COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
COMPANY LOGO
COMPANY NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
FOR
NRL- PROJECT
DOC NO:
PROJECT DETAILS
0
Rev
No
For
impleme
ntation
Date
Purpose
Prepared
by
Reviewed
by
Approved by
Prepared
by EIL
Reviewed
by EIL
Approved
by
COMPANY LOGO AND NAME
DOCUMENT NO. ------------------------------------------
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
CONTENTS
SR.NO
TITLE
PAGE NO
1
OBJECTIVES
3
2
SCOPE
3
3
EMERGENCY RESPONSE TEAM (ERT)
3
4
ROLE & RESPONSIBLITIES
4
5
EMERGENCY CONTACT INFORMATION
5
6
POTENTIAL EMERGENCY SITUATIONS
5
7
EVACUATION AND RESCUE PLAN
5
8
ASSEMBLY POINTS
6
9
EMERGENCY HANDLING STRATEGIES
FOR DIFFERENT SCANARIOS
6
10
TRAINING AND MOCK DRILL
9
11
POST EMERGENCY RECOVERY PLAN
9
12
EMERGENCY
CHART
11
REPORTING
FLOW
ENCLOSURES
S.NO
1
TITLE
EMERGENCY CONTACT NUMBERS
PAGE NO
12
COMPANY LOGO AND NAME
1.
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
OBJECTIVES
The main objectives of the emergency preparedness plan shall be:
 Preserving the life, property and environment from the consequences of emergencies arising within
the site & office.
 Systematic coordination of emergency control action to arrest escalation of emergency, to evacuate
personnel within or outside the site when necessary and rehabilitate them.
 Restoring normalcy in site operation with minimum loss of time.
2.
SCOPE:
This procedure shall be applicable to all COMPANY NAME. employees and associates within site.
MAF-PROJECT is executed by COMPANY NAME, hence effective control of any emergency within APL complex
will be the responsibility of concerned agencies. All control measures, procedures, mechanics including all tools /
tackles / equipment’s / appliances / manpower etc. required for handling & control of emergency is the
responsibility of concerned agency, where the emergency has occurred. Concerned agency shall take required
care & precautions to prevent escalation of emergency or spread of emergency to nearby areas. Site emergency
plan shall be prepared by each agency for their respective area.
However, RCM- Agencies will communicate emergency to RCM- COMPANY NAME and may seek for necessary
assistance.
3.
EMERGENCY RESPONSE TEAM (ERT)
An Emergency Response Team is constituted as under.
Team Advisor
:
Team Leader
:
Members
:
:
:
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
:
4.
ROLE & RESPONSIBLITIES:
4.1
RESIDENT CONSTRCTION MANAGER:
1. Acts as advisor to the Emergency Response Team.
2. Communicates the occurrence of emergency situation and steps being taken, to the client, and other
concerned authorities at COMPANY NAME. Head Quarters.
3. Approving authority for expenditure, if any, in connection with the management of the emergency.
4.2
EMERGENCY REPONSE TEAM LEADER:
1.
2.
3.
4.
5.
4.4
As leader of Emergency Response Team, he is responsible for activating the emergency plan and
assuming over-all command during the emergency situation.
He shall immediately arrange for on the spot meeting of the Team at a suitable location to take care of
the situation and initiate necessary measures.
Take on the spot decision regarding the procedure to carry out specified task as decided in the on the
spot meeting.
Authorize Team members to carry out specified task as decided in the on the spot meeting.
To give feedback to RCM and all members, after the emergency is under control.
SAFETY TEAM:
1.
2.
3.
4.5
Shall provide essential co-ordination with ERT, APL safety dept., EIL & Contractors’ safety personnel.
Ensure that necessary first aid facilities are available to meet the emergency.
To render all assistance, as demanded by the situation.
MEMBERS:
1. To attend the emergency meeting.
2. To interact and liaise with respective agencies for smooth management of the emergency.
3. To assist Member-HR in his operations.
 Attend the on the spot emergency meeting.
 Arrange all the required facilities through concerned departments for the medical aid, manpower,
money, conveyances etc, if required.
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------


Ensure necessary arrangement for evacuation of injured to the nearest hospital / medical facilities.
Coordinate with external agencies such as local police, fire station, district administration etc, if
required.
 Make necessary arrangement for manpower, vehicles etc, required for rescue operations as decided in
the on the spot meeting.
 To gather all employees, visitors at the assembly point.
4. To carry out head count at the assembly point to rule out any missing personnel
They are responsible for controlling the traffic on the road and keep them clear of any obstruction for
free movements of emergency vehicles.
5.
EMERGENCY CONTACT INFORMATION:
Telephone numbers of key personnel who may be required to be contacted in case of emergency are readily
available and are appended to this plan.
6.
