FIDs
on
Ships
Information
for shipborne
BAS
Antarctic
Participants.
(FIDs)
FID PACK
Issue Status: B
2nd December 2013
Web Links
BAS INTERNET / intranet LINKS
Ernest Shackleton = ES
James Clark Ross = JCR
1) Cabin Booklet – Ship Safety and Domestic Information:
ES: http://www.antarctica.ac.uk/living_and_working/research_ships/rrs_ernest_shackleton/es_cabin_info.pdf
JCR: http://www.antarctica.ac.uk/living_and_working/research_ships/documents/JCR_cabin_book_C.pdf
2) Virtual Tour: Plans/layouts of the ship and photos
JCR: http://www.antarctica.ac.uk/living_and_working/virtual/james_clark_ross/index.php
ES: http://www.antarctica.ac.uk/living_and_working/virtual/ernest_shackleton/index.php
3) Participants’ Handbook: A guide to going South with British Antarctic Survey:
http://www.antarctica.ac.uk/staff/antarctic_visitors/bas_participants_handbook.pdf
4) BAS Ships - General ship information and specifications:
JCR: http://www.antarctica.ac.uk/living_and_working/research_ships/rrs_james_clark_ross/technical_data.php
ES: http://www.antarctica.ac.uk/living_and_working/research_ships/rrs_ernest_shackleton/technical_data.php
5) Computing Facilities on ships
JCR: http://www.antarctica.ac.uk/staff/antarctic_visitors/computing/rrs_james_clark_ross.php
ES: http://www.antarctica.ac.uk/staff/antarctic_visitors/computing/rrs_ernest_shackleton.php
The following are only available on the BAS internal intranet (not the public website). Please
contact Chris Hindley, BAS Ship Operations Manager cjhh@bas.ac.uk if you would like more
information.
6) Ship Safety Management System (ISM)
http://basweb/ships/sms/index.php
Contents
- Extracts from BAS Instructions to ships applicable to FIDs and other SPPs
Document Ref.
Title
MS.23
Special Purpose Personnel
MSI / GEN / 23
Fids and Scientific/Charter Personnel (SPP)
M.29
Principal Scientist/Charterers Rep. And Scientific/Charter Staff (SPP)
M.29A
King Fid And Other Fids (SPP)
MSI / GEN / 26
Shore Leave
FID PACK
Issue Status: B
2nd December 2013
BRITISH ANTARCTIC SURVEY
MANAGEMENT PROCEDURES MANUAL – SHIPS
Procedure MS. 23
SPECIAL PURPOSE PERSONNEL
1.0 Scope BAS ships regularly carry personnel in connection with the special purpose of the ship and her
BAS operational tasking. These persons are classed as Special Purpose Personnel (SPP). This procedure
outlines roles, duties and responsibilities when SPP are onboard.
2.0 Preamble
SPP are entered on the Articles, subject to the same disciplinary procedures and codes as the marine
staff (but do not have designated shipboard emergency duties) and shall obey any reasonable instruction
from an Officer/Petty Officer/marine crewmember.
SPP fall into two categories:
Science teams led by a Principal Scientist (PS) or Charterers led by a Charterers Representative. (C/Rep)
Personnel required to support the work of the ship and BAS in Antarctica (FIDs). A leader (King FID)
shall be delegated. All SPP (regardless of seniority within their organisation) have support work duties /
hours of work assigned when onboard the ship.
3.0 Duties and Responsibilities
3.1 Scientific and Charter Teams
To complete the agreed work for their organisation, in a safe manner within approved environmental
parameters and in liaison with the ship’s marine crew and BASCam. Teams shall have Hazard Analysis,
RAs and Procedures in place for their work prior to starting the voyage. If appropriate BASCam shall
agree a Bridging Document between Charterers Safety Plans and the BAS Ship SMS.
3.2 FIDs
To support all aspects of the BAS Antarctic mission, cargo / science handling, field party capability,
domestic support, maintenance and general work of the ship in Antarctic regions. Ship RAs and
Procedures shall be used in all operations.
