Updates
FY 2019 VERSION
Budget
Monitoring
System
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1. Select Users, All Modules
2. Password: bms
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3. Enter New Password
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Main
Office/Signatories
Prior Year’s
Unpaid
Obligations
Annual
Obligation
Program
Disbursements
Details
Registry of
Allotments
and
Obligations
Program/
Activity/
Project and
Allotment
Releases
Activity
Request/
Authority to
Conduct
Sub-ARO
Preparation
BMS
MODULES
Reporting
Inputs
DBM CL
GAAAO
SARO
GARO
Sub-ARO
RAF
RAPSA
ORS
NORSA
Modification/
Augmentation
of Allotment
ADA
CHECK
TAX
DV
LNYDD
Unpaid
Obligation
Outputs
FAR 1
FAR 1A
FAR 1B
Flash
Report
RAOD
PS
MOOE
CO
Reporting
OTHERS
FY 2019 version:
1. PMIS Uploading
2. Actual Daily
Disbursement
3. Daily Cash Plan
RADAI
RCI
BMS
RAPAL
GAAAO
From: DBM
Step 1
Step 2
Program/
Activity/
Project and
Allotment
Releases
Registry of
Allotments and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
GARO
From: DBM
Step 1
Step 2
Program/
Activity/
Project and
Allotment
Releases
Registry of
Allotments and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
SARO
From: DBM
Step 1
Step 2
Program/
Activity/
Project and
Allotment
Releases
Registry of
Allotments and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
Sub-ARO
Step 1
From: Central
Office / Regional
Office
Step 2
Program/
Activity/
Project and
Allotment
Releases
Registry of
Allotments and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
1st Quarter
Obligational
Authority
DBM Circular
Letter No.
2019-1
-1
Program/
Activity/
Project and
Allotment
Releases
DBM CL No.
2019-1
For every ORS to
be posted in the
RAO
BMS
BUDGET MONITORING SYSTEM MODULES
DBM Circular
Letter No.
2019-1
-1
1st Quarter
Obligational
Authority
Upon approval of the
2019 GAA and possible
additional guidelines
of the DBM
DBM Circular
Letter No.
2019-1
-1
1st Quarter
Obligational
Authority
Upon approval of
the 2019 GAA and
possible additional
guidelines of of the
DBM
Step 1
Joint
Resolution
No. 3
CONTINUING
ALLOTMENT
MOOE & CO
Step 2
Program/
Activity/
Project and
Allotment
Releases
Registry of
Allotments and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
Continuing
MOOE/CO
Joint Resolution
No. 3
1st quarter allotment fund source to be
selected for regular operating budget
Select the
DBM CL No. 2019-1
as source of fund?
January to March
Request to
Download
Allotment
Sub-ARO
Preparation
BMS
BUDGET MONITORING SYSTEM MODULES
Realignment Advice Form (RAF)
2019 version
RAF
Registry of
Allotments
and
Obligations
BMS
2019 version
RAPSA
Registry of
Allotments
and
Obligations
BMS
Reports
RAOD
BMS
Unpaid ORS
Previous Year
Prior Year’s
Unpaid
Obligations
Export Data to Excel
BMS
BUDGET MONITORING SYSTEM MODULES
WFP
Per Activity
Annual
Obligation
Program
Status per Activity, per Office
1. Obligation Program
2. Downloaded thru Sub-ARO
3. Obligated
4. AR/ATC
5. Balance
Export Data to Excel
BMS
BUDGET MONITORING SYSTEM MODULES
AR / ATC
Activity
Request/
Authority to
Conduct
Export Data to Excel
BMS
BUDGET MONITORING SYSTEM MODULES
Obligation
Request
Registry of
Allotments
and
Obligations
BMS
BUDGET MONITORING SYSTEM MODULES
RESP. CTR.
PAP 1
AC-001
AC-002
PAP 2
AC-003
AC-004
WFP
400
100
300
400
150
250
AR
225
75
150
350
150
200
WFP – AR
BALANCE
175
25
150
50
0
50
ORS
200
50
150
300
100
200
WFP-ORS
BALANCE
200
50
150
100
50
50
RESP. CTR.
