doing this,
a join via “(parent position) n-1 position POSITION_VIEW_GENERIC_RELATIONSHIP_Position_PositionParent” is
automatically generated. Afterwards, it’s required to adjust the calculated columns “Position Level” and “Level X
Position” (X = 1, …, n-2) and to introduce a new calculated column “Level {n-1} Position”.
Calculated Columns
•
Position Level: Determination of the “Level” of the position according to following logic:
o Level 1: If there exists no “parent position position” (MEMB_SOURCE_OBJECT_TYPE of Generic
Relationship object empty)
o Level 2: If there exists no (parent position) 2 position (= parent position parent position position)
o Level 3: If there exists no (parent position) 3 position
o Level 4: If there exists no (parent position) 4 position
o Level 5: If there exists no (parent position) 5 position
o Level 6: If the position is not Level 1, Level 2, …, Level 5
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Employee Central Advanced Reporting
Position Hierarchy Report Template (5 Levels)
•
Level 1 Position:
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with (parent position) 4 position
o If Position Level = 2 => Filled with parent position position
o If Position Level = 1 => Filled with position
•
Level 2 Position:
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with (parent position) 3 position
o If Position Level = 4 => Filled with (parent position) 2 position
o If Position Level = 3 => Filled with parent position position
•
Level 3 Position:
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with (parent position) 2 position
o If Position Level = 4 => Filled with parent position position
•
Level 4 Position:
o If Position Level > 5 => Filled with text “Too many hierarchy levels”
o If Position Level = 5 => Filled with parent position position
•
Following 3 fields are only available on page 1 of the report:
o Position Level: Introduced for Pivot table on page 1 to convert the numeric field “Position Level” into field
of Data Type “Text”
o Level 1 Position Title: Similar as for “Level 1 Position” but for field “Position title”
o Level 1 Position Company: Similar as for “Level 1 Position” but for field “Position company”
Filters
The report contains a filter so that only approved positions are shown (mdfSystemRecordStatus in [Null, N]).
Employee Central Advanced Reporting
Position Hierarchy Report Template (5 Levels)
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53 Private Contact Information
Use
The Private Contact Information report provides an overview of all employees belonging to a specific company
with the details of the home addresses and other personal contact information such as home phone numbers and
e-mail addresses. It also provides the organizational and main employment data.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
List of Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employee-type
employee-class
employmentInfo
isContingentWorker
homeAddress
address1
address2
address3
city
country
zip-code
phoneInfo
phone-number
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Employee Central Advanced Reporting
Private Contact Information
emailInfo
email-address
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
None
Employee Central Advanced Reporting
Private Contact Information
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Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
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Employee Central Advanced Reporting
Private Contact Information
54 Recurring Pay History
Use
The Recurring Pay History report gives an overview of all recurring payments made to employees in the specified
date range. You can also filter by organizational details such as by department or location. By default, the current
year is shown and the list is sorted by the name of the employee.
List of Fields Used in Employee Central
jobInfo
business-unit
company
department
division
location
cost-center
employee-class
employee-type
employee-status
job-title
pay-grade
employmentInfo
start-date
isContingentWorker
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
compInfo
pay-group
payComponentRecurring
pay-component
frequency
currency-code
payComponentType
payComponent
Employee Central Advanced Reporting
Recurring Pay History
externalCode
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name
payComponentType
Report Schema
•
Date Options
1.
Date Type = "Date Range (Validity)"; Date Range = "Current Year"
2.
Related Table Option: Date Type = "Current Date" (only table 'Compensation Information' has Date Type
= "Driving Table Start Date")
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
•
Amount: In case of Pay Component Type <> PERCENTAGE, the value of the amount with 2 decimals is shown.
•
Percentage: In case of Pay Component Type = PERCENTAGE, the value of the amount with 2 decimals is
shown.
Filters
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Further details for an advanced version of the report
In particular, for the pay component types PERCENTAGE and NUMBER it might be helpful to show some further
fields; see the last chapter of the report "Recurring Pay History" of the "How-To- Guide" for further details.
To achieve this, however, a major redesign of the report is required:
o It's required create a copy of page 2 of the report "Annual Compensation History".
o Delete both calculated columns, "Annual Amount" and "Target Currency"
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Employee Central Advanced Reporting
Recurring Pay History
o Remove both instances of "Currency", "Currency Exchange Rate (Extended)" and "Frequency"
o Remove "Pay Component Group" (the one which is joined to "Pay Component"; however, leave "Pay
Component Group (2)" which is joined to "Pay Component (2)" untouched)
o If required, do the following minor adjustments:
o Remove "Legal Entity" and "Country"
o Add "Job Classification" joined to the " Global Job Information" to add the "Job Title"
o Add "Supervisor Global Job Information" joined to the " Global Job Information" and create a
calculated column for the "Manager"
o Add following calculated columns:
o Amount: If Pay Component-Pay Component Type <> PERCENTAGE, then filled with Amount, i.e. from
"Compensation". If Pay Component-Pay Component Type = PERCENTAGE, then filled with Amount *
Amount(2) / 100. Otherwise, filled with zero.
o Percentage: If Pay Component-Pay Component Type = PERCENTAGE, then filled with Amount, i.e.
from "Compensation". Otherwise, filled with zero.
o Base amount: If Pay Component-Pay Component Type = PERCENTAGE, then filled with Amount(2),
i.e. from "Compensation (2)". Otherwise, filled with zero.
o Include fields like "Number", "Currency" (from Compensation), "Base Pay Component Group (Name)",
"Rate", "Unit of measure (externalName)" and "Currency" (all from Pay Component").
Rename "Currency" from "Compensation" to "Compensation Currency" and ""Currency" from "Pay
Component" to "Pay Component Currency".
Employee Central Advanced Reporting
Recurring Pay History
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55 RUS - Data Compliance for PII
Use
The Data Compliance for PII - RUS report provides an overview of audit details for PII.
You can capture changes for the following entities: Person, Personal Info, Person Global Info, Address, Email Info,
Phone Info, Social Account Info, National Id, Work Permit, Emergency Contact Info and Dependent Info.
The report result is shown for a date range. Default setting is current month, but you can select any other date
range at runtime.
List of Fields Used in Employee Central
PersonDataResidencyLogRecord
externalCode
personIdExternal
dateOfChange
entityKey1
entityKey2
entityType
gdcPostTimeStamp
syncType
piiCountry
residePIIPostTimeStamp
operationType
mdfSystemRecordStatus
personalInfo
first-name
last-name
middle-name
LegalEntity
name
Country
twoCharCountryCode
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Employee Central Advanced Reporting
RUS - Data Compliance for PII
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Month"
2.
Usage of Custom Columns: Start Date Column = "Date of Change"
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
None
Filters
Employee Central Advanced Reporting
RUS - Data Compliance for PII
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56 Seasonal Employees
Use
The Seasonal Employees report lists all employees, whose hire or rehire date was less than 12 months prior to the
reporting date and the termination is after the reporting date. These employees are listed with additional
attributes as the organizational assignment, the line manager, hire, and termination date and the length of service.
The report output is ordered by the last and first name of the employee.
List Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
date-of-birth
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
job-title
event
eventReasonIcode
employmentInfo
isContingentWorker
IsEcSystemOfRecord
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Employee Central Advanced Reporting
Seasonal Employees
Design Details
•
Report Schema
The Global Job Info table is joined 3 times. The first instance is for the actual situation of the employee (for
example also the employee status). The second instance is to check, if a termination in the future is already
posted and the third instance is to check, if the hire/rehire was less than 12 months prior than the reporting date.
For the second and third instance of the Global Job Info the date option "Show All" is used. To get rid of duplicates,
a more sophisticated filter is applied, see details below.
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"; Use Driving Table Selection at Runtime = "X". The
date option for "Global Job Information (2)" and "Global Job Information (3)" is "Show All".
Calculated Columns
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
•
Length of Service (in Days): Difference between reporting date ([%AS_OF_DATE%]) and "Hire Date" (=
effective start date of the 3rd instance of the "Global Job Information")
Filters
•
Only employees (=apprentices) are shown, which are either active, on a paid/unpaid leave or suspended.
•
Filters for the "Users Sys Id" are provided (shown below by the green box) to guarantee that the same
employment is considered and for example a 'normal' employment is not mixed with a concurrent
employment or global assignment.
