10 IMPORTANCE OF EVENT’S REGISTRATION
For Organizers
For Participants
1
Save time – opening, entering and sorting out illegible or
inaccurate forms can be very time consuming, so just by
eliminating these processes off your duties you are set to
get at least 4 less administrative work hours per week
Save time – Participants can sign up online when and
where is most convenient for them in just a few minutes
without having to print, manually fill out and send paper
forms
2
Free Online registration - you can pass the small
registration fee to your participant, half the fee between
you and the participant, or pay the small fee yourself
Improved customer support – your online registration
provider will ensure you have all the necessary
information to answer immediately to any of the
payment related questions a participant might have
3
Secure online payment processing 24/7 – Active Network
payment system is PCI DSS compliant and possesses
Secure Socket Layer technology
Securely and conveniently pay online –instead of writing
a cheque or counting cash at the front line, participants
can simply enter their credit card details online to
securely complete their transaction in seconds
4
Centralized data management – collect participants data
and payments; view number of remaining participant
places; analyze participants and payments reporting;
assign participants with bib numbers; e-mail the
participants’ database and more
Receive automated confirmation receipt – Once the
payment is processed, participants will then receive a
receipt confirming they are signed up for their desired
event and their payment has been securely processed
and accepted
5
Improve event efficiency – the time and money saved on
data entry administrative tasks can be used for better the
event, contact more sponsors, prepare more activities,
reply faster to participants
Access to early bird pricing – with flexible pricing
options, participants can now be incentivized and
rewarded with a discount if they sign up by a specific
date
6
Access to discounts – event organizers can offer
Customized online registration – a good online registration
discount codes to potential participants to incentivize
provider will permit full customization of your event
them to join the event, hence participants are far more
registration page to the look and feel you want to give it
likely to enjoy discounts through this payment method
7
Detailed reporting – The system should provide an
insightful reporting into payments received and due,
refunds given, multi-event analysis and all other reporting
tools essential to efficiently manage a successful event
Receive e-mails and notifications - Participant gets the
ability to be informed straight to their inbox whenever a
new event of their interest is launched, without having
to look for it.
8
Improve marketing efforts – with the ability to e-mail the
database via a central management system, organizers
will not only notify participants of future events, but also
track their open rates and response
Enter multiple and team registrations – via online
registration, participants have the ability to enter
multiple events without re-entering the same fields
more than once and can register their whole team in
one go
9
Fundraising and donation option – collect donations, track
donor information and sell fundraising merchandise
online during the sports registration process online
through a trusted provider
Easy fundraising set-up – Ability to immediately create a
fundraising page upon registration to help the
participant set up its fundraising goals and distribute it
to its whole online network
10
Set up online surveys – to get to know better your
participants interests and measure your participants
experience at the event, a good online registration
system will also integrate an online survey tool
Register for a training plan – good sports specific online
registration systems will also provide the participant
with the ability to sign up for a customised training plan
to set their endurance prepared for the event day
As you are evaluating online registration providers you will want to ensure that your selected partner can make the above added
benefits available to you and your participant as part of the online registration service. Perhaps most important to your evaluation is to
understand the security measures each online registration provider employs. Make sure the company utilizes the strictest industry
security settings, technologies and firewall measures to ensure your participants’ personal information and your stored data is always
protected from thief corruption and power outages.