PAP 1
WFP
SUB-ARO
ORS
BALANCE
400
175
200
25
AC-001
100
25
50
25
AC-002
300
150
150
0
400
50
300
50
AC-003
150
0
100
50
AC-004
250
50
200
0
PAP 2
Consolidation
One (1) Access File – Consolidator
Three (3) Excel Files – Integrator
Consolidation
Using Excel Files Exported from BMS
Region Level - Consolidation
Implementing Units (IUs) Secondary Schools
Division Proper
Region Proper
Division Level - Consolidation
Implementing Units (IUs) Secondary Schools
Division Proper
Obligation Request &
Status (ORS)
(In-Charge)
Disbursements
(RCI/ADA/TRA/DV/LNYDD)
(In-Charge)
Multi-users /Shared Folder
Budget Monitoring System
Posting/Updating
1. GAAAO/SARO/GARO/SUB-ARO
2. ORS
3. RCI/ADA/TRA/DV/LNYDD
4. Obligation Program-WFP
5. AR/ATC
6. SUB-ARO preparation
7. Adjustment of ORS thru NORSA
8. RAF/RAPSA
9. Contract/PO
Setting of PAPs
and its Releases
(In-Charge)
AR/ATC/Contract/PO
(In-Charge)
Obligation Program WFP
(In-Charge)
RECORDING OF ANNUAL
OBLIGATION PROGRAM FROM
PMIS TO BMS
PMIS-WFP
1.
2.
3.
4.
5.
6.
7.
Fund Source
Responsibility Center (Office)
Activity Code
Name of Activity
Amount
Allotment Class
Etc...
BMS
Annual Obligation
Program
RECORDING OF ACTIVITY
REQUEST/AUTHORITY TO CONDUCT
FROM PMIS TO BMS
PMIS-AR/ATC
1. To be created by the end-user
user
a) AR/ATC No.
b) Activity Code
c) Name of Activity
d) Amount
e) Allotment Class
f) Fund Source
g) Responsibility Center
BMS
Activity Request /
Authority to Conduct
RECORDING OF OBLIGATION
REQUEST AND STATUS (ORS)
IN THE BMS
ORS
BMS
1.
2.
3.
4.
5.
6.
Serial No
Payee
PAP
Object Code
Activity Code (Tagging)
Etc...
Registry of
Allotment and
Obligation (RAO)
RECORDING OF PAYMENTS
IN THE BMS
RADAI/RCI/TRA
BMS
1. Payments
a) CHECK
b) ADA
c) TAX
Disbursement
Details
UPLOADING OF FINANCIAL
TRANSACTIONS FROM BMS TO PMIS
PMIS
Upload
BMS
Disbursements
Obligation
UPLOADING OF FINANCIAL
TRANSACTIONS FROM BMS TO PMIS
UPLOADING OF FINANCIAL
TRANSACTIONS FROM BMS TO PMIS
*Contract Monitoring
•
•
•
•
•
•
•
•
•
Contract No./Purchaser Order No.
