DEGREE CONFERRAL
Office of the
Registrar
Degree Audit
DEGREE CONFERRAL: SEMESTER GUIDELINE
After Drop/Add:
Students who are eligible to Graduate are notified (90+ credits)
Students Apply to Graduate through HUB or the Graduate School
Once applied – students degree checkout status is set to “Applied” – term
activation is blocked – can view their graduation status in HUB
After the Application Deadline:
Students in ineligible plans are no longer eligible to apply for graduation
Departments can view applicants in SIRI – ADV SIRI Report
Manual review of applicants in all degree types begins – departments begin
to apply appropriate exceptions to student records
Degree checkout statuses are updated to “In Review, Review Complete”
After Grades are posted & End of Term Processing Run:
CONF reports are generated – In Progress work no longer appears – CONF
SIRI Report
Departments and Auditors in the Office of the Registrar cross check applicants
reports to ensure they are still closed/satisfied and update their degree checkout
statuses accordingly (IE: Approved, Pending, Not Satisfied)
Departments provide departmental honors in spreadsheet format and a list of joint
majors for degree audit to enter
DEGREE CONFERRAL: SEMESTER GUIDELINE
After the Degree Date:
Office of the Registrar batch awards degrees (degree checkout
statuses moved to “Awarded” – notifies departments
Students listed as “Not Satisfied” will be moved to a degree
checkout status of “Denied” and notified via email
Students listed as “Pending” (IE: transfer credit/study abroad
transcripts that haven’t been received“) will be moved to a degree
checkout status of “Denied” and notified via email
Pending Deadline – 1 week Post Conferral
Diplomas:
Diplomas are now ordered prior to the conferral date
Receive and verify Diplomas – Service Indicators are held
for one year (student notified via mail)
Students are notified via email – able to pick up in the SRC
(must make a reservation)
Student are able to provide a pre-paid UPS Shipping label
Diplomas are mailed to students permanent address
IMPORTANT DATES
Degree Dates
Graduation Term:
Degree Date:
Fall (and Winter)
February 1st
Spring
June 1st
Summer
September 1st
Application Deadlines
Graduation Term:
Deadline Date:
If a Student intends to Graduate in the Fall…..
October 15th
If a Student intends to Graduate in the Spring…..
February 22nd
If a Student intends to Graduate in the Summer….. July 15th
Graduation Information Change form: http://registrar.buffalo.edu/pdfs/gradInfoChange.pdf
OOR COMMUNICATION SCHEDULE
Semester Week (approximate)
Student Communiation
Week 2
90+ Credits – Start applying for Graduation
Week 5 (& after application Deadline)
Clean ADV No Graduation Term
Week 7 (after application Deadline)
AAR OK & AAR Not OK
Bi–weekly after AAR Not OK
AAR Not OK to OK
Week 10
Incomplete Grade
Week 12
Diploma Name Review/Update
Week 14
Address Review/Update
After Conferral Date
• Diploma Pick Up
• Didn’t Graduate, Update Term
• Service Indicator Letter
HOW DO STUDENTS APPLY?
 Graduate Students:
 Apply On-line through the HUB and submit an ATC (if required)
 Apply through the Graduate School
 Application to Candidacy:
http://www.grad.buffalo.edu/forms/students/atc.pdf
 Email Reg-Degreeaudit@buffalo.edu from UB email
 Undergraduate Students:
 Apply through the HUB-Student Service Center:
http://www.buffalo.edu/hub/students/pdfs/applyForGraduation.pdf
 Email Reg-Degreeaudit@buffalo.edu from UB email
 Double Degree students also need Double Degree Application
 Combined Degree Students:
 Apply through HUB
 Apply through the Graduate School
**Students in INT programs cannot apply for degree**
TERM ACTIVATION
 Terms are activated through an expected graduation date
 If a student needs to enroll for a term after their anticipated
graduation date they need to complete a Graduation Information
Change form and a term will be assigned through their new date.
 If a student hasn’t been enrolled for more than one term, they need
to either reapply via admissions, or apply as a non-matriculated
student
 NOTE: A student may not be enrolled beyond their anticipated
graduation date unless they are listed as non-matriculated or
admitted into a dif ferent/new SBSQ program.
GRADUATION INFORMATION CHANGE FORM
 When is it used?
 When a student is changing conferral terms (Ex: updating their
graduation date from Spring to Summer)
 When a student no longer has access to HUB, but would like to apply
for graduation
 After the application deadline has passed
 Where can I find it?
