REQUEST FOR PROPOSAL
Vertical Open Relay Panels
WEATHERFORD MUNICIPAL UTILITY SYSTEM
SECTION I - SCOPE
A.
The Weatherford Municipal Utility System invites qualified and responsible applicants to submit a written
proposal for the furnishing of three open-back vertical relay panels designed and equipped per the
attached technical specifications and drawings.
B. It is the intent of this request to have the successful applicant enter into an agreement to furnish, test,
and ship the protective and communications panels needed for the construction of the new WestLoop
substation owned by the Weatherford Municipal Utility System, Weatherford TX, 76086.
C.
All three panels are to be shipped at one time, and are to be delivered no later than May 6th, 2016.
SECTION II - DEFINITIONS OF TERMS
The following terms as used throughout this document and the attachments are defined as follows:
A.
Utility - The Weatherford Municipal Utility System, a public utility enterprise, wholly-owned by the
City of Weatherford, Texas.
B.
Department – The Electric Department, that portion of the Weatherford Municipal Utility System
which owns and maintains the electric distribution system and substations.
C.
Director - The Director of the Weatherford Municipal Utility System and/or his/her designated
representatives and/or agents.
D.
Applicant - Is interchangeable with and synonymous with the terms "BIDDER", "INSTALLER", "PROVIDER",
each term of which is used to mean the person(s) who are submitting a written proposal to provide the
specified services.
E.
R.F.P. - A "Request for Proposal" which details the services required by the City and the respective
terms and conditions.
A. Proposal - A formal written document and any supporting information submitted by the "APPLICANT"
offering to furnish the equipment and provide the required services.
SECTION III - APPLICATION AND AWARD
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A.
The "APPLICANT" shall pick up a Request for Proposal and/or detailed specification from the
following location:
Finance Department
303 Palo Pinto
Weatherford, Texas 76086
Telephone No.: 817-598-4232
B.
The applicant's completed "Proposal" and all required forms and supporting documents must be
submitted on or before 2:00 pm, Tuesday September 8th, 2015. The completed proposal shall be
submitted to:
Finance Department
303 Palo Pinto
Weatherford, Texas 76086
Telephone No.: 817-598-4232
1.
All RFP’s will be publicly opened and respondent’s names read aloud at 2:00 pm, Tuesday
September 8th, 2015, at City Hall Council Chambers, 303 Palo Pinto for the Substation Relay
Panel Proposals.
2.
All applications must be submitted in a sealed envelope clearly marked with the words
PROPOSAL 2015-011; SUBSTATION RELAY PANELS.
3.
th
Any proposals received after 2:00 pm, Tuesday September 8 , 2015 will be considered late and
non-conforming and returned to the applicant unopened.
C.
The Utility reserves the right to reject any and/or all proposals and/or any portion of a single proposal
with or without cause.
D.
The Director will evaluate the conforming proposals for compliance with the terms and conditions.
E.
The work shall be awarded on a total bid basis for a single vendor, at the best value to the Utility, to
provide the Substation Relay Panels.
F.
Upon completion of the approval process and approval of the agreement terms and conditions by the
City of Weatherford Legal Department, the agreement will be signed by the successful applicant and the
Utility.
SECTION IV - APPLICATIONS AND QUALIFICATIONS
Each applicant which submits a written proposal must meet the minimum requirements as detailed in the
RFP and shall include in his or her proposal the following documents; which will be used as the evaluation
criteria in selecting the most qualified applicant(s):
A.
A complete resume including experience as it relates to this service with reference names and phone
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numbers.
B.
A complete technical description of the proposed substation relay panels.
C.
A statement of the proposed pricing structure for the provision of these services.
D.
A completed copy of the attached Conflict of Interest form.
SECTION V - GENERAL GUIDELINES
The successful Provider will be required to enter into a written agreement with the Utility incorporating the
proposal and this agreement.
SECTION VI - SPECIFICATIONS
The attached General Specification for Protective Relay and Control Panel shall be incorporated by reference,
including Weatherford Electric drawings E2.1, E2.2, E3.1, E3.2, E4.1, E4.2, E5.1, E5.2, E5.3, E5.4, E6.1, E6.3,
E6.5, E33.0, E34.1, E34.2, and E34.1.
