GOVERNMENT OF WEST BENGAL
Personnel & Administrative Reforms department
Administrative Reforms Cell)
`NABANNA'
325, Sarat chatterjee Road
Howrah-711102
Memo No . 1275 / PAR(AR) /0 /3M-23/2014 dated 13th November,2014
ORDER
The adoption of the provisions of "self- attestation" in lieu of "attestation by gazetted
officers and others" and "self- declaration" in lieu of "affidavit" has been under
consideration of the state government for some time.
2. After careful consideration, the Governor is pleased to order adoption of "selfattestation" and "self- declaration" in the following manner:
A. Relatine to replacement of Attestation by Gazetted officers & Others:
Presently, applicants seeking admission in educational institutions , employment in
government departments and certificates, licences, services etc from any Authority, are
required to submit the copies of documents , credentials etc attested by the gazetted
officers and others. Henceforth, attestation by gazetted officers and others shall be
replaced by self- attestation in the following manner.
i) The departments which have already identified the activities for which "SelfAttestation" shall be allowed in lieu of "Attestation by Gazetted Officers & others" as
mentioned in Annexure-1 , shall issue suitable administrative orders in this regard by
30th November, 2014 and arrange for wide and adequate publicity,
ii) The departments shall modify their existing procedures & forms incorporating therein
the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014,
so that the dispensation becomes fully operational positively within 1" December, 2014.
Contd on P-2
-2-
B. Relating to replacement of Affidavit:
Henceforth, "Affidavits" shall be replaced by "Self- Declarations" in the following
manner.
i) The departments which have already identified the activities for which
`Affidavits' may be replaced by `Self-Declaration', mentioned in AnnexureII , shall issue suitable administrative orders in this regard by 30th November,
2014 and arrange for wide and adequate publicity.
ii) The Departments shall modify their existing procedures & forms incorporating
therein the Self- Declaration Format, mentioned in Annexure-IV, within 30
November, 2014, so that the dispensation becomes fully operational positively
within l St December, 2014.
C. Relating to Replacement of `Affidavit' and `Attestation by Gazetted Officers' in
respect of certain entilements of the State Government employees
In the existing system, state government employees are required to submit affidavits /
attested copies of documents for getting their entitlements e.g., GPF, Medical Benefits
under W. B Health Scheme, Pension etc . Henceforth , `Affidavit' and `Attestation' by
Gazetted Officers and others shall be substituted by Self Declaration and Self Attestation respectively in respect of the entitlements mentioned in Annexure -III in the
following manner.
i) The Finance Department shall issue administrative orders in this regard by 30th
November, 2014 and arrange for wide and adequate publicity.
ii) The Finance Department shall modify their existing procedures & forms incorporating
therein the Self- Declaration Format, mentioned in Annexure -IV, within 30
November, 2014, so that the dispensation becomes fully operational positively within lSt
December, 2014.
D. The substitution of `Affidavit' and `Attestation' by `Self-Declaration' and `SelfAttestation' respectively, shall be a continuous process in public interest. The list of
activities for such substitutions shall be periodically updated by the respective
departments and submitted to the P& AR Department for prior approval by the
Competent Authority.
Contd on P-3
-3however, continue until the
E. The system of filing of Affidavit in Court Cases shall ,
relevant laws / rules in this regard are amended.
By order of the Governor,
Sd/Sanjay Mitra,
Chief Secretary to the
Government of West Bengal
Enclosures : Annexure ( I-IV)
2014 dated 13th November, 2014
Memo No1275 /1/ PAR(AR) /0 /3M-23/
Copy forwarded for information and necessary action to:
1. The Secretary to the Government of India, Department of Administrative reforms, PG
& Pensions , Sardar Patel Bhavan, Sansad Marg, New Delhi- 110001
2. The Additional Chief Secretary / Principal Secretary / Secretary,
................................................................................. Department
3. The Chairman , West Bengal Public Service Commission,
4. The Chairman, West Bengal Staff Selection Commission
5. The Commissioner . .............................................Division
6. The District Magistrate ,( All) .......................................District
7. The Sub- Divisional Officers ( All) ....................Sub-Division
8. The Block development Officers ( All ) .......................Block
9. All Universities / Colleges (through the Principal Secretary , Higher Education
Department) ............................................................. University / College
10. All Schools ( through the Secretary , School Education Department)
................................................................... School
Manoj Kumar Agarwal
Principal Secretary to the
Government of west Bengal
ANNEXURE-I
ILLUSTRATIVE LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION IS
ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS AND
OTHERS
SI.No.