 On the Office of the Registrar website – under “FORMS”
 http://registrar.buffalo.edu/pdfs/gradInfoChange.pdf
 Alternative option
 We will also accept a request to update an anticipated graduation
date from their UB email account. (send to regdegreeaudit@buffalo.edu)
GRADUATION STATUS
Checking your Graduation Status
Should you want to check the status of your graduation application, you can perform the same initial
steps as when you applied for graduation:
From your Student Center, click the drop down box under the Academic group header and select Apply
for Graduation. Then click the Go button.
You will then see a link “View
Graduation Status” in the location
that was once “Apply for
Graduation”. Click that link.
Coming Soon:
Diploma Name
Display
GRADUATION STATUS
Once you click the link,
you’ll see the status of your
application. We encourage
you to check periodically on
your status prior to
graduation, so you know
the status of your
application. The Registrars
Office and your department
will be conducting a series
of academic audits to
ensure that you have
satisfied all your degree requirements.
You have successfully reviewed the process for applying for graduation.
DEGREE CHECKOUT STATUSES
Degree Checkout Status:
What does it mean?
Applied
You have successfully applied for graduation,
indicating to UB that you are ready to graduate.
Approved
Now that final grades for the current semester
are posted, you appear to have met all degree
requirements after initial review.
Awarded
Your degree has been conferred, congratulations!
Candidacy Approved
The Graduate School has reviewed and has
formally approved your candidacy for the
specified expected conferral term
Denied
Your degree requirements have not been met
and you will not graduate in the current conferral
term.
In Review
Your degree requirements are currently being
evaluated by your department and the Office of
the Registrar
DEGREE CHECKOUT STATUSES (CONT’D)
Degree Checkout Status:
Definition:
Ineligible Plan
You are currently enrolled in a plan from
which you cannot graduate (i.e. an intended
major, minor only, or undecided plan).
You have not me the degree requirements
necessary to graduate.
Not Satisfied
Pending
Review Complete
The Office of the Registrar is awaiting further
documentation , such as transcripts from
previous institutions or study abroad work, to
process your conferral.
Based on your completed and “In Progress”
work, the Office of the Registrar has
conducted a preliminary evaluation and your
degree requirements appear to have been met
MAJOR REQUIREMENTS – DOUBLE MAJOR
Double Majors
One degree with two majors
 Example:
 Degree: Bachelor of Arts
 Majors: Psychology & Communication
 120 credits minimum
 Program/Plan Information
 If the majors are within the same school (i.e. CAS) – the student will
have 1 UGRD program/plan stack
 If the majors are within different schools (i.e. CAS and the School of
Architecture) – the student will have 2 UGRD program/plan stacks,
one for each school
 Diploma Information:
 Students will receive 1 Diploma – listing both majors
DOUBLE MAJOR – SAME SCHOOL
MAJOR REQUIREMENTS – DOUBLE DEGREE
For double degrees, five criteria must be met:
 Degree types must be dif ferent (BA , BS, MusB, BFA);awarded
concurrently
 No more than two 300- and 400-level cour ses taken (exception for
MTH)
 A minimum of 30 credits accrued beyond the full requirements of the
degree with the larger number of required undergraduate credits or
150 credits total, whichever is greater
 All requirements for both programs (including minors) are fully
completed
 Submissions of both the Application for Double Degree as well as the
Application for Degree
* * I f a s t ud e n t e l e c t s to h ave o n e d e g re e awa rd e d w i t h o ut t h e ot h e r, t h ey w i l l b e
re q ui re d to c o m p l ete a n a d d i t i onal 3 0 c re d i t h o ur s i n o rd e r to b e e l i gib le to h ave
t h e re m a ining d e g re e awa rd e d * *
MAJOR REQUIREMENTS – DOUBLE DEGREE
Double Degrees
 Program/Plan Information:
 If the degrees are within the same school (i.e. CAS) – the student will
have 1 UGRD program/plan stack
 If the degrees are within different schools (i.e. CAS and the School of
Management) – the student will have 2 UGRD program/plan stacks,
one for each school
 Diploma Information:
 Students will receive 2 diplomas – one for each degree awarded
DOUBLE DEGREE – DIFFERENT SCHOOLS
DOUBLE DEGREE – SAME SCHOOL
MAJOR REQUIREMENTS – COMBINED
DEGREES
Combined Degrees
The awarding of a single combined degree that joins specific programs or
disciplines from two degree levels (BA/MA, BS/MBA)
 Example:
 Degree: Bachelor of Science
 Major: Exercise Science
 Degree: Master of Science
 Major: Exercise Science
 SPRING 16 UPDATE:

Early conferral of UGRD Degree – 120 total credits including Grad
 Program/Plan Information:
 Student will have 2 Stacks – an UGRD and a GRAD
 When student begins Graduate Portion of Program, must register UGRD side for
Degree Conferral
 Prevents from getting DISC row on UGRD (Discontinued)
 Diploma Information:
 Students will receive 2 diplomas – one UGRD and one GRAD
MAJOR REQUIREMENTS – JOINT MAJOR
Joint Majors
Combining the subjects of two departments (e.g., geography and economics, physics and
mathematics). A joint major does not require completion of all of the requirements of each
major; rather, it is composed of requirements from each major as determined by the student
and the directors of undergraduate studies in each department. Joint majors must be between
programs leading to the same degree.