Employee Central Advanced Reporting
Seasonal Employees
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•
Two filters for the second instance of the "Global information" is provided in a way that that second instance is
fixed to the future termination (shown below by the blue box):
o Only terminations are considered: Event (External Name) = "26"
o Termination Date (= "Effective Start Date") is greater than Reporting Date (="As of Date")
•
Three filters for the third instance of the "Global information" is provided in a way that that third instance is
fixed to the hires and rehires in the last 12 months (shown below by the red box):
o Only hires and rehires are considered: Event (External Name) = "H" and "R"
o Hire Date (= "Effective Start Date") is less than or equal to Reporting Date (="As of Date")
o "Length of Service (in Days)" is less than or equal to "365"
Restrictions
A restriction was applied for "Global Job Information" (first instance): Assignment Type = "ST" to consider just
'normal' employments but not Global Assignments.
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Employee Central Advanced Reporting
Seasonal Employees
57 Service Anniversaries
Use
The Service Anniversaries report provides an overview of the years of service of employees. It can help to
highlight specific anniversaries of an employee within a company. Service Anniversaries lists employees along
with their name, organizational data (including manager), and their service and hire dates. The report output is
ordered by the name of the employee.
List Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
employee-type
employee-class
employmentInfo
isContingentWorker
start-date
serviceDate
Employee Central Advanced Reporting
Service Anniversaries
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Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Manager: Concatenation of {<Last Name>, <First Name>} of the supervisor
•
Length of Service: The ‘Function’ = “Age” is applied to the service date. The ‘Function Parameters” is “As of
Date”.
=>
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
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Employee Central Advanced Reporting
Service Anniversaries
58 Terminated Employment
Use
The Terminated Employment report provides an overview of all employees within the company whose
employment has been or will be terminated during a selected reporting period. It lists the relevant names of the
employees, the termination reason and date, organizational data, employee class, and the employee type. Payroll
related dates are also given as well as an evaluation of the possibility of rehiring the same employee. The report
output is ordered by the last and first name of the employees.
List Fields Used in Employee Central
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
costCenter
department
division
location
employee-class
employee-status
employee-type
change-reason
employmentInfo
end-date
benefitsEndDate
lastDayWorked
payrollEndDate
salary-end-date
serviceDate
StockEndDate
Employee Central Advanced Reporting
Terminated Employment
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regretTermination
okToRehire
eventReason
event
legalEntity
country
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = From "First day of Last Quarter" to "Today"
2.
Related Table Option: Date Type = "Driving Table Start Date"
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the supervisor
•
Regret Termination: Filled with an “X” when the field regretTermination of the table employmentInformation
is filled with “1”. Otherwise it’s empty.
•
OK to Rehire: Filled with an “X” when the field okToRehire of the table employmentInformation is filled with
“1”. Otherwise it’s empty.
Filters
There is a filter for the events “Termination” (external code = 26) and “Assignment Completion” (external code =
3).
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Employee Central Advanced Reporting
Terminated Employment
59 Time Account Overview
Use
The Time Account Overview report provides an overview of the absent days and hours taken in a department in a
certain period of time. You can also see a summary of the absences taken by each employee in the department.
On the second page "Time Account Overview per Employee", the name of the employee is also available.
List of Fields Used in Employee Central
jobInfo
Department
employee-status
employmentInfo
isContingentWorker
personalInfo
first-name
last-name
TimeAccountType
timeAccountType
TimeAccount
bookingUnit
bookingDate
bookingType
TimeAccountDetail
bookingAmount
Design Details of Page 1 - "Time Account Overview"
•
Report Schema
Employee Central Advanced Reporting
Time Account Overview
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•
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date range = "Current Quarter"
2.
Usage of Custom Columns: Start Date Column = bookingDate
3.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Balance"; Pivot Function: Sum
2.
Columns: bookingUnit
3.
Rows: Department (Label), Time Account Type (Qualifier for both rows: All descendants)
Design Details of Page 2 - "Time Account Overview (per Employee)"
The structure of page 2 of almost identical to the report component of page 1 (Report Schema and Date Options
are identical). Just the Pivot table uses additionally the name of the employee.
•
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Balance"; Pivot Function: Sum
2.
Columns: bookingUnit
3.
Rows: Department (Label), LastName, FirstName, Time Account Type (Qualifier for all rows: All
descendants)
Calculated Columns
Balance: Filled with TimeAccountDetail-bookingAmount. Only used to restrict the number of decimals of the
booking amount to 2.
Filters
Only open time accounts are reported (TimeAccount-accountClosed = false).
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Employee Central Advanced Reporting
Time Account Overview
60 Time Account Payout
Use
You can use the Time Account Payout report for further evaluations related to time payout. You can use it for
example to get an overview of the overall time account payouts of a certain organizational unit within a certain
time frame.
For certain time accounts it is possible to generate a payout. This includes paying out to an employee, who is
leaving the company. The payout details must be entered in the time account details of the relevant time account.
The time account must, in turn, be assigned to a Time Account Type where the Payment Eligibility field is set to
Eligible.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
Company
employee-status
manager-id
TimeAccountPayout
customRate
PayoutScenario
postingDate
quantity
rateCategory
standardRate
totalAmount
unit
TimeAccountType
externalName
currency
code
payComponentNonRecurring
pay-component-code
payComponent
externalCode
name
Employee Central Advanced Reporting
Time Account Payout
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TimeAccountDetail
bookingType
Report Design
•
Reportschema
•
Date Option
1.
Date Type: Date Range (On Start Date); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = postingDate
3.
Related Table Option: Date Type = Current Date
Calculated Columns
•
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Filters
No filter defined for this report.
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Employee Central Advanced Reporting
Time Account Payout
61
Time Account Snapshot
Use
The Time Account Snapshot report provides an overview of the time accounts of employees for the selected
dates. Additionally, the report provides details of these bookings. For each time account of an employee, you can
see the time account type as well as the start and end date of the bookable period.
The report consists of two pages:
•
Page 1: The Time Account Snapshot shows the totals of earned, planned, and taken time off of each employee
within the selected period.
•
Page 2: The Time Account Snapshot Details outlines time off bookings in the specified period and time
accounts of each employee.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
Middle-name
personInfo
person-id-external
jobInfo
company
costcenter
department
employee-status
employmentInfo
isContentigentWorker
company
country
TimeAccount
bookingEndDate
bookingStartDate
accountClosed
TimeAccountDetail
bookingDate
bookingType
bookingUnit
bookingAmount
TimeAccountType
Employee Central Advanced Reporting
Time Account Snapshot
timeAccountType
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EmployeeTime
approvalStatus
endDate
startDate
Design Details of Page 1 "Time Account Snapshot"
•
Report Schema
•
Date Options
•
1.
Date Type = "Date Range (On Start Date)"; Date range = "Current Year"
2.
Usage of Custom Columns: Start Date Column = bookingDate
3.
Related Table Option: Date Type = "Driving Table Start Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Earned Hours"; Pivot Function: Sum
o "Earned Days"; Pivot Function: Sum
o "Taken Hours"; Pivot Function: Sum
o "Taken Days"; Pivot Function: Sum
o "Balance Hours"; Pivot Function: Sum
o "Balance Days"; Pivot Function: Sum
o "Planned Hours"; Pivot Function: Sum
o "Planned Days"; Pivot Function: Sum
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Employee Central Advanced Reporting
Time Account Snapshot
o "Available Balance Hours"; Pivot Function: Sum
o " Available Balance Days"; Pivot Function: Sum
2.
Columns: empty
3.
Rows: Department (Label), Last Name, First Name, Time Account Type, bookingStartDate,
bookingEndDate (Qualifier for all rows: All descendants)
Design Details of Page 2 "Time Account Snapshot Details"
Page 2 has only a list report component and shows the underlying details of the Pivot table on page 1. Therefore,
the structure of the query is identical, for example for the Report Schema and the Date Options, see page 1 of the
report.
Calculated Columns
•
Booking Amount: This calculated column is just used to restrict the number of decimals of the
bookingAmount to 2
•
Earned Hours: Filled with the bookingAmount when (1) bookingUnit = HOURS and (2) bookingType is not
equal EMPLOYEE_TIME
•
Earned Days: Same as above, just for bookingUnit = DAYS
•
Taken Hours: Filled with the bookingAmount multiplied with -1 when (1) bookingUnit = HOURS, (2)
bookingDate <= TODAY and (3) bookingType = EMPLOYEE_TIME
•
Taken Days: Same as above, just for bookingUnit = DAYS
•
Balance Hours: “Earned Hours” – “Taken Hours”
•
Balance Days: “Earned Days” – “Taken Days”
•
Planned Hours: Filled with the bookingAmount multiplied with -1 when (1) bookingUnit = HOURS, (2)
bookingDate > TODAY, (3) approvalStatus is APPROVED or PENDING and (4) bookingType =
EMPLOYEE_TIME
•
Planned Days: Same as above, just for bookingUnit = DAYS
•
Available Balance Hours: Filled with the bookingAmount when bookingUnit = HOURS
•
Available Balance Days: Same as above, just for bookingUnit = DAYS
Filters
Only those records are reported where the Time Account is not closed (TimeAccount-accountClosed = false).
