Payroll Posting Outsourcing Solution
Payroll Posting Outsourcing Solutions
- ADP Posting Interface to FICO - Product Description -
Author: Andreas Mau
andreas@kdssc.com
Klaus-Dieter Spatz
klaus@kdssc.com
KDS Software & Consulting, Inc
3715 Jefferson Court
Redwood City, CA 94062
NOTICE
KDS Software & Consulting, Inc., reserves the right to claim the following document as
intellectual property. No part of this document may be reproduced or transmitted in any
form or for any purpose without the express permission of KDS Software & Consulting,
Inc.. The information contained herein may be changed without prior notice.
01/14/10
Page 1
Payroll Posting Outsourcing Solution
Table of Contents
1
1.1
1.2
2
PAYROLL POSTING OUTSOURCING SOLUTION ..................................................... 3
Description.................................................................................................................. 3
Customer Priorities ..................................................................................................... 4
DEFINITION AND SPECIFICATIONS........................................................................... 5
2.1 Definition..................................................................................................................... 5
2.2 Specifications.............................................................................................................. 5
2.2.1 Key features ........................................................................................................ 5
2.2.2 General Features................................................................................................. 6
2.2.3 System Requirements ........................................................................................ 6
2.3 Application .................................................................................................................. 6
2.3.1 Description .......................................................................................................... 6
2.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll .......... 7
2.3.3 Solution ............................................................................................................... 7
2.4 Performance ............................................................................................................. 11
2.5 Reliability .................................................................................................................. 11
2.6 Durability................................................................................................................... 12
2.7 Simplicity and Aesthetics .......................................................................................... 12
3
SERVICEABILITY AND MAINTENANCE ................................................................... 13
01/14/10
Page 2
Payroll Posting Outsourcing Solution
1 Payroll Posting Outsourcing Solution
1.1 Description
Currently SAP does not provide an outsourcing interface for payroll posting to FICO. The
application introduced in this Product Description can handle the complexity of a generic
posting interface to FICO. This inherently applies to all third party posting requirements or
partial payroll outsourcing.
The application integrates non SAP payroll systems with SAP FICO. The following features
are available
Basic
 Supports all vendors like ADP, ProBusiness, and other vendors
 Integrates in a familiar SAP way via standard HCM FI/CO process
 Simple installation
 Uses SAP standard symbolic account configuration
 Displays the exported IDOC file in a readable format
Custom Options
 Optional Grid/Tree view
 Multiple Outsourcing Provider Interface for subsidiaries with different implementations
 Custom Notifications
 Project Services Interface to WBS element assignments
 Overrides for incoming cost centers
 Public Sector: Funds/Grants assignments
 Public Sector: Distribution of liabilities according to Expenses possible
This solution does not require any modification to the current SAP Payroll Posting and
Outsourcing applications. All components developed in this custom solution are standalone or
interfaced with SAP applications via standard interfacing and service methods. The
application seamlessly integrates with any partial SAP Payroll implementation.
01/14/10
Page 3
Payroll Posting Outsourcing Solution
1.2 Customer Priorities
Here a comprehensive list of high customer priorities for Payroll Posting Outsourcing Solution:
1. Easy to use applications
2. Fast determination of payroll postings and their distribution
3. Ability to monitor posting details
4. Ability to extend the use of existing SAP components rather than solution replacements
5. Efficient performance
6. Standard look and feel of resulting applications
01/14/10
Page 4
Payroll Posting Outsourcing Solution
2 Definition and Specifications
2.1 Definition
The scope of the payroll posting outsourcing solution is to allow generic interfacing with the
currently existing SAP Payroll and FICO modules as well as utilizing parts of SAP’s ABAP
infrastructure to support the data traffic in all processes.
Incoming
Payroll Posting
FICO
Configuration,
Payroll Data
FICO
Payroll Posting
Outsourcing
Solution
Configuration
Add-On Options
Posting Reporting
Custom Notifications
Cost Assignment
Overrides
Fig. 1.:
Payroll
Outsourcing
Service Provider
for Subsidiary A
Payroll
Outsourcing
Service Provider
for Subsidiary B
Payroll Outsourcing
Service Provider for
Subsidiary Z
Component diagram of a Payroll Posting Outsourcing Solution
2.2 Specifications
2.2.1 Key features
 Integrates all non SAP payroll systems with SAP FICO
 ADP, ProBusiness, and other vendors
 Integrates in a familiar SAP way via standard HCM FI/CO process
01/14/10
Page 5
Payroll Posting Outsourcing Solution





Simple installation
Uses SAP standard symbolic account configuration
Seamless integration of traditional SAP Payroll Posting and custom add-on Posting
Outsourcing
Optional custom extensions
Display exported IDOC (Master Data or Time IDOC) in a simple, readable format to the
payroll user.