 Example:
 Degree: Bachelor of Arts
 Major: Psychology & Communication
 Program/Plan Information
 If the majors are within the same school (i.e. CAS) – the student will
have 1 UGRD program/plan stack
 If the majors are within different schools (i.e. CAS and the School of
Architecture) – the student will have 2 UGRD program/plan stacks, one
for each school
 Diploma Information
 Students will receive 1 diploma – listing both majors
TRACKING JOINT MAJORS
ADVISEMENT REPORT T YPES
 ADV – shows “In Progress”
 Generated when student matriculates
 Important Spring 16 Update
 Registered for Repeated Course – Act as Repeat Rules have been run
 WHIF – “What-If” Report
 Useful for students in SBSQ plans(for Gen Ed auditing) or DISC students
 Now contains Planned Courses (Blue Star)
 CONF –Only shows completed work
 Generated for degree applicants AFTER final grades are in & end of term
processing has run
 ARCH – Archived Report
 Generated After Conferral
 Refresh schedule:
 ADV: periodically – 25% of the oldest reports (about every 4-6 weeks)
 CONF: Every Friday – manually refreshed by OOR
AAR EXCEPTIONS
 Departments responsible for Major and Minor Requirements
 Complete necessary exceptions ASAP!
 OOR Auditors have small window to audit thousands of students
 Exception Workshops
 Work on exceptions outside office
 Receive help/training
 Held every semester
 Exception Help
 Email AA Listserv if you need help processing an exception
 Hub-Academicadvising-list@listserv.buffalo.edu
EXCEPTIONS NEW FEATURE
 Exceptions displayed on AAR on In-Progress Cour ses!
 Must enter Min Grade Points/Unit
RETURNING STUDENTS
 Pre UB Curriculum Gen Ed program:
 Returning to UB Fall 2016 or later
 Reapply to UB as a re-entering student:
http://admissions.buffalo.edu/apply/reentering.php
 Must be within 3 courses of finishing Gen Ed Program
 Submit Petition to use Pre UBC Curriculum Gen Ed Program
 Pre 2002 Gen Ed program:
 Submit email request for review of records to reg-degreeaudit@buf falo.edu
 If enrollment lapse was longer than 5 years ago – all transfer work needs
to be submitted to the attention of Degree Audit
 Submit a degree application (if applicable)
 Submit a petition to use previous Gen Eds:
http://registrar.buffalo.edu/pdfs/petitionUGGradRequirementException.pdf
 If student contacts Department, please contact DA to confirm we have
received the request to review their records
 Degree Audit MUST review Gen Eds prior to awarding (even if already
reviewed by department/advisor)
HONORS
Latin Honors
 Based upon a students UB cumulative GPA
 Must present a minimum of 60 credit hours of UB
undergraduate coursework, at least 54 of which must be
graded credit
 3.20 Cum Laude
 3.50 Magna Cum Laude
 3.75 Summa Cum Laude
*Note about Commencement Booklet
Spring Conferral students: Honors calculated based on cumulative GPA
through Winter session and total UB credit hours through Spring semester.