Employee Central Advanced Reporting
Time Account Snapshot
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62 Time Collector Template
Use
You can use the Time Collector Template report for further evaluations related to time collectors.
Time collectors are used to accumulate time data independently of time sheet periods. Time sheets are
independent of each other. However, there might be use cases to evaluate time data over a period of time, which
is longer than the period covered by a weekly time sheet. Typical use cases are for example to derive:
•
The total number of hours worked within one week or month
•
The number of overtime hours within one week or month (hours collected)
•
The number of days within one month of overtime worked (events counted)
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
Company
Location
employee-status
manager-id
TimeCollector
bookingDate
changeValue
CollectorValue
endDate
startDate
timeCollectorType
TimeTypeGroup
periodicity
timeCategory
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Time Collector Template
Report Design
The report has two components: The Pivot evaluation in the upper part of the screen uses the same underlying list
query that is shown in the lower part of the screen.
•
Report Schema
•
Date Option
•
1.
Date Type: Date Range (Validity); Date Range = “Current Year”
2.
“Use Customer Columns”: Start Date Column = startDate; End Date Column = endDate
3.
Related Table Option: Date Type = Current Date
Pivot table uses
1.
Measure: “Accumulated Minutes/Events” (Pivot Function: Sum)
2.
Columns: “Category” (Qualifier: All descendants)
3.
Rows:
o “Last Name” (Qualifier: All descendants)
o “First Name” (Qualifier: All descendants)
o “timeCollectorType” (Qualifier: All descendants)
o “startDate” (Qualifier: All descendants)
o “endDate” (Qualifier: All descendants)
Calculated Columns
Category: Filled with text “Time” when “TimeTpeGroup-timeCategory = CALCULATED_TIME”. Otherwise, filled
with text “Events”.
Filters
No filter defined for this report.
Employee Central Advanced Reporting
Time Collector Template
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63 Time Pay Types Overview
Use
With the Time Pay Types Overview report, you can generate a list of time pay types calculated by the time
valuation engine.
According to the configuration of the time sheet, the time evaluation calculates time pay types based on both
times recorded by employees and times derived from a work schedule of an employee and holiday calendar. Time
pay types, for example regular time, regular overtime, overtime with premium, and business travel time, are the
basis for a payroll relevant time valuation result of an employee.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
businessUnit
costcenter
Department
division
location
isContingentWorker
supervisor
EmployeeTimeSheet
approvalStatus
EmployeeTimeValuationResult
allowanceType
bookingDate
deviatingCostcenter
timePayType
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Employee Central Advanced Reporting
Time Pay Types Overview
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range: "Current Year"
2.
Usage of Custom Columns: "Start Date Column" = "bookingDate"
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
•
Manager: Provides the supervisor’s last name and first name as long as the supervisor’s last name is filled
•
Hours: It simply uses the field amountValue from table EMPLOYEE_TIME_VALUATION_RESULT and restricts
the number of decimals to 2.
Filters
The report contains no filters.
Employee Central Advanced Reporting
Time Pay Types Overview
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64 Turnover Report
Use
The Turnover Report gives you an overview about the development of the headcount over the course of 12
months. It provides:
•
The total number of employees (12 months back) of each company
•
The number of employees which began to work in the respective company (hires and rehires as well as
employees which were transferred from another company within the last 12 months)
•
The number of employees which did not continue to work in the respective company (terminations,
retirements, or transfers to other companies within the last 12 months)
•
The number of employees at the current date.
The report consists of two pages:
•
Page 1 - Turnover Report: Provides the calculated numbers (Total number of employees (12 months back) +
Number of hires/transfer in (within last 12 months) – Termination/transfer out (within last 12 months) = Total
number of total employees (current date).
•
Page 2 - Turnover Report (Details): Shows the complete employment history of each employee together with
the relevance for the turnover report (for example, changes of legal entities already a few years back or
manager, job title or other changes which didn’t affect the overall number of employees in the legal entity)
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
employee-status
effectiveStartDate
effectiveEndDate
effectiveLastChange
transactionSequenceNumber
effectiveLastChange
eventReasonIcode
eventReason
event
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Employee Central Advanced Reporting
Turnover Report
Design Details
The structure of both pages of the report is identical. Page 1 shows a Pivot evaluation of the details which are
shown on page 2. Therefore, Report Schema and Date Options are identical.
•
Report Schema
•
Date Options
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Show All" (for table "Event Reason" the date option is "Current
Date")
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Total headcount (12 months back)"; Pivot Function: Count
o " Hire/Transfer In "; Pivot Function: Count
o "Terminations/ Transfer Out"; Pivot Function: Count
o "Total headcount (As of Date)"; Pivot Function: Count
2.
Columns: empty
3.
Rows: Company (Label), (Qualifier: All descendants)
Calculated Columns
•
Calculated columns relevant for the determination of the subsequent jobInfo-record. Due to the duplicated
join of the “Global Job Info” you would get many duplicated (Cartesian product). With a combination of the
following calculated columns and some filters, the relevant subsequent record is determined. Note, that the
“Global Job Info (2)” is used for the subsequent jobInfo-record.
o ‘Date Check (sub)’ (hidden): “Effective Start Date (2)” – “Effective End Date”
o ‘Sequence Check (sub)’ (hidden): “Transaction Sequence Number (2)” – “Transaction Sequence
Number”
Employee Central Advanced Reporting
Turnover Report
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o ‘Change Filter (sub)’ (hidden): “Valid Date Diff” when “Date Check (sub) = 1” AND “Effective Last Change
= Y”; “Valid Seq Diff” when “Date Check (sub) = 0” AND “Sequence Check (sub)= 1”. Otherwise, the text
“Invalid” is provided
•
Calculated columns relevant for the determination of the previous jobInfo-record. Note, that the “Global Job
Info (3)” is used for the previous jobInfo-record.
o ‘Date Check (prev)’ (hidden): “Effective Start Date” – “Effective End Date (3)”
o ‘Sequence Check (prev)’ (hidden): “Transaction Sequence Number” – “Transaction Sequence Number
(3)”
o ‘Change Filter (prev)’ (hidden): “Valid Date Diff” when “Date Check (prev) = 1” AND “Transaction
Sequence Number = 1”; “Valid Seq Diff” when “Date Check (prev) = 0” AND “Sequence Check (prev)= 1”.
Otherwise, the text “Invalid” is provided.
•
Total headcount (12 months back): The company name is provided under following condition that (1) the Job
Info-record was valid 365 days back and (2) the employee was active (i.e. Employee Status (external code)
not equal “T”/ ”R”)
•
Total headcount (As of Date): The company name is provided under following condition that (1) the Job Inforecord is valid at the day for which the report is executed and (2) the employee was active (i.e. Employee
Status (external code) not equal “T”/ ”R”)
•
‘Hire/Transfer In’: The company name is provided. This label is used in the Pivot evaluation to count the
overall number of “Hires/Transfer In”. The company name is only provided under following conditions:
o ‘Company’ not equal to ‘Company (3)’ (this represents a transfer-in) OR event is either ‘Hire’ or ‘Rehire’
(Event (external code) = ‘H’ / ‘R’)
o Event was happening within the last 364 days
•
‘Terminations/ Transfer Out’: The company name is provided. This label is used in the Pivot evaluation to
count the overall number of “Terminations/ Transfer Out”. The company name is only provided under
following conditions:
o Event is ‘Termination’ (Event (external code) = ‘26’) AND Event was happening within the last 364 days
(Reporting Date - 364 <= ‘effective start date’ <= Reporting Date)
o ‘Company’ not equal to ‘Company (2)’ (this represents a transfer-out) AND Event was happening within
the last 365 days (exactly: Reporting Date - 365 <= ‘effective end date’ <= Reporting Date -1)
•
‘Show only details relevant for turnover balance’ (only relevant for page 2): ‘Show only relevant details’
(hidden): It’s filled with an indicator “X” when (1) either ‘Total headcount (12 months back)’ is filled OR (2)
‘Hire/Transfer In’ is filled OR (3) ‘Terminations/ Transfer Out’ is filled OR (4) Total headcount (As of Date) is
filled. This indicator is used as runtime filter to avoid that records are shown which might be interesting to
understand the complete employee’s job history; which, however, don’t influence the workforce totals (12
months back and as of date) as well as the movements within the last 12 months (hires, transfers,
terminations).