2.2.2 General Features
 define cost accounting assignments
 storage for incoming posting documents
 utilize cost accounting entities like cost center, fund, grant, profit center, etc. as balance
base
 custom notification options for pre-/post-processing
 Configuration:
o Custom overrides for account assignments
o SAP standard account assignments
2.2.3 System Requirements
 SAP HR release 4.6C, 4.70, ERP2003, ERP2004, ERP2005, or higher
2.3 Application
2.3.1 Description
The following application will be provided with the Payroll Posting Outsourcing Solution
01/14/10
Page 6
Payroll Posting Outsourcing Solution
Add-On
Options
Payroll
Results
Payroll Posting
Outsourcing
Application
/KDSSC/…
Reporting
Posting Data
Fig. 2.:
Data flow diagram of the Payroll Posting Outsourcing Solution
2.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll
The SAP system supports payroll outsourcing for net payroll on a complex level but only for
no solution for complete payroll outsourcing. For example you want to outsource your entire
payroll to a provider and only import the final FICO posting results. In such a case SAP does
not provide a solution that can store the incoming posting documents.
As a supervisor you only want to have a list of all incoming posting items and see the total
balance before posting to FICO. The custom solution proposed here will allow this in an easy
way.
2.3.3 Solution
Outbound SAP IDOC (OTMU and OTTM) Display
01/14/10
Page 7
Payroll Posting Outsourcing Solution
This report allows you to display all segments in a readable format, instead of using the IDOC
display transaction.
01/14/10
Page 8
Payroll Posting Outsourcing Solution
Inbound Posting Process
This process allows you to post the incoming posting file from the 3rd party vendor into your
SAP FI/CO system.
Fig. 3.:
01/14/10
Selection Screen
Page 9
Payroll Posting Outsourcing Solution
Fig. 4.:
01/14/10
Posting Details
Page 10
Payroll Posting Outsourcing Solution
Fig. 5.:
Summary view
2.4 Performance
The application will perform very fast. Only in the case that massive incoming posting data
needs to be analyzed will performance be impacted.
2.5 Reliability
To approach software reliability1 we utilize the best engineering methods to improve software
reliability of our solutions. Before the deployment of software solutions, testing, verification
and validation will be performed. Software testing in form of unit and acceptance tests is used
to minimize the possibility of defect occurrences after release and therefore improve our
1
According to ANSI, Software Reliability is defined as: the probability of failure-free software operation for a
specified period of time in a specified environment. Software Reliability is an important attribute of software
quality, together with functionality, usability, performance, serviceability, capability, installability, maintainability,
and documentation. Software Reliability is usually hard to achieve, because the software complexity tends to be
high.
01/14/10
Page 11
Payroll Posting Outsourcing Solution
software reliability. After deployment of our software solutions, field data will be gathered and
analyzed to improve the software and provide updates as necessary.
2.6 Durability
We achieve software durability2 through an pragmatic approach that combines object oriented
techniques (OOTs) with formal description techniques (FDTs). OOTs help system analysts
and designers to bring modularization and structure to the programs to permanently commit
data changes. The main focus of FDTs is to ensure the correctness of the final system by the
provision of extensive validation and verification methods.
2.7 Simplicity and Aesthetics
It is a requirement that the solution will be easy to use and to maintain. There should be no
special knowledge needed to run the application. All of this should ultimately lead to a good
user-perceived quality of the solution.
2
In computer science, durability is the property that guarantees that transactions that are successfully
committed will survive permanently and will not be undone by system failure.
01/14/10
Page 12
Payroll Posting Outsourcing Solution
3 Serviceability and Maintenance
As defined in the Solution Definition and Specifications above various tables are to be created
to allow proper configuration of the solution.
01/14/10
Page 13
Payroll Posting Outsourcing Solution
Disclaimer
Some software products marketed by KDSSC contain proprietary software components of other software
vendors.
TM
®
®
PDF , Adobe , Adobe Acrobat , and other related products are trademarks or registered trademarks of Adobe
Systems, Inc.
SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other
countries all over the world.
®
®
®
®
®
®
®
Microsoft , WINDOWS , NT , EXCEL , Word , PowerPoint and SQL Server are registered trademarks of
Microsoft Corporation.
®
HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C , World Wide Web Consortium,
Massachusetts Institute of Technology.
®
®
JAVA is a registered trademark of Sun Microsystems, Inc., JAVASCRIPT is a registered trademark of Sun
Microsystems, Inc., used under license for technology invented and implemented by Netscape.
All other products and services mentioned within this document are the trademarks of their respective
companies.
01/14/10
Page 14