EUI - Practical Information for new Research Students
Academic Year 2009-2010
Contents
1.
Registration
2.
Grants and Payments
3.
EUI ID Card
4.
Visas and Residence Permits
5.
Imports and Customs
6.
Persons and Services to contact at EUI
7.
Various Facilities at EUI
8.
Housing – permanent: EUI and non-EUI
9.
Temporary Accommodation in August and September
10.
Health and Accident Insurance
11.
Reminder: documents you will need.
- Enclosures/links
Address for all correspondence (*):
European University Institute
Badia Fiesolana
Via dei Roccettini, 9
I - 50014 San Domenico di Fiesole
Italy
Admissions Office
Ms Michela Menicagli:
Tel.
(+39) 055 4685.373
Fax
(+39) 055 4685.444
e-mail:
applyres@eui.eu
EUI Web site (home page): www.eui.eu
The EUI home page has links to “Practical Information” – hotels, travel, accommodation etc.
(*)
From 1st September, you may use this address for correspondence to be sent to you
c/o the EUI.
All research students have a ‘pigeon hole’ for their post: at the Badia (Political & Social
Science research students), Villa San Paolo (Economics research students) or at Villa
Schifanoia (Law and History research students). However, please make sure that your
address always includes: “Research student, Department of […….].
1.
Registration - from 9.30 am to 12 noon, Wednesday, 26 August 2009
All new research students must register upon arrival at the Institute.
Registration for research students in History, Law and Political & Social Sciences (*) will take
place at the main building of the Institute, the Badia Fiesolana in the Refettorio.
Information and documents will then be collected for:
• the payment of your grant (where this is paid through the EUI)
• your health insurance arrangements
• completing your personal file.
Please bring with you:
• proof of health insurance cover for the academic year
• (if not previously supplied) a copy of your qualifying degree certificate/diploma.
• (if not previously supplied) a passport-size photograph for your EUI student card.
Please inform Michela Menicagli (applyres@eui.eu) at the Admissions Office, Academic
Service, if for any reason you cannot be present on the day for registration.
(*) Note for Economics Researchers:
The Economics programme will start earlier than other departments’ programmes, with
the first class of the intensive Italian course getting under way on the afternoon of
Monday, 24 August.
Research students of the Economics department are therefore requested to register
in the morning, between 10.00 a.m. and 12.30 p.m., on Monday 24 August at the
Economics department in Villa San Paolo.
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2.
GRANTS - National and EUI
By the time you register at the EUI, we expect that you will have already settled matters
concerning your scholarship with your relative government department or funding authority.
The contact address is mentioned in your letter of admission, where relevant.
Research students should note the following methods of grant payment:
2.1. Belgium, Italian Ministry grants (Eastern Europe / Russia / C.I.S., Italy); Latvia,
Poland, United Kingdom:
Grants awarded by these authorities are paid via the Institute by bank transfer, generally at
the beginning of each quarter.
Belgian, British, Italian, Latvian, Eastern European/Russian/CIS and Polish researchers are
therefore requested to open an Italian bank account (**) as soon as possible after arrival and
bring their bank account numbers to Françoise Thauvin in the Academic Service.
(**) For details on opening a bank account, see 7.4. below.
2.2. France
Grants are paid monthly by the French Foreign Ministry to research students' accounts in
France. A "RIB" must be sent to the grant authority.
2.3
S.E. Europe and Mediterranean Grant Programmes
Nationals of states falling under these two categories are awarded grants by the Italian
Ministry for Foreign Affairs, Rome and will, by the time of registration, have been contacted
by the Italian Consulate or Embassy in their country of origin.
Normally, grants for researchers of these two groups are transferred to a branch of the
Banca d’Italia in Florence shortly after the start of the academic year. Françoise Thauvin of
Academic Service will be able to give further information and give advice on how to obtain an
advance payment on the grant in case the Ministry grant is late.
2.4. Other Grants
Usually, the research student is paid directly by the national (or private) grant-awarding
authority. All questions related to these grants should therefore be directed to the issuing
authority and not to the EUI.
3.
European University Institute Cards (for all EUI researchers)
At registration, research students will receive an Institute identity card which - if you have
sent your digital photo in good time – will bear your photograph and matriculation number.
These cards have to be prepared well before the day of registration, so, we would like to
stress: please send us your digital photograph as soon as possible by e-mail to
admission@eui.eu. Send your photo to arrive no later than 1st July, please.
Non-Italian researchers should note that this digital photo will be also used for preparing their
Identity Card from the MAE (Italian Ministry of Foreign Affairs) – see point 4. below.
IMPORTANT: Your digital photo must fulfil the following requirements:
-
Format: JPG – Colours
-
Maximum allowed size: 100 Kb
-
Width: 29 mm (or 231 pixels)
-
Height: 32 mm (or 255 pixels)
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4.
Italian Visa and Residence Permit Requirements - for non-Italians
Depending on your nationality / EUI status, please consult one of the following:
4.1.
Non-European Union citizens
4.2.
European Union citizens
4.3.
Special notes for Visiting Students, Exchange Students, Visiting
Fellows.
4.1.
Non-European Union citizens
N.B. Many non-EU citizens mistakenly believe that the Visa and the Residence Permit
are the same thing. This is not correct. Initially you should apply for a VISA, and once
in Italy, where pertinent, a Residence Permit.
4.1.1. The Italian Visa
Non-EU researchers should thoroughly check visa requirements with their local Italian
Consulate or Embassy before travelling to Florence.
If a visa is required, you should apply for one for at least the first year of your scholarship at
the EUI and you should obtain it before your arrival in Italy.
The visa is not only necessary for travelling to and entering Italy; permission to stay in Italy
during your time at the Institute is strictly related to it. There are several types of visa. The
following information should help you identify which papers and which visa you will require
during your stay in Italy.
4.1.2. The Italian Residence Permit (Permesso di Soggiorno)
Non-EU citizens travelling to Italy for purposes other than tourism (study, work, etc.),
normally have to apply for a Permesso di Soggiorno from the Italian authorities within one
week of arrival.
However, as the EUI is an international organization recognized by the Italian government,
this special status exempts most Institute members from having to apply. For full Institute
members, registered for at least one year, the residence permit is substituted by a special
card issued by the MAE (Italian Ministry of Foreign Affairs).
4.1.3. The special Identity Card issued by the MAE - Italian Ministry of Foreign Affairs.
EUI researchers registered for not less than one year on one of the structured
programmes of the Institute are entitled to receive a special Identity Card from the MAE
(Italian Ministry of Foreign Affairs).
The card is issued for the full duration of the programme and exempts researchers from
having to request a residence permit from the local authorities.
This is the simplest way of being in order during your stay in Italy.
The card is free-of-charge and involves little loss of time. The EUI Academic Service takes
care of the whole application procedure, but it is essential that you follow the relevant
instructions with care. (refer to the following section)
N.B. The following are not entitled to the card:
• Italian nationals
• partners and family members of researchers or fellows
• students or fellows staying for less than 1 year
• Visiting Students and Visiting Fellows, regardless of the length of their stay
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4.1.4.
The "Long-term Type D Visa for mission purposes".
To apply for the MAE Identity Card, the Ministry of Foreign Affairs requires you to have a
long-term "Type D Visa for mission purposes" (in Italian: Visto di tipo D per missione lunga
durata). The Academic Service will provide you with a letter for your Consulate/Embassy to
help you obtain this visa.
4.1.5. The EUI “Visa Support” letter
To prepare this letter, we need a scanned copy of your passport. It is not necessary to scan
your entire passport, but the page (or pages) with:
- personal data (surname, forename, date and place of birth etc.)
- passport details (number, date and place of issue, expiry date).
If you have a special passport, e.g. diplomatic passport, please also scan the cover page.
N.B. If your passport is to expire shortly, please renew it before applying.
VERY IMPORTANT: The scanning of your passport is also relevant for the preparation
of the special MAE card. To this end, the scanned document must fulfil the following
requirements:
-
Format PDF, grey scale.
-
Maximum size: 1 MB
-
Your passport must have a duration of more than 6 months as of the date of your
arrival.
Please send your scanned passport to: admission@eui.eu.