Filters
The report contains following filters (see screenshot above with the respective boxes in the different colours):
•
Filters relevant to avoid duplicates caused by the previous jobInfo- records (indicated by the red box)
•
Filters relevant to avoid duplicates caused by the subsequent jobInfo- records (indicated by the blue box).
Note that both parts are connected with an “AND”.
•
Each of the 2 parts consists of 3 sub-parts (indicated by the 3 yellow / 3 green boxes):
o Upper part (previous jobInfo- records):
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Employee Central Advanced Reporting
Turnover Report
o In case of a ‘Valid date difference’, the previous record must have the indicator “effective last change
= Y” (1st yellow box)
o When there is no previous record (very first record which is typically the ‘hire’); 2nd yellow box
o ‘Valid sequence difference’; 3rd yellow box
o Lower part (subsequent jobInfo- records):
o In case of a ‘Valid date difference’, the transaction sequence number of the subsequent record must
be “1” (1st green box).
o ‘Valid sequence difference’; 2nd green box
o When there is no subsequent record (very last record which is typically the ‘termination’); 3rd green
box
o Note, that each of the 6 (= 3x2) sub-parts has the condition ‘User Sys ID’ = ‘User Sys ID (2/3)’. This is
required to avoid duplicated caused by concurrent employments.
Employee Central Advanced Reporting
Turnover Report
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65 USA - Affirmative Action Plan (AAP)
Use
For federal contractors and subcontractors, affirmative action must be taken by covered employers to recruit and
advance qualified minorities, women, persons with disabilities, and covered veterans. Affirmative actions include
training programs, outreach efforts, and other positive steps. These procedures should be incorporated into the
written personnel policies of a company. Employers with written affirmative action programs must implement
them, keep them on file and update them on an annual basis. The Affirmative Action Plan (AAP) supports the
process to create a meaningful report output. For more information on AAP, see
https://www.dol.gov/ofccp/regs/compliance/ofcpcomp.htm.
Note: There is no fixed form template or file format for this report provided. (As it is for example known from other
US legal reports like the veteran report.
This report contains the following pages:
•
Page 1 - Movement Analysis report: Displays a list of job events (event and even reason) that have taken place
over a specified period of time. The number of employees that has been affected by each event is broken
down by gender and ethnic origin. These job events are further broken down by the company.
•
Page 2 - Turnover Analysis report: Provides a statistical evaluation of the workforce of each company
(including, the number of employees 12 months back, hires/rehires, terminations, retirements, transfers in,
transfers out and number of employees (as of date))
•
Page 3 - Workforce Distribution report: Provides the number of employees according to a particular date. The
headcount is broken down by gender and ethnic origin (different columns), while each row corresponds to a
combination of company, pay group and job title.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
gender
personInfo
person-id-external
jobInfo
company
businessUnit
division
costcenter
department
198
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Employee Central Advanced Reporting
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USA - Affirmative Action Plan (AAP)
employee-status
location
isContingentWorker
effectiveStartDate
effectiveEndDate
effectiveLastChange
transactionSequenceNumber
eventReasonIcode
globalInfo-USA
ethnicGroup
eventReason
event
employeeStatus
country
code
twoCharCountryCode
jobClassification
jobTitle (only req. on 3rd page)
compensationInformation
payGroup (only req. on 3rd page)
Design Details - Page 1 - "Movement Analysis Report"
•
Report Schema
Employee Central Advanced Reporting
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199
•
•
Date Options
1.
Date Type = "Date Range (On Start Date)"
2.
Date Range: From "First Day of Current Month" To "Today"
3.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id" (Original Name; Pivot Measure Name: HEADCOUNT); Pivot
Function: Count
2.
Columns:
o Gender
o Ethnic Group (Label)
3.
Rows: Company (Label), Event (Label), Event Reason Icode (Event Name) (Qualifier for all three
dimensions: All descendants)
Design Details - Page 2 - "Turnover Analysis Report"
Report page has 2 components with identical report schema, Pivot tables attributes and date options.
•
•
200
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date" (Date Option = "Show All" for all 3 instances of "Global
Job Information)
Pivot Table uses
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USA - Affirmative Action Plan (AAP)
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Total headcount (12 months back)"; Pivot Function: Count
o "Hire/Rehire"; Pivot Function: Count
o "Terminations"; Pivot Function: Count
o "Retirements"; Pivot Function: Count
o "Transfer In"; Pivot Function: Count
o "Transfer Out"; Pivot Function: Count
o "Total headcount (As of Date)"; Pivot Function: Count
2.
Columns: empty
3.
Rows: Company (Label) (Qualifier: All descendants)
Design Details - Page 3 - "Workforce Distribution Report"
•
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id" (Original Name; Pivot Measure Name: HEADCOUNT); Pivot
Function: Count
2.
Columns:
o Gender
o Ethnic Group (Label)
3.
Rows: Company (Label), Pay Group (Label), Job Title (Label) (Qualifier for all 3 dimensions: All
descendants)
Employee Central Advanced Reporting
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201
Calculated Columns
There are no calculated columns used on the 1st and 3rd page of the report. Following calculated columns are only
referring to page 2.
•
Calculated columns relevant for the determination of the subsequent jobInfo-record. Due to the duplicated
join of the “Global Job Info” you would get many duplicated (Cartesian product). With a combination of the
following calculated columns and some filters, the relevant subsequent record is determined. Note, that the
“Global Job Info (2)” is used for the subsequent jobInfo-record.
o ‘Date Check (sub)’ (hidden): “Effective Start Date (2)” – “Effective End Date”
o ‘Sequence Check (sub)’ (hidden): “Transaction Sequence Number (2)” – “Transaction Sequence
Number”
o ‘Change Filter (sub)’ (hidden): “Valid Date Diff” when “Date Check (sub) = 1” AND “Effective Last Change
= Y”; “Valid Seq Diff” when “Date Check (sub) = 0” AND “Sequence Check (sub)= 1”. Otherwise, the text
“Invalid” is provided
•
Calculated columns relevant for the determination of the previous jobInfo-record. Note, that the “Global Job
Info (3)” is used for the previous jobInfo-record.
o ‘Date Check (prev)’ (hidden): “Effective Start Date” – “Effective End Date (3)”
o ‘Sequence Check (prev)’ (hidden): “Transaction Sequence Number” – “Transaction Sequence Number
(3)”
o ‘Change Filter (prev)’ (hidden): “Valid Date Diff” when “Date Check (prev) = 1” AND “Transaction
Sequence Number = 1”; “Valid Seq Diff” when “Date Check (prev) = 0” AND “Sequence Check (prev)= 1”.
Otherwise, the text “Invalid” is provided.
•
‘Hire/Rehire’: The company name is provided. This label is used in the Pivot evaluation to count the overall
number of ‘Hires/Rehires’. The company name is only provided under following conditions:
o Event is either ‘Hire’ or ‘Rehire’ (Event (external code) = ‘H’ / ‘R’)
o Event was happening within the last 364 days
•
‘Terminations’: The company name is provided. This label is used in the Pivot evaluation to count the overall
number of “Terminations”. The company name is only provided under following conditions:
o Event is either ‘Termination’ or ‘Suspension’ (Event (external code) = ‘7’ / ‘26’)
o Employee Status <> “R” (this represents all terminations except retirements)
o Event was happening within the last 364 days
•
‘Transfer In’: The company name is provided under following conditions:
o ‘Company’ not equal to ‘Company (3)’ (this represents a transfer-in)
o Event was happening within the last 364 days
•
‘Transfer Out’: The company name is provided under following conditions:
o ‘Company’ not equal to ‘Company (2)’ (this represents a transfer-out)
o Event was happening within the last 365 days
•
‘Retirements’: The company name is provided under following conditions:
o Event is either ‘Termination’ or ‘Suspension’ (Event (external code) = ‘7’ / ‘26’)
o Employee Status = “R” (this represents a retirement)
o Event was happening within the last 364 days
•
202
Total headcount (12 Months back): The company name is provided under following condition that (1) the Job
Info-record was valid 365 days back and (2) the employee was active (i.e. Employee Status (external code)
not equal “T”/ ”R”)
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Employee Central Advanced Reporting
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USA - Affirmative Action Plan (AAP)
•
Total headcount (As of Date): The company name is provided under following condition that (1) the Job Inforecord is valid at the day for which the report is executed and (2) the employee was active (i.e. Employee
Status (external code) not equal “T”/ ”R”)
•
‘Show only relevant details’: Only employees, which belong to a legal entity assigned to country “USA”, are
reported.
Restriction
For the Global Information (GLOBAL) table a restriction was applied for territory: “Territory Id in 232”.
