Monitoring Plan
Project FAD number: VNM100450
Project title: Sport spaces for Safety and Equality at Hanoi schools
Project location (community and country): Ba Vi and Hoang Mai districts,
Area/s of Global Distinctiveness:
Gender classification:
Project duration in months: 36 months
Project period: 11/2018 to 10/2021
Project Manager CO: Phan Thu Hien - Grant Implementation Manager
Date of last update: dd/mm/yy
Author of last update:
Indicator/s
Definition of indicator
Methods of data
Sources of information Frequency of data
Envisaged
Documentation
Responsibility/ies
(*not more than 3 (and unit of measurement)
(how to capture the
(indicate name of
collection
for data collection
collection
dates of
information,
e.g.
report,
person/s, the
indicators per
(e.g. survey, focus group (e.g. students, midwifes, (periodicity, e.g.
data collection
database, excel, video, function/organisation
outcome and output)
discussion, interview)
village register, staff of
half-yearly)
(dd/mm/yy)
community book,
and the e-mail
transport authority)
teacher book etc.)
address)
Reporting to
Information
(e.g. project
use/audience (e.g.
manager CO or half-year management
program manager
reports, mid-term
and e-mail
evaluation, press
address)
release, etc.)
Overall objective/
impact: To contribute
to the transformation
of power relations and
social norms that girls
and boys can equally
practice sports in safe,
secure, inclusive and
accessible sport
spaces in schools.
n/a**
Outcome 1.
Adolescent girls and
boys age 11 to 15
engage in the
promotion of gender
equality and child
protection in and
through sport at
schools
Output/ Result 1.1*:
Adolescent girls and
boys have acquired
knowledge and skills
to sensitize their
peers, families and
communities on
gender equality and
child protection in
sport
Number of girls who report that
they are confident to
Proportion of girls
participate in school sport
who report that they
activities without fear of gener
always feel safe and
discrimination and
equal to participate in
experiencing violence
the school sport
(emotional, physical and
activities
sexual violence) within the
target group or sample of the
target group (in %)
Proportion of girls and
boys from COC clubs
promoting and
sensitizing on gender
equality and child
protection in sport
Number of girls and boys who
participate in
designing/organizing at least
one communication cum sport
event on equal and protective
sport theme
Baseline and end-line
survey in 20 project
intervention schools
Self-administered
Schools girls, teacher
questionnaires with school
boys and girls, grade 6, 7,
8, (randomly selected)
End-line survey in 20
project intervention schools
Self-administered
Schools girls/boys from
questionnaires with all
school boys and girls from COC clubs
coc clubs only, grade 6, 7,
8, (randomly selected)
Number of adolescent girls
and boys understand early
warning sign of 4 types of
Proportion of
school violence including
adolescent girls and
emotional, physical, sexual
boys in 20 schools
violence and bullying,
equipped with
Group discussion,
langugue of safety and
knowledge on gender
interview, quarterly data
assertiveness, safe and
equality, child
consolidation
protection and SRGBV unsafe touch, safe and
unsafe secret and how,
when to report the incidents
and the gender sterotypes
which prevent girls to
participate in sport activities
School girls and boys
- Baseline survey
'- Endline survey
'- Endline survey
Baseline
Endline
Quarterly
1/3/2019
15/4/2021
reports
External consultant
and technical partner
Plan, district
DOET
- Indicator tracking
table
- Final evaluation
15/4/2021
reports
External consultant
and technical partner
Plan, district
DOET
Final evaluation
31/3/2019
31/5/2019
31/8/2019
31/11/2019
28/2/2020
31/5/2020
31/11/2020
28/2/2021
31/5/2021
teacher book, baseline District DOET and
endline reports
teachers at schools
Plan
Half-yearly report
Indicator/s
Definition of indicator
Methods of data
Sources of information Frequency of data
Envisaged
Documentation
(*not more than 3 (and unit of measurement)
(how to capture the
collection
for data collection
collection
dates of
indicators per
(e.g. survey, focus group (e.g. students, midwifes, (periodicity, e.g.
data collection information, e.g. report,
database, excel, video,
outcome and output)
discussion, interview)
village register, staff of
half-yearly)
(dd/mm/yy)
community book,
transport authority)
teacher book etc.)
31/5/2019
31/8/2019
# of adolescent girls
Number of registered girls
31/11/2019
and boys in 20
schools who engage and boys in 20 schools who data consolidation
Teachers
Quarterly
teacher book, reports
28/2/2020
in sport clubs in their engage in sport clubs
31/5/2020
Output/ Result 1.2:
respective schools
31/11/2020
Girls and boys have
28/2/2021
access to and
31/5/2019
participate in safe and
31/8/2019
Number of football or
equal sport activities in
31/11/2019
baseket ball sport clubs
schools
28/2/2020
# of sport clubs set up
data consolidation
newly setup and operate
Teachers
Quarterly
teacher book, reports
and regular operating
31/5/2020
regularly weekly
31/11/2020
28/2/2021
31/5/2021
How teachers and parents
(disaggregated by sex) to
support and defend girls in
Extend to which
sport clubs
teachers
Extend of support: Fully
(disaggregated by
support - partly support sex) and parents
no support
(disaggregated by
Criteria for fully support:
sex) support and
allocate time to join with,
defend girls´ equal
participation in football agree for their children to
and basketball clubs fully participate in clubs, be
able to pay tuition fee or
relevant cost, agree to pick
up after school time etc.