Name Bidder/Supplier
Particulars (goods, services)
Amount
Date Received
Date Released
Forwarded to Other Office
Received By
Activity Code/BCN/AR/ATC No
*New proposed improvement for FY 2019
*Contract Monitoring
• Funding Source - PAP
• Proponent Office (e.g. SGOD, CID)
• Status
– Earmarked (Allotment Available)
– Obligated (with ORS)
– For review
– Disapproved
– Terminated
*New proposed improvement for FY 2019
*Contract Monitoring
•
•
•
•
Date Approved by the HOPE
Expected Date of Delivery
Expected Date of Payment
Inspection and Acceptance Report
(Yes/No)
*New proposed improvement for FY 2019
Unpaid Obligations- ORS
(generated from disbursement details)
•
•
•
•
•
•
Payee
Particulars
ORS number
Amount (obligated)
Amount (disbursed)
Amount (unpaid)
– Due and Demandable
– Not Yet Due and Demandable
RECORDING/MONITORING OF
CONTRACT/PURCHASE ORDER
USING BMS
End-User
BMS
1. Contract
2. Purchase Order
Activity Request /
Authority to Conduct
(Contract Monitoring)
RECORDING/MONITORING OF
CONTRACT/PURCHASE ORDER
USING BMS
End-User
1. ORS
BMS
1. Registry of Allotment and
Obligation (RAO)
2. Activity Request /
Authority to Conduct
(Contract Monitoring)
RECORDING/MONITORING OF
CONTRACT/PURCHASE ORDER
USING BMS
Step 1
RECORDING/MONITORING OF
CONTRACT/PURCHASE ORDER
USING BMS
Step 2
RECORDING/MONITORING OF
CONTRACT/PURCHASE ORDER
USING BMS
Step 3
RECORDING/MONITORING OF
*CONTRACT/PURCHASE ORDER
USING BMS
*New proposed improvement for FY 2019
RECORDING/MONITORING OF
*CONTRACT/PURCHASE ORDER
USING BMS
*New proposed improvement for FY 2019
RECORDING/MONITORING OF
*CONTRACT/PURCHASE ORDER
USING BMS
*New proposed improvement for FY 2019
RECORDING/MONITORING
STATUS PER ACTIVITY
Status Per GAA/SARO/GARO/SUB-ARO
Actual Daily Cash Disbursements
PROPER ENTRIES
DISBURSEMENTS MODULE
ORS#00001 : PAYMENT OF SALARY
ORS OBJECT CODE
GROSS AMOUNT
5010101001 – Basic Salary
18,549.00
5010201001 - PERA
2,000.00
Total Obligation:
20,549.00
NET
PHILHEALTH
GSIS
PAG-IBIG
LENDING1
LENDING2
BREAKDOWN OF DISBURSEMENTS
ORS
SERIES
DISB.
TYPE
PAP
CODE
ADA /
CHK / TRA
NOs.
TAX
DATE
DISB OBJECT CODE
AMOUNT
00001
CHECK PPA350 CHK#001
1/5/2018
5010101001 – Basic Salary
9,616.59
00001
CHECK PPA350 CHK#001
1/5/2018
5010201001 - PERA
2,000.00
00001
CHECK PPA350 CHK#002
1/31/2018
5010101001 – Basic Salary
1,669.41
00001
ADA
PPA350 ADA#001
1/31/2018
5010101001 – Basic Salary
100.00
00001
CHECK PPA350 CHK#003
1/31/2018
5010101001 – Basic Salary
225.00
00001
CHECK PPA350 CHK#004
1/31/2018
5010101001 – Basic Salary
2,000.00
00001
CHECK PPA350 CHK#005
1/31/2018
5010101001 – Basic Salary
3,500.00
00001
TAX
1/31/2018
5010101001 – Basic Salary
1,438.00
PPA350 TAX
Total Disbursement:
20,549.00
How to reflect due and demandable
unpaid obligations in the report?
Disb Type : DV
PAP Code: PPA106
Date:
3/29/2017
Object Code: 5020101000
Amount:
1,200.00
Select “DV” in DISB TYPE
Note: Fill-out all data field.
How to retain previous month due and
demandable unpaid obligations in the
report?
In the first row entries, the amount will be reflected in the due and
demandable unpaid obligations (1st Quarter)
In the second row entries, the amount will be removed from the due and demandable
unpaid obligations column of the reports (2nd Quarter.)
And in the third row entries, the amount will be reflected in the 2nd Quarter of the
Budget Monitoring System
57
disbursement column.
Progress billing entries
1
2
3
Budget Monitoring System
DISBURSEMENT MODULE
NO ENTRIES???
How to check the accuracy of reports?
Compare the balances of
the following reports:
Flash Report,
FAR 1 and,
FAR 1A
Balances of
Flash Report, FAR 1
and FAR 1A
THANK YOU
FOR LISTENING!