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Interview questions

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Digital File Cabinet and Smart Office Communication System
Interview questions
1.Please, tell us on what job position you are working for the organization? (Target
respondents for this question are secretary, administrator and Record office)
2. What is the business rule of your office? (Target respondents for this question are,
administrators and Record office)
3.As_________, how could you explain the current way of letter communication? (Target
respondents for this question are secretary, administrator and Record office)
4.How could you explain the current way of file storage system in a cabinet? (Target
respondents for this question are secretary, administrator and Record office)
5.What does the flow of letter communication with your office look like? (Target
respondents for this question are secretary, administrator and Record office)
6.For what type of letters do you need built-in templates? (Target respondent is secretary)
7.How and in what occasion secretaries edit existed letters? (Target respondents for this
question are the administrators and secretary)
8.what are the major prerequisites before the letter is being sent to the recipient? list them?
(Target respondents for this question are secretary, administrator and Record office)
9.For which person do you permit to access files and what type of files can be shared for
those users? (Target respondents for this question are secretary, administrator and Record
office)
10.Do you have any sensitive files that you put in your file cabinet? If any, please list them.
(Target respondents for this question are secretary, administrator and Record office)
11.what are the challenges in the existing system? (Target respondents for this question are
secretary, administrator and Record office)
12.Finally, give us your expectations from the proposed system in order to fix the problem
you have raised initially? (for secretary, administrator and Record office Target
respondents for this question are secretary, administrator and Record office)
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