We also need the following information:
-
address of the Italian Embassy or Consulate receiving your visa application
Your postal address and telephone number
The “visa support” letter will be written in Italian. It will be sent directly to you (not to the
Embassy or Consulate) by normal mail. A scanned copy will be also sent to your e-mail
address.
NOTE: It is strongly recommended that any request for assistance regarding visas is
addressed to the Academic Service (admission@eui.eu ) no later than 1st July 2009. We
cannot guarantee effective assistance for requests arriving after that date. The last working
day for Academic Service before the summer break is Friday 31 July. After that date, it will
not be possible to give any kind of assistance until the EUI re-opens on 24 August.
4.1.6. The Visa application is your responsibility. Before starting the procedure, check
whether the Embassy/Consulate requires any additional documents other than the EUI “visa
support” letter,
4.1.7. Applying for the special Identity Card from the MAE
The application for the special MAE card is prepared before registration, but will arrive only
afterwards. You will be contacted by Academic Service well before your registration with
further details regarding this matter.
You will be asked for 2 digital files:
- Your photo (we will use the same for your EUI Student Card)
- Scanned copy of your passport and, where pertinent, visa
However, please do not send any files before we have contacted you.
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4.1.8. Visa and Residence permit for dependent family members (married partners and
children).
If requested, the Academic Service can also provide a “visa support” letter for family
members who might be accompanying you (please refer to 4.1.5 - The EUI “Visa Support”
letter).
Check visa requirements for accompanying family members with the relevant Italian
Consulate or Embassy.
Unfortunately, family members of researchers are not entitled to the special Identity
Card from the MAE. Consequently, the "Long-term Type D Visa for mission purposes" does
not apply.
Within one week of arrival in Italy, family members have to apply for a normal residence
permit (Permesso di Soggiorno - see 4.1.9.).
Note to unmarried partners: Unmarried partners of research students should note that the
EUI is not in a position to assist them in obtaining a visa (where applicable), nor can it assist
them officially with the issue of a residence permit, as the Italian State does not recognize
unmarried couples. Nevertheless, unmarried partners may contact the Academic Service
should they need further information on the issue of visas and residence permits.
4.1.9. The standard residence permit (‘Permesso di Soggiorno’)
The EUI is not in a position to take care of the normal residence permit Nevertheless, those
who need to apply for the so-called Permesso di Soggiorno may contact the Academic
Service (michela.menicagli@eui.eu) for information, and they are recommended to do so as
soon as possible after their arrival at the EUI. Please be reminded that the Permesso di
Soggiorno application must be submitted within the first week of your arrival.
4.2. European Union citizens
European Union citizens are not required to have a visa for Italy.
4.2.1. Official registration of your stay in Italy – the MAE card
The easiest way to register your stay is to apply for the special Identity Card issued by the
MAE - Italian Ministry of Foreign Affairs. Academic Service takes care of the application
procedure; prior to registration, you will be requested by email to provide the relevant
documentation.
Please refer to points 4.1.3. and 4.1.7 for further details about this card and how to apply for
it.
N.B. The following are not entitled to the card:
• Italian nationals
• partners and family members of researchers or fellows
• students or fellows staying for less than 1 year
• Visiting Students and Visiting Fellows, regardless of the length of their stay
Most EUI research students use the special ID card from the MAE as an alternative to the local
residence registration (see 4.2.2. below). The MAE card is an official document – issued by the
Italian state - proving that your presence in Italy is related to EUI membership.
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However, it is NOT equivalent to registration as a local resident. For example, you might be
asked to certify your residence in Florence for the following:
- if you need to buy a car or a motorbike
- if you need to sign a contract for electricity or telephone supply in your house
- if you wish to enrol in the Italian public Health-care system
More generally, registration as a local resident could be required for certain legal commitments
during your stay in Florence so you should be prepared to register at the local town hall (the
‘anagrafe’ office of the ‘comune’) if the need arises (see 4.2.2. below).
4.2.2. Local residence registration for EU citizens
EU citizens staying longer than 3 months should register at the local town hall (‘comune’) and
make an official declaration of their stay at the ‘anagrafe’ office.
General information (in English) on this procedure is available at:
http://www.poliziadistato.it/articolo/10930
This registration is not necessary for EU citizens staying less than 3 months.
4.3.
Special notes for Visiting Students, Exchange Students, Visiting Fellows.
Visiting Students, Exchange Students, and Visiting Fellows – regardless of their nationality
and the length of their stay – are not entitled to apply for the special ID card issued by the
MAE (Italian Ministry of Foreign Affairs).
EU citizens who wish to stay in Italy for periods not exceeding 3 months should report their
presence on Italian territory to the local Police authorities where they will be asked to fill out a
specific form.
EU citizens staying longer than 3 months should register at the local town hall (‘comune’)
where they officially declare their stay at the ‘anagrafe’ office.
Full details in English: http://www.poliziadistato.it/articolo/10930
Non-EU citizens: A residence permit (‘permesso di soggiorno’) is not required for business,
tourism, short visits or study, provided that the stay does not exceed 3 months. Where the
stay is for more than 3 months, the non-EU visitor must apply for a residence permit within 8
days of arrival in Italy. For further details (in English):
http://www.poliziadistato.it/articolo/10716
Procedure:
Either
•
obtain the ‘permesso di soggiorno’ application pack at a post office (‘kit’ as it is
referred to), fill in the request form, hand it back into the post office with the required
documents and await the issue of the permit. The costs involved amount to about
€72.
or
•
go to the local town council offices or ‘patronato’ (authorised office) where assistance
will be given in filling in the application forms. These must then be submitted, with all
supporting documents, to the relevant desk at the post office (sportello amico). Costs:
idem.
Another useful web site for information on visa and residency aspects is:
http://rome.angloinfo.com/countries/italy/residency.asp
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5.
Imports and customs
EU NATIONALS
For the import of personal belongings, electrical goods, computers etc. into Italy, there are no
restrictions, provided the articles were bought in the EU. If you bring articles bought duty free
outside the EU, and for which duty and/or value-added-tax has not been paid in one of the EU
states, they will be subject to Italian import-duty. Note too that dollars will invariably be
understood as U.S. dollars, meaning that you may pay higher customs duty than the actual
value of your belongings.
NON-EU NATIONALS
Persons wishing to bring a small quantity of personal effects, including books, are advised to
bring them as accompanied luggage. In this case, you will need your passport (and visa, if
required) and a list of the items you are bringing with you.
We would strongly advise against shipping your belongings separately. Whatever the quantity,
we would urge you to bring them with you as accompanied luggage so that you can settle
matters personally and directly with customs upon arrival in Italy.
Experience has shown that the formalities for getting shipped goods out of customs are
complicated, time-consuming and sometimes costly. For example, the goods shipped do not
always reach the customs office in Florence as planned and if they end up in another customs
office distant from Florence, getting them from there to Florence can prove to be extremely
difficult, sometimes impossible. That said, there is an office at the Institute which deals with the
shipment of imported personal effects and if you decide to follow this route, please contact the
Welcome Unit Office directing your enquiry through the Academic Service, but no later than
mid-June, in order to complete all the formalities for importing your goods free of customs
duty.
MOTOR VEHICLES
Importing a vehicle, new or old
EU nationals may import a vehicle without paying duty, provided that it is over six months old
and has done more than 6,000 km.
Non-EU nationals can import a vehicle duty-free on providing proof of ownership for over 1
year.
If you have any questions regarding the import and re-registration of vehicles in Italy, please
contact the (welcomeunit@eui.eu), Logistics Service, no later than mid-June (September
arrivals), who will put you in touch with the appropriate office.
Buying a vehicle in Italy
A new or used car or motorcycle
If you intend to buy a new or a second-hand car, Italian regulations require you to have official
residence in Florence. Normally, this must be proved by a residence certificate (certificato di
residenza to be presented to the motoring authorities. However, if you wish to buy a new or
used car or motor-cycle, this residence certificate (certificato di residenza) can be substituted
by a certificate from the Institute (available from the Academic Service).
You will also need a tax-code number (codice fiscale). See below (7.4.) for information on how
to apply for the tax code. Remember to take your passport or national ID card and your
Practical information for new researchers, 2009/10
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residence permit when you go to buy a vehicle. All expenses related to the purchase and
registration of a vehicle have to be paid directly to the car dealer.
