task 3 - Part 2

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Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate
(polite, business-like) style.
It should introduce and summarise the contents of the attachment and seek their feedback.
Attach your fatigue management report to the email.
Dear CEO,
As we discussed regarding to conduct research into fatigue management. I understand that company need to
revise Fatigue management policies, and for that a report is developed consisting of below mentioned points
to consider:
1.
2.
3.
4.
Problems associated with fatigue
Signs of fatigue
Risks associated with fatigue and procedures for managing the risk of fatigue.
Proposed strategies for managing fatigue and relationship to hierarchy of control
Please find the enclosed fatigue management report to review and advice if any change is required, looking
forward, thanks.
Best regards,
Operations Manager
Part 3:
Dear Sir,
As a risk control put in place in relation to fatigue management at the company is a safe working hour’s
guideline, here below mentioned important points related to it:
The safe working hour’s guideline states:
1.
2.
3.
4.
No one should work more than 14 hours in a day.
There should be at least 10 hours continuous break per 24 hour period.
A lunch break of at least 30 minutes should be taken during the working day.
Individuals should be aware of the hours worked and ensure they are aware of the risks.
Under these points we analysed whether employees are following instruction given by the CEO or if not,
then what steps should be taken by the company to ensure them.
 Operations Manager: shows 180 hours worked over a 4-week period (M to F). Break of at least 30
minutes taken each day.
- This shows that an operations manager fully understand and implement the SOP of working
for 10 Hours per day.
 Senior Management Consultant 1: shows 190 hours worked over a 4-week period. Shows no lunch
breaks taken.
- Senior Management Consultant 1 worked more than time instructed by the company, they
were workaholic and just focus on working or completing their task.
 Senior Management Consultant 2: shows 14.5 hours worked during three days of the month of
September. Lunch breaks taken intermittently.
- They were underutilized and took advantage of working hours SOP, by this their performance
ware lacking and company efficiency would hurt.
 Administration Officer: 152 hours plus lunch breaks of 30 minutes taken.
- Administration office also underutilized, as they didn’t take full time on job as advised by rule
of the company.
Above all analysis shows that few employees correctly understand working hours SOP and they put their full
effort on their job, while on the other hand, few departments like Administration were not putting their effort
in the whole time as prescribed by the company. There could be many reasons for this i.e. maybe they
incorrectly interpret the rule or their motivation went down. So to resolve this issue, company need to again
conduct Orientation of the Rules and training programs related to Time management this will help
employees to perform better for a company.
Best Regards,
Operations Manager
Part 4:
Dear All,
Important reminder for all staff for safe working guideline
This is a reminder to all staff of their responsibilities in following the safe working guideline policies. It is
important that ALL staff know, understand and incorporate safe working guideline best practice into their
daily roles.
The safe working hour’s guideline states:
1.
2.
3.
4.
No one should work more than 14 hours in a day.
There should be at least 10 hours continuous break per 24 hour period.
A lunch break of at least 30 minutes should be taken during the working day.
Individuals should be aware of the hours worked and ensure they are aware of the risks.
Speak up. Talk to your supervisor if you have any concerns. No one knows your job and tools better than you
do. Give suggestions to make a process safer. Immediately notify your co-workers and supervisor of any
hazardous conditions or unsafe behaviour. Promptly report all injuries, illnesses and near misses to your
supervisor. By getting involved and speaking up, you’ll gain confidence, leadership skills and a sense of
ownership that will help you identify job hazards and take the appropriate precautions to protect yourself and
others. That’s being responsible at work.
Your Safety is Your Responsibility FIRST!
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