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In WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed, in multiple
counterparts, intending to be bound thereby on this the _____________ day of
______________, _________.
WEATHERFORD MUNICIPAL UTILTITY SYSTEM
Printed Name:
Title:
Signature:
Date:
SUBSTATION RELAY PANELS PROVIDER
Company:
Printed Name:
Title:
Signature:
Date:
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GENERAL SPECIFICATION
PROTECTIVE RELAY AND CONTROL PANEL
OPEN VERTICAL TYPE CONSTRUCTION
1.
SCOPE
This specification covers the fabrication of substation protective relay and control
panel complete with specified equipment. Equipment and materials will be
furnished as indicated on the panel layout drawings and the equipment bill of
material.
2.
CODES AND STANDARDS
Relay and control panels purchased under this specification, except where
specifically stated otherwise, shall conform to the latest applicable standards of
ANSI, IEEE, and NEMA as to equipment ratings, fabrication, construction, testing
and operation
3.
PANEL FABRICATION
a. Individual panels shall be fabricated from 11 gauge stretcher level steel
sheets and formed steel members.
b. All panel joints shall be welded and ground smooth. Panel finish at welds
shall match the finish of the panel.
c. Mounting brackets as required shall be arranged on panels for mounting and
wiring auxiliary devices, equipment and terminal blocks. Bolted or welded
steel construction shall be used for securing brackets.
d. The switchboard assembly shall be rigid and self-supporting. The Supplier
shall furnish all angles, stiffener bars, channel bases, bolts, washers, and
nuts required for switchboard assembly.
e. A 1/4" x 1" copper ground bus shall be installed along the bottom of each
panel. The ground bus shall also be tapped for 20 - #10/32 terminal screws.
Stainless steel terminal screws shall be provided. A ½” hole in the ground
bus for each panel will be provided for owner ground connection, as well as
½” holes to connect the ground bus links. A 1/4” x 1” copper link punched to
match the ground buses will be provided for connecting the ground bus
between adjacent panels.
f. Exterior panel surface finish shall be a shop coat of primer and finished with
ANSI No. 70 gray, including all structural members. Panel interior shall be
gloss white. Panels shall be properly cleaned before painting. Paint shall be
Sherwin-Williams System 4000 or equivalent industrial enamel.
g. The height of the panel(s) shall be 90 inches, not including base channel.
The width shall be as indicated on the panel layout drawings.
h. Panel face shall include EIA 19” rack mounting facilities. All front-panel
equipment shall be directly rack mounted, or mounted on 19” rack filler
panels. Blank filler panels shall be provided as needed.
5.
SWITCHBOARD WIRING
a. All wiring shall be neatly and carefully installed. Sufficient clearance shall be
provided for all wiring. Tops of terminal blocks and Panduit corner raceways
are reserved for factory panel wiring. Bottoms of terminal blocks and field
cable rings are reserved for customer wiring. Raceways and field cable rings
shall be screwed to the panel structure. Adhesive mounts for cable ties or for
raceways shall not be permitted.
b. Wiring shall be terminated on terminal blocks plainly marked in accordance
with the wiring and connection diagrams. All wiring terminations shall be
made with ring or pin type pre-insulated terminals (Burndy type YAE or
equivalent) as dictated by the terminal. Correctly sized and applied
compression terminals shall be used; no terminal shall be cut or distorted to fit
the landing terminal. Pre-insulated compression terminal installation tools
shall be periodically checked and adjusted for proper compression. No wires
shall be landed on any device or terminal without use of an appropriate preinsulated compression terminal. There shall be not more than two wires on a
terminal. Splices will not be permitted in switchboard wiring.
c. All wiring shall be Type SIS, 41 strand #14 AWG switchboard wire. Type SIS,
65 strand #12 AWG shall be used for all CT wiring.