Motorini
The common term in Italian for any small motor cycle, moped or scooter under 50cc is
motorino. A used motorino may cost anything from € 250 to € 1000 depending on age and
condition, while a new, basic model will cost about € 1800. Remember that third party
insurance is obligatory and crash helmets must be worn.
The new owner of a motorino (new or used) also has to acquire personal number plates for it,
which cost about € 100. Number plates should be registered with the Florence Ministry of
Transport office (Ufficio della Motorizzazione) in 160/a, Via Lucchese, Osmannoro. However,
this is quite some distance from the EUI, and we therefore advise you to go through the central
office of the ACI Automobile Club di Firenze in Viale Amendola, 36 – Florence. Again, you will
need the special substitute residence certificate which you may obtain from the Academic
Service.
Note: When buying a second-hand car or motorcycle, you should take into account that older
vehicles without a catalytic converter are not allowed to circulate in the city centre.
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6
Persons and services to contact at the EUI:
6.1
Academic Service (tel. 055-4685.*373; fax: 055-4685.*444)
*N.B. When telephoning from inside the Institute, the extension number is made up of four
digits: 2 x x x, where x x x are the last 3 numbers of the full number, e.g. the Admissions
Office (055-4685.373) would be 2373.
General e-mail: servac@eui.eu
The Academic Service, located in offices at the Badia Fiesolana, in the so-called “bank
corridor” is responsible for organising the selection, admission and reception of new students
and
post-doc
Fellows
and
for
the
recruitment
of
academic
staff.
To the research students and fellows, it provides all the administrative assistance they may
need, from shortly before registration to the time they leave. Any assistance research
students may need, from practical information, accident and health insurance, welfare,
grants, to internal administrative and financial questions, is provided by this Service.
Individual staff members of the service with whom you will have most contact are listed
below, together with a brief summary of their main duties.
The service is responsible for organising the meetings of the Institute's examining board, the
Admissions Committee.
It assists in administering the EUI research programmes by managing the internal and
external finances set aside for the various projects. This it carries out in conjunction with the
Research Council, for which it organises meetings twice yearly.
The EUI Language Centre, which organises language courses is under the responsibility of
the Head of Academic Service as far as general orientation and administrative matters are
concerned. To this end, there is a Language Committee consisting of student
representatives, professors and language teachers.
Academic Service Staff:
Dr. Andreas Frijdal Head of Service
tel: 055-4685.332/379, e-mail: andreas.frijdal@eui.eu
• Responsible for all the units of the Academic Service
• Advises the Principal and teaching staff on all academic matters: the doctoral and postdoctoral programmes; research activities
• Recruitment of academic staff and fellows
• Main contact person between the Institute and the researcher representatives
• Publication of the EUI Annual Prospectus.
Beatrijs de Hartogh Co-ordinator for Academic Service
tel. 055-4685.379, e-mail: beatrijs.dehartogh@eui.eu
• Personal assistant to Head of Academic Service
• General Co-ordination of Service; internal and external contacts
• 4B Committee: sports and leisure; 5B Website
Ken Hulley Student Administration
tel: 055-4685.322, e-mail: ken.hulley@eui.eu
• Administration of the doctoral programme
• Contacts with national grant authorities (admissions and policy matters)
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• Management of Academic Service's database
• Co-ordination of health and counselling services
Françoise Thauvin Student Administration
tel. 055-4685.371, e-mail: francoise.thauvin@eui.eu
• Contacts with national grant authorities (for grant payments and suspensions/insurance
matters)
• Administration and payment of students’ grants, Institute and 4th-year grants
• Health insurance: accidents, claims, contacts with Van Breda company and Italian
Public Scheme
• Advice on health services and counselling
• Traineeships/Stages at EU Institutions
• EUI Degree certificates/diplomas
Linda Gilbert
Student Administration
tel. 055-4685.361, e-mail: linda.gilbert@eui.eu
• International exchange programmes (US and Erasmus exchange programmes)
• Registration of Visiting Students
• Academic Service’s web pages
• Practical Information Guides
Judith Przyrowski
Career Development and Alumni Relations
tel. 055.4675.285, e-mail: judith.przyrowski@eui.eu
• EUI alumni
• Career development
Eija Heikkinen
Head of Human Resources
tel. 055-4685.377, e-mail: eija.heikkinen@eui.eu
• Recruitment of research students, post-doctoral fellows and professors.
• Follow-up for post-doctoral fellows in residence
Michela Menicagli Admissions Office
tel: 055-4685.373, e-mail: michela.menicagli@eui.eu
• General information for candidate research students, fellows and professors
• Coordination and processing of applications for research students, fellows and
professors
• Organisation of student candidates' pre-selection meetings and interviews
• Preparation of research student registration
• Residence permits (“carta d’identità” from the Ministry for Foreign Affairs, Rome /
“permesso di soggiorno” from the local Questura)
Practical information for new researchers, 2009/10
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6.2
Logistics Service (tel. 055-4685.407; fax: 055-4685.344)
Logistics Service is responsible for the day-to-day management of the EUI. The Service is in
charge of repairs, techical maintenance and cleaning, furniture and office supplies,
conference and seminar logistics, official meetings, the Welcome Unit including Housing and
researcher flats, Restaurants, Travel agency, Printshop, Crèche.
General e-mail: service.logistique@eui.eu
Director: Kathinka España
tel. 055-4685.246/407, e-mail: kathinka.espana@eui.eu
Secretary to the Director: Martine Péau
tel. 055-4685.407, e-mail: martine.peau@eui.eu
For any specific information concerning:
Housing (private accommodation and EUI flats)
Giovanni Ugolini
tel: 055-4685.347, e-mail: housing.office@eui.eu
EUI Kindergarden:
Gloria Peruzzi
tel. 055-4685.385, e-mail: gloria.peruzzi@eui.eu
Import and customs formalities:
Filipa de Sousa (Welcome Unit)
tel. 055-4685.727, e-mail: filipa.desousa@eui.eu
6.3
Computing Service (tel. 055-4685.590; fax: 055-4685.205) http://www.eui.eu/CS/
Marco Rulent
Director
For all questions related to computer-aided research, word-processing facilities etc., you are
invited to contact the Computing Service (based at the Casale, next to Villa Schifanoia, but
with offices also at the Badia) via their Service Desk at:
• e-mail: bf-site@eui.eu (Badia – Political & Social Sciences)
• e-mail: vs-site@eui.eu (Villa Schifanoia – History and Law)
• e-mail: sp-site@eui.eu (Villa San Paolo – Economics)
More detailed information on the service may be found on the service’s home page on the
Web: http://www.eui.eu/CS/
6.4
The Library
http://www.eui.eu/LIB/
The Librarian: Veerle Deckmyn
Secretary to the Librarian: Lotta Svantesson
The Library’s Information Specialists are:
• Thomas Bourke
tel. 055-4685.346 / 904,
Economics
e-mail: thomas.bourke@eui.eu; econlib@eui.eu
• Serge Noiret
tel. 055-4685.348,
History & Civilization
e-mail: serge.noiret@eui.eu
• Machteld Nijsten
tel. 055-4685.259,
Law
e-mail: machteld.nijsten@eui.eu
• Peter Kennealy
tel. 055-4685.278,
Political & Social Sciences
e-mail: peter.kennealy@eui.eu
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6.5
The Departments, 2009/10
Economics:
http://www.eui.eu/ECO/
Based at Villa San Paolo
Prof. Massimiliano Marcellino
e-mail: ecohead@eui.eu
Head of Department
Jessica Spataro
Departmental assistant
tel. 055-4685.927, fax 055-4685.902, e-mail: jessica.spataro@eui.eu
History & Civilization:
http://www.eui.eu/HEC/
Based at Villa Schifanoia
Prof. Heinz-Gerhard Haupt
e-mail: HEC.HeadOfDept@eui.eu
Head of Department
Rita Peero
Departmental assistant
tel. 055-4685.276, fax 055-4685.203, e-mail: rita.peero@eui.eu
Law
http://www.eui.eu/LAW/
Based at Villa Schifanoia
Prof. Ernst-Ulrich Petersmann
e-mail: ulrich.petersmann@eui.eu
Head of Department
Alison Tuck
Departmental assistant
tel. 055-4685.577, fax 055-4685.200, e-mail: alison.tuck@eui.eu
Political & Social Sciences
http://www.eui.eu/SPS/
Based at the Badia Fiesolana
Prof. Peter Mair
e-mail: peter.mair@eui.eu
Head of Department
Marie-Ange Catotti
Departmental assistant
tel. 055-4685.236, fax 055-4685.201, e-mail: marie,catotti@eui.eu
Robert Schuman Centre for Advanced Studies http://www.eui.eu/RSCAS/
Based at the Convento and Villa Malafrasca, San Domenico
Prof. Stefano Bartolini
e-mail: RSCSecretariat@eui.eu
Director
Angelika Lanfranchi
Secretary
tel. 055-4685.796, fax 055-4685.730, angelika.lanfranchi@eui.eu
Max Weber Programme
http://www.eui.eu/MaxWeberProgramme/
Based at Villa la Fonte (Via delle Fontanelle, San Domenico)
Prof. Ramon Marimon
e-mail: ramon.marimon@eui.eu
Director
Susan Garvin
Secretary
tel. 055-4685.822, fax 055-4685.894, e-mail: susan.garvin@eui.eu
Practical information for new researchers, 2009/10
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7.