POTENTIAL EMERGENCY SITUATIONS:
The following is indicative list of situations which can cause an emergency requiring operation of the emergency
response plan.
1.
2.
3.
4.
5.
6.
7.
8.
9.
7.
Fire
Explosion
Toxic Release
Collapse of structures, Crane
Spillages of radioactive sources / material
Flood
Cyclone
Earthquake
Electrical Emergency
EVACUATION AND RESCUE PLAN
1.
Based on the magnitude of an emergency, the need for evacuating / rescuing personnel from the complex shall
be decided by the Incident controllers.
2.
Localized evacuation may be effected by moving people to assembly point of the plant.
COMPANY LOGO AND NAME
8.
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
ASSEMBLY POINTS
1.
2.
3.
Assembly points are identified however it can be shifted to the least affected upwind/ cross wind direction.
All the assembly points inside the complex shall be clearly marked by a conspicuous notice and provided with an
identification number.
Assembly points within APL complex are as follows:
 In front of Admin Building

In front of Main exist Gate
9.
EMERGENCY HANDLING STRATEGIES FOR DIFFERENT SCENARIO:
9.1
GENERAL EMERGENCY PROCEDURES: -
1.
2.
3.
4.
5.
6.
9.2
All emergencies are to be handled by the highest ranking person present and assisted by the emergency squad.
The highest ranking person shall assist job to responsible person for making emergency calls.
The emergency phone numbers are to be displayed at the entrance gate and assembly point.
The need of the ambulance or other emergency equipment shall be determined by the highest ranking person
present.
Medical person present, except where a catastrophic event has occurred, on that time anybody can call for an
ambulance.
In all instances the top management shall be notify immediately by phone.
FIRE & EXPLOSION /TOXIC GAS LEAKAGE/SPILAAGE OF RADIO ACTIVE SOURCE
1.
2.
3.
4.
5.
6.
7.
8.
Evacuate the people to a safe distance & attend to the injured, if any.
Try to quench the fire available with firefighting equipment.
Isolate the power supply in case of electrical emergencies.
Arrange all required facilities for the necessary medical aid, manpower, money, conveyance etc.
Inform the clients & the concerned Government departments, if necessary.
Inform Fire station, if the fire is getting out of control.
Investigate cause of the leakage & measure the concentration / Limit Values.
Take remedial measures.
COMPANY LOGO AND NAME
9.
10.
9.3
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
Ensure that the leakage / fire are stopped.
Assess the Environment to ensure safety of persons & if found ok, allow the people to come back to the work
area.
COLLAPSE OF STRUCTURE, FALL OF PERSON & ELECTRICAL EMERGENCY:
1.
Evacuate the people to a safe distance & attend to the injured, if any.
2.
3.
4.
5.
Cordon off the affected area & isolate the power supply in case of electrical emergencies.
Arrange all required facilities for the necessary medical aid, manpower, money, conveyance etc.
Investigate cause of the accident / emergency.
Take remedial measures.
Flood:
9.4
1. Initiate shut down of operation and its related facilities if situation demands.
2. Evacuate people from areas, which are likely to be affected.
3. Switch off all electrical supply until the situation comes to normal.
4.
Ensure adequate communication facilities are made available.
5.
Monitor all open drainage for inadvertent entry of water stream.
6.
Check that no oil enters the final water stream from ETP.
7.
Ensure adequate dewatering pumps are ready.
8.
Medical team to monitor hygiene and sanitation facilities and take step to prevent spread of any communicable
diseases.
9.
Extra care shall be taken to chlorinate drinking water.
10. Flood may occur due to heavy torrential rain during monsoon and clogging of storm water drains / outlets.
Hence special preventive care shall be taken for this.
9.5
CYCLONE
The contingency actions during a cyclone shall be based on the weather forecast received from local
meteorological department. Some important actions to be carried out in such situations are:
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
Prior to Cyclone:
1.
Establish regular contact with local meteorological department.
2.
If the cyclonic condition is severe, initiate necessary preparatory actions immediately.
3.
Appraise the installations about the situation.
4.
Carefully review shut down of operations and its related facilities if situation warrants.
5.
Ensure readiness of all emergency vehicles, medical Care and Medicines.
6.
Metallic sheets, loose materials and empty drums and other light objects shall be properly secured.
7.
If necessary, shut down all electric power sources.
During Cyclone:
1.
Remain Calm
2.
Do not go outdoors
3.
Do not seal the office completely as difference in atmospheric pressure inside and outside the room, can rip
open the window or door by breaking window glass.
After Cyclone:
1.
After cyclone never touch electric lines or appliances.
2.
Don’t go nearby the damaged structures/ equipment or buildings.
9.6
EARTHQUAKE
Earthquake cannot usually be forecasted and therefore precautions prior to such event are not usually possible.