Name of Services
Name of the Department
1
Documents required for admission of students
in Primary, Secondary and Higher Secondary
level.
School Education Department
2
School Education Department
Documents required for Migration
Certificate in Secondary and Higher
Secondary level.
3
Documents required for correction of
Certificate/Mark Sheet/Admit Card at
Secondary and Higher Secondary level.
School Education Department
4
Documents required for issuance of duplicate
School Education Department
Certificate/Mark Sheet/Admit Card at
Secondary and Higher Secondary level.
5
Documents required to be submitted with the
application by candidates for competitive
School Education Department
recruitment examination of teaching and nonteaching staff of schools conducted by West
Bengal School Service Commission/West
Bengal Board of Primary Education/District
Primary School Council.
6
Documents required for Educational
Urban Development Department
7
Qualification, Birth Certificate, Death
Certificate, Residential Proof and Identity
proof at the time of appointment to the office
of K.I.T
Documents required during transfer of
Property, Land, Flat etc. of K.I.T e.g Identity
Proof, Residential Proof, Death Certificate,
Legal Heir Certificate, Succession Certificate
Documents required to be submitted with the
Urban Development Department
Department of Women and Child
application for jobs /engagement of workers
Development& Social Welfare
8
9
/helpers in Anganwari Centres
Proof of address for application for new
Transport Department
re g istration
10
11
1
Proof of address for application for change of
address
Proof of address for application for Driving
Licence
Transport Department
Transport Department
12
Copy of Pan Card (while applying for
Transport Department
registration and transfer of ownershi p)
13
Copy of Trade Licence (while applying for
Transport Department
trade certificates)
14
Copy of I T clearance certificate ( while
15
a 1 in for trade certificates)
Copies of Title deed, Site Plan, Sanctioned
16
17
18
19
20
21
building Plan, along with Form-A under WB
Apartment Ownership Act, 1972
Copies of Title deed along with Form-C
under WB Apartment Ownership Act, 1972
Copy of document on Ownership of the land
for permission for timber-harvesting in nonforest areas.
Documents to be submitted with the
application for issuance of Birth Certificate
Documents to be submitted with the
application for issuance of Death Certificate
Documents to be submitted with the
application for issuance of Cremation
Certificate at Burning Ghat
Documents to be submitted with the
Transport Department
Housing department
Housing department
Forest Department
Municipal Affairs Department
Municipal Affairs Department
Municipal Affairs Department
Municipal Affairs Department
application for issuance of Trade Licence
22
2
Documents to be submitted with the
application for correction of records for Birth
and Death
Municipal Affairs Department
ANNEXURE-II
LIST OF ACTIVITIES FOR WHICH SELF-DECLARATION IS ALLOWED
DISPENSING WITH THE REQUIREMENT OF AFFIDAVIT
SI.No.
1
2
3
Name of Services
Name of the Department
Issuance of duplicate
School Education Department
Certificate/Marksheet/Admit Card at
Secondary/Higher Secondary level.
Submission on information regarding family
income in case of Scholarship Schemes .
Minority Affairs & Madrasha
Education Department
Submission of application praying for
becoming a member of Apartment Owner's
Association or a registered Institutional Body
Urban Development
Department
or Co-Operative Housing Society.
4
5
6
Submission of information on income to
categorise the intending allottees of
Apartments/Flats under HIG/MIG/LIG
categories for KMDA & WBHB
Submission of information on possession of
land, flat etc within Kolkata Metropolitan
Area.