Various facilities at the EUI
7.1. Introductory Guides
The EUI “Introductory Guides” are made up of information that will help you find your way
around Florence and around the EUI. They are updated in July each year and will be
available at registration.
The last edition of the guides (2008) may be downloaded from the page:
http://www.eui.eu/Servac/PracticalInformation/
They contain ample information on: medical facilities in Florence and at the Institute (doctors,
dentists, hospitals, ambulance services, EUI clinic and support service), theatres, sports,
updated department and service lists, housing and agencies, notes on housing contracts,
and various contact phone numbers for schools, car-hire, etc.
7.2
Pigeon-holes
All researchers have pigeon-holes at the Institute for their mail. However, please do not send
anything, or do not ask people to send you anything before arrival.
N.B. Any post addressed to you from 1st September should be clearly marked:
Name & Surname
Research student,
Department of ........
European University Institute (Badia Fiesolana)
Via dei Roccettini 9
I - 50014 San Domenico di Fiesole
7.3
Photocopying and Printout quota
The Computing Services grant research students a complimentary annual quota of
photocopies and print-outs, to a combined total of 4200 pages per annum. Both the
photocopy and print-out quotas are registered on the EUI matriculation/ID card that you
receive at registration.
7.4
Banks
There is a bank at the Institute:
• Cassa di Risparmio di Firenze (Monday to Friday, 08:45 – 13:00)
All new arrivals may open a bank account there if they so wish.
The bank is in the Badia, in the west-facing corridor above the “Refettorio” and canteen, next
to all student services.
There is a Bancomat (ATM) machine for automatic cash withdrawal at the Badia. It is
situated in the same ‘bank corridor”, at the end nearest the church.
Researchers who are paid through the Institute are asked to open an account as soon as
possible and give the account number to Françoise Thauvin of the Academic Service, so that
the administration may proceed with the payment of your first grant instalment.
In order to be able to open a bank account (and indeed a telephone account, a mobile
phone account and even electric or gas accounts), you will need to have an Italian tax
code (Codice fiscale). To obtain this, you must take your passport or national ID card to the
central tax office in Florence, in Via Santa Caterina d’Alessandria 23, mornings only between
8.30 and 12.30 (Monday to Friday). This is the main office (ufficio Firenze 1).
Other offices for the issue of the tax code:
Ufficio Firenze 2: Viale S. Lavagnini 27 (close to the main tax office)
Ufficio Firenze 3: Via Panciatichi 20 (Rifredi area of Florence)
Practical information for new researchers, 2009/10
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7.5
Canteen and Cafeteria
Throughout the year, except for Christmas, Easter and (most of) August, the Cafeteria and
Canteen (Mensa) are open from Monday to Friday.
Cafeteria
Self-service canteen:
8.30-18.00
12.00-14.30
Payment for meals can be in cash or through your EUI student ID card, which can be
credited at the canteen with amounts of over € 5. Please go to the cashier at the canteen to
top up your card. Research students get a 40% discount on the regular canteen prices.
7.6
The Bar Fiasco
In the bottom corner of the Badia, below the self-service canteen, is the Bar Fiasco. It has a
TV and games room (pool-table and table football). It opens at approx. 5.30 p.m. and closes
at ( ?? !!). Drinks and sandwiches are served; hot drinks are available, barkeeper willing. It is
a good meeting place for researchers, fellows, faculty and staff. It is managed by the Bar
Committee, made up almost exclusively of research students.
7.7
Daily Newspapers
In the cafeteria at the Badia, you will find a good selection of the main European
newspapers.
7.8
Medical Clinic
Medical Support service for research students and fellows is available at the Institute. There
is a consulting room at the Badia, where, on Wednesday mornings in term time, two doctors
(one specialist – a gynaecologist, and one general practitioner [GP]) are available for visits.
Please remember that you have to book at least 24 hours beforehand for an appointment, by
e-mail or telephone. The costs are: €45 for a GP visit; €80 for a specialist visit.
More information on medical support and counselling services will be supplied in the
Introductory Guides that will be distributed at registration at the end of August.
7.9
The Crèche
http://www.eui.eu/Logistics/CrecheEnglish.shtml
Based at Villa Schifanoia – in the Villino – the EUI crèche (nursery/day-care) is available to
staff members', researchers’ and post-doc fellows’ children, from 6 months to 13 years old. It
should, however, be pointed out that it is really for younger children of non-schooling age.
It is run by the Crèche Committee, under the responsibility of the Logistics Service. Fees
vary according to family income but rates are fair for research students.
The contact e-mail address is: creche@eui.eu
7.10 Schools
Some researchers may have children of school age (in Italy 6-18 years old) and may want to
find a particular school. If this is the case, you are advised to consult the documents on
schools on the Academic Service’s web pages:
http://www.eui.eu/Servac/PracticalInformation/Children/
Suffice it to say that, apart from the local Italian schools (both private and state/municipal)
there are two foreign schools, both of which are fee-paying:
The International School of Florence
Junior School:
Via del Carota 23/25
Bagno a Ripoli 50012 (FI)
tel. 055-646 1007
Middle and Upper Schools:
Villa Torri di Lattaia
Viuzza di Lattaia, 9
Practical information for new researchers, 2009/10
-15-
51025 Florence
tel. 055-200 1515
It has a nursery school (children 3-5), lower and middle schools (children 6-13) and an upper
school (children 13-18). Further information, including enrolment and annual tuition costs,
can be found on the school’s website: http://www.isfitaly.org/
L'École Française
Via Gioberti 67,
Florence
tel. 055-677110
École maternelle" for children 5-11years; "École secondaire" for children 11-14 yrs. Further
information, including enrolment and annual tuition costs, can be found on the school’s
website: http://ecole.florence.free.fr/
Italian (State) Schools:
To register a child at an Italian (state/municipal) school, you will need both a school and a
medical certificate, translated into Italian and authenticated by the Italian Consulate/Embassy
in the country where the child has studied. The school certificate, which is essential, should
state the progress of the child and the syllabus s/he has followed. The medical certificate
could be obtained in Italy, if necessary, but you are advised to get it from your family doctor
as s/he will know exactly what vaccinations and illnesses your child has had.
Practical information for new researchers, 2009/10
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7.11 Research Student Representation
Research students have representatives on the Academic Council.
If you would like to contact the 2008/2009 representatives, they are:
Departmental Reps - Economics
Oege Dijk
Clodomiro Ferreira
Gizem Korkmaz
Dominik Menno
Departmental Reps – History & Civilization
Paolo Aranha
Ksenia Demidova
Minu Hashemi Yekani
Gabriela Popa
Departmental Reps - Law
Moritz Jesse
Nikolas Kyriakou
Philippe Reyniers
François-Xavier Millet
Departmental Reps – Political & Social Sciences
Fernando Casal Bértoa
Conor Little
Elisa Piras
Julien Topal
General e-mail address:
for all General Reps: RepMail@eui.eu
Individual e-mail addresses: name.surname@eui.eu
Visit their site at www.eui.eu/Personal/Researchers/studrep/
Practical information for new researchers, 2009/10
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8.0
Permanent Accommodation
http://www.eui.eu/Housing/
8.1. Accommodation for research students at the EUI flats
General Information
The Institute has 38 furnished flats in two blocks in the village of Pian del Mugnone, some
2.5 km north of the Institute, and about 7 km. north of Florence.
