3.0 Introduction SCOPE: This system is designed to aid the staff in managing their daily operations of Kuala Lumpur Heights Condominium Clubhouse. It currently offers various facilities and training courses for its residences. It will be used to accomplish tasks like booking time slots for facilities, accessing information, making payment along with various other tasks with greater ease than before. In the past these tasks were recorded manually before they were put into an excel file in a computer. With this new system, information needing to be recorded will be stored directly into the system without the need of noting it down first before entering into the excel records. Management is also made easier as tasks like allocating time slots or accessing specific information can be done easily with the click of a button. Whereas before the information needed to be searched manually through the record books. OBJECTIVE: The main purpose of this system is to avoid manual filing systems and paperwork by digitizing the whole system. Thus, both time and resources would be saved. This system is an application-based system which would be available in the computer of the receptionist or the computers of high-level management. The receptionist or staff would be able to record time slots, register new staff and manage the various requests and enquiries of the residences. While higher level management would be able to access reports for daily, weekly or monthly booking and coaching services. 1 IMPLEMENTATION Implementation stage is the process of converting the specification of the system into executable system. The first step would be to show the finished physical design to the client and check if all the required and minimum requirements are met. If given the approval, then we move on to give the system design to the developers so that they can be coded. Below are the programming code used to implement Kuala Lumpur Heights Condominium Club House system and requirements: Programming code Javascript Personal Homepage (PHP) Structured query Language (SQL) HyperText Marketing Language (HTML) Cascading Syle Sheet (CSS) The requirement needed to do the coding were: Printer Computer with 4GB RAM, Windows 10, i5 Visual Basic Software Aptana Studio 3 The Second step would be to check if the computer at the club house can support the software or not. If it doesn’t, then new computers have to be bought within the budget allocated by the client which is RM5,000. By checking of the available of the computer it is seen that all the computers at the reception and the computers at the Administrative Office meet the minimum requirements for the software. But the two computers in the lobby area are not compatible. The software of the system needs at least an i3 processor whereas those two computers were running the very old Pentium processors. So, we decided to buy two new computers to replace them. The third and final step was to hire two technical expertise who will be taught all about the system and trained how to use them. Later, they will be in charge of teaching all the staff and managers at the clubhouse about how to use the new system and whatnot. Below are the specifications for the two computer we bought for the lobby in order to deploy the system: 2 COMPUTER SPECIFICATIONS Windows 8 Professional Core i5 6500, 4 cored 3.2Ghz Processor HD Graphics 530 1 stick of ddr3 PC3-8500, 1600MHz 500MB HDD OTHER HARDWARE 2 routers 1 Printer We kept in mind to buy the most standard and cost-effective computers as they will be only used for the purpose of using the system and will probably be not doing high performance need tasks. The client had also specially mentioned to use as least as possible from the budget. So that was also one of the most influential factors. Below are the detailed pricing of the hardware we had bought along with other costs relating to implementation of the system Hardware costs: Hardware Windows 8 Professional X 2 Price (RM) RM150 Total (RM) RM 300 Core i5 6500, 4 cored 3.2Ghz Processor X 2 RM750 RM1500 1 stick of ddr3 PC3-8500 X 2 500MB HDD X 2 CABLES X 2 TOTAL RM 70 RM 140 RM 300 RM 30 RM600 RM 60 RM 2600 PRICE (RM) TOTAL (RM) RM1000 Other Expenditures Monthly Salary of Technical Team Maintenance Costs per month Total Monthly Costs RM 200 RM 1200 3 4