Notarised affidavit submitted to GM, DIC by
the applicant for incentive.
7
Agreement bond submitted to GM, DIC by the
applicant for disbursement of incentive under
WBIS 2013.
8
Certificate from Bank /Financial Institution
submitted to GM ,DIC by the applicant for
interest subsidy on term loan, provided online
bank Statement / Certificate are available
Certificate of the Chartered Accountant
submitted to GM, DIC by the applicant for
capital investment subsidy
Notarised Affidavit in respect of SL.No.s 13
and 14 of Annexure-A of the application form
for recognition as approved Tour Operator /
Travel Agent
9
10
11
Receiving documents from different
Urban Development
Department
Urban Development
Department
Micro, Small, and Medium
Enterprises & Textiles
Department
Micro, Small, and Medium
Enterprises & Textiles
Department
Micro, Small, and Medium
Enterprises & Textiles
Department
Micro, Small, and Medium
Enterprises & Textiles
DEpartment
Tourism Department
Sports Department
organizations, clubs etc. while granting
financial assistance to them.
12
1
Receiving applications from meritorious sports
persons for inclusion of their names in the
exempted category of 100 Point Roster of
appointment.
Sports Department
13
14
15
16.
17
18
19
20
2
Affidavit filed before an Executive Magistrate/
Judicial Magistrate for becoming member of
Housing Co-operative societies
Granting N O C to the Complex Project.
Granting permission for erection of temporary
structures of large size
Affidavits in support of legal heirship in
prayers for transfer of lease rights in respect of
flats, plots of land.
Affidavits in support of eligibility criterion of
not havin any WBHB flat in earlier occasion
Application for duplicate registration
certificate, tax token, driving licence an d
permit.
Application for Input Distribution scheme for
Fishermen and farmers
Permission for conversion of wheat into Atta
by Flour Mill/ Chakki Mill
Co- operation Department
Fire & Emergency Services
Do
Housing Department
Housing Department
Housing Department
Sunderban Affairs Department
Food & Supplies Department
ANNEXURE-III
LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION/ SELF DECLARATION
IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS /
REQUIREMENT OF AFFIDAVIT
Sl. No.
1
Name of Services
Documents required for Refundable advance/Non
Name of the Department
Finance Department
Refundable advance/Final withdrawal from GPF
2
a) Documents relating to Legal heir(s) in case
Finance Department
of family pension/Group Insurance/Death
3
4
5
Gratuity / Leave encashment due to death of
the employee in case nomination has not
been done.
b) Non-marriage certificate/Non-employment
certificate for grant of family pension due to
death of the employee.
a) Life Certificate for pensioners/Family
pensioners to be submitted before Pension
Disbursing Authority/Branch Manager of
pension disbursing Bank,
b) Certificate/Bond for drawal of pension
arrears.
Documents required in case of loss of original
vouchers in connection with reimbursement of
admissible medical expenses.
Appointment on Compassionate ground:
a) Information regarding monthly income
from moveable/immoveable properties of
the dependants.
b) . No-objection Certificate by other eligible
Finance Department
Finance Department
Finance Department
dependants for appointment of one
dependant.
c) Undertaking by the applicant dependant as
to maintenance of other family members.
Sd/(H.K.Dwivedi)
Principal Secretary, Finance Department.
ANNEXURE-IV
Self-Declaration Format
Space for Photograph
Son / Daughter of Shri ..........................................age................years,
resident of ..........................................................in the District of
.....................,
West Bengal,
do hereby declare that the information given above and in the enclosed documents is true to
the best of
my knowledge and belief and nothing has been concealed therein. I am well aware
of the fact that if the information given by me is proved false / not true at any point of time, I
will have to face punishment as per any provision of Law for the time being in force as well
as the benefit availed of by me or the benefit accrued to me shall be summarily cancelled.
Date:
Signature of the Applicant:
Place :
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