The flats are situated respectively in:
•
Via Buffalmacco 6A
•
Via Faentina 94B
On foot, the flats are about 35 minutes away from the EUI.
Buses
During the day, bus connections to the Institute, and to Florence, are more or less halfhourly.
Pian di Mugnone is connected
•
to the EUI by the ATAF bus no. 21
•
to Fiesole by the Li-nea bus no. 45
Trains
The "Faentina" line from Florence Central Station to Borgo San Lorenzo: between Florence
and Pian di Mugnone there are two stops, one at Salviati (the nearest to the EUI ... but still
about 15 minutes' walk) and at Campo di Marte station. It is a single-track commuter line with
about 18 trains per day.
Description of the two blocks
See cross-sections here ( )
Block 1
Via Faentina 94b, Pian del Mugnone, 50014 Fiesole (FI)
•
•
10 flats (no. 1 to 10), of type A or B, are two-bedroom flats of approx. 58 sq.m, with a
shared living room-kitchen area and a bathroom (all but one with shower)
o
6 flats of type A —2 single bedrooms, each suitable for 1 person only—at the
ground floor
o
4 flats of type B—1 single and 1 double bedrooms, suitable for 2 or 3
members families (or for 2 or 3 persons)—at the first floor
1 flat (no. 11), of type C, is a three-bedroom flat—2 single and 1 double bedrooms—
of approx. 106 sq.m, with a living room-kitchen area and 2 bathrooms, suitable for a
3 or 4 members family.
Practical information for new researchers, 2009/10
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All flats have a large balcony and independent gas-fired central-heating.
All flats are furnished, have kitchens and fridges, gas-hobs, electric ovens and basic
kitchenware.
Four large garages in which there are 3 washing machines and 2 dryers are for common
use.
Rents
For the year 2009/2010 monthly rents (including all charges) for rooms and flats are as
follows
•
Single room, type A, flats no. 1, 2, 5, 6, 9, 10: €274
•
Whole flat, type B, flats no. 3, 4, 7, 8: €528
•
Whole flat, type C, flat no. 11: €858
Flats of type B are normally reserved for families.
However, if by September requests from families are fewer than the flats available, the two
rooms in each flat will be let separately (as double or single rooms).
Block 2
Via Buffalmacco 6A, Pian del Mugnone, 50014 Fiesole (FI)
•
9 flats of type monolocali are one-roomed flats of approx. 29 sq.m, with 1 studio
room with kitchenette and a bathroom, suitable for 1 person only
•
18 flats of type bilocali are two-roomed flats of approx. 36 sq.m, with 1 small double
bedroom, a living-room/kitchen and a bathroom, suitable for couples only.
Rents
For the year 2009/2010 monthly rents (including all charges) are as follows
•
Monolocali: €381
•
Bilocali: €442
The ground-floor flats (3 monolocali and 6 bilocali) have small gardens.
The first and second floors flats (6 monolocali and 12 bilocali) have 1 or 2 balconies.
All flats are centrally heated (3 gas-fired boilers in the cellar control the heating for all flats).
All flats are furnished, have kitchens and fridges, gas-hobs, electric ovens and basic
kitchenware.
In the basement of each of the three staircases there is a washing machine, and several
store-rooms. Clothes drying machines have also been installed.
The block is surrounded by 2,000 sq.m. of common garden and parking space.
General rules and regulations for students at Pian di Mugnone
The EUI administers on behalf of its research students, two blocks of flats at Pian di
Mugnone, Fiesole. Block 1 is situated in Via Faentina 94B and Block 2 is situated in Via
Buffalmacco 6A.
Practical information for new researchers, 2009/10
-19-
The flats are under the responsibility of the Secretary General of the EUI who has designated
the Institute's Logistics Service to take care of their day to day management.
Furthermore, the Institute has designated a Housing Committee, chaired by the Head of the
Logistics Service, composed of :
•
Head of the Logistics Service
•
A research student representative
•
The housing officer
•
The Institute's surveyor
•
A member of Academic Service
The Committee determines the actions to be taken in order to improve research students'
living conditions at the flats as well as the rent that is applied each academic year.
Regulations on allocation and admission
Admission is decided by the Chair of the Housing Committee, in consultation with the
members of the committee.
A. Application is by means of an accommodation request form that is to be filled in
precisely. It must be accurate where the declaration of income is concerned,
especially regarding income from sources other than the (national) grant.
Researchers without student status will be excluded from the allocation.
B. Applicants wishing to renew the request for accommodation for the following year
must do so by the deadline set by the Housing Committee.
It will be submitted on the same conditions as the first request.
C. Criteria for admission are the following:
1. “Need” will be the main factor taken into consideration
2. Income, grant and family situation are examined
3. Everything being equal, the research student’s year of study determines
his/her place on the list:
- First-year researchers have priority, followed by
- Second-, third- and fourth-years, in that order
- Fifth-year researchers are eligible for the allocation of EUI accommodation
but researchers from other years have priority.
D. Admission is granted from the beginning of September until 30 June of each
academic year.
The minimum period for leasing a room or flat is 10 months and may be extended
until the summer months provided the tenant informs the Institute by the end of May
each year.
Practical information for new researchers, 2009/10
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Rules regulating occupancy
The very fact that the research student has been admitted to and obtained the right to
occupy a flat or room, signifies that he must respect the rules and regulations concerning
residence at the EUI flats. The right of occupation ceases whenever internal rules are not
respected or when rent is not paid.
Before signature of the contract, the tenant shall visit the room/flat in view of the fact that the
contract may not be broken after signature.
The tenant undertakes to behave with the maximum respect and politeness vis-à-vis fellow
tenants, in particular as regards the use of premises and services to be regarded as
communal.
The tenant shall be barred from ceding the property by way of sub-letting, even partially, or
from accommodating third parties.
The tenant is responsible for his room/flat, for the equipment and furniture. On signature of
the contract, an inventory of furnishings and fittings in the flat shall be attached to it, which
shall be signed by the tenant in token of acceptance. The tenant thereby declares that he or
she has examined the premises rented and found them fit for his/her own use, and
undertakes to return them in the same condition on expiry of the contract.
On expiry of the contract a check shall be made on the apartment and any missing fittings or
damage to furnishings, fittings, walls etc. shall be charged to the tenant.
The tenant may not make changes or alterations of any sort to the premises or the
furnishings the room contains without prior written consent from the landlord, on pain of
immediate termination of the contract.
The tenant shall allow access to his/her room whenever the safety of persons is at risk or
where maintenance of the room is involved. Furthermore, the landlord of the flats may, at any
time, request to visit the property in order to inspect the furnishings and to check that general
regulations are being respected.
It is understood that the room or apartment is rented without telephone.
Should the tenant lose the keys of the property, he/she will be charged for each new set that
has to be made.
It is prohibited to use heaters or any kind of electrical appliances that are not compatible with
safety regulations or with the supply of electric power in the blocks. The tenant shall obtain
information on this from the Logistics Service of the Institute.
The tenant shall respect rules of hygiene. No animals of any type may be kept on the
premises.
Common areas such as gardens, car parks, garages, laundry rooms, stairs should be kept
free of refuse at all times. Household waste is to be deposited in the municipal bins situated
in the street near the flats.
The use of the laundries, garages, store-rooms and cellars is restricted exclusively to the
tenants (and their families) living in the two blocks. All these areas are to be kept free of
waste material at all times. Washing-machines, dryers and all appliances in common are to
be used in strict accordance with the instruction manuals.
On expiry of the contract, keys to the property are to be returned in person to the Logistics
Service. Should a tenant fail to return the keys, his deposit will not be reimbursed.
