EN2150: Week 4 Assignment What are reports and proposals and how are they composed? This assignment helps you apply your knowledge from this week’s modules and readings. Reports are often used to document progress or detail issues in the healthcare field. For example, a hospital might use reports to track budgets, patient incidents, employee performance, or proposals for new construction. Understanding how business reports are created will help you understand how organizational decisions are made. 50 Understanding and Planning Reports and Proposals Answer the following questions. 1. In your future career, you may be asked to assist with the development of longer business messages, such as business plans. Define the following terms in the table below: Terms Term Definition Informational reports Provides data, facts, feedback and other information without analysis or recommendations. Analytical reports Offer both information and analysis ,but recommendations. Proposals Documents written Specific purpose and audience. 2. List the two strategies for organizing reports. a. categorically b. chronologically 3. The first step in writing a report is _____. (Select only one) ☒ creating the rough draft ☐ determining the report problem ☐ conducting research ☐ selecting an appropriate format 4. Explain the difference between Direct and Indirect Strategy when writing reports. Directly responsible for assigning them work and managing their performance . I direct ate the employees who report to your direct reports and their subordinates. © Ultimate Medical Academy. 1 5. Belinda is writing a report and wants to use headings to help her readers understand the organization and to add visual appeal. What advice should she follow? (Select only one) ☐ Create headings using complete sentences. ☐ Capitalize the first letter of each word in a heading. ☐ Avoid the use of bolding on any heading. ☒Include at least one heading per page. 6. You are writing a short report to a familiar audience and plan to use an informal writing style. What can you do to make your writing informal? (Select only one) ☒ Use contractions such as won't, it's, let's, and we're. ☐ Include second-person pronouns such as you. ☐ Use passive-voice verbs. ☒ Incorporate longer sentences. 7. Mary is writing a letter of transmittal to accompany a report to her client. The transmittal letter should announce the topic of the report, tell how it was authorized, briefly describe the project, and ________. (Select only one) ☐ identify the writer of the report ☒ highlight the report's findings, conclusions, and recommendations ☐ list the sections of the report and any appendixes ☐ market additional services or products Writing and Completing Reports and Proposals Answer the following questions. 8. Informational reports provide data or findings, analyses, and conclusions. ☒ True ☐ False 9. The format of a report depends on its length, topic, audience, and purpose. ☐ True ☒ False © Ultimate Medical Academy. 2 10. When writing a formal business report, you should begin by__________. (Select only one) ☐ completing a feasibility test of the market scope, economic indicators, and environmental impact ☐ analyzing the primary and secondary audiences for gender, age, income, and education ☐ conducting research to identify the most credible sources of information ☒ developing a statement of purpose that explains the goal, significance, and limitations of the report 11. Match the organizational strategy for reports with the type of audience listed below. A. Direct Strategy B. Indirect Strategy ___. If readers need to be informed. ___. If readers need to be persuaded. ___. If readers are supportive. ___. If readers need to be educated. ___. If readers may be disappointed or hostile. ___. If readers are eager to have the results first. 12. Careful writers document their sources to avoid charges of plagiarism, to instruct the reader to pursue the topic further, and to______________. (Select only one) ☐ add length to their reports ☐ demonstrate their writing abilities ☐ meet government regulations ☐ strengthen their arguments and add credibility to their reports 13. Surveys can produce efficient and economical primary data for reports. ☐ True ☐ False 14. You need to write a report that shows a company's profits by divisions located in regions around the country. You should organize your report by_____________. (Select only one) ☐ arranging the information chronologically according to the date the profits were generated at each location © Ultimate Medical Academy. 3 ☐ creating sections of the report that represent each geographic region ☐ incorporating extensive primary data to assure the reader of your credibility ☐ comparing or contrasting each division Developing Reports and Proposals Marion is the manager at a local doctor’s office. His employees are continually late to work and it is affecting appointment workflow. Marion hired you to research why employees are coming late and the impact that the tardiness has on the overall organization. Marion also wants you to provide recommendations for improvement. First, you decide to interview several employees to understand why they are late. You also go to the library to research popular reasons for workplace tardiness. Next, you interview the employees’ immediate supervisors to understand leadership work ethic and the discipline process for tardiness. After researching and conducting interviews, you realize why the employees are continually late. Employees are late because supervisors are also arriving late and do not discipline tardiness. Employees are upset because they have not received a raise in over a year and do not feel appreciated in the workplace. The employees said that they would come to work on-time if the company’s culture changed. 15. Directions: Using the scenario above fill in the following template in order to complete an Informal Letter Proposal (Ch. 10, Fig. 10.2) Informal Letter Proposal Template Opening paragraph(Use this opening paragraph to grab the attention of your readers) Type answer here Background and Goals(Identify the reasons for the employee interviews and library research mentioned above) Type answer here Proposed Plans(Discuss specific ways for how to solve the problem) Type answer here Reflection Reflect on what you have learned this week to help you respond to the question below. You may choose to respond in writing or by recording a video! 16. Why is it important to add images, charts, and graphs to enhance reports? Type answer here © Ultimate Medical Academy. 4