Outcome/Specific
objective 2: Families
and teachers support
girls and boys to
practice sport in a
Level of engagement
gender-equal,
inclusive and safe of teachers and
parents to prevent and
learning environment.
respond to SRGBV
Proportion of girls and
boy who feel
supported by their
teachers and parents
to participate in sport
activities (including
football and
basketball) equally
and safe.
The frequency of
parents/teachers meeting
on the topic of SRGBV and
their participation in
organizing the
communication cum sport
event on gender and
protection on equal and
protective sport theme
No. of girls and boys feel
supported by their teachers
and parents to participate in
sport activities equally and
safe out of total No. of girls
and boys in sample of
target group (in %)
Baseline and end-line
survey in 20 project
intervention schools: Key
informant interviews with
parents, teachers and
school managers
Responsibility/ies
(indicate name of
person/s, the
function/organisation
and the e-mail
address)
Reporting to
Information
(e.g. project
use/audience (e.g.
manager CO or half-year management
program manager
reports, mid-term
and e-mail
evaluation, press
address)
release, etc.)
District DOET and
teachers at schools
Plan
Half-yearly report
Teachers, technical
partner
Plan, district
DOET
Half-yearly report
report
External consultant
and technical partner
Plan, district
DOET
-Mid term review
- Adjusted activity plan
(if needed)
- Final evaluation
Plan, district
DOET
-Mid term review
- Adjusted activity plan
(if needed)
- Final evaluation
Plan, district
DOET
- Indicator tracking
table
- Final evaluation
Teachers, parents
- Baseline survey
'- Endline survey
1/3/2019
15/4/2021
Baseline and end-line
survey in 20 project
intervention schools: Key
informant interviews with
parents, teachers and
school managers
Teachers, parents
- Baseline survey
'- Endline survey
1/3/2019
15/4/2021
report
External consultant
and technical partner
Baseline and end-line
survey in 20 project
intervention schools (by a
quantitative survey with
separated questionaire):
FGD with randomly
selected girls and boys
grade 6,7,9
Schools girls/boys
- Baseline survey
'- Endline survey
1/3/2019
15/4/2021
report
External consultant
and technical partner
Indicator/s
Definition of indicator
Methods of data
Sources of information Frequency of data
Envisaged
Documentation
Responsibility/ies
(*not more than 3 (and unit of measurement)
(how to capture the
(indicate name of
collection
for data collection
collection
dates of
person/s, the
indicators per
(e.g. survey, focus group (e.g. students, midwifes, (periodicity, e.g.
data collection information, e.g. report,
database, excel, video, function/organisation
outcome and output)
discussion, interview)
village register, staff of
half-yearly)
(dd/mm/yy)
community book,
and the e-mail
transport authority)
teacher book etc.)
address)
# schools with
Output/ Result 2.1:
functional safe, equal
Fathers and mothers,
and inclusive sport
school staff participate in
spaces
creating safe, secure,
accessible, and inclusive
sport spaces in schools
% Proportion of
fathers and mother
participate in the
parents- teachers
meetings
Output/ Result 2.2:
Father, mothers, and
school staff support the
establishment of child
protection mechanisms
and structures in and
through sport in schools.
Level of teachers´
knowledge of gender
equality, child
protection, noncompetitive sport
before and after
participating in the
training
Proportion of schools
that have put in place
key tools including
physical class learning
Outcome/Specific
sessions, parent
objective 3: Decisionteacher meetings, and
making government and
counseling services to
educational authorities
engage girls and boys
recognize sports as
participating in the
social driver to promote
sports
gender-equal, inclusive
and safe learning
environment
# of official
documents issued by
DoET directing the 20
pilot schools to
continue project model
activities after the
project period
No. of schools having
functional safe, equal and
inclusive sport spaces
(operate weekly with
adequate equipments to
allow girls and boys can
access and play safely)
Baseline and endline
survey, FGDs,...
No. of father and mothers
participate in the parentsteachers meeting out of
data consolidation
total number of parents in
all 20 project schools (in %)
Teachers, school girls,
boys and parents
Teachers, parents
How different teachers
understand about gender
equality, child protection,
non-competitive sport
before and after
participating in the training?
Gender of equality: girls and
boys has the same rights,
Pre test and post test with
resources, opportunities
80 physical teachers
Teachers
and protections
in annual training course
Child protection: the
protection of children from
violence, exploitation,
abuse and neglect.