Practical information for new researchers, 2009/10
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Financial and security regulations
In accordance with Italian law, the tenant and his/her partner, where applicable, must supply
their passport details.
The rent must be paid by the 15th of each month by standing order in favour of the European
University Institute with the Cassa di Risparmio di Firenze, account no. 69156/00 (ABI/CAB
06160-02800). The rent includes a fixed amount for condominium charges2 and a flat-rate
amount for electricity, gas and water consumed.
If researchers at any time fall behind in the payment of their rent, they shall immediately write
to the Logistics Service and Accounting Service explaining the reason for the delay and, in
the case of their grant being paid through (or by) the Institute, reach an arrangement with
these services whereby the unpaid amount is deducted directly from the next instalment of
their grant (or monies due from, or through, the EUI). Where such an arrangement is not
possible (because the tenant's grant is not paid by or through the Institute), the tenant shall
reach an agreement with the said services, providing a plan of payment for the settlement of
any unpaid rent within a time limit that is acceptable to both parties.
From the Institute’s side, when rent has become overdue, the tenant shall be contacted
immediately by the Logistics and Accounting Services and be requested to settle the
outstanding amount. If the rent is not paid within 15 days of the initial request, and if the
tenant has not written to justify this delay, the tenant shall receive a first reminder from
Logistics and Accounting Services, requesting that immediate steps be taken to settle the
debt or to reach an acceptable arrangement, otherwise proceedings shall be started for the
suspension of the tenant’s rights to the use of (certain) EUI facilities. Further delay in
payment, or failure to justify the delay, shall lead to the issue of a second (and final)
reminder, after which, if no payment or justification is immediately forthcoming, proceedings
shall be started by the Institute for the suspension of the tenant’s right to the use of the
leased property.
By way of cautionary deposit on signature of the contract the tenant shall pay one full
month’s rent; this amount shall be repaid to the tenant only after final checks on the premises
and furnishings, and after all payments of rental instalments associated with the contract
shall have reached the Institute.
The stamp duty on the contract and for ensuing receipts shall be for the account of the
tenant. The landlord shall provide for registration of the contract, giving the tenant notification
thereof. The latter shall then pay the proportion due, namely 50% of the registration fees.
On expiry of the contract, it will be understood as terminated without need of notice, and with
the obligation of the tenant to return the property immediately, acknowledging explicitly the
temporary nature of the rental based on the objective pursued by the EUI for facilitating its
own researchers.
For whatever matter not explicitly dealt with in the current rules and regulations, the relevant
laws of the Italian Civil Code and local usages in this connection shall be complied with.
Applications
If you are interested in applying for a room or flat, please make sure your application
reaches the Housing Office by 5 June 2009 (fax: 0039-055-4685.344).
In your application, you have to state: the source and amount of your grant (including
supplements if you are married and/or have children); income from other sources, and to
mark clearly your preference for the type of room/flat you would like, e.g. single room, flat
Type "A", Faentina-Block 1, or "monolocale-studio", Buffalmacco-Block 2.
2
Condominium charges refer to the service charges for electric lighting for the communal areas, stair cleaning, use of the
washing-machines, water, gas and heating.
Practical information for new researchers, 2009/10
-22-
Please refer to the grants table that is attached to this document for grant amounts and
supplements from the various authorities, or consult the Institute’s web pages following the
link to the “Information for incoming researchers, August 2009”. http://www.eui.eu/Servac/
8.2
Permanent NON-EUI Accommodation
Between August and September, if you have not been allocated EUI accommodation at Pian
del Mugnone, you will devote some time to finding a room or a flat, though this should not
prove too difficult judging by the fact that everyone usually has something sorted out by the
end of the first week of September.
The housing office of the Institute is situated at the Badia Fiesolana, in the Logistics Service
area. It provides information on accommodation possibilities (temporary as well as
permanent) on the private market in and around Florence. To that purpose it maintains the
EUI housing web pages: http://www.eui.eu/Housing
Attention must be drawn to:
• the ‘Offers and Requests by EUI colleagues’, which are adverts by fellow researchers
who want to rent out/search housing
(http://www.eui.eu/Housing/LongStays/OffersDemands.shtml)
• The housing database (http://www.eui.eu/Housing/db/login.jsp) which is regularly being
updated and can only be accessed with a password. The password will be mailed to all
researchers in the first week of June.
When examining the EUI housing database, the following offers can be distinguished:
• rooms with landladies/landlords or in families. Monthly rents tend to be all-inclusive and
are about € 400 – € 450 on average.
• small flats, for one or two persons. These tend to cost between € 600 and
€ 950 per month depending on the size:
- 1-roomed flat (monolocale, studio), with kitchenette and bathroom, suitable for one
person, or in some cases, couples: € 600 - € 750.
- 2-roomed flat (bilocale), i.e. one (bed)room, separate kitchen and bathroom:
€ 750 - € 850.
- 3-roomed flat (1 bedroom, living room, kitchen and bathroom (flats of this kind may
often be transformed into 2 bedrooms, kitchen and bathroom): € 850 - € 950.
• flats with 4 rooms, i.e. 2 bedrooms, living room, kitchen, bathroom. These may start at
about € 950 and rise to about € 1300. In certain cases, they could accommodate 3
persons in single rooms (for example, if the living room is transformed into a bedroom).
• flats/houses with 5 rooms or more, i.e. at least three bedrooms, living room, kitchen
and bathroom. These generally cost between € 1300 and €1600. Suitable for groups of
3 or 4 persons.
All prices quoted refer to rents for furnished accommodation, with or without utility costs
such as gas, electricity and water. The further you travel away from the centre, the more
prices tend to decrease (although the Fiesole/Settignano area is just as expensive as the
centre of town, if not more so).
From 24 August to 4 September 2009 the housing service will put computers at your
disposal, recent offers of accommodation will be posted on housing boards, maps, streetguides and advice will be at hand and linguistic assistance will be provided for those who do
not speak Italian. If you do speak Italian, even a little, you are encouraged to take the flathunting affair into your own hands so that time can be devoted to those who do not speak a
word of the language.
Practical information for new researchers, 2009/10
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You are advised not to come to Florence in search of a flat between mid-/late-July and midAugust as many of the proprietors are away on holiday, the agencies that deal with rented
property are closed until the first week of September. If you wish to arrange something in
advance, you should come to Florence in June or at the beginning of July. Otherwise, there
is no harm in starting your search at the very end of August when offers start coming in
again. As mentioned before, most people find a place to live by the end of the first week.
Also note that the EUI cannot arrange flats or rooms in advance for you.
For further information on housing, please check out : http://www.eui.eu/Housing
or contact :
Housing Information Office
Logistics Service
Badia Fiesolana
European University Institute,
Via dei Roccettini, 9
50014 San Domenico di Fiesole
Italia
Tel. +39 - 055-4685347
Fax +39 - 055-4685344
E-mail : housing.office@eui.eu
Practical information for new researchers, 2009/10
-24-
Other useful permanent housing information
Agencies/agents:
Agents normally charge between 5% and 10% of the lease value, a 12-month lease being
the maximum. e.g. a flat of € 600 per month rented for 10 months will have a total contract
value of € 6000. The agent's commission will therefore be between € 300 and € 600, to
which 20% IVA (value-added tax) is then added.
(*) English spoken
(*)
- Adams & Co.
Via Romana 32
tel. 055-222401
fax 055-222481
(*)
- American Agency
Via Ponte Rosso, 33r
tel. 055-495070
fax 055-475053
(*)
- Studio Immobiliare S. Domenico Via delle Fontanelle 8
Email:
anna@studiosandomenico.it
(*)
tel. 055.59272
fax. 055.599706
- Beni Immobili
Via Guelfa 22r
tel. 055-216157
- Buckland and Abeti
Via Cavour 32
tel. 055-284828
fax 055-289448
- Chiaramonti Immobiliare
Via Circondaria 18/R,
tel. 055-332014
- Dell’Albero Agency
Via dell’Albero 3a,
tel. 055-291081
(*)
- Fattorini, Ms. Kit
Piazza Peruzzi, 5
tel. 055-293070
(*)
- Florence & Abroad
Via San Zanobi, 58,
tel.055-470603
Email: fl-ab@dada.it
(*)
- Fioravanti Olga
Via de’ Pepi 26,
tel. 055-240329
(*)
- Haus Office:
Via Guelfa 76r,
tel./fax 0552381999
Dott. Paolo di Nardo
(*)
- My Tuscan Houses-
Tel 055.484779
di Venturi Cecilia
fax 055.489030
Email: info@mytuscanhouses.it
cell 335.6879818
URL:www.mytuscanhouses.it
(*)
- Immobiliare Tedeschi,
Via Faentina 152, Fiesole
- Milligan & Milligan, Service for
Via degli Alfani, 68, Florence tel. 055-268256
50121
fax: 055-268260
foreigners,
tel. 055-5040431
URL:www.italy-rentals.com
Email: milligan@dada.it; Deals with single rooms in shared
apartments
as well as other property.