HONORS
Departmental Honors
 Based on the UB GPA for the program
 Minimum of 50% of credits for the major must be completed
at UB
 Departmental honors can be applied to Minors
 3.20 “with distinction”
 3.50 “with high distinction”
 3.75 “with highest distinction”
 Placed on student record after degrees awarded (manual
process)
 Deadline
 Honors due to Registrar Office by the Conferral Date
 Send to: Reg-degreeaudit@buffalo.edu in spreadsheet format
HONORS
 Depar tmental Honor s:
 With Honors
 With High Honors
 With Highest Honors
 W i t h D i s t in c t i o n
 W i t h H i g h D i s t i n c t io n
 W i t h H i g h e s t D i s t i nc t i o n
 W i t h H o n o r s a n d D i s t in c t i o n
 W i t h H o n o r s a n d H i g h D i s t i n c t io n
 W i t h H o n o r s a n d H i g h e s t D i s t i nc t i o n
 W i t h H i g h H o n o r s a n d D i s t i n c t io n
 W i t h H i g h H o n o r s a n d H i g h D i s t i n c t io n
 W i t h H i g h H o n o r s a n d H i g h e s t D i s t in c t i o n
 W i t h H i g h e s t H o n o r s a n d D i s t i nc t i o n
 W i t h H i g h e s t H o n o r s a n d H i g h D i s t in c t i o n
 W i t h H i g h e s t H o n o r s a n d H i g h e s t D i s t i n c t io n
 With Thesis Honors
USING SIRI FOR HONORS DESIGNATIONS
 SIRI can pull GPA’s listed on the AAR for degree candidates
 http://www.buffalo.edu/siri.html
 Navigation:
 Student Dashboard
 ‘Major GPA for Conferral’ Tab
 Need RG, RQ, LN Codes from AAR (link to job aid provided for
assistance with finding these codes
USING SIRI FOR HONORS DESIGNATIONS






C h o o se E x p e cte d G r a d Te rm
A A Re p o r t Ty p e : E n te r C O N F o r A DV ( A l l C a p s )
Re q uire ment G ro up : E n te r S i x - D i git RG c o d e , ( E x . 0 0 0 8 3 8)
Re q uire ment : E n te r N i n e - d igit R Q c o d e , ( E x . 9 0 0 0 0 015 5)
L i n e N u m b er: E n te r Fo u r - d i g it L N n um b e r, ( E x . 0 010 )
Go
DEGREE CANDIDATES FINISHING
ELSEWHERE
 Process:
 Email degree audit email to notify the appropriate auditor that a
student will be finishing elsewhere
 reg-degreeaudit@buffalo.edu
 Remind the student that an OFFICIAL copy of their transcript will
need to be submitted once work is complete
 Where should the student send the transcript?
 Admissions
 Once it is received in admissions, they will enter the students transfer
credit and forward the students information to the Office of the Registrar
 Study Abroad
 Transcripts must be received by conferral date (one week leeway) or
will need to update to next conferral date
GRADE CHANGES
 Conferred students can receive a grade change
 However, per the Undergraduate catalog: “Grades shall not be
changed more than one term subsequent to degree conferral, i.e., not
later than the following December 31 for spring or summer conferral,
and not later than the following May 31 for fall conferral.”
 Defaulting Incomplete Grades
 Incomplete Communication
 Form: OOR website
http://registrar.buffalo.edu/pdfs/incompleteDefaultForm.pdf
 Automatic Default by Auditor
 When possible notify degree auditors
 Reg-degreeaudit@buffalo.edu
GRADUATE PROGRAMS
 Programs we audit/award:
 Ed.M., Ed.D, MLS, MSW, PharmD, DPT, MBA (all)
 Send paperwork for current conferral period only
 Requirements:
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
Undergraduate degree transcript
Required credit hours
3.0 minimum GPA
Proof of Thesis approval, comprehensive exam, practicum, etc.
Original transcript for approved transfer work (conferral term only)
Closed advisement report (if applicable)
L to S grades – must be changed to S prior to awarding program
Graduation Information Change form
(http://registrar.buf falo.edu/pdf s/gradInfoChange.pdf)
DIPLOMAS
 Diplomas are now ordered prior to the Commencement date
for all students listed as a candidate
 Earlier pick-up dates at the SRC-Capen
 Students will receive an email to sign up for pick-up day
 Same day release for pre-paid UPS requests
 Students that have changes in honor levels will be reordered
after final grades have been received.
 They will receive their diploma by mail once we’ve received it
 Students added as candidates after the pre-order will be
reordered and mailed their diplomas
DIPLOMAS
 Student Names
 Name on the Diploma must match what is on their HUB student
record.
 Students can view their name by printing their unofficial transcript or
checking Graduation Checkout Status in HUB
 All candidates will receive an email well in advance of their conferral date
informing them to review/update their name
 Must submit a name change prior to date in the email for diploma to be
correct
 Additions of accent marks or upper and lower case letters must be made
prior to the deadline date
 Any changes received after the deadline, a student will need to pay for
replacement order
DIPLOMAS
 Addresses
 Diplomas are always sent to the permanent address on file.
 Students can view/update their address in their HUB Student Center
 All candidates will receive an email well in advance of their conferral date
informing them to view their address
 Student can provide a pre-paid UPS label to send their diploma to a
different address than their permanent
 Pick up
 Students eligible to pick up their diplomas will receive an email to
reserve their pick up date at SRC-Capen
 Students must show picture ID to receive their diploma
 ONLY the student can pick up diplomas (no friends)
DIPLOMAS
 Mailing
 Diplomas are mailed via the United States Postal Service and do not
contain tracking information.