Purpose of this restriction is to display employees under various conditions:
•
No country specific personal information extension is maintained.
•
Only US specific personal information extension is maintained.
•
US specific personal information extension and other country specific personal information extensions are
also maintained.
Filters
•
Only employees, which belong to a legal entity assigned to country “USA” (twoCharCoutryCode=US), are
reported.
•
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
Employee Central Advanced Reporting
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203
The report contains following filters (see screenshot above with the respective boxes in the different colours):
•
Filters relevant to avoid duplicates caused by the previous jobInfo- records (indicated by the red box)
•
Filters relevant to avoid duplicates caused by the subsequent jobInfo- records (indicated by the blue box).
Note that both parts are connected with an “AND”.
•
Each of the 2 parts consists of 3 sub-parts (indicated by the 3 yellow / 3 green boxes):
o Upper part (previous jobInfo- records):
o In case of a ‘Valid date difference’, the previous record must have the indicator “effective last change
= Y” (1st yellow box)
o When there is no previous record the very first record is taken (which is typically the ‘hire’); 2nd
yellow box
o ‘Valid sequence difference’; 3rd yellow box
o Lower part (subsequent jobInfo- records):
o In case of a ‘Valid date difference’, the transaction sequence number of the subsequent record must
be “1” (1st green box).
o ‘Valid sequence difference’; 2nd green box
o When there is no subsequent record the very last record is taken (which is typically the ‘termination’);
3rd green box
o Note, that each of the 6 (=3x2) sub-parts has the condition ‘User Sys ID’ = ‘User Sys ID (2/3)’. This is
required to avoid duplicated caused by concurrent employments.
•
204
Each of the 6 (=3x2) sub-parts has the condition ‘Show only relevant details’. This is filter is applied, so that
irrelevant records are not shown (see also comment above for the calculated column).
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Employee Central Advanced Reporting
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USA - Affirmative Action Plan (AAP)
66 USA - Equal Employment Opportunity
Analysis (EEO)
Use
The Equal Employment Opportunity Analysis (EEO) report for the United States provides a breakdown of the
workforce for each EEO (equal employment opportunity) job category by gender, ethnic group, and by race. This
can be used to prepare the EEO-1 report that US companies are legally required to submit to the U.S. Equal
Employment Opportunity Commission.
Please refer to the U.S. Equal Employment Opportunity Commission Website for further details of the statutory
reporting requirements.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
gender
nationality
personInfo
person-id-external
jobInfo
company
employee-status
location
regular-temp
employmentInfo
start-date
globalInfo(USA)
ethnicGroup
company
country
locationGroup
externalCode
JobInfo - USA
EEO1jobCategory
NAReportingEntity
naicsCode
eeoReportingUnit
duns
eeoCompanyId
eeoReportFiledLastYear
Employee Central Advanced Reporting
USA - Equal Employment Opportunity Analysis (EEO)
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externalCode
legalEntity
location
parentReportingEntity
headquarter
companyContact
employerId
CompanyContactDetails
externalCode
phone
name
address
cityState
zipcode
Design Details of Page 1 - Individual Establishment
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
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USA - Equal Employment Opportunity Analysis (EEO)
•
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id" (Original Name; Pivot Measure Name: Total headcount); Pivot
Function: Count
2.
Columns:
o Gender
o Ethnic Group
3.
Rows: employerId, eeoCompanyId, EEO Reporting Unit, duns, NAICS code and EEO1 Job Category
(Qualifier for all 6 dimensions: All descendants)
Design Details of Page 2 - Consolidated Establishment
For the report schema and the date options, see the 1st page of the report.
•
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id" (Original Name; Pivot Measure Name: Total headcount); Pivot
Function: Count
2.
Columns:
o Gender
o Ethnic Group
3.
Rows: EEO1 Job Category (Qualifier: Selected element and all descendants)
Design Details of Page 3 - Data for Reporting Entities
For the date options, see page 1. The report schema is similar to the schema from page 1; however, page 3 of the
report has additionally fields from ‘CompanyContactDetails’ and from the ‘Parent Reporting Entity
NAReportingEntity’:
Calculated Columns
There are just calculated columns for the ‘NAICS code’ and the ‘EEO Reporting Unit’ which convert the
numberinto text. This is just technically required to use the text-fields in the Pivot-table.
•
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Person Id" (Original Name; Pivot Measure Name: Total headcount); Pivot
Function: Count
2.
Columns: empty
3.
Rows: employerId, EEO Reporting Unit, Company (Label), Parent Company Name, City (Parent
Company), State (Parent Company), Name (Company Contact), Phone (Company Contact), email
(Company Contact), Location (Name), City (Location), State (Location), NAICS code, duns,
headquarter (Qualifier: All descendants)
Employee Central Advanced Reporting
USA - Equal Employment Opportunity Analysis (EEO)
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Filters
The report contains following filters:
•
The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hardcoded filters; "employee status (external code)" = "A", "P", "U", "S").
•
Only employees are shown where the EEO Category is maintained (employees without EEO Category are
ignored).
•
Only employees are being reported where the country of the assigned legal entity is USA.
•
The object “Reporting Entity for NA” is joined to the Legal Entity. However, it depends from both, legal entity
and location. Therefore, a filter it was required to apply a filter that the location from “Reporting Entity for NA”
must be equal to the location of the jobInfo- record.
•
The “reportCode (External Code)” must be either “All” or “EEO”.
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Employee Central Advanced Reporting
USA - Equal Employment Opportunity Analysis (EEO)
67 USA - Veterans' Employment (VETS-100)
Use
The Veterans' Employment (VETS-100) report gives a breakdown of the number of veterans currently employed
in a U.S. company including how many new hires are veterans. It can be used to prepare the VETS-100 form,
which U.S. companies are legally required to submit to the United States government. You should refer to the U.S.
Equal Employment Opportunity Commission Website for details of the statutory reporting requirements.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
employee-status
location
employmentInfo
start-date
globalInfo (USA)
genericNumber3 => Active Duty Wartime or
Campaign Badge Veterans (Label)
genericNumber5 => Recently Separated Veteran
(Label)
genericNumber6 => Special Disabled Veteran (Label)
genericNumber7 => Vietnam Era Veteran (Label)
company
country
locationGroup
externalCode
jobInfo (USA)
eeo1-job-category
NAReportingEntity
naicsCode
vetsCompanyId
duns
vetsCompanyOrganizationType
externalCode
legalEntity
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USA - Veterans' Employment (VETS-100)
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location
parentReportingEntity
companyContact
employerId
CompanyContactDetails
externalCode
phone
Name
CorporateAddress
City
State
Design Details
The report schema, the Pivot table definitions and the date options of the 3 pages of VETS-100 are identical to the
first 3 pages of the report VETS-4212 (last page of VETS-4212 is not relevant for VETS-100):
1.
Page "Veterans’ Employment Report (VETS-100) - Number of Employees and New Hires" => See 1st page of
VETS-4212
2.
Page "Veterans’ Employment Report (VETS-100) - Data for Reporting Entities" => See 2nd page of VETS-4212
3.
Page "Veterans’ Employment Report (VETS-100) - Hire/Terminations" => See 3rd page of VETS-4212
Calculated Columns
•
‘NAICS code’ and ‘VETS Reporting Unit’: Calculated columns to convert the numbers into text. This is just
technically required to use the text-fields in the Pivot-table.
•
‘New Hires’: An “X” is provided under following condition: ‘As of Date’ – ‘Hire Date’ <= 365 AND ‘As of Date’ –
‘Hire Date’ >= 0
•
‘Vietnam Era Veteran’: An “X” is provided when “Vietnam Era Veteran (Label)” = ‘Yes’. Otherwise, it is empty.
•
‘Vietnam Era Veteran New Hires’: An “X” is provided under following condition: ‘New Hires’ = ‘X’ AND
‘Vietnam Era Veteran’ = “X”. Otherwise, it is empty.
•
‚Recently Separated Veteran‘ / ‚Recently Separated Veteran New Hires‘: Same logic as for ‘Vietnam Era
Veteran’
•
‘Special Disabled Veteran’ / ‘Special Disabled Veteran New Hires’: Same logic as for ‘Vietnam Era Veteran’
•
‘Active Duty Wartime or Campaign Badge Veterans’ / ‘Active Duty Wartime or Campaign Badge Veterans
New Hires’: Same logic as for ‘Vietnam Era Veteran’
Filters
The report contains following filters:
•
Only employees are shown which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hard-coded
filters; "employee status (external code)" = "A", "P", "U", "S").