Practical information for new researchers, 2009/10
-25-
(*)
- Pirazzi Claudia
Via Masaccio 21
e-mail : c.pirazzi@tin.it
tel. 055/2466492
fax 055 2480669
Adverts
There are various newspapers and weeklies where you can find adverts for rooms and flats:
PANORAMA CASA, Il Rigattiere, La Pulce (www.lapulce.it), La Locandina
(www.lalocandina.it), and La Nazione. La Repubblica (newspaper) advertises property to let
in its Thursday supplement. You might also try the notice-boards at Florence University
mensa (canteen), Via San Gallo. There is also a small notice-board at the "Paperback
Exchange" bookshop in Via delle Oche, 4r (red, commercial street number).
Temporary Accommodation (Hostels, Hotels and Campsites):
Useful websites to check out the following are:
www.hostels.com
www.hostelsclub.com
http://www.eui.eu/Housing/ShortStays/HotelsHostelsCamping.shtml
Here below we list hotels and hostels that have been selected from budget travel guides
(they have not been inspected by the EUI):
Note: in hostel accommodation, men and women usually have separate dormitories/rooms
−
Plus Florence Hostel, Via Santa Caterina d'Alessandria 17, Firenze
www.plusflorence.com
A new hostel in the centre of Florence, approx 1 km north of the railway station, i.e. on
the north side of the city. Prices vary from €22 to €30 per person per night, depending on
the type of room. Facilities include: 24-hr reception (no curfew), laundry rooms, internet,
air-conditioning, swimming pool, café and restaurant. Facilities for the disabled.
−
Santa Monaca, Via Santa Monaca 6, Firenze
tel: 055.268338/2396704, fax: 055.280185
www.ostello.it.
e-mail: info@ostello.it
No Youth Hostel card needed. Reservations obligatory. Kitchen facilities. No maximum
length of stay. Open from 14:00h to 00:30h, €17-20 per night.
Area: Oltrarno (south of river).
−
Ostello Gioventù Villa Camerata (YHA), Viale A. Righi 2 (near Piazza Edison convenient for the EUI);
tel. 055 601451, fax: 055 610300
Take bus 17B from main railway station. Doors open 7:00h-0:00h. No kitchen facilities.
Nightly price of €20 includes breakfast and sheets. Evening meal optional.
Area: Salviatino (N.E. of city centre).
−
Ostello Archi Rossi, Via Faenza 94r, Firenze
tel. 055 290804, fax: 055 2302601
www.hostelarchirossi.com
e-mail: ostelloarchirossi@hotmail.com
Rates per person: dormitory (4 to 9 beds) from €22.00 to €26.00 per night; single room
€40.00 per night; sheets, shower and breakfast included.
Area: Station.
Practical information for new researchers, 2009/10
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−
Pensione Pio X – Artigianelli, Via dei Serragli 106, Firenze
tel/fax: 055 225044
55 places in double, triple and quadruple rooms. Open from 6:00h-24:00h. approx. € 20
per night, including sheets and shower.
Area: Oltrarno
−
Pensione Suore Oblate dell’Assunzione, Borgo Pinti 15, Firenze
tel: 055 2480582, fax: 055 2346291
Single room approx. € 40.00. Use of kitchen, common room and TV.
Doors close at 23:30h.
Area: City Centre.
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Bed and Breakfast, Youth Firenze 2000, Viale R. Sanzio 16, Firenze
tel: 055.2335558, fax: 055.2306392.
www.florencegate.it
e-mail: scatizzi@dada.it
82 beds in single/double/triple rooms and dormitories. In low season (NovemberFebruary included), prices vary from €22 to €28 per person. In high season, prices vary
from €24 to €33 per person. Breakfast is included. Facilities for the disabled. Opening
hours 7:00h-12:30h, 14:00h-21:00h. When making reservations, mention the EUI to
obtain the best price. Single rooms on request.
Area: Oltrarno
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Ostello 7 Santi, Viale dei Mille, 11
www.eidinet.com/7santi/index.htm
Rates ranging between 20€ and 60€ per night, including breakfast.
Area: north of city, near the football stadium (Campo di Marte).
One-star Hotels/Pensioni:
(approx. price, incl breakfast, single room €40-60, double room €50-90)
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Ferretti, Via delle Belle Donne 17, Firenze
tel. 055 2381328, fax 055 219288.
www.pensioneferretti.it
e-mail: info@pensioneferretti.it
Area: Station/Centre
−
Losanna, Via Alfieri 9, Firenze
tel/fax: 055 245840.
www.albergolosanna.com
e-mail: info@albergolosanna.com
Area: Centre, N.E.
−
Margaret, Via della Scala 25, Firenze
tel/fax 055 210138
Area: Station
−
Orchidea, Borgo degli Albizi 11, Firenze
tel/fax 055 2480346
www.hotelorchideaflorence.it
hotelorchidea@yahoo.it
Area: Centre
−
Ottaviani, Piazza degli Ottaviani 1, Firenze
tel 055 2396223, fax 293355
Area: Station.
Practical information for new researchers, 2009/10
-27-
−
Visconti, Piazza degli Ottaviani 1, Firenze
tel/fax 055 213877
Area: Station
−
Villa Sorriso, Via Gramsci 21, Fiesole
tel: 055 59027, fax: 055 5978075.
e-mail: info@albergovillasorriso.com
e-mail: s.benigni@inwind.it
Area: centre of Fiesole
−
Villa Baccano, Via Bosconi 4, Fiesole
tel. and fax: 055.59341
www.villabaccano.it
e-mail: villabaccano@fiesolehotels.com
Area: 2km from Fiesole (car needed)
−
Masaccio, Via Masaccio 228, Firenze
tel/fax. 055 578153
www.hotelmasaccio.net
e-mail: hotelmasaccio@yahoo.it
Area: to north of city centre
−
Il Granduca, Via Pier Capponi 13, Firenze
tel 055 572230, fax 055 579252
Area: to north of city centre
−
Losanna, Via Alfieri 9, Firenze
tel/fax: 055 245840
Area: to north of city centre
Two-star Hotels/Pensioni:
(approx. price for a single room, bed and breakfast: € 55-75; for double: €75-€130)
−
Adam, Via Monalda 1, Firenze
tel 055 210369, fax 055 219689.
www.hoteladam.it
e-mail: hoteladam@hoteladam.it
Area: Centre
−
Albergo Azzi - Locanda degli Artisti, Via Faenza, 56, Firenze
tel. 055 213806.
www.hotelazzi.it
e-mail info@hotelazzi.it
Area: Centre
−
Alessandra, Borgo SS. Apostoli 17, Firenze
tel. 055 283438, fax: 055 210619
e-mail: info@hotelalessandra.com
Area: Centre
−
Balcony, Via dei Banchi 3, Firenze
tel. 055 283133 fax: 055 289590
Area: Station/Centre
−
Centro, Via dei Ginori 17, Firenze
tel 055 2302901, fax 055 212706
www.hotelcentroflorence.com
Area: Centre
Practical information for new researchers, 2009/10
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−
Centrale, Via dei Conti 3, Firenze
tel 055 215761, fax 055 215216
e-mail : info@hotelcentralefirenze.it
Area: Centre
−
Dino, Via Faentina 329, Località Olmo, Fiesole
tel. 055.548932, fax 055.548934
Area: approx. 8km north of Fiesole, at Olmo.