Dimention of knowledge for
each topic: fully aware,
partly aware, not sure, none
Child protection
No. of schools have put in
place 3 main tools (physical
class learning sessions,
parent teacher meeting,
counseling service) over
total of 20 schools (in %)
How many official document
issued by DoET to continue
project model activities at
20 pilot schools after the
project period?
Baseline and end-line
survey in 20 project
intervention schools:
1. Key informant interviews Schools managers,
with school management; district DOET
DOET, parents and
teachers
2. School year report
Key informant interviews
with DOET and another
stakeholders at final
evaluation
District DOET
Quarterly
Periodic
31/5/2019
31/8/2019
31/11/2019
28/2/2020
31/5/2020
31/11/2020
28/2/2021
31/5/2021
31/5/2019
31/11/2019
31/5/2020
31/11/2020
31/5/2021
School reports and
monitoring report,
baseline, endline
reports
School reports and
monitoring report
Reporting to
Information
(e.g. project
use/audience (e.g.
manager CO or half-year management
program manager
reports, mid-term
and e-mail
evaluation, press
address)
release, etc.)
Teachers, technical
partner, Consultants
Plan, district
DOET
- Indicator tracking
table
- Mid term review
- Final evaluation
Teachers
Plan, district
DOET
- Indicator tracking
table
- Mid term review
- Final evaluation
- Adjusted activity plan
(if needed)
- Mid term review
- Final evaluation
Quarterly
31/5/2019
31/8/2019
31/11/2019
28/2/2020
31/5/2020
31/11/2020
28/2/2021
31/5/2021
Monitoring report
Training reports
Technical partners
Plan
- Baseline survey
- Mid term
evaluation
- Endline survey
'- Yearly
1/3/2019
15/4/2021
31/5/2019
31/5/2020
31/5/2021
report of baseline and
endline surveys
School year report
External consultant
and technical partner
Schools managers
- Indicator tracking
District DOET and table
Plan
- Midterm review
- Final evaluation
report
District DOET
Plan
Endline survey
15/4/2021
Final evaluation
Indicator/s
Definition of indicator
Methods of data
Sources of information Frequency of data
Envisaged
Documentation
Responsibility/ies
(*not more than 3 (and unit of measurement)
(how to capture the
(indicate name of
collection
for data collection
collection
dates of
person/s, the
indicators per
(e.g. survey, focus group (e.g. students, midwifes, (periodicity, e.g.
data collection information, e.g. report,
database, excel, video, function/organisation
outcome and output)
discussion, interview)
village register, staff of
half-yearly)
(dd/mm/yy)
community book,
and the e-mail
transport authority)
teacher book etc.)
address)
# of
dialogues/workshops
organized for
Output/ Result 3.1:
facilitating adolescent
Department of Education
girls’ participation in
and Training, school
school sport
managers have
increased capacity to
# of tools available to
create safe, secure,
accessible and inclusive DOET and school
sport spaces in schools managers to create
safe, secure,
accessible and
inclusive sport spaces
in school
# of schools that
integrate key project
Output/ Result 3.2:
activities into their
Relevant stakeholders in
school's annual school
sports and education
year plan
recognize the importance
of offering equal
District DoET plan of
opportunities for
action to address the
adolescent girls and
gaps in school sport
boys in sport structures and SRGBV in Hanoi
at schools
school system
available
Reporting to
Information
(e.g. project
use/audience (e.g.
manager CO or half-year management
program manager
reports, mid-term
and e-mail
evaluation, press
address)
release, etc.)
How many dialogues/WSs
with the topic of how
engage girls/promote girls interview
participation in baseket ball
and football clubs
Teachers
Quarterly
31/5/2019
31/8/2019
31/11/2019
28/2/2020
31/5/2020
31/11/2020
28/2/2021
31/5/2021
school or district
guideline/decision on
setting up the safe sport
spaces in schools
Schools managers,
district DOET
Endline survey
Baseline survey
1/3/2019
15/4/2021
report
External consultant
and technical partner
Plan
Final evaluation
Schools managers,
district DOET
Yearly
31/5/2019
31/5/2020
31/5/2021
yearly report
Schools managers
Plan
Half-yearly report
reports, minutes of
workshops
External consultant
District DOET
Plan
Mid term review
Final evaluation
The school year plan with
parents-teacher meetings;
safe sport club
District DOET decision to
20 schools for project
implementaiton and
maintaing the model
interview
Key informant interviews
with DOET, school
managers
Key informant interviews
with DOET and school
officials in baseline and
District DOET
final project evaluation and
meeting/workshop minutes
- Baseline
- Mid term
evaluation
- Endline survey
'- Workshops
1/3/2019
'15/4/2021
Continue adding or deleting outcomes, outputs and indicators according to project/programme logframe.
**No indicator is needed for the overall objective if it is not directly related to the target group, but the wider population of the country where the project is being implemented.
Project progress
report and monitoring
report
Teachers, District
DOET
Plan
Half-yearly report