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Employee Central Advanced Reporting
USA - Veterans' Employment (VETS-100)
•
Only employees are shown where the EEO Category is maintained (employees without EEO Category are
ignored).
•
Only employees are being reported where the country of the assigned legal entity is USA.
•
The object “Reporting Entity for NA” is joined to the Legal Entity. However, it depends from both, legal entity
and location. Therefore, a filter it was required to apply a filter that the location from “Reporting Entity for NA”
must be equal to the location of the jobInfo- record.
•
The “reportCode (External Code)” must be either “All” or “VETS100”.
Employee Central Advanced Reporting
USA - Veterans' Employment (VETS-100)
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68 USA - Veterans Employment (Form VETS
4212)
Use
The U.S. Department of Labor Veterans' Employment and Training service (VETS) and Office of Federal
Contractor Compliance Programs (OFCCP) has supported affirmative actions to employ and advance in
employment, covered veterans since 2008. As legislatively mandated under 38 U.S. Code, Section 4212, codified
at 41 CFR Section 61-300, respectively, contractors and subcontractors who enter into, or modify a contract or
subcontract with the federal government, and whose contract meets the criteria set forth in the above
legislation/regulations, are required to report annually on their affirmative action efforts in employing veterans.
The Veterans Employment (Form VETS 4212) report has a legislative requirement to collect, and make available
to OFCCP, reported data contained on the VETS-4212 report for compliance enforcement. The 2016 filing season
for the VETS-4212 will start on August 1, 2016 and ends on September 30, 2016. For further details, see
https://www.dol.gov/vets/vets4212.htm. There you can find the blank VETS-4212 report form and also more
information on the VETS-4212 report.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
personInfo
person-id-external
jobInfo
company
employee-status
location
employmentInfo
start-date
globalInfo (USA)
genericNumber3 => Active Duty Wartime or
Campaign Badge Veterans (Label)
genericNumber5 => Recently Separated Veteran
(Label)
genericNumber6 => Special Disabled Veteran (Label)
company
country
locationGroup
externalCode
jobInfo (USA)
eeo1-job-category
NAReportingEntity
naicsCode
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Employee Central Advanced Reporting
USA - Veterans Employment (Form VETS 4212)
vetsCompanyId
duns
vetsCompanyOrganizationType
externalCode
legalEntity
location
parentReportingEntity
companyContact
employerId
CompanyContactDetails
externalCode
phone
Name
CorporateAddress
City
State
Design Details of Page 1 - Veterans’ Employment Report (VETS-4212) - Number
of Employees and New Hires
•
Report Schema
Employee Central Advanced Reporting
USA - Veterans Employment (Form VETS 4212)
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•
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Protected Veteran"; Pivot Function: Count
o "Person Id" (Original Name; Pivot Measure Name: Total Employees); Pivot Function: Count
o "Protected Veteran New Hires"; Pivot Function: Count
o "Total New Hires"; Pivot Function: Count
2.
Columns: empty
3.
Rows: employerId, vetsCompanyId, VETS Reporting Unit, duns, NAICS code and EEO1 Job Category
(Qualifier for all 6 dimensions: All descendants)
Design Details of Page 2 - Veterans’ Employment Report (VETS-4212) - Data
for Reporting Entities
For the date options, see the date options shown for page 1.
•
Report Schema
The report schema is similar to the schema from page 1. However, in addition fields from
‘CompanyContactDetails’ and from the ‘Parent Reporting Entity NAReportingEntity’ are used:
•
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Protected Veteran"; Pivot Function: Count
o "Person Id" (Original Name; Pivot Measure Name: Total Employees); Pivot Function: Count
o "Protected Veteran New Hires"; Pivot Function: Count
o "Total New Hires"; Pivot Function: Count
2.
Columns: empty
3.
Rows: employerId, vetsCompanyId, VETS Reporting Unit, Company (Label), Parent Company Name,
City (Parent Company), State (Parent Company), Name (Company Contact), Phone (Company
Contact), email (Company Contact), Location (Name), City (Location), State (Location), NAICS code,
duns, vetsReportingOrganizationType (External Code) and headquarter (Qualifier for all 17 dimensions:
All descendants)
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Employee Central Advanced Reporting
USA - Veterans Employment (Form VETS 4212)
Design Details of Page 3 - Veterans’ Employment Report (VETS-4212) Hire/Terminations
For the date options, see the date options shown for the 1st page.
•
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Hire/Rehire"; Pivot Function: Count
o "Termination"; Pivot Function: Count
2.
Columns: empty
3.
Rows: employerId, vetsCompanyId, VETS Reporting Unit, duns, NAICS code and Event Date (Qualifier
for all 4 dimensions: All descendants)
Design Details of Page 4 - Veterans’ Employment Report (VETS-4212) Employees without veteran category
This page just contains a list report component and no Pivot table. For the report schema and the date options,
see the schema and date options shown for page 1.
Calculated Columns
•
‘NAICS code’ and ‘VETS Reporting Unit’: Calculated columns to convert the numbers into text. This is just
technically required to use the text-fields in the Pivot-table.
•
Protected Veteran: An “X” is provided under following conditions: (1) ‘Disclosed Veteran Category (External
Code)’ = 1; (2) ‘Active Duty Wartime or Campaign Badge Veterans (Label)’ = “Yes” AND ‘Disclosed Veteran
Category (External Code)’ is empty; (3) ‘Recently Separated Veteran (Label)’ = “Yes” AND ‘Disclosed Veteran
Category (External Code)’ is empty or (4) ‘Special Disabled Veteran (Label)’ = “Yes” AND ‘Disclosed Veteran
Category (External Code)’ is empty. Otherwise, it is empty.
•
Total New Hires: An “X” is provided under following condition: ‘As of Date’ – ‘Hire Date’ <= 365 AND ‘As of
Date’ – ‘Hire Date’ >= 0
•
Protected Veteran New Hires: An “X” is provided when ‘Protected Veteran’ = “X” AND ‘Total New Hires’ = “X”.
Otherwise, it is empty.
Filters
The report contains following filters:
•
Page 1, 2, and 4: Only employees are shown which are 'active', on a 'paid/unpaid leave' or which are
'suspended' (hard-coded filters; "employee status (external code)" = "A", "P", "U", "S").
•
Only employees are shown where the EEO Category is maintained (employees without EEO Category are
ignored).
Employee Central Advanced Reporting
USA - Veterans Employment (Form VETS 4212)
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215
•
Only employees are being reported where the country of the assigned legal entity is USA.
•
The object “Reporting Entity for NA” is joined to the Legal Entity. However, it depends from both, legal entity
and location. Therefore, a filter it was required to apply a filter that the location from “Reporting Entity for NA”
must be equal to the location of the jobInfo- record.
•
The “reportCode (External Code)” must be either “All” or “VETS4212”.
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216
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Employee Central Advanced Reporting
USA - Veterans Employment (Form VETS 4212)
69 Workflow Changes Activity Log
Use
The Workflow Changes Activity Log report provides details of the Workflow Request history, which is displayed
on the activity log section from the Workflow UI. Following information is displayed: Who has initiated the
workflow, who has approved a workflow step, who has rejected or sent back the workflow step. Furthermore,
following details are displayed: If the workflow step was processed on behalf of somebody or the workflow step
was escalated from one employee to another.
List of Fields Used in Employee Central
WorkflowWfRequest
createdDate
Step_Num
Total_Step_Num
Wf_Request_ID
Status
WorkflowEmpWfRequest
Effective_Date
Request_Type
WorkflowWfRequestStep
stepId
Created_Date
Last_Modified_Date
Owner_ID
Step_Num
status
WorkflowStepsWorkflowWfRequestComments
ActionType
UserSysId
Comments
CreatedDate
LastModifiedDate
WorkflowWfRequestDelegate
DelegateeId
DelegatorId
LastModifiedDate
Employee Central Advanced Reporting
Workflow Changes Activity Log
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status
Workflow Go Wf Request
objectType
personalInfo
last-name
first-name
jobInfo
employee-status
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"
2.
Usage of Custom Columns: Start Date Column = "Created Date"
3.
Related Table Option: Date Type = "Current Date"
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Employee Central Advanced Reporting
Workflow Changes Activity Log
Remarks to the Design of the Report
The date option of the report is “Date Range (On Start Date)” and the relevant date used for this date range
selection is the “Workflow Wf Request-Created Date”.
