PAYROLL MANAGEMENT SYSTEM DOCUMENTATION

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1. INTRODUCTION
The Computer nowadays is a basic need for businesses or companies. It helps a lot in such a way that
it makes work more progressive and productive. It is an important thing that a company or small business
should have because it helps a lot in many ways such as organizing, storing and manipulating data. Having
computer programs may help a company grow bigger and be competitive in the flow of the business world.
The companies nowadays uses computer literate and very competitive in the business (Brian Thomas, 2004).
2. PURPOSE AND SCOPE
A payroll system is adopted by the employer to process payment of salaries of the employees... there
are various kinds of payroll system, one is an automated disbursement facility that enables fund transfers
from the employer's bank account to various individual accounts of the employees. Under this system, the
employer need to maintain an account which should be sufficiently funded to cover payroll amount of the
employees, including the payroll processing fee, upon transmission of the payroll file.
The payroll system is capable of accepting electronic transmission of the payroll data for faster and more
convenient crediting of employee accounts, what is needed is a file with the basic format acceptable to the
system.
A data-entry system will be provided for encoding of the payroll details, such as the pre-enrolled employees
account numbers and the net payroll amount to be credited to each employee. The generated payroll data
file from the system should then be sent to the bank.
The proposed system is for local government unit which uses programming language C#. Categorizing of
employee based on their status. If the employee is contractual or permanent. Adjusting of salary when the
employee gets promoted or demoted. Filtering of payroll report per department. The proposed system has
an active or inactive indicator of employee who terminated, end of contract, resigned or retired. Importing or
exporting of attendance report.
1.2 Project Executive Summary
Payroll management has traditionally been in a domain of its own, occupied solely with ensuring
correct and timely payment along with compliance with relevant regulations. As a narrowly focused and
transaction-oriented process, payroll management has provided the required accuracy and timeliness but
has been peripheral to the larger concerns of human capital management, which has been evolving around
it rapidly. Over the last decade payroll management has been so widely outsourced that most of its services
have been severed from the other HCM processes. As a result, organizations cannot readily connect payroll
data to important related processes in today’s HCM landscape such as pay-for-performance strategies in
compensation, nor to other core human resources processes. This isolation from the evolution of HCM has
prevented them from using payroll information and planning in strategizing.
Now, however, technology is available that integrates the various aspects of human capital
management, merging HR, payroll, talent and workforce management information and processes. As well,
analysts, managers and executives can apply to it powerful analytical tools to enable better-informed
decisions. In this evolved landscape, an optimized payroll management tool brings the benefits of integration
with other systems, ease of use, employee self-service and business intelligence to the payroll process. With
such tools, organizations can realize the same refinement and capability they expect from other instances of
next-generation human capital management technology.
1.2.1 System Overview
The payroll system keeps accurate employee data stored in an easily accessible database. The
system has the ability to update and maintain employee information and to generate required outputs
including paychecks, reports to management and reports to the government. Each week, data on the current
pay period is entered into the system and verified. This data issued to update the employee master file with
appropriate additions, changes and deletions and to generate required output. A payroll system provides an
employer with the medium needed to process its payroll.
1.2.2 Design Constraints
1.2.3
Future Contingencies
1.3
Document Organization
1.4
Points of Contact
1.5
Project References
1.6
Glossary
2
SYSTEM ARCHITECTURE
2.1
System Hardware Architecture
2.2
System Software Architecture
2.3
Internal Communications Architecture
.
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