3.3 Interaction with Marine Crew
It shall be the PS or C/Rep responsibility to ensure that their team are competent and trained to carry out
their duties associated with the scientific/chartered scope of work.
It shall be the responsibility of the Master to ensure that all SPP are given relevant information and training
before and appropriate supervision during all shipboard operations and “off ship” operations which are
managed from the ship. Relevant sections of the Safety Management System shall be brought to
SPP attention.
While SPP are bound by the Ship Safety Management System it is unreasonable to expect them (as short
term workers) to be aware of all it’s aspects in detail. It is the DPA’s responsibility to ensure that
documents of specific relevance to SPP are promulgated.
Marine crew at all levels are essential for liaison with or management of SPP and the Master shall ensure
that they are aware of the importance of this liaison and supervisory role and shall bear in mind while
carrying out training/familiarisation that SPP are not as they are, professional and experienced seamen.
Marine crew shall be authorised to instruct “Stop the job” if it is felt that SPP are in danger or acting in an
unsafe manner.
Training/familiarisation for all tasks is essential. Crew shall confirm that the job and safety controls are
understood. Immediate pre task briefing is especially important for cargo handling & boat/field work.
In a Major Incident, SPP may be requested to support marine crew as appropriate within their individual
capability and training. Refer to the Ship Emergency Plan – Major Incident.
MS.23
Issue Status: B
Issue Date: 10th December 2012
Page 1 of 2
BRITISH ANTARCTIC SURVEY
MANAGEMENT PROCEDURES MANUAL - SHIPS
Procedure MS. 23
SPECIAL PURPOSE PERSONNEL (cont)
3.4 Team Leaders
Each SPP party shall have a leader, King FID/PS/ C/Rep. He shall be responsible under the Purser/ Chief
Officer/Master for the smooth running and cleanliness of the team’s accommodation, for organising work
parties/science tasks and morale. He is the link for disseminating information to and from SPPs.
3.4.1 King FID
A King FID shall be appointed by Head of Operations/Operations Manager in discussion with Human
Resources Section and Base Commanders, at least one month before an Antarctic voyage.
The King FID shall be responsible for ensuring that FIDs are aware of the ship’s work requirements and
prepare work rotas.
Refer Job Description M.29
The King FID shall act as the principal point of contact between the Ship’s officers/crew and the FIDs,
(including scientists on any day when not on active science cruise work).
The King FID should ensure everyone is content with the training given for a task and to advise ship’s staff
if it is felt that more training/supervision is needed.
3.4.2 Principal Scientist/Charterers Rep
A PS or C/Rep shall be appointed for each scientific cruise/charter and shall set the work routines within
the scope of work.
Refer Job Description M.29
The Principle Scientist acts as the principal point of contact between the Ship’s officers and the scientific
cruise personnel onboard.
He shall carry out the duties in 3.4.1 for his team during periods when the science/charter work is not in
progress.
3.5 Liaison between Different SPP parties.
When both FIDs and science teams are onboard, the King FID and the PS shall liaise daily with each other
and the Ship’s staff to determine what ship work is required and who is available from both parties.
4.0 Working Hours and Arrangements for SPPs
Hours of work etc for SPP are detailed in Marine Standing Instruction MSI/GEN/23.
5.0 Safety Briefings and Joining Arrangements
A list of all SPP and their cabin allocation shall be prepared by the Purser/Catering Officer at each
personnel change.
Copies shall be distributed to the Master, Chief Officer, Duty Officer, ETO
(Comms) and available at the gangway.
On joining SPP shall be briefed on “in port” emergency and security routines, alarms and muster
points. They shall also be informed to use the “On Board/Ashore” peg board (and “walks” book at
Antarctic Bases).
Prior to departure SPP shall receive a “sailing” safety brief. This shall, as a minimum, include
details of alarms, muster points, the use and location of relevant items of LSA, use of water tight
doors, fire avoidance and survival techniques, abandon ship procedures, general ship board safety
guidance and an introduction to ship board routine.