Hence emergency recovery plans shall be considered by the emergency response team as per the situation and
site condition.
10.
TRAINING AND MOCK DRILL
Each occupant should know that evacuation is necessary. A method of training occupants in the
requirements of the emergency evacuation plan is to give all employees a thorough briefing and
demonstration. Team Leader shall ensure that training is provided & mock drill shall be conducted at
regular interval. Personnel to evacuate from their work place through stairs up to the assembly point,
LIFT SHALL NOT BE USED (NA). Mock drill shall be conducted at least annually and observations shall
be recorded in Mock Drill report format as mentioned below and be reviewed periodically on its
shortcomings and the same shall be incorporated for future compliance.
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
MOCK – DRILL REPORT
Mock Drill Subject:
No. of
personnel
attended Mock
Drill
Dept. /
Work Area
Mock Drill Date:
Action Taken by
Participants during
Mock Drill
Short Coming,
if any noticed
during Mock
Drill
Corrective
Action Taken
Remarks
POST EMERGENCY RECOVERY PLAN
11.
The Post-emergency recovery plan is an essential element of an emergency response plan. Its purpose
is to put the Site back into operation as soon as possible after an emergency.
11.1
ACTION IN POST EMERGENCY RECOVERY
Fire, Accident or any other emergency affecting the work premises
1. Identify the cause of emergency by analyzing the available evidence.
2. Take adequate measures to eliminate the causes of emergency.
3. Assess the damages to critical equipments and get the same repaired. After checking all required
parameters, start the critical equipments.
4. Check emergency handling equipments i.e fire extinguishers get them fully charged/repaired as
required.
5. Take corrective action to prevent its recurrence. If required, update the procedure. Details of the event to be
intimated to corporate HSE group.
11.2
ARRANGEMENTS FOR MEDICAL TREATMENT
The injured will be rendered first aid and if required will be sent to the nearest hospital. Further if any
specialty treatment is required as per the advice of the doctor, the same will be provided. The list of
the emergency contact details shall be displayed.
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
11.3
INFORMATION TO THE RELATIVES OF THE INJURED
The relatives of injured will be informed by HR/RCM. The employees residential address file will be
available at HR Dept./SITE. and as a part of Onsite emergency plan, the communications to the
relatives of injured will be passed through telecom or by messenger with a car. Clear address of the
injured person (Local residential address / address if hospitalized) will be communicated to his
relatives, by the HR/RCM
12
EMERGENCY REPORTING FLOW CHART
Witness of the incident/raising
of an alarm
Administration department
Nodal Officer at EIL
HO
Team Advisor
Hospital/fire
Station/police
Occupational
Health Center
Appropriate action
taken & case closed
Emergency Response
representative/security
personal
Team Leader
Firefighting team
Assembly
point
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
COMPANY LOGO AND NAME
DOCUMENT NO. ------------------------------------------
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
Fire Water System
REFINERY FIRE WATER & ROAD NETWORK SHOWING THE LOCATION OF ISOLATION VALVE
12
101 C
101 D
Future Tank
101 A
101 B
11A
Crude Tank
10
5A
FO
5B
SLOP
V
R
V
D
R
C
C
D
NAPTHA TANK
HSD TANK
ATF & SKO TANK
8
1
CDU
VDU
HCU
5
3
9
OPEN
OPEN
DCU
CCU
15
6B
11
ETP
11B
CCR
7
H2U
11C
6
RWTP
5C
CG
CPP
DM
Plant
Workshop
Medical
FW
Tank&
Pump House
OPEN
CTC
BANK
4
11D
2A
2
Main
Entry
15A
13
Open
Fire Stn.
ADM
4A
Cooling
Tower
OPEN
Open
Storage
Yard
17
WH
SRU
13A
LPG
Loading
Gantry
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
ASSEMBLY
DOCUMENT NO. ------------------------------------------
POINT
In case of emergency like Gas Leak, Earth Quake, Fire, Bomb Threatens Siren or any Life Threatening Situation the work
will be AUTOMATICALLY SUSPENDED and ensure all the electrical equipments will switch OFF, immediately report to
Assembly Point
FIRE SAFETY SIREN
Sl. No.
TYPE OF FIRE
SIREN OPERATION
1
TEST RUN
Straight Run Siren For 2 Minutes at 7:00 AM Daily.
2
MINOR FIRE
No Siren.
3
MAJOR FIRE
Wailing Siren For 2 Minutes.
4
DISASTER
2 Minutes Wailing Siren Thrice At A Gap of 1 Minutes.
5
ALL CLEAR
Straight Run Siren For 2 Minutes.
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
EMERGENCY CONTACT NUMBERS (INTERNAL)
SR.NO
1
NAME
(RCM)
ROLE
CONTACT NUMBER
Team Advisor
2
Team Leader
3
Team Member
4.