 Students have the option to provide a pre-paid UPS Shipping label
 www.ups.com or UPS Store in the Commons
 Pre-paid labels can be mailed, dropped of at SRC-Capen, faxed or emailed
to Degree Audit and MUST include the UB person number
 All pre-paid UPS labels – diplomas will be sent same day as awarded (or
received from printer)
 Provides tracking information for international students
DIPLOMAS
 Diplomas are not released if a student has a financial hold on
their record
 Diplomas are held one year after their conferral date
 After that time they will need to request a replacement diploma
 Replacement Diplomas
 Must submit a replacement diploma request form with payment
 The charge per diploma is $10.00, which must be paid in U.S. funds
by cash, check or money order. Please note, we do not accept credit
card payments for replacement diplomas
 http://registrar.buffalo.edu/degrees/diplomas.php
LETTERS OF COMPLETION
 Does Of fice of the Registrar/Degree Audit issue any letters of
completion?
 NO – We DO NOT provide letters of completion!
 Options:
 Enrollment Verification (National Student Clearinghouse) in HUB
Student Center
 Department – individual departmental decision
 Official Transcript – Approved and Awarded degree check out status
appear on official transcript only
DEGREE APPLICANTS & AWARDEES SIRI
REPORTS
 http://www.buf falo.edu/siri.html
 Requirement Group Status report to view students with open
or closed (satisfied/unsatisfied) AAR Reports. (All Careers
with AAR builds)
 Navigation:
 Student Dashboard
 Degree Applicants and Awardees Folder on Right hand side
 “Degree Applicants and Awardees w/ Requirement Group Status”
 OR: Degree Applicants and Awardees TAB on left hand side
After the Degree Application Deadline has passed:
Choose ADV for ‘AA Report Type’
ADV (AAR) Reports – Include In Progress work
After End of Term processing and Grades are posted:
Choose CONF for ‘AA Report Type’
CONF Reports – Does NOT include In Progress work

All Careers
“Applicants and Awardees by Academic Org and Plan”
*Note: SIRI vs HUB (refresh)
SIRI – Weekend Refresh
SIRI - NEW DASHBOARD TAB ADDED
 New Siri Dashboard
 Customizable, Save your settings
DOWNLOAD SIRI TO EXCEL




Click Export at bottom of page
Click Data > Tab Delimited Format
Delete unnecessary columns
**Saving – Remember to change ‘Save as type’ to Excel
Workbook!
SIRI – IMPORTANT FIELDS
 What to look for
 Plan
 Checkout Status
 Requirement Group Status
 Requirement Group Completions
 Requirement Group Fails
 Report Type
 AAR Processed Date
HOW TO GET ACCESS TO SIRI
http://www.buffalo.edu/siri.html
 SIRI Homepage
 Link to obtaining access on left hand side:
http://www.buffalo.edu/administrative-services/siri/dataaccess-siri.html
Log In to SIRI – Information Tab has User Guide resources
AUDITORS
 L a ure n B a r n h ar d (ljm25 @b uf falo. ed u)
 Combined Degrees
 S us a n D av i d son ( s us an d av@b uf falo .ed u)
 UGRD Programs
 PharmD, DPT, MBA, PMBA, EMBA
 Ly n et te D e Po n c eau(ly net te @b uf falo. ed u)





UGRD Programs
EdM , EdD, MLS, MSW
GSE/TEI Certs
Double Degrees
Returning students
 K i m Ka s p r z y k ( k g arb us @b uf falo. ed u)
 UGRD Program
 Combined Degrees
 P h o n e: 6 4 5 - 572 2
 Fa x : 6 4 5 - 7762
 E m a il: Re g - d e g reeaud it @ b uf falo. ed u
TRAINING GUIDE LOCATIONS
 HUB Support: http://www.buf falo.edu/hub/staff/
 AAR & Exceptions: http://www.buffalo.edu/hub/staff/aa/index.php
 Degree Conferral Training Materials:
http://www.buffalo.edu/hub/staff/sr/degree/training.php
 Audit 101 PowerPoint
 SIRI GPA Report
 UGRD departmental Auditing Guidelines
 OOR Faculty & Staf f: http://registrar.buffalo.edu/office/
 Degrees & Graduation:
http://registrar.buffalo.edu/office/degrees/index.php
 SIRI: http://www.buffalo.edu/siri.html