Calculated Columns
•
The following two fields are just created as calculated columns to convert the dateTime-field into Data Type
“Text”. This is required to compare both fields in the calculated column “Show Results”.
o Created Date (hidden): Filled with “WorkflowStepsWorkflowWfRequestComments-CreatedDate”
o Delegate Date (hidden): Filled with “WorkflowStepsWorkflowWfRequestComments-DelegateDate”
•
“Show Results” (hidden): The purpose of this calculated column is just to get rid of duplicates due to multiple
escalations. In such a case, there is still just a single workflow step record existing; however, the additional
escalation details are available in WorkflowStepsWorkflowWfRequestComments. Since the table “Workflow
Wf Request Delegate” has multiple records, you would receive duplicates. Therefore, it is required to refer the
original “owner” to the delegator of the 1st escalation step, the delegate of the 1st step to the delegator of the
2nd escalation step and so on. See the screenshot below for the logic. Note that the “Function” ‘Left’ with
amount of characters = 8 is applied to the “WorkflowSteps Action Type” and the “Function” ‘Left’ with
amount of characters = 10 is applied to the calculated columns “Created Date” and “Delegate Date”.
•
“Activity Log”: See the screenshot below for the logic how the field is calculated.
Employee Central Advanced Reporting
Workflow Changes Activity Log
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Filters
•
"Workflow Steps Workflow Wf Request Comments"-"Workflow Steps Action Type" is not equal to "Null"”
•
“Show Results” equals to "X". See the comments from above to the calculated column “Show Results”.
Restriction
Restriction on "Activity Type = COMMENT" for table WorkflowStepsWorkflowWfRequestComments
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Employee Central Advanced Reporting
Workflow Changes Activity Log
70 Work Eligibility
Use
The Work Eligibility report provides an overview of all employees belonging to a specific company with details of
any relevant official documents. For example, work permits, residence permits, visas, or driving licenses. You can
also see the expiration date of the document, the issuing authority, and so on.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
List of Fields Used in Employee Central
personalInfo
first-name
last-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
cost-center
employee-status
location
manager-id
employmentInfo
start-date
LegalEntity
externalCode
workPermitInfo
country
document-number
document-title
document-type
expiration-date
issue-date
issue-place
Employee Central Advanced Reporting
Work Eligibility
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issuing-authority
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Driving Table Start Date" (Personal Information: Date Type =
"Current Date")
Calculated Columns
Manager: Concatenation of <last name> + “,” + <first name> of the manager
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
CONFIDENTIAL
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Employee Central Advanced Reporting
Work Eligibility
71
Worker Competency Assessment
Use
The Worker Competency Assessment report provides a list of employees with their assigned competencies
together with the competency type and the assessment information of the employee’s competencies.
List of Fields Used in Employee Central
CompetencyEntity
category
description
libName
name
CompetencyType
name
WorkerCompetency
workerId
WorkerCompetencyAssessment
assessedRating
assessmentMethod
assessmentSource
assessmentType
name
startDate
endDate
ratingScale
workerCompetency
personalInfo
last-name
first-name
middle-name
personInfo
person-id-external
jobInfo
company
business-unit
division
department
Employee Central Advanced Reporting
Worker Competency Assessment
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cost-center
employee-status
location
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date")
Calculated Columns
No calculated column is defined.
Filters
Only employees are shown, which are either active, on a paid/unpaid leave or suspended.
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Employee Central Advanced Reporting
Worker Competency Assessment
72 Workflow Processing Statistics
Use
The Workflow Processing Statistics reports lists the total number of workflow requests per workflow status
according to the request types and the event reasons.
List of Fields Used in Employee Central
WorkflowWfRequest
Step_Num
Created_Date
Wf_Request_ID
Status
WorkflowEmpWfRequest
Effective_Date
Event_Reason_Icode
Request_Type
WorkflowWfRequestStep
Created_Date
Last_Modified_Date
Workflow Go Wf Request
objectType
personalInfo
last-name
First-name
jobInfo
company
business-unit
costCenter
department
division
location
employee-status
employmentInfo
Employee Central Advanced Reporting
Workflow Processing Statistics
isContingentWorker
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Design Details
•
Report Schema
•
Pivot Table uses
•
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): "Wf Request Id" with label "Number of Requests"; Pivot Function: Count
2.
Columns: Status
3.
Rows: "Request Type", "Object Type" and "Event Reason Icode (Event Name)" (Qualifier for all 3 Rows:
All descendants)
Date Options
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Calculated Columns
No usage of any calculated column.
Filters
No usage of any filter.
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Employee Central Advanced Reporting
Workflow Processing Statistics
73 Workflow Processing Time Statistics
Use
The Workflow Processing Time Statistics report provides the processing times for the different workflow
requests steps.
•
The first page of the report provides a statistical evaluation of (1) the number of workflow requests and (2) the
average processing times separated by request type and approver.
•
A second page provides the detailed information of each workflow request step, like Workflow Step
Processing Date, Previous Processing Date and the Respective Approver.
For example, a three-step approval process where all steps are completed by a different processor within two
days, would be reported containing three records with two days each. It is possible to apply a number of different
filters to the report, so you can filter for specific approvers, request types, and workflow status (both, overall
workflow status and workflow step status).
List of Fields Used in Employee Central
WorkflowWfRequest
createdDate
Step_Num
Total_Step_Num
Wf_Request_ID
Status
WorkflowEmpWfRequest
Effective_Date
Request_Type
WorkflowWfRequestStep
Created_Date
Last_Modified_Date
Approver_Type
Owner_ID
Step_Num
status
Workflow Go Wf Request
objectType
dynamicGroup
Group_ID
Group_Name
personalInfo
Employee Central Advanced Reporting
Workflow Processing Time Statistics
last-name
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first-name
Position
code
positionTitle
Design Details
Report has two pages, "Workflow Processing Time Statistics" and "Workflow Processing Time Statistics - Details".
While page 1 shows a Pivot evaluation, the 2nd page shows the underlying details in a list report. Report schema
and Date Options of both pages are identical.
•
Report Schema
•
Date Options
•
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"
2.
Usage of Custom Columns: Start Date Column ="Created Date"
3.
Related Table Option: Date Type = "Driving Table Start Date" (Personal Information: Date Type =
"Current Date")
Pivot Table uses
1.
Measure (Show Measure on "Columns"; Show Measures As "Minor Grouping"; Exclude Rows or columns
that contain no data = "X"):
o "Wf Request Id"; Pivot Function: Count
o "Time with processor" (Original Name; Pivot Measure Name = " Average Time with
owner/processor"); Pivot Function: Average
2.
Columns: Request Type
3.
Rows: Wf Steps Processor/Owner (Qualifier: All descendants)
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Employee Central Advanced Reporting
Workflow Processing Time Statistics
Calculated Columns
•
Created for Name: Concatenation of Last Name and First Name of ‘Created for Global Job Information’
•
Step Comparison (hidden): Filled with {“Workflow Steps Step Num”-1} when the “Workflow Steps Step Num”
is larger than “1”. Otherwise, it is filled with “1”.
•
Date Comparison (hidden): Filled with the ‘created date’ of the previous workflow request step (“Workflow
Steps Created Date (2)”) in case the “Workflow Steps Step Num” is “1”. Otherwise, it is filled with the
(“Workflow Steps Last Modified Date (2)”)
•
Time with processor: {Workflow Steps Last Modified Date – Date Comparison} when the “Workflow Step
Status” is not equal to PENDING. Otherwise, {<Report Date> - Date Comparison}
•
Wf Step Processor/Owner: Filled with…
•
“Workflow Steps Processed By” (Last Name and First Name) from table “Workflow Steps Processed by
Global Job Information”, when it is filled
•
“Workflow Steps Owner” from table “Workflow Steps Owner Global Job Information”, when it is filled
•
… “Workflow Steps Users Group Name” from table “Workflow Steps User Users Group” when “Workflow
Steps Approver Type = Dynamic Group”
•
… “Workflow Steps Position Title” from table “Workflow Steps Position” when “Workflow Steps Approver
Type = Position”
•
Wf Previous Step Processed Date/Creation Date (only relevant for page 2): Filled with the ‘last modified date’
of the previous workflow request step (“Workflow Steps Last Modified Date (2)”) in case the workflow step is
not the very first step (“Workflow Steps Step Num <> 1”). In case it is the very first step, it is filled with the
creation date of the step (“Workflow Steps Created Date”)
Filters
•
“Step Comparison” (calculated column) = “Workflow Steps Workflow Wf Request Step (2)-Workflow Steps
Step Num (2)”
Remark: Duplicated join of “Workflow Steps Workflow Wf Request Step” caused duplicate record. E.g. think
about a three-step approval process, where the first 2 steps are already COMPLETED; However, 3rd step
(current step num = 3) is still PENDING. The filter takes care that the 2nd step as “last step approved” is
reported together with the pending step (3rd step)
•
“Workflow Wf Request-Current Step Num” >= “Workflow Steps Workflow Wf Request Step-Workflow Steps
Step Num”
Employee Central Advanced Reporting
Workflow Processing Time Statistics
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74 Workflow Request Analysis
Use
The Workflow Request Analysis report lists all processed workflow requests in a certain time range. You can also
view the reason of the request and the workflow duration (start and end date). You can also see who were the last
people involved (last modified by and last processed by). You can specify the date range and other filters such as
event reason, requested for and requested by, and organizational data.