Team Member
4
Team Member
5
Team Member
6.
Team Member
7.
Team Member
8.
Team Member
EMERGENCY CONTACT NUMBERS (NRL)
NAME
DESIGNATION
INTERCOM NUMBER
LANDLINE NUMBER
IMPORTANT TELEPHONE NUMBER
Refinery main gate
2600/3000
Refinery Pass section
2608/2650
2609
Refinery Material Gate
Main Control Room
Refinery shift Superintendent
CPP control Room
Electric Control Room
NRMT Gate
NAME
DISASTER MANAGEMENT
Fire Call
265530
3101/3141/3178/3102
265438/26544
5555/3399
265552
3320/3308/3309/3318
265552
3374/3362
265429
2606
DESIGNATION
INTERCOM NUMBER
333/444
LANDLINE NUMBER
265559
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
DOCUMENT NO. ------------------------------------------
Emergency Group Dialing
4444
Control Room Fire and Safety
3573
265559/265592
Shift Incharge Fire and Safety
3576/3567
265559
3575/3577
265527
ON- SITE DISASTER CONTROL ROOM
Chief Emergency Co-ordinator
Co-ordinator Support Service
3570
Co-ordinator Power & Communication
3571
Co-ordinator Engineering Services
3566
OFF-SITE DISASTER CONTROL ROOM
HEALTH SAFETY AND ENVIRONMENT
Gopal Sarma
FIRE AND SAFETY
Fire Call
3580/3581/3582/3583 265705
DGM(HSE)
Fire Control Room
Shift Incharge Fire and Safety
2154
265592
333/444
265559
3573
265559/265592
3576/3567
26559
SR. MANAGER
MANAGER
DY. MANAGER
Biswajoti Bhuyan
ASST. MANAGER
OCCUPATIONAL HEALTH CENTRE
Dr. Bijay Sarma
3585
222/3700
265535
GM(PROJECT)
2151
265431
Girish Kumar Borah
DGM(PROJECT)
2174
265850
Ghana Syam Gogoi
CHIEF MANAGER
3005
265596
Pinaki Bhadari
SR. MANAGER
3004
Diganta Das
SR. MANAGER
3007
Himangshu Saikia
SR. MANAGER
3009
Sujit Kumar Das
SR. MANAGER
3006
Raj Kamal Saikia
SR. MANAGER
3012
Dipak Chandra Baruah
MANAGER
3003
Syed Tazuddin Ahmed
MANAGER
3010
ASST. MANAGER
3027
PROJECT DEPARTMENT
Aruni Prasad Chakravortty
Dilip Sharma
RECORD OF SEQUENCE OF EVENTS FOR MOCK DRILL (SAMPLE FORMAT)
PRE EVACUATION DRILL
COMPANY LOGO AND NAME
EMERGENCY
PREPAREDNESS AND RESPONSE PLAN
Sl. Time
Activity
1. 1000 Arrival of Response team
2. 1015 Round / inspection of the office and site
3.
1100
4.
5.
6.
1145
1230
1300
7.
1330
8.
1400
Obtain Occupancy status of the Site
Premises (Staffs, Visitors, Contractual staff,
Labors etc
Arrival of Ambulance
Briefing to Emergency team members
All Emergency Response team prepare for
Evacuation Drill.
Emergency Response team to take their
respective positions.
Check the availability of Police team and
Traffic Police team near the building.
DOCUMENT NO. ------------------------------------------
Responsibility
Team member
Response
Team
Team Advisor
Remarks
To be briefed at Reception
Physical check of the Office Premises and
evacuation point.
To obtain status of personnel in all sections
HR
Team Leader
All Concerned
Briefing to the Ambulance staff.
All concerned
HR
All Personnel detailed to take stock of their area
and report readiness.
All personnel on confirming their readiness shall
report to the Team leader on their readiness.
Call up and confirm their availability and
maintain close liaison with them.
DURING EVACUATION DRILL
Sl.
1.
Time
1430
2.
1432
3.
1500
Activity
Commencement of Exercise.
Announcement of Fire Exercise
Order for Emergency Evacuation
Responsibility
Team Leader
Completion of Head count at Assembly
area
Team Leader
Team Leader
Remarks
Evacuation Drill to commence on the order
received from higher authorities.
Briefing on Evacuation Drill and action to be
undertaken
Physical check of each area of the site by
Emergency Response Team Members.
POST EVACUATION DRILL
Sl.
1.
Time
1500
Final Head count
Activity
2.
3.
1505
1515
Debrief of the Evacuation Drill
Termination of Drill
Responsibility
Team Member
Team Leader
Response
Team
Members.
Remarks
Proper accounting of personnel and
finalization of head count in coordination with
Emergency Response Team Members.
Debrief of the evacuation Drill.
All personnel to proceed to their respective
work locations