SPP shall have the Cabin Information and recreation room safety literature brought to their attention
on joining and the importance of the Ship SMS and AINMe reporting emphasised.
The briefing officer shall complete form MS.BP.
MS.23
Issue Status: B
“In port” and “sailing” briefing may be combined.
Issue Date: 10th December 2012
Page 2 of 2
BRITISH ANTARCTIC SURVEY
MARINE STANDING INSTRUCTIONS
MSI / GEN / 23
FIDs and SCIENTIFIC/CHARTER PERSONNEL (SPPs)
BAS ships are Special Purpose vessels and as such all supernumeraries carried have employment duties whilst
onboard, either agreed science/charter work or ship support/Antarctic logistics duties.
Refer to Management Procedure MS.23 for details.
This instruction applies to:
Science teams led by a Principal Scientist (PS) or Charterers led by a Charterers Representative. (C/Rep).
All other personnel (regardless of seniority within the organisation) transiting in and out of Antarctica,
referred to as FIDS. All BAS FIDs have duties onboard as part of their employment with BAS.
Responsibilities of FIDs and Science staff
Personnel on scientific cruises shall be included in ship duty rotas on days when their science (or
MOB/Demob) is not taking place. If science staff feel they have work reasons to be excused from ship
duties they shall outline their reasons to the PS who shall discuss with the Master. Reduction of or exemption
from duties is at the Master’s discretion.
In setting duties the ship’s staff and King FID/PS shall take into account the recent working patterns of the
SPPs (eg: night work or an intense relief work period) and any other work they may have to undertake for
BAS/their organisation while on the ship.
On occasions personnel suffer from severe seasickness and the King FID/PS shall liaise with the Doctor
regarding a person’s ability to work. Those on seasick medication (subject to drowsiness) shall not
undertake tasks which require alertness and quick re-action: eg cargo/boat work.
Main Ship Support/Logistic Duties
Assisting with the cleanliness and general housekeeping of the ship (generally internal but also external).
Mess room / scullery / galley / stores support duties
Cargo and logistics work at Antarctic Stations
The ship may also require FIDs to use any specialist skills eg carpenters, mechanics, cooks
Any FID/SPP that feels that their assigned task is not within their ability to complete safely should ask
the King FID/PS to discuss re-assignment with the ship’s officers.
Safety literature including the Risk Assessment File is available in recreation spaces and from crew.
Working hours
On joining, there shall be a 24-hour period for familiarisation with the ship (and, where appropriate, relaxation
following closure of the relevant Antarctic Station at the end of the season).
During this 24 hour period it is
acceptable for the ship to ask for a few volunteers to help wash up, etc at each mealtime.
FIDs shall not normally work longer than 8 hours a day up to a maximum of 12 hours a day
(within 0630 - 2000 period) (except in an emergency). This length of working day will be the exception
rather than the norm.
Those working will be expected to take breaks for meals, refreshments, etc albeit
these may be outside the normally accepted meal times (depending on assigned work).
As a an SPP (FID/science staff):
IF YOU ARE NOT SURE WHAT YOU ARE SUPPOSED TO DO – ASK.
Feel free to request guidance from any member of the crew
SPPs may not give direct instructions to marine staff. Requests shall be conveyed through the King FID or
PS to the relevant Head of Department for action.
MSI/Gen/23
Issue Status: I
Issue Date: 8th June 2012
Page 1 of 1
BRITISH ANTARCTIC SURVEY
Marine Job Descriptions
Job Description M.29
PRINCIPAL SCIENTIST/CHARTERERS REP. AND SCIENTIFIC/CHARTER STAFF (SPP)
Principal Scientist/Charterers Rep.
In addition to the duties listed for Scientific/Charter Staff below the PS or C/Rep shall:
Carry out the duties described in the Principal Scientists Standing Instructions, (for C/Rep own organisation’s
instructions), MS.23 and MSI/GEN/23.