Recommended if you have a car
−
Elite, Via della Scala 12, Firenze
tel and fax: 055 215395
Area: Station
−
Emma, Via A. Pacinotti 20, Firenze
tel/fax 055 57590,
www.hotelemma.net
e-mail: info@hotelemma.net
Area: between city and EUI.
−
Maxim, via dei Calzaiuoli 11/blu, Firenze
tel. 055 217474, fax 055 283729
e-mail: hotmaxim@tin.it
−
Rita Major, Via della Mattonaia 43, Firenze
tel 055 2477990, fax 055 2478358.
www.hotelritamajor.it
e-mail: info@hotelritamajor.it
Area: to N.E. of city centre
−
Ungherese, Via G.B. Amici 8, Firenze
tel and fax: 055 573474
www.hotelungherese.it/
e-mail: info@hotelungherese.it
Area: between city and EUI
−
Villani, Via delle Oche 11, Firenze
tel: 055 2396451, fax 055 215348
www.hotelvillani.it
e-mail: info@hotelvillani.it
Area: Centre (cathedral)
−
Villa La Stella - Casa per Ferie, Via Jacopone Da Todi, 12, Firenze
tel. 055.5088018
www.villalastella.it
Area. Very close to the EUI
Bed & Breakfast Accommodation
−
Boccaccio, Via Cino da Pistoia, 23, Firenze
tel. 055 576373
www.boccacciocamere.it
e-mail: boccacciocamere@libero.it
Area: Le Cure (between city and EUI)
−
La Mongolfiera, Via G. Guinizzelli 1, Firenze
tel. 055 5535141
Practical information for new researchers, 2009/10
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www.residenzelamongolfiera.it
e-mail: info@residenzelamongolfiera.it
Area: Le Cure (between city and EUI)
−
Casa Don Secchiaroli, Via Borghini, 23/25, Firenze
www.casadonsecchiaroli.it
approx. 55€ per night incl. breakfast.
Area: in Le Cure area (north side of city, close to EUI and Villa San Paolo)
−
Casa Nuestra, Viale dei Mille 8, Firenze
tel. +39-3348433998
e-mail info@casanuestra.it
−
Villa Vitalbandoli, Via XXV Aprile, Fiesole
tel. and fax 055 59089
e-mail: vitalbandoli@inwind.it
Area: 1 km outside Fiesole, between Fiesole and Pian di Mugnone
−
Le Cannelle, Via Gramsci 52, Fiesole
tel. 055 5978336, fax 0555978292
www.lecannelle.com
e-mail: info@lecannelle.com
Camp sites close to Florence and Fiesole
−
Villa Camerata (the YHA hostel), Viale Righi 2/4, Firenze 50137
tel. +39/055.600315; fax:+39/055 610300
−
Campeggio Panoramico, Fiesole, Via Peramonda, 1, Fiesole 50014
tel.+39/055.599069.
Just over 10 minutes walk outside Fiesole on a hill-top with magnificent views. The campsite has 95 pitches, 26 bathrooms/WCs, 23 chalets, a self-service restaurant and a
swimming pool. It is open all-year round.
−
Camping Michelangelo, Viale Michelangelo 80, Firenze 50125
tel.+39/055.6811977 fax +39/055.689348
Practical information for new researchers, 2009/10
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10.
Health insurance
All research students admitted to the Institute must have adequate medical insurance cover
for the entire period of their stay and proof of this must be shown at registration.
10.1 Extension of one's own national insurance rights to Italy
Before considering taking up the Institute's own private insurance scheme, your attention is
drawn to the fact that you may well be eligible for the extension of your own national
insurance rights abroad for up to one year. Within the EU, form E106 or the EHIC (European
Health Insurance Card) are necessary for access to the Italian national health scheme. The
duration of the insurance cover using these forms varies from country to country, from one or
two months to a full year. Many other countries also have bilateral health insurance
arrangements with Italy. For further information, check with the Overseas Branch of your
national insurance/social security office in the country where you are normally resident.
If you obtain an E106, you must then exchange it in Italy for an Italian health card (tessera
sanitaria) at the local Azienda Sanitaria Locale office (ASL), after having first registered with
the local town hall
If you obtain an EHIC card from your National Social Security, it will give you access to the
Italian National Health Service system, subject to certain conditions being fulfilled after your
arrival in Florence. You are advised therefore to check your local national health insurance or
social security web site for the information they provide on the EHIC and its use in Italy
specifically.
Within the Italian public system, with one of the above (form or card), medical and hospital
treatment in Italy will be free of charge (except for standard prescription charges and set fees
for certain types of specialist treatment and laboratory tests, for example).
This state health insurance really is worthwhile when you consider that hospital fees in Italy
are some € 300 per day when billed to a private insurance company, while in the case of
intensive care, this figure rises to approximately € 1250 per day.
(*) N.B. Anyone wishing to join the Italian public health system must first have registered with
the local town hall registry office (the ‘anagrafe’), cf. 4.2.2. above:
Local residence registration for EU citizens
EU citizens staying longer than 3 months should register at the local town hall
(‘comune’) and make an official declaration of their stay at the ‘anagrafe’ office.
General information (in English) on this procedure is available at:
http://www.poliziadistato.it/articolo/10930
Practical information for new researchers, 2009/10
-31-
10.2 Van Breda Health Insurance Policies offered by the EUI
10.2.1. Basic policy
If you cannot obtain a EHIC card or equivalent, you may subscribe to the Institute's collective
policy, operated by the Belgian brokers Van Breda International, Antwerp. The cost for 20082009 is € 40,99 per month (€ 20.50 for children). These amounts will be updated in late May
2009.
Details of the policy may be found on the EUI the website at
http://www.eui.eu/Servac/PracticalInformation/StudentServices/VanBredaInfo.shtml
10.2.2. Complementary policy "Gros Risques" (High Risk)
In case of hospitalisation and surgery, you should note that the basic Van Breda health
insurance policy does not cover 100% of medical costs. The company’s reimbursements on
this basic policy vary between 80% and 95%, depending on the type of hospital care, and
there are ceiling limits. Therefore, it may be worth considering subscribing, at your own cost,
to a complementary insurance policy, operated by the same Van Breda company, so that a
full reimbursement may be obtained.
This second policy gives a complementary reimbursement to cover the expense of medical
costs that are not reimbursed under the basic "Soins de Santé" policy. The extra premium for
this policy, which covers surgery and hospitalisation, amounts to € 98,10 per year (and €
68,15 for children under the age of 26).
For further details, consult the same page of the website, or contact Ms. Françoise Thauvin
at Academic Service (e-mail: francoise.thauvin@eui.eu)
Practical information for new researchers, 2009/10
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11.
Reminder:
Documents you will need upon arrival.
Bear in mind that the first few weeks in Florence can work out quite expensive - for example,
you will probably have to pay a deposit on a flat or room (one, sometimes two, months’ rent),
and you will be staying in temporary accommodation, eating out, and then setting up house,
etc. Consider also that grants, particularly at the beginning of the academic year, do not
always arrive on time. It would be wise therefore to have some additional funds to cope with
these extra payments.
See you on 26th August at the Badia!
(and on the 24th for the Economists!)
Please remember to bring with you:
-
your passport or national ID card (applies to all research students and post-doc
Fellows)
-
Health Insurance forms – proof of health cover (EHIC card, Van Breda or other)
-
Copy of your degree diploma (for those who have not sent it in or provided it
beforehand)
N.B
Applications for the EUI housing at Pian di Mugnone must reach the Housing Office at the
Logistics Service by 5 June at the latest.
Academic Service
15 May 2009
Enclosures/references (also to be found on Academic Service’s home page):
-
http://www.eui.eu/Housing/LongStays/ApplicationPianDiMugnone.pdf
the application form for Pian di Mugnone (EUI accommodation)
-
EUI accommodation: Cross-section of the two blocks of flats (Faentina and
Buffalmacco) - here ( )
-
grantamounts for 2009-10.pdf – national authority grant amounts and allowances
-
http://www.eui.eu/Servac/PracticalInformation/StudentServices/VanBredaInfo.shtml
Van Breda insurance policy (summary of EUI Insurance scheme)
Practical information for new researchers, 2009/10
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