d. Terminal blocks shall be rated 600 volts and shall be screw terminal type and
have white marking strips. Terminal blocks for #10 AWG and smaller 600 volt
wire shall be Marathon 1500 series 12 point blocks. The number of terminal
blocks provided shall include 20% spare terminals. Terminal blocks shall be
installed from the top down on both sides (rear view) on the mounting rails.
e. All wire terminations shall have a sleeve type printed marker showing the
destination (near end label shows far end device and terminal designators)
terminal designation. Wire labels shall be permanent, oriented to be visible
without twisting wires and shall not include extraneous information such as
cable codes or sizes. Wire labels shall conform to the labeling convention
used on the drawings; the device designator, then the terminal designator
separated by a hyphen, e.g. TB21-4, E-A01, or B-B.
6.
SWITCHBOARD EQUIPMENT
a. Protective relays, indicating instruments, control switches, and auxiliary
equipment shall be furnished as indicated on the individual panel layout
drawings. Instruction manuals, test reports, schematics, or other information
packed with the devices shall be supplied to the customer.
b. Supplier shall independently verify that all protective relays, indicating
instruments, control switches, and auxiliary equipment is properly applied and
connected.
c. Engraved nameplates as specified on the drawings shall be made of
laminated black phenolic engraving stock with white core. Lettering shall be
bold engraved through the outside black layer, so letters appear clear and
white. Nameplates shall be attached to the switchboard with stainless steel
panhead screws or double adhesive sponge tape. Test switch nameplates
which are intended for additional engraving when future functions are added
must be installed only with screws. Nameplates indicating device designators
shall be installed on panel interior. In as much as possible, interior device
nameplates shall be located so as to be minimally obscured by factory or field
wiring.
7.
ARRANGEMENT
a. Switchboard panels shall be arranged as indicated on the general
arrangement drawings. Instruments, meters, control switches, protective
relays, terminal blocks and miscellaneous equipment shall be mounted on the
switchboard panel(s), and sub panel(s) as indicated. Any deviations from the
switchboard panel or equipment arrangements or dimensions indicated shall
require Company's approval.
b. In the event that changes are made to the panel wiring layout, design,
arrangement, or schematic, the supplier shall be responsible to provide a
carefully marked up copy of the affected drawings at the earliest possible time
to allow changes to be incorporated into the remainder of the substation
design process.
c. Weatherford Electric drawings E2.1, E2.2, E3.1, E3.2, E4.1, E4.2, E5.1, E5.2,
E5.3, E5.4, E6.1, E6.3, E6.5, E33.0, E34.1, E34.2, and E34.1 are hereby
made a part of this specification.
8.
FACTORY WIRING CONTINUITY TESTS
a. After each panel has been assembled and wired, the complete assembly,
including instruments and devices, shall be tested by the Supplier.
b. To prepare the panel for continuity testing, all test switches must be opened
and phenolic plastic strips inserted to open all circuits. Remove all fuses and
ice cube relays. Open all contacts on auxiliary relays. Visually check for any
other equipment that may need to be blocked open.
c. Make point-to-point continuity check for each wire.
d. A Certified Test report shall be supplied to the Owner.
9.
SHIPPING
a. Panel shall be carefully wrapped after final inspection with shipping cling film,
and secured to a palletized crate.
b. Panel shall be shipped prepaid, freight allowed F.O.B. Weatherford Municipal
Utility System, 917 Eureka, Weatherford TX, 76086.
c. Deliveries shall be accepted only from 8:00 AM to 5:00 PM, Monday through
Friday, holidays excepted.
FORM
CONFLICT OF INTEREST QUESTIONNAIRE
CIQ
For vendor or other person doing business with local governmental entity
OFFICE USE ONLY
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code
by a person who has a business relationship as defined by Section 176.001(1-a) with a local
governmental entity and the person meets requirements under Section 176.006(a).
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental
entity not later than the 7th business day after the date the person becomes aware of facts
that require the statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local
Government Code. An offense under this section is a Class C misdemeanor.
1
Name of person who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3
Name of local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an
employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional
pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
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Signature of person doing business with the governmental entity
Date
Adopted 06/29/2007