Complete/supply Hazard/Risk Assessments/ COSHH hazard data sheets for all aspects of the cruise/charter
and ensure that they are displayed in relevant working areas, given to the Master and understood/complied
with by the science and support team.
Manage the science and science support staff, (or charter staff) and the scientific/charter aspects of the cruise
efficiently and in accordance with the Safety Management System, control and record Hours of Rest/Work.
Liaise with the Master with regard to the general conduct of the cruise/charter.
Liaise with the Chief Officer with regard to all deck operations necessary for scientific work.
Liaise with the Second Officer with regard to the scientific requirements of navigational planning.
Liaise with ships staff and King FID regarding scientific staff undertaking ships duties when not engaged in
scientific/charter work.
Ensure all scientific/charter equipment, instruments and packages are in a safe condition for each operation.
Have an overall view of his team’s safety and welfare, encourage and assist his team to report all accidents,
incidents and near misses (AINMEs) and be a representative at ship safety meetings.
Refer to the Local health and Safety policy - Annex 2, Management Procedures Manual
Inspect the laboratory/scientific spaces at the beginning and end of the cruise with the Chief Officer and
complete form MS.AP.
Appoint Watch Leaders (if required).
scientific staff are unavailable.
If not, to ensure that the OOW has clear instructions for when
Organise (and ensure carried out) the cleaning of laboratories and scientific spaces and ensure they are left
clean, tidy, uncontaminated, and safe at the end of the cruise.
Scientific/Charter Staff
Scientific/Charter Staff are employed on BAS ships as Special Purpose Personnel and are subject to the
relevant statutory regulations. SPPs are subject to the disciplinary and safety codes of the ship and shall:
Carry out duties assigned by the Principal Scientist or C/Rep in respect of the scientific/charter scope of work
and in compliance with MS.23 and MSI/GEN/23.
Comply with BAS Health and Safety Policy, the Code of Conduct for Laboratories, and the Code of Safe
Working Practice for Seafarers.
Ensure all waste, equipment and samples are packed/stowed in correct packaging and in an approved manner.
Attend drills and musters as required by the Master
Maintain own accommodation, laboratories and other work areas in a clean and tidy state in line with the
above mentioned documents, “good practice” and condusive to providing a safe working environment.
M.29
Issue Status: F
Issue Date: 13th June 2013
Page 1 of 1
BRITISH ANTARCTIC SURVEY
MARINE JOB DESCRIPTIONS
M.29A
KING FID and Other FIDs (SPPs)
RESPONSIBLE TO
Master and Chief Officer
WORKS CLOSELY WITH
PCO and CPO Deck
PURPOSE
To liaise between the ships company and Special Purpose Personnel
DUTIES AND RESPONSIBILITIES
King FID
To arrange duty rotas for the FIDs in response to work requests from the C/O and PCO in respect of gash,
cargo and general duties and comply with MS.23 and MSI/GEN/23.
To be the FID representative at ship safety meetings, and to have an overall view of FID safety and welfare.
Refer to the Local health and Safety policy - Annex 2, Management Procedures Manual
To ensure that no FID undertakes duties beyond their capability or without familiarisation /training or in an
unsafe manner by informing the responsible Officer or PO
To liaise with C/O regarding the necessity for FIDs to go ashore at island Bases. To keep a record of each
FID’s work and leisure trips ashore to ensure fair division of both labour and sightseeing.
To encourage and assist FIDs to report all accidents, incidents and near misses. (AINMEs)
To assist the ships company in mustering FIDs for emergency drills and ship briefings
To arrange and assist medical staff onboard for first aid training sessions for FIDs and with BAS technical
staff for Station briefing sessions
To obtain and disseminate daily to the FIDs, information regarding the voyage.
To be the first point of contact for FID questions, complaints and comments. To pass these to the C/O or
PCO as appropriate if unable to personally assist.
To brief the joining FIDs of the role of King FID and what is expected of them while aboard in respect of
work, individual responsibility, and to emphasise the requirement for quiet areas and special mealtimes due to
the needs of watchkeepers.