List of Fields Used in Employee Central
WorkflowWfRequest
Created_Date
Wf_Request_ID
Status
WorkflowEmpWfRequest
Effective_Date
Event_Reason_Icode
Request_Type
WorkflowWfRequestStep
Created_Date
Last_Modified_Date
Status
StepNum
WorkflowWfRequestComments
activityType
comments
Workflow Go Wf Request
objectType
personalInfo
last-name
First-name
jobInfo
employee-status
employmentInfo
isContingentWorker
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Employee Central Advanced Reporting
Workflow Request Analysis
Design Details
•
Report Schema
•
Date Options
1.
Date Type = "Date Range (On Start Date)"; Date Range = "Current Year"
2.
Usage of Custom Columns: Start Date Column ="Created Date"
3.
Related Table Option: Date Type = "Current Date"
Calculated Columns
Duration (Days): Difference between the two date fields ‘Last Modified Date’ and ‘Created Date’; both from table
“Workflow Step Workflow Wf Request Step”
Filters
Following filter conditions must both be fulfilled:
•
‘Wf Step Status’ (from table “Workflow Step Workflow Wf Request Step”) is not equal to "PENDING"
•
‘Wf Request Status’ (from table “Workflow Wf Request”) is not equal to "PENDING"
Restriction
Restriction on "Activity Type = COMMENT" for table WorkflowStepsWorkflowWfRequestComments
Employee Central Advanced Reporting
Workflow Request Analysis
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75 ZAF - Employment Equity Workforce
Analysis (EEA2)
Use
The Employment Equity Workforce Analysis (EEA2) report provides information that is required for the
“Employment Equity Report (EEA2)”. This report is legally requested from employers by the South African
department of labor.
The main part of EEA2 consists of several statistical evaluations of the existing workforce as well as new hires and
terminations according criteria like ethnic group, gender and job categories. The statistical evaluations follow a
similar manner. However, they must be separately created for example for the total workforce, disabled
employees, employees working in core operation functions and support functions, new hires, terminations and
promotions. There are parts of the legally requested EEA2 which are not part of Employee Central, as for example
information about skills development, numerical goals, numerical targets and disciplinary actions.
The Employment Equity Workforce Analysis (EEA2) report consists of these two pages:
•
Employment Equity Workforce Analysis – Total Workforce, which gives a breakdown for each organization by
gender and ethnic groups.
•
Employment Equity Workforce Analysis – Events, which gives a breakdown of job events for each
organization by gender and ethnicity.
List of Fields Used in Employee Central
Page 1 - Total Workforce
personInfo
personal-id-external
personalInfo
first-name
last-name
middle-name
gender
nationality
challenge-status
globalInfo-ZAF
ethnicity
jobInfo
business-unit
company
department
division
location
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Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
cost-center
regular-temp
employmentInfo
isContingentWorker
legalEntity
Country
country
twoCharCountCode
jobInfo - ZAF
occupationalLevel
Page 2 - Recruitment, Promotion and Termination
personInfo
personal-id-external
personalInfo
first-name
last-name
middle-name
gender
nationality
challenge-status
globalInfo-ZAF
ethnicity
jobInfo
business-unit
company
department
division
location
cost-center
regular-temp
effectiveStartDate
employmentInfo
isContingentWorker
legalEntity
Country
event
event
eventReason
country
twoCharCountCode
jobInfo - ZAF
occupationalLevel
Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
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Design Details of Page 1 - " Employment Equity Workforce Analysis - Total
Workforce"
All three pages have 2 components, one Pivot table and a list report component below to show the details
(identical report schema and date options).
•
Report Schema
•
Date Options
•
1.
Date Type = "Current Date"
2.
Related Table Option: Date Type = "Current Date"
Pivot Table uses
1.
Measure (Show Measure on "Rows"; Show Measures As "Major Grouping"; Exclude Rows or columns
that contain no data = "X"): Person Id" (Original Name; Pivot Measure Name = "Headcount"); Pivot
Function: Distinct Count
2.
Columns: Ethnic/Foreigner
3.
Rows: Occupational Level/Temporary (Qualifier: Selected element and all descendants)
Design Details of Page 2 - "Employment Equity Workforce Analysis - Events"
For the Pivot table details and the Date Options, see page 1.
•
Report Schema
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Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
Simplified way to derive 'Occupational Level'
Instead of maintaining the 'Occupational Level' for each employee separately, it could be easier to derive the
'Occupational Level' from other entities (see the section "Simplified way to derive 'Occupational Level'" in the
How-To-Report Guide for further details):
1.
Deriving 'Occupational Level' from "Job Classification"
o Creation of MDF picklist „Occupational Level South Africa“ with 6 external codes (1. Top Management, 2.
Senior Management, 3. Professionally qualified, experienced specialists and mid-management, 4. Skilled
technical and academically qualified workers, junior management, supervisors, foremen,
superintendents, 5. Semi-Skilled and discretionary decision making, 6. Unskilled and defined decision
making)
o Creation of MDF object “JobClassificationZAF”:
o Effective Dating: From Parent
o Label: Job Classification South Africa
o API Sub Version: V1.1
o ToDo Category: Generic Object Change Request
o Existing field “externalCode”: Switch of Visibility to “Not Visible”; Leave “Required = Yes”; Enter
“Default Value = 1”
o Existing field “externalName: Switch of Visibility to “Not Visible”
o New field “parent”: Leave data type = string; label = parent; Maximum length = 255; Visibility = Not
Visible
o New field “Occupational_Level“: Maximum length = 255; data type = picklist; Valid Values Source =
Occupational Level South Africa; leave visibility = Editable; Label = Occupational Level
o Edit MDF object “Job Classification Country”: Add Association “toJobClassificationZAF”; Multiplicity =
One To One; Destination Object = Job Classification South Africa; Type = Composite => Click at details:
Condition: Field Id = country.code; Condition Values: value = ZAF
o Adjust the report schema as indicated below:
o Adjust the calculated column " Occupational Level/Temporary"
Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
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2.
Deriving 'Occupational Level' from "Pay Grade"
o Enhance the foundation object "Pay Grade" with custom-string in the success data model. Use the
existing <picklist id="occupationalLevels"/> for this custom-string.
o Adjust the report schema by adding the foundation object "Pay Grade"
o Adjust the calculated column " Occupational Level/Temporary" in a similar way as indicated above.
3.
Deriving 'Occupational Level' from "Pay Scale Group" or "Pay Scale Level"
o Enhance the MDF object "Pay Scale Group" or "Pay Scale Level" with a custom-string. Use the existing
<picklist id="occupationalLevels"/> for this custom-field.
o Adjust the report schema by adding the MDF object "Pay Scale Group" or "Pay Scale Level"
o Adjust the calculated column " Occupational Level/Temporary" in a similar way as indicated above
Calculated Columns
•
Occupational Level/Temporary → Filled with “Temporary” if it’s a ‘temporary’ employee
(“Regular/Temporary (External Code) = T”). Otherwise, filled with the occupational level of the employee (e.g.
“Unskilled and defined decision making” or “Semi-skilled and discretionary decision making”.
•
Ethnic/Foreigner → If the Employee’s Nationality is South African, then the column shows you the Ethnicity of
the employee (e.g. white, colored) otherwise the column shows the employee simply as “Foreigner”
•
Challenge Status → Filled with “X” when employee is disabled, i.e. field ‘challenge status’ from ‘Personal
Information’ is filled with “1”.
Filters
Valid for both pages: Only Employees which are assigned to an legal entity located in South Africa
(twoCharCountryCode = “ZA”) are reported
•
Additional filter on page 1 - Total Workforce - Only employees are shown which are 'active', on a 'paid/unpaid
leave' or which are 'suspended' (hard-coded filters; "employee status (external code)" = "A", "P", "U", "S").
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Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
•
Additional filter on page 2 – Events - Following events are reported: Hires, Rehires, Terminations,
Suspensions and Promotions (external code of events “H” (Hire) or “R” (Rehire) or “7” (Suspension) or
“26” (Termination) or “8” (Promotion))
Employee Central Advanced Reporting
ZAF - Employment Equity Workforce Analysis (EEA2)
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