Copying SPSS Output to a Word Document
If you select the entire Output and then Edit, Copy, you can paste it into Word – just locate the cursor at the paste
location in the Word document and then CTRL-V. Here is an example. Notice that the syntax is included as is the
“Notes” table (which is not displayed in the SPSS output viewer). The Notes tables are best deleted.
CORRELATIONS
/VARIABLES=Gender Ideal Statoph Nucoph SATM
/PRINT=TWOTAIL NOSIG
/MISSING=PAIRWISE .
Correlations
Notes – Delete this stupid table
Output Created
25-May-2010 19:32:56
Comments
Input
Data
C:\D\StatData\IntroQ\IntroQ.sav
Active Dataset
DataSet1
Filter
<none>
Weight
<none>
Split File
<none>
N of Rows in Working Data File
Missing Value Handling
Definition of Missing
614
User-defined missing values are treated as
missing.
Cases Used
Statistics for each pair of variables are
based on all the cases with valid data for
that pair.
\SPSS\SPSS-to-Word.docx
Syntax
CORRELATIONS
/VARIABLES=Gender Ideal Statoph
Nucoph SATM
/PRINT=TWOTAIL NOSIG
/MISSING=PAIRWISE .
Resources
Processor Time
00:00:00.000
Elapsed Time
00:00:00.016
[DataSet1] C:\D\StatData\IntroQ\IntroQ.sav
Correlations
Gender
Gender
Pearson Correlation
Ideal
1
Sig. (2-tailed)
N
Ideal
Statoph
Nucoph
SATM
Pearson Correlation
614
-.570**
Statoph
Nucoph
SATM
-.570**
-.145**
-.075
.067
.000
.000
.064
.138
609
613
613
492
1
.093*
.084*
-.039
.022
.038
.384
Sig. (2-tailed)
.000
N
609
609
608
608
490
-.145**
.093*
1
-.001
-.337**
Sig. (2-tailed)
.000
.022
.982
.000
N
613
608
613
613
491
-.075
.084*
-.001
1
.043
Sig. (2-tailed)
.064
.038
.982
N
613
608
613
613
491
-.039
-.337**
.043
1
Pearson Correlation
Pearson Correlation
Pearson Correlation
.067
.343
Sig. (2-tailed)
.138
.384
.000
.343
N
492
490
491
491
**. Correlation is significant at the 0.01 level (2-tailed).
*. Correlation is significant at the 0.05 level (2-tailed).
GRAPH
/LINE(SIMPLE)=MEAN(Nucoph) BY Year .
Graph
Notes – Delete this stupid table
Output Created
25-May-2010 19:32:56
Comments
Input
Data
C:\D\StatData\IntroQ\IntroQ.sav
Active Dataset
DataSet1
Filter
<none>
Weight
<none>
Split File
<none>
N of Rows in Working Data File
Syntax
614
GRAPH
/LINE(SIMPLE)=MEAN(Nucoph) BY Year
.
Resources
Processor Time
00:00:00.329
Elapsed Time
00:00:00.344
[DataSet1] C:\D\StatData\IntroQ\IntroQ.sav
492
If this does not work (for example, if not all of the tables and charts are copied into the Word document),
try the Export function.
In the output window, click “File” and select “Export.”
Under “Objects to Export,” select “All visible.” Under “Document Type,” select “Word/RTF (*.doc). Browse to the
folder where you wish to deposit the exported document and then give it a name. Sometimes SPSS output is too wide
properly to fit on paper in portrait layout. To change the layout to landscape, click “Change Options.”
Click “Page Setup for Export.”
Here I have changed the “Orientation” to “Landscape.” You might also want to reduce the left and right margins to
accommodate very wide output.
You can also export the output to one of several other different types of documents, including htm and pdf. If you
export to htm each graphic will be put in a jpg file that is pulled by the htm file.
*docx or *rtf ?
When exporting the output to “Word/RTF (*.doc), it indicates that the file produced will be a *doc file, but it will not.
It will be a *.rtf file. An *.rtf file can be read and edited with Word just fine, but it often is many times larger (in terms of
how much space it takes up on storage media such as your hard drive). Accordingly, you should convert the *.rtf file to
an*.docx file. Bring the exported output document into Word, edit it as desired, and then save it as a *.docx file. Since it
came in as an *.rtf file, Word will, by default, save it as an *.rtf file. You need to change that default during the process of
saving the file.
Here is a snapshot of a directory to which SPSS output has been exported:
Note that it appears to be a *doc file, but it is, in fact, a *rtf file. I open it with Word, make whatever edits I wish to
make, and then start saving it (File, Save As).
Oh, my, look at the “File name.” It is revealed that it is actually an *rtf file. Change it to a Word *.docx file. Simply
active the drop down menu and select *.docx
Karl L. Wuensch, Department of Psychology, East Carolina University, June, 2017.
Return to my SPSS Lessons page.