To inform and liaise with the C/O and PCO with regards to planned social events
To make all efforts to foster a good atmosphere between the FIDs and the ships company. To encourage an
inclusive, team culture based on respect for all onboard.
To assist PCO in collecting passports and information of joining FIDs and with disembarkation requirements,
paperwork, kitbag stowage etc
To follow any guidelines that may be issued by BASCam for a particular voyage
Other FIDs
To carry out duties assigned by the King FID in compliance with MS.23 and MSI/GEN/23.
To comply with BAS Health and Safety Policy and the Code of Safe Working Practice for Seafarers.
To attend drills and musters as required by the Master
To maintain own accomodation and relevant work areas in a clean and tidy state in line with the above
mentioned documents, “good practice” and condusive to providing a safe working environment.
M.29A
Issue Status: B
Issue Date: 5th October 2010
Page 1 of 1
BRITISH ANTARCTIC SURVEY
MARINE STANDING INSTRUCTIONS
Instruction MSI / GEN / 26
•
SHORE LEAVE
Shore leave will be granted when ever and where ever possible. A board shall be placed at the
gangway detailing last return onboard time/sailing details. All personnel shall note these details.
•
Personnel shall take all reasonable precautions when going ashore, to ensure their own and colleagues’
safety and security.
Cycling in dock areas where there are recessed train tracks is dangerous and
should be avoided.
Cycling on the dock at FIPASS, Stanley is forbidden.
•
When passing through the port, personnel shall be vigilant and advise the Ship Security Officer or
Duty Officer of anything which arouses suspicion of a threat to port or ship security.
BAS identity cards shall be carried.
•
Personnel shall be aware that they and their baggage may be searched for unauthorized items
especially at higher levels of security.
•
All personnel shall mark themselves on and off the ship using the card/peg board provided at the
gangway. (Even when the “Walks Book” is used. See below)
•
Personnel shall have respect for the natural environment at all times and at all places when ashore.
BAS is an environmental research organisation which expects its employees and collaborators to
comply with the highest values of good environmental behaviour.
Careless acts eg littering,
pollution, damage etc. are not only in themselves harmful to the environment but may also result in
significant reputational damage to BAS and the possible loss of future Antarctic Permits.
Failure to demonstrate good environmental practice will result in disciplinary action being taken.
•
Shore leave in remote areas (eg Antarctic landings and Bases), and anywhere deemed necessary by the
Master, shall be strictly controlled.
•
South of 60 degrees south the provisions of the Antarctic Treaty shall be respected.
•
The Master is responsible for ensuring all personnel are aware of the regulations covering a specific
port/landing site. The specific “Antarctic Treaty Visitor Site Guide” shall be made available before
arrival and the Master shall highlight any restrictions on activity ashore under the Treaty.
•
A signing out or “Walks Book” will be located on the Bridge.
Before going ashore personnel shall
enter the details required.
This shall include name, destination, route and expected return time.
On return they shall sign back in. Accurate details could save your life in an emergency.
•
Limits of travel will be set by the Master.
These must be adhered to at all times - even if Base
personnel grant permission to travel further.
When visiting Bases, all Base rules, safety procedures
and guidance shall be followed.
The Master shall arrange for the Base Commander to explain the
local rules on the ship’s arrival.
•
A recall signal should be pre arranged (usually sounding of the ship’s whistle) and on this signal all
personnel shall return to the ship, landing beach or pre arranged location.
Personnel shall dress in anticipation of worsening weather conditions.
Antarctic weather can be
unpredictable and changes sudden. Spare clothing shall be carried.
Consideration shall be given to
carrying food and hot drink also to the carrying of emergency gear including the following: Map,
compass, first aid kit, flares and radio. Travel in pairs or groups is recommended.
•
More challenging terrain (eg glaciated terrain) shall only be travelled on with the permission of the
Master by persons experienced in such travel, properly equipped and planned.
MSI GEN 26
Issue Status: C
Issue date: 30th August